Operational Review Week 2 Check In

8/18/2019 Operational Review Week 2 Check In

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WORKING DRAFT

Last Modified 1/20/2015 9:14 AM Eastern Standard Time

Printed 1/8/2015 9:18 AM Eastern Standard Time

DRAFT Confidential – Proprietary and Predecisional

Boston Public Schools Operational

Review – Week 2 check-inJanuary 20, 2015

CONFIDENTIAL AND PROPRIETARY Any use of this material without specific permission is strictly prohibited


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Goals for today’s discussion

Update on process – what we’ve done, where we’regoing

Emerging insights –Share a few emerging insightsfor perspectives or thoughts on moving forward fromthe SteerCo.

Questions – Address any open questions and align

on week ahead


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DRAFT Confidential – Proprietary and Predecisional |

▪ Week 2 highlights / activities

▪ Week 3 schedule of activities

▪ Emerging insights

▪ Next week’s focus

▪ Questions?

Agenda


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Week 2 highlights and activities DRAFT

Discussion questions:

▪ Interviews scheduled with Vivian Leonard,

Paul Curran and Matt Mayrl from the citythis week, how connected are they to theprocess?

Week 2 activities

▪ Teachers focus group (6 participants)

▪ Principals focus group (8 participants)

▪ Conducted 20 interviews (43 to date) including:

– Jerry Burrell (Enrollment)

– Jon Steketee (Transportation)

– Melissa Partridge (Academics)

– Kavita Ventkatesh (Academics)

– Mark Skipper (Network Supt.)

– Carleton Jones (Facilities)

– Eric Weston (Security)

– Nate Kuder (Budget)

– Ann Chan (Acadmics)

– Emily Quazilbash (Human Capital)

– Avery Esdaile (Athletics)

– Diane Hauser (Technology)

– John McDonough (Superintendent)

– Andy Horgan (Technology)

– Al Taylor (Network Supt.)

– Dr. Coleman (Vice Chair, School Committee)


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▪ Questions?

Contents


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Week 3 schedule of activities DRAFT


▪ As we get some first takes from the

SteerCo. on the draft this week,anyone outside this group that needsto have a say?

▪ Where is the SteerCo. Workshop onthe 26th?

Week 3 activities

▪ Refine Phase 1 findings and identifyadditional data and interviewsneeded

▪ Notable meetings:

– Touch points with SteerCo. to

begin testing initial findings forPhase 1

– Interviews scheduled with VivianLeonard, Paul Curran and MattMayrl from the City

– Monday, Jan 26 4pm: Steering

Committee Review workshop

▪ First parents focus group scheduledfor Jan. 27


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▪ Questions?

Contents


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Week 2 emerging insights


▪ Reactions or further perspective

on these points▪ Larger themes of data creationand usage and technology areunderlying drivers of some ofthese insights. Are there other,broader themes that connectthese?

Emerging insights

▪ Good talent management processespresent in parts of Human Capital, notconsistently replicated elsewhere in centraloffice

▪ Transportation and operations strategy useof data to drive results (50% increase inbus timeliness in just 3 months) can bemodel for data driven culture at BPS

▪ Frustration across ELL, Academics andSPED about silos and lack of alignment forstudent services

▪ BPS has a facilities issue:

– Annual funds are just 1/10 of estimatedcurrent deferred maintenance costs

– Back of the envelope estimates ofneeded renovation in the $3-$4B range

HIGHLY PRELIMINARY


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▪ Questions?

Contents


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This week’s focus

Incorporate early findings from data where appropriate (and available) to testinterview findings and develop initial perspectives across the 25 areas

specified in the RFP

Synthesize findings into initial themes and priority areas for individualpressure testing with SteerCo. members

Get an initial, rough sense of the size of the opportunities

Finalize initial findings for Monday SteerCo. workshop

Deliver engaging working session on January 26th, designed to:

Share and discuss initial, high-level perspectives across the RFP areas Explore potential areas for Phase 2 deeper exploration Align on narrowed set of areas for additional data gathering, interviews, and

gathering of external comparisons

DRAFT


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▪ Questions?

Contents

Documents

Operational Review Week 2 Check In