Office of sponsored Programsresearch.tu.edu/_resources/osp/Office of sponsored... · 2018. 5. 5. · Alejandro Gugliucci, MD, PhD . Director of Office of Sponsored Programs, Associate

P R O P O S A L D E V E L O P M E N T P R E P A R E D B Y : M A L L O R Y D A V I S

OFFICE OF SPONSORED PROGRAMS

INTRODUCTION

• What and Who is the Office of Sponsored Programs (OSP)?

• Funding Opportunities, extramural vs. intramural, gift vs. grant, contract vs. cooperative agreements

• InfoEd • Submission Deadlines, Why we need two weeks? • Required Documents/Forms, Signatures, etc. • Website/Questions?

WHO ARE WE? WHAT DO WE DO?

Alejandro Gugliucci, MD, PhD Director of Office of Sponsored Programs, Associate Dean of

Research-COM, Professor

Lou van der Ree Grants Manager

Office of Sponsored Programs

Mallory Davis, BA Administrative Coordinator

Department of Research-COM Pre Award Specialist

Office of Sponsored Programs

WHO ARE WE? WHAT DO WE DO?

The Office of Sponsored Programs at TUC… • Facilitates external funding for research, instruction,

& public service activities. • Serves as a liaison between investigator and the

sponsor. • Ensures all projects comply with University

guidelines/policies as well as federal, state, & sponsor regulations.

• The office is divided into two major sections.

PRE-AWARD & POST AWARD

Pre-Award

• Access to funding opportunities (infoEdGlobal.com)

• Provides consultation and interpretation of guidelines for proposal preparation

• Development of budgets

• Prepares internal review paperwork • Obtains appropriate internal

approvals and signatures • As the authorized institutional office,

endorses all submissions.

Post-Award

• Reviews & accepts ALL extramural and intramural grants on behalf of the university.

• Responsibilities: • Prepares & negotiates contracts • Banner Fund Setup and Access • Hires, appointment forms, etc. • Institutional prior approval authority • Award close-out • Submission of final reports • Policy development

• Review, approve, and reconcile grants spending

• Monthly budget reports • Time and effort reporting

• Ensures compliance to university and sponsor terms, conditions and regulations.

FUNDING OPPORTUNITIES

Extramural Funding: Funding from sources outside of Touro University California, for example:

• NIH • NSF • American Diabetes Association, etc.

Intramural Funding: Funding from within Touro, for example:

• Bridge Funding Grant • Seed Funding Grant

Gift vs. Grant, Contract vs. Cooperative Agreements: determining the award type…

GIFT VS. GRANT

Gift (Office of Institutional Advancement)

A gift is money or goods given to TUC with “no strings attached” – the giver does not expect a specific activity, product or information in return. Gifts normally have the following characteristics:

• The notification letter from the donor allows the institution or investigator the freedom to use the funds to pursue a general area of interest without requiring a detailed study proposal.

• The donor expects no deliverables, but may ask for a letter of thanks or a summary of how the funds were used.

• The institution has unlimited rights to publish information related to or resulting from the gift and ownership of intellectual property developed through activities supported by the gift.

Grant

The activity performed under a grant is usually guided by a detailed proposal submitted by the investigator and accepted by the sponsor. The work must be conducted within the general parameters acceptable to the sponsor and described in the grant proposal. Payment from the sponsor often takes the form of cost reimbursements for expenditures up to specified limits. Other features of grants include: • Unlimited right of the institution to publish

information related to or resulting from the grant;

• Unrestricted institutional ownership of intellectual property that results from the activity.

CONTRACT VS. COOPERATIVE AGREEMENTS

Contract

In a contract the sponsor agrees to finance an activity with written terms and conditions. Payment (usually a fixed price) is defined in a payment schedule and is tied to the submission of required deliverables. Failure to meet deliverables may result in termination of funding or legal action. A contract is a legally binding document and has three major elements: Statement of Work: A detailed statement of what activity or work is to be done. • Acceptance: A formal statement accepting the

provisions of the contract, including the legal names of the responsible contracting parties. Loma Linda University executes all research contracts on behalf of its principal investigators and is the legally responsible party.

• Exchange: The amount of money to be paid to the institution for the specific outcomes or deliverables defined in the statement of work.

Cooperative Agreement

A cooperative agreement lies somewhere between a grant and a contract. It entails more sponsor involvement and more restrictions than a grant, but has more flexibility than a contract. If you’re not sure whether your proposal will result in a cooperative agreement, contact OSP.

TYPE OF AWARD

Type of Award Award Process

Gift Gifts should be coordinated with the Office for Institutional Advancement.

Grant Grants should be coordinated with the Office of Sponsored Programs.

Cooperative Agreement Grants should be coordinated with the Office of Sponsored Programs.

Contract Grants should be coordinated with the Office of Sponsored Programs.

INFOED, SPIN

• InfoEd SPIN is the world’s largest database of sponsored funding opportunities.

• The site is designed for institutional executives, principal investigators, research administrators, and other faculty and students involved in the research process.

• SPIN is easy to use out-of-the-box, yet can be customized to bring back precisely the results you want.

• It offers both active searching and automated opportunity matching and daily opportunity notifications.

• Over 40,000 opportunities from more than 10,000 global sponsors.

• InfoEd SPIN is only assessable on campus.

SPIN DATABASE

Click here

Click here

Click here

If you already have a username/password…

Click here

If you don’t already have a username/password…

• You will be asked to enter your name, username, & password. • An approval request will be sent to Lou van der Ree. • After she approves your request you will have access to the

SPIN database.

You can enter filters that pertain to you and your research, you will then be notified when any funding opportunities become available…

If all else fails… click here

HELP: TRAINING VIDEOS

SPIN has created training videos for ALL aspects of using the database. You can also contact Mallory Davis for additional help.

WHY DO WE NEED 2 WEEKS?

• All proposals require at least two weeks in order to obtain all forms and signatures required for submission.

• Some proposals will need more or less depending on the funding source.

• ALL proposals must follow the required signatures routing sheet.

One month

Three Weeks

Two Weeks

Three Days

Required Documents/Forms • Proposal Approval Form (PAF) • Financial Conflict of Interest (FCOI)

Form • Budget & Justification • Effort Distribution Form • Cost Share/Matching Commitments

Form • IT Support Form • Facilities Addendum • Funding Agency Instructions

REQUIRED DOCUMENTS

In order for OSP to fill out the above forms we need: • Request for Application (RFA) or

Funding Announcement, Website • Proposal Guidelines • Submission Deadline • Title of Project • Project Period • Abstract • Budget & Justification • Subcontracts? • Cost Share?

Required Signatures • Principal Investigator (PI) • Authorized Officials in the OSP

(Lou van der Ree, Alejandro Gugliucci)

• Dean or Associate Dean • Director of Fiscal Affairs &

Accounting (Jonalee Adriano) • Provost (Marilyn Hopkins)

REQUIRED SIGNATURES

REQUIRED SIGNATURES

*If the Provost has not signed her approval before the deadline then the proposal is not allowed to be submitted.

QUESTIONS?

You can find more information on our website at: http://research.tu.edu/officeofsponsoredprograms/ OR by emailing Lou van der Ree [email protected] or Mallory Davis [email protected] You will be able to find this presentation on our website at: http://research.tu.edu/officeofsponsoredprograms/proposaldevelopment/

THANK YOU!

http://research.tu.edu/officeofsponsoredprograms/http://research.tu.edu/officeofsponsoredprograms/mailto:[email protected]:[email protected]://research.tu.edu/officeofsponsoredprograms/proposaldevelopment/http://research.tu.edu/officeofsponsoredprograms/proposaldevelopment/http://research.tu.edu/officeofsponsoredprograms/proposaldevelopment/

Office of sponsored Programs IntroductionWho are we? What do we Do?Who are we? What do we Do?Pre-award & Post AwardOffice of Sponsored ProgramsFunding OpportunitiesGift Vs. GrantContract VS. Cooperative agreementsType of AwardOffice of Sponsored ProgramsInfoEd, SPINSPIN DatabaseSlide Number 14Slide Number 15Slide Number 16Slide Number 17Help: Training VideosOffice of Sponsored ProgramsWhy Do we Need 2 weeks?Office of Sponsored ProgramsRequired DocumentsRequired SignaturesRequired SignaturesOffice of Sponsored ProgramsQuestions?