L:\Benefits\2018\2018 Open Enrollment Letters\Checklist - Unaffiliated.docx

Open Enrollment Checklist

Unaffiliated Employees

One of the many perks of working for Team Auburn is our fantastic benefits package. One of the major drawbacks is having to read through mountains of benefits information during open enrollment each year. Good thing Team HR is here to help!

This checklist is to help guide you through the annual open enrollment process. Please check the boxes below to make sure that you have reviewed the important information and completed all the necessary paperwork. Open enrollment is from November 1st to 30th, for coverage effective January 2018. Additional information, plan books, and forms can be found online at www.auburnwa.gov/OpenEnrollment.

TOPIC THINGS TO CONSIDER

� BENEFITS MEMO Read through the 2018 Benefits Information memo to ensure that you are aware of any major changes to our benefits for 2018.

� MEDICAL PLAN

Premera PPO vs. Kaiser (formerly Group Health) Determine whether you would like to remain on your current medical plan, or switch to another plan. If remaining on current plan, there is NO ACTION NEEDED. If you are switching plans, fill out the proper enrollment form.

� DENTAL PLAN

Delta Dental vs. Willamette Determine whether you would like to remain on your current dental plan, or switch to another plan. If remaining on current plan, there is NO ACTION NEEDED. If you are switching plans, fill out the proper enrollment form.

� VISION PLAN Ensure that you enroll (or drop) dependents from the VSP plan, as necessary.

� LIFE INSURANCE Determine whether you would like to buy additional life insurance coverage through The Standard. If so, fill out the proper form online.

For Benefits Effective January 2018

L:\Benefits\2018\2018 Open Enrollment Letters\Checklist - Unaffiliated.docx

TOPIC THINGS TO CONSIDER

� LONG-TERM HEALTHCARE

Review the Unum Long-Term Healthcare documents to determine whether you would like to “buy up” coverage. Please note that Unum is increasing their rates in 2018 and current individual and group policyholders will be sent information packets near the end of November to discuss that change in more detail. If you are adding coverage, please contact HR so that we can discuss the 2018 increases with you.

� FLEXIBLE SPENDING

ACCOUNT (FSA)

Determine whether you would like to participate in one of the FSA plans next year, as well as how much you would like to contribute to the account. Forms and detailed information are posted online for these two accounts: Health Care FSA – $2,650 max contribution annually Day Care FSA – $5,000 max contribution annually

� DEFERRED COMPENSATION

WA State DCP vs. ICMA-RC The City offers two deferred compensation plans. Detailed information about these retirement plans are posted online. Please note that ICMA offers a Roth 457 plan as well. If you are not enrolled in a deferred compensation plan, review both

plans and decide if you want to participate. Fill out the appropriate enrollment form.

If currently enrolled in a deferred compensation plan, evaluate whether you would like to change the contribution amount.

� TUITION REIMBURSEMENT If you are planning on requesting tuition reimbursement in 2018, set a time to meet with your supervisor to discuss. Application forms (which can be found online) are due to HR no later than December 31, 2017.

� AFLAC SUPPLEMENTAL

INSURANCE

Determine if you would like to enroll in one of the three group plans offered: Hospital Indemnity, Accident Advantage Plus, or Critical Illness Advantage. Contributions are pre-tax.

� UPDATE BASIC

INFORMATION

And don’t forget to update HR with the basics, such as: Change in address Change in dependents Change in beneficiaries

Questions? Contact Team HR Janelle Tarasewicz, HR Manager

253-931-3070 jtarasewicz@auburnwa.gov

Terry Mendoza, HR Analyst 253-876-1944

tmendoza@auburnwa.gov