Grant Writing Café CSUC Office of Research and Sponsored Programs CSUC Office of Research and Sponsored Programs Gary Bess Associates.

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Grant Writing Caf CSUC Office of Research and Sponsored Programs CSUC Office of Research and Sponsored Programs Gary Bess Associates Slide 2 Gary Bess Associates We make your mission possible... Slide 3 Services Grant Writing public and private agencies, including for- profits Grant Writing public and private agencies, including for- profits Needs Assessments service area & target population descriptions; primary & secondary data analysis Needs Assessments service area & target population descriptions; primary & secondary data analysis Program Evaluation quantitative & qualitative assessments Program Evaluation quantitative & qualitative assessments Strategic Planning facilitated planning retreats & plan development Strategic Planning facilitated planning retreats & plan development Nonprofit Management governance, financial management & grants compliance Nonprofit Management governance, financial management & grants compliance Special Writing Projects reports, studies, & document editing Special Writing Projects reports, studies, & document editing Slide 4 Reports Slide 5 Reports Slide 6 Clients Community Clinics and Health Centers Community Clinics and Health Centers QueensCare Family Clinics, Los Angeles QueensCare Family Clinics, Los Angeles The Children's Clinic, Long Beach The Children's Clinic, Long Beach Homeless Services Providers Homeless Services Providers Weingart Center Association, Skid Row Weingart Center Association, Skid Row Shepherds Gate, Livermore Shepherds Gate, Livermore Domestic Violence/Substance Abuse Domestic Violence/Substance Abuse Womens and Children's Crisis Center, Whittier Womens and Children's Crisis Center, Whittier PROTOTYPES, Culver City PROTOTYPES, Culver City The Villa, Santa Ana The Villa, Santa Ana Slide 7 Clients Universities Universities Menlo College, Atherton Menlo College, Atherton CSULA, Los Angeles CSULA, Los Angeles Evaluations Evaluations Tides Center, San Francisco Tides Center, San Francisco JWCH Institute, Los Angeles JWCH Institute, Los Angeles Sonoma State University, Rohnert Park Sonoma State University, Rohnert Park Mendocino County Department of Health and Human Services, Ukiah Mendocino County Department of Health and Human Services, Ukiah Slide 8 FunderAmountProjectStaffDate B.C. McCabe $75,000 children's program SDAug-09 Kaiser Bellflower $5,000 Worksite partnership pgm CGAug-09 Target$2,000 Literacy - Early Start, Arleta ASAug-09 HRSA Enabling Services $66,667 Migrant FW Outreach SDAug-09 Hedco Foundation $48,000 Life Center SWAug-09 Blue Shield $25,000 Comm. Clinic Core Support ASAug-09 Blue Shield $40,000 Comm. Clinic Core Support SDAug-09 Blue Shield Comm. Clinic Core Support SWAug-09 Blue Shield Comm. Clinic Core Support SDAug-09 US DOJ-ARRA Edward Byrne Grnt $2,692,181 Risk assess.-inmate release GBSep-09 Mary Kay Ash Foundation $20,000 Domestic Violence Shelter CGSep-09 S. Mark Taper Foundation $25,000 core operating CGSep-09 Weingart$900,000 Leavey Center GBSep-09 S. Mark Taper Foundation $25,000 pediatric services ASSep-09 L.A. County - FEMA funds $78,000 H1N1 Vaccinations TBSep-09 L'Oreal$5,000 Award & Trip to NYC SWOct-09 S. Mark Taper Foundation $20,000 core operating GB/SWOct-09 LA County Dept of Health Svc -PPP $350,000 over 3 years - Lancaster clinic TBOct-09 LA County Dept of Health Svc -PPP $202,000 over 3 years - expanded svcs. ASOct-09 City of Los Angeles n/a Grant consulting services AS/GBOct-09 Kaiser QI $150,000 Quality Improvement SDOct-09 PPP Clinic Capacity Expansion $1,294,000RenovationsSDOct-09 $26,816,780 Slide 9 Overview Review key elements of a proposal -- do's and don'ts Review key elements of a proposal -- do's and don'ts Suggest strategic considerations in shaping your proposal. Suggest strategic considerations in shaping your proposal. Provide examples of language that pertaining to proposal sections Provide examples of language that pertaining to proposal sections Respond to your questions Respond to your questions Slide 10 Proposal... Noun an act of putting forward or stating something for consideration; an act of putting forward or stating something for consideration; something proposed; something proposed; a plan presented for acceptance a plan presented for acceptance Slide 11 A Proposal... is a positive statement, using positive language is a positive statement, using positive language is not a proposal against anything is not a proposal against anything involves two parties one party attempting to convince the other (exchange relationship) involves two parties one party attempting to convince the other (exchange relationship) Slide 12 Challenge in Proposal Writing Conceptualization Slide 13 Functions of a Proposal To present a program plan To present a program plan To make a request To make a request To make a promise To make a promise To persuade the reviewing party To persuade the reviewing party Slide 14 Program Plan Describe the specific program or project you intend to implement Describe the specific program or project you intend to implement Reflect a process of planning, design, cost calculations, resource alignment, and assessment/evaluation Reflect a process of planning, design, cost calculations, resource alignment, and assessment/evaluation Clearly indicate: Clearly indicate: major activities to be carried out and major activities to be carried out and applicant's ability to organize and implement applicant's ability to organize and implement Slide 15 Request Request for specific resources, mostly monetary, but could include other things Request for specific resources, mostly monetary, but could include other things Indicate the exact amount requested with specific line item expenditures, and a justification for the need of each major item Indicate the exact amount requested with specific line item expenditures, and a justification for the need of each major item Clearly ties to program plan Clearly ties to program plan Slide 16 Promise Commits to funder that certain activities will occur during a specific time period at a specified cost Commits to funder that certain activities will occur during a specific time period at a specified cost Represents an exchange between parties each receives something in return Represents an exchange between parties each receives something in return Recognition, research data, new models of practice, fulfillment of funders mission Recognition, research data, new models of practice, fulfillment of funders mission Represents a binding agreement Represents a binding agreement Be careful not to promise what you can't deliver! Slide 17 Persuasion Persuades funder to honor your request from among other worthy projects, and to partner with you Persuades funder to honor your request from among other worthy projects, and to partner with you Shows a mastery of your knowledge of the problem and population you intended to serve, and your competency in planning and implementing the proposal plan Shows a mastery of your knowledge of the problem and population you intended to serve, and your competency in planning and implementing the proposal plan Slide 18 The Written Proposal Be specific whats needed, planned & requested Be specific whats needed, planned & requested Avoid weak terms (e.g. many, some, few) Avoid weak terms (e.g. many, some, few) Minimize local or professional jargon Minimize local or professional jargon Be positive (do not beg) Be positive (do not beg) You are an applicant, not a supplicant! You are an applicant, not a supplicant! Slide 19 Document with quotations, statistics, and other credible sources Document with quotations, statistics, and other credible sources Include agency studies & observations Include agency studies & observations Don't mention what you will do if you don't get funding Don't mention what you will do if you don't get funding Create impression of success! Create impression of success! Respond to substantive specifications concerning format and content of RFP Respond to substantive specifications concerning format and content of RFP The Written Proposal Slide 20 Write in one voice Write in one voice Avoid unsupported assumptions Avoid unsupported assumptions Maintain focus on benefits to the target population, and not the organization or staff Maintain focus on benefits to the target population, and not the organization or staff Solutions flow from our understanding of the problem Solutions flow from our understanding of the problem The Written Proposal Slide 21 A proposal is a step - by - step logical argument Slide 22 Proposal Example Watts Healthcare Corporation Substance Abuse and Mental Health Services Administration (SAMHSA) CSAT Minority AIDS initiative Project Narrative Slide 23 Step-By-Step Logical Argument I. Organization History and Capabilities Mission Mission History History Services Services Target population Target population Cultural competence Cultural competence Accolades and recognitions Accolades and recognitions Slide 24 Example Slide 25 Step-By-Step Logical Argument II. Statement of Need (description of the problem, service area, target population, prevalence) Social Indicators (census, reports, surveys, GIS maps) Social Indicators (census, reports, surveys, GIS maps) Rate under treatment (agency data; practice management systems) Rate under treatment (agency data; practice management systems) Field study and expert opinion Field study and expert opinion Slide 26 A social condition is an objective statement A social condition is an objective statement A social problem is a subjective statement A social problem is a subjective statement Poverty-level income is an objective fact (30% of families of 4 have incomes < $21,800/year) this is a social condition Poverty-level income is an objective fact (30% of families of 4 have incomes < $21,800/year) this is a social condition It is a social problem when it is judged as negative, harmful, dangerous or unacceptable It is a social problem when it is judged as negative, harmful, dangerous or unacceptable The social problem is our interpretation of the condition and this is what we propose to address The social problem is our interpretation of the condition and this is what we propose to address Social Conditions and Social Problems Slide 27 Conceptualize Your Target Population Service Area Population Problem Slide 28 Slide 29 Slide 30 Example Slide 31 III.Program Proposal (describes what you plan to do, how you plan to do it, and who will be doing it) Venue location, spatial arrangement, access, equipment Venue location, spatial arrangement, access, equipment Staffing qualifications, structure, training, FTEs Staffing qualifications, structure, training, FTEs Intervention Model evidence-based, practice- based, innovative, pilot, client-proposed Intervention Model evidence-based, practice- based, innovative, pilot, client-proposed Step-By-Step Logical Argument Slide 32 Example Slide 33 4. Goals and Objectives Goals are qualitative statements Goals are qualitative statements To increase access to behavioral health services for low-income and linguistically isolated Latino immigrant patients with chronic diseases. To increase access to behavioral health services for low-income and linguistically isolated Latino immigrant patients with chronic diseases. To ensure that every child entering kindergarten is ready to learn. To ensure that every child entering kindergarten is ready to learn. Slide 34 Step-By-Step Logical Argument 4. Goals and Objectives continued Objectives are quantitative statements Objectives are quantitative statements 3 types of objectives 3 types of objectives Process objectives Process objectives Acquisitions Acquisitions Developmental Developmental Output objectives Output objectives Outcome objectives Outcome objectives Slide 35 Your Planned WorkYour Intended Results Resources/ Inputs Activities / Process Outputs Short-term Outcomes Long-term Outcomes Access to public housing sites Outreach staff HIV Rapid Testing services Group meetings Public events Promotion of testing Testing & counseling Social marketing 2,500 residents reached 1,200 residents tested Knowledge of test results Assessment of lifestyles Healthy lifestyle HIV/AIDS free Regular testing The Logic Model Slide 36 Desired Situation Target Pop. Percent Change Time- frame Indicator Increase compliance with recommended self-care for patients with diabetes 500 Latino patients with a Hemo- globin a1c >.7 Minimum of 20% 12 months Provider notes in patient charts Step-By-Step Logical Argument Slide 37 Desired Situation Target Pop. Percent Change Time- frame Indicator Increase utilization of pediatric services 300 first and second generation immigrants from Southeast Asia 50 percent Within 12 months Comparative utilization data between prior year and one year post intervention Step-By-Step Logical Argument Slide 38 Example Slide 39 Example Slide 40 5. Evaluation Aligned with objectives Aligned with objectives Describes the process and resources for assessing each objective Describes the process and resources for assessing each objective Measurement tools (e.g., Beck Depression Index, PHQ-9) Measurement tools (e.g., Beck Depression Index, PHQ-9) Customized assessments (e.g., client satisfaction, self-reports on behavior) Customized assessments (e.g., client satisfaction, self-reports on behavior) Product completion (e.g., report or plan development, policy change) Product completion (e.g., report or plan development, policy change) Slide 41 Step-By-Step Logical Argument 5. Evaluation continued Describe... Describe... Frequency of data collection Frequency of data collection Choice of instruments or reliance of data Choice of instruments or reliance of data Use of incentives to ensure client compliance Use of incentives to ensure client compliance Staff training in data collection Staff training in data collection Confidentiality Confidentiality Documentation and Storage Documentation and Storage Slide 42 Example Slide 43 Sustainability Sustainability Plans for continued funding beyond the grant period Plans for continued funding beyond the grant period Complementary, supplemental, or replacement funding sources Complementary, supplemental, or replacement funding sources Agency's historical ability to absorb new programs Agency's historical ability to absorb new programs New anticipated funding streams e.g., PPP increase; MHSA New anticipated funding streams e.g., PPP increase; MHSA Patient fees offsetting portion of expenses Patient fees offsetting portion of expenses Proposal Description Slide 44 Example Slide 45 Project Work Plan Qtr.ObjectiveActivitiesOutcomeEvaluation 1 To develop behavioral health protocols To develop behavioral health protocols To train behavioral health and primary care providers in IBH To train behavioral health and primary care providers in IBH Convene task group to develop protocols Convene task gro...

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