ONE-STOP VOTING IN 2014

GEORGE McCUE

State Board of ElectionsDecember 2013 Training Conference

First, the GOOD news…

With no same-day registration, no new registrations to process

One more week to prepareWe’re doing a lot of the math for

you

Your challenges

Shorter one-stop voting periodTo meet the law’s hours-

matching requirement, more hours will need to be offered during the shorter period in every county

Additional sites must each be open the same number of hours

The calendar

Sun. Mon. Tues. Wed. Thurs. Fri. Sat.

Sun. Mon. Tues. Wed. Thurs. Fri. Sat.

Sun. Mon. Tues. Wed. Thurs. Fri. Sat.

Sun. Mon. Tues. Wed. Thurs. Fri. Sat.Election

Day!

All sites close by 1:00 p.m.

One-stop voting period

One-stop voting period

(Previously, one-stop period began today)

2014 hours-match

When you conduct this election:

Your cumulative hours of operation for One-Stop voting must match what your county provided in:

2014 Primary 2010 Primary

2014 General Election 2010 General Election

Sample Hypothetical #1

In the May 2010 Primary, County A offered 300 hours of one-stop voting at 3 sites.

CBE

Sample hypothetical #1

Starting with a rough estimate: A site that is open regular business hours on the seven weekdays of the new one-stop period, and on the last Saturday morning, is going to total around

60 to 70 hoursin the new 10-dayone-stop voting period

70 x 3 = 210

Sample Hypothetical #1

How to get additional hours? Longer hours Open up during the

weekend (the first Saturday and the only Sunday during the one-stop period)

Open an additional site

Sample Hypothetical #1

CBE

Sample hypothetical #1

CBE

Schedule for all additional sitesWeekdays 10:00 a.m. to 7:00 p.m.First Saturday: 9:00 a.m. to 6:00 p.m.Last Saturday: 7:00 a.m. to 1:00 p.m.Total per site: 78 hours78 x 3 = 234 hours

Schedule for CBE officeWeekdays 8:00 a.m. to 5:00 p.m.Last Saturday: 10:00 a.m. to 1:00 p.m.Total: 66 hours

234 + 66 = 300!

Sample Hypothetical #2

In the May 2010 Primary, County B was only open at the CBE office during regular business hours and on the final Saturday morning. Total hours: 113

CBE

Sample Hypothetical #2

Is it possible for this county to meet the hours requirement without opening an additional site?

Technically, yes, BUT…That would require being open 13 hours every weekday and on the first Saturday (example: 8:00 a.m. to 9:00 p.m.)

On the Sunday afternoon (example: 1:00 p.m. to 4:00 p.m.)

Opening up early on the final Saturday (7:00 a.m. to 1:00 p.m.)

…or some other equivalent.

Sample Hypothetical #2

Another solution:

CBE

Sample Hypothetical #2

CBE

Let’s keep those original hours with the CBE office and see what we have left:

Weekdays: 8:00 a.m. to 5:00 p.m.Final Saturday: 8:00 a.m. to 1:00 p.m.Total: 68 hours

Need 45 more hours to get to 113!

Weekdays (only during final week): 9:00 a.m. to 5:00 p.m.Final Saturday: 8:00 a.m. to 1:00 p.m.Total: 45 hours

Taking a step back from the numbers

Use this as an opportunity to provide accommodations to voters who will be seeing a lot of changes in 2014

Consider geographic coverage of the entire county

Some County Boards of Elections may want to revisit whether to use certain public facilities that they are legally entitled to demand for use as a one-stop site

Now, let’s talk about a real county!

Tonya Burnette, Granville CBE: Making plans NOW Hours to match from May 2010 primary: 213

In 2010, had 2 sites open Site in lieu of the Granville CBE office: Granville

County Administration Building Additional site: Creedmoor City Hall Building

New Implementation Plan form

One-stop Implementation Plans: Still required by law, but one-stop voting is no longer a new concept

Could you imagine if polling places had to be approved for every primary or election?

How can we streamline the process? New Implementation Plan form:

A savable PDF form, mostly drop-down menus Director can complete it before presenting it to County

Board Once County Board has signed, scan and

electronically send to the SBE office

New Implementation Plan form

The important components When: What is the schedule? Where: What are the sites? Will ballots, equipment and materials be

secure?(example: confirmation that locks have been changed, materials are stored in security lockers, or sensitive materials are brought back to CBE office nightly)

Is the site accessible for all voters? Are plans in place in case of emergency or

power outage? Did the County Board unanimously approve?