OHSAS 18001 TO ISO 45001: MAKING THE TRANSITION … · 2019. 6. 27. · Both ISO 45001 and OHSAS 18001 exist to help organizations plan, develop and implement workplace health and

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OHSAS 18001 TO ISO 45001:MAKING THE TRANSITION

ESTABLISH AN INTEGRATED OCCUPATIONALHEALTH & SAFETY MANAGEMENT SYSTEM

Published in collaboration with Lisa M. Nakamuraof Acadia Environmental Resources

© Gensuite, 2019. All rights reserved. Distribution only with express permission from Gensuite LLC.

INTRODUCTIONDid you know that greater than 6300 workers die each day from work-relatedaccidents or illnesses? That accounts for nearly 2.3 million deaths every year(International Labor Organization).

The international ISO 45001 Standard has been developed to minimize potential injuries and illnesses in workplaces globally. This new standard will eventually replace the OHSAS 18001 standard, with the transition occurring over the next few years.

Both ISO 45001 and OHSAS 18001 exist to help organizations plan, develop and implement workplace health and safety management systems that have senior leadership commitment and are focused on risk identification and control. The intended outcome of these systems is to improve worker safety, reduce occupational risks, and integrate occupational safety and health with other business planningprocesses.

Q&A: OHSAS 18001 AND ISO 45001How will ISO 45001 impact my current organization?ISO 45001 will be finalized as an internationally-recognized standard in 2018. As with similar third-party certifications such as ISO 14001 and 9001, the need to demostrate conformance with the standard may differ across organizations (i.e., a customer requirement, expectation of a regulatory authority, internal KPI etc.). A three-year transition period is expected for those organizations currently certified to OHSAS 18001

What is the focus of ISO 45001?ISO 45001 places increased emphasis on senior leadershipcommitment in identifying and controlling risks to worker health and safety. In addition, there is broader focus across outsourced functions and other external factors.

What are the main requirements?Top management must take ownership and show commitment to a culture of good health/safety. There will be a requirement to take into account the context of the organization in terms of its geographical, geo political, supply chain and public expectations. The standard aims to create internal systems and provisions for worker involvement including consultation and training, and identify opportunities for improvement at all levels within a consistent culture of health and safety.

What might some of the challenges be?The new standard places greater emphasis on worker input, which may involve outsourced workers (e.g., from other companies) that might either present or be subject to an occupational safety and health risk. In addition, there are enhanced expectations for consultation and participation both internally and externally (e.g., Unions, advocacy groups, etc.)


BENEFITS OF ISO 45001

FINANCEReduced risks and hazards in theworkplace save you liability andinsurance costs

PRODUCTActs as an “early warning system” tospot product defects and employeeconcerns

MANAGEMENTImproves management oversight withmeasurement of KPIs in health/safety;this provides management objectivedata to make base decisions

SALESCertification helps retain and attractnew customers, especially when combined with other ISO certifications

OPERATIONSReduction in downtime and the costsof distribution to operations

Businesses achieving certification tosimilar standards (i.e. ISO 14001) reportthe following benefits:


HOW TO GET STARTED:STEPS TO IMPLEMENTATION& CERTIFICATIONCompanies with existing OSHAS 18001certification should perform a gap analysis against the new standard. For companies that are newly-seeking 3rd party certification, the following are recommended:

Get ISO 45001 certified withGensuite safety management software. Learn more at : www.gensuite.com/contactus

Create a Health & Safety PolicyAlign your policy with the ISO 45001sections. Top management will develop, implement, and maintain this policy to help affirm your commitment to health and safety compliance, organizational enhancements and employee wellbeing.

Identify Needs & ExpectationsEnsure that this is done for both workers and other interested parties such as unions, labor advocacy groups, and local regulatory authorities.

Identify Risks & ControlsInvolve workers as part of identifyingworkplace hazards and corresponding opportunities for risk controls.

Develop & Renew ObjectivesIdentify sections of your business that impact the employee/customer health and safety, outline applicable regulations, develop objectives and targets forimprovement, and identify a team responsi-ble for health and safety management.

TrainingMaintain involvement and understanding from senior management to stay up-to-date with certification standards.


HOW TO GET STARTED:STEPS TO IMPLEMENTATION & CERTIFICATION

ImplementationImplement a health and safety management system that meets your business specific needs. Include outsourced activities intoimplementation plan.

Internal Assessment & Management ReviewPerform an internal audit of the Health & Safety Management System, and review overall performance with Top Management to identify opportunities for improvement.

ISO 45001 CertificationOnce you successfully complete an audit and gain certification,maintain certification until renewal byremaining engaged in these steps.

What will the new ISO 45001 mean for users of OHSAS 18001?It is hoped that the users of standards such as OHSAS 18001 will adopt ISO 45001 as it does not conflict with these documents and enhances the opportunity for integrating OHS management into the overall business processes.

One primary benefit of transitioning to / adopting ISO 45001 is that it will better-align with other ISO standards adopted by industry. This should be of particular benefit to small and medium enterprises (SMEs) when managing multiple standards, particular-ly as required by their customers.

CONTINUED...

© Gensuite, 2019. All rights reserved. Distribution only with express permission from Gensuite LLC

COMPARISON OF 45001 TO 18001 & ASSOCIATED GENSUITE TOOLS

ISO 45001Sections

OHSAS 18001Section Comparison

GensuiteSolution

ISO 45001 sections concentrate on the different requirements involved in an occupational health and safety management system. The following matrix illustrates Gensuite health and safety solutions that can be utilized to meet and maintain specific parts of ISO 45001 and gain certification alongside OHSAS 18001 sections for comparison.

Framework Scorecard

Framework Scorecard

Action Tracking SystemDoc Manager

Safety Risk AssessmentSafety MatrixLOTOIndustrial Hygiene

Concern ReportingSafety ObservationsSafety Dialogue

Framework ScorecardDigital Cockpit




Site Management ToolsContacts & PermissionsTraining Tracker

Framework ScorecardIncidents & MeasurementsMOC Manager

MOC Manager

4.1Organizational context

4.2Needs & expectations of interested parties & workers, mandatory & non-mandatory

4.3Determine scope using criteria

5.1Leadership & commitment; take responsibility for prevention of injury/ill health

5.4Consultation & participation/enhanced criteria

6.1Hazard identification & assessment of risks & opportunities

6.1.2.1Hazard identification, enhanced requirements & proactive consideration of all activities, including those surrounding other workers

6.1.4Planning action to include integration with other business processes and

6.2.2Planning to achieve OHS objectives inaccordance with set criteria

7.5Documented information

8.1Operational planning & control to implement actions & adapt work

8.1.3Management of change

N/ANo requirement

N/ANo requirement

4.1General requirements

4.4.1Roles/Responsibilities

4.4.3.2Worker Participation& Consultation

4.3.1Hazard Identification

4.3.1Hazard Identification, Risk Assessment & Determining Controls

N/ANo requirement

4.3.3Objectives & Programs

4.4.4Documentation & Records

4.4.6Operational Control

4.3.1Hazard Identification


8.1.4Outsourcing must ensure control of process/function

8.1.5Procurement ensure conformity to OHSMS

8.1.6Contractors to conform to OHSMS

9.2.2Plan internal audit program

10.3Continual improvement of OHSMS

ISO 45001Sections

OHSAS 18001Section Comparison

GensuiteSolution

N/ANo requirement

4.4.6.bPurchasing

4.4.6.cContractors

4.4.5Internal Audit

4.6Management Review




Incidents & MeasurementsCompliance CalendarFramework ScorecardDigital CockpitAction Tracking SystemIncidents & Measurements

Reg AuditorInspection ToolFramework Scorecard

© Gensuite, 2019. All rights reserved. Distribution only with express permission from Gensuite LLC

INTEGRATED HEALTH & SAFETY SOFTWARE

Safety Risk AssessmentDevelop & maintain asearchable repository of job-based risk assessments, available for easy search & access by all employees

Framework ScorecardEstablish quality program expectations & an approach to achieving targets & goals to measure specific perfor-mance against program expectations across facilities

Safety MatrixPrioritize the development of assessments for jobactivities relating to safety risks, Industrial Hygiene & ergonomics based on a matrix ranking system

Compliance CalendarSchedule periodic/recurring tasks & obligations, assign responsibility with email notifications & intelligent escalations, & track & report status

Training TrackerManage employeeengagement with regulatory & best-practice training requirements using amultitiered matrix, deliver training via classroom or e-learning & viewqualifications on-demand

Incidents & MeasurementsRecord all incidents ofrelevance by type withcustomizable details, enable follow-up & root causeanalysis, & report &analyze metrics (KPIs) & performance trends

MOC ManagerInitiate approval for change requests, such as process or equipment changes, to ensure comprehensive review of all compliance requirements

Inspection ToolFormalize inspectionprogram management: internal audit checklist, assign auditors and export findings from suchinspections to the Gensuite Action Tracking System

Digital CockpitCommunicate business & site performance viabusiness-specific outputs; use Mapper for datavisualization beyondtraditional reporting models, including geographic site mapping, metrics & more

Demo Gensuite applications:www.gensuite.com/contact-us

Gensuite applications are part of an integrated health and safetymanagement software suite. Here are there top features.


BETTER TOGETHER: EHSQ

SUBSCRIBER HIGHLIGHTOne Gensuite subscriber uses the followingapplications to maintain OHSAS 18001certification using the Audit & Compliance product software offering:

• Compliance Calendar• Incidents & Measurements• Action Tracking System• Framework Scorecard• Digital Cockpit

PROVEN RISK & COMPLIANCE MANAGEMENTSOLUTIONS FOR FOLLOWING ISO STANDARDS

BUSINESS PROFILE• Large chemical

manufacturing companyheadquartered in the US

• Global leader in developingresins, silicones & otheradvanced materials

• Operations cover: automo-tive, construction, consumergoods, electronics, oilfieldexploration & production

• Private company with over $6billion in annual revenue

APPLICATION HIGHLIGHT: FRAMEWORK SCORE-Solution match for sections: 4.2 Environmental Policy4.3.3 Objectives, Targets & Programs4.4.4 EMS Documentation4.5.1 Monitoring & Measurement

Gensuite offers proven IT solutions for Environmental, Health & Safety and quality riskmanagement. These solutions allow companies and organizations to gain certifica-tion to both ISO 14001 and ISO 9001.

KEY100% of requirements met

Less than 100% of requirements met

ELEMENTELEMENTOWNER

BASELINEBASICCRITERIA

BASELINEADVANCEDCRITERIA

AUDITEDSCORE?

CURRENTBASICSCORE

CURRENTADVANCEDSCORE

EHS Framework3.0 Hazard Prevention & Control5.0 EnvironmentSustainability Framework6.0 Summer/Winter Temperature Control7.0 Downtime Energy UsageISO Framework9.0 ISO 14001

Brian BondDoug Martin

Jeremy GarnerTery Austin

Susan Boone

0/05/6

6/63/4

19/37

0/180/0

1/12/2

0/0

BASELINEDATE

13-Apr-1615-Apr-11

04-Oct-1104-Oct-11

01-May-15

NoYes

NoNo

No

NS83%

83%75%

51%

0%NS

100%100%

NS

Current Gensuite Subscriber Maintaining Certification


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OHSAS 18001 TO ISO 45001: MAKING THE TRANSITION … · 2019. 6. 27. · Both ISO 45001 and OHSAS 18001 exist to help organizations plan, develop and implement workplace health and