Oct. 2012 Board packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING October 16, 2012

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

October 16, 2012Perry Sippo Branch Library

Canton, Ohio 5:00 p.m.Page

I. Public Comments

II. Board President Comments

III. SCDL Friends of the Library CommentsA. Main Library FOLB. Perry Sippo FOL

IV. Staff ReportsA. Tena Wilson, Executive DirectorB. Russ Humerickhouse, Fiscal OfficerC. Lisa Szeles, Branch Manager

Consent CalendarV. A. Minutes of the September 25, 2012 Meeting 5

B. September Financial Report 13C. September Gift Report 22D. September Training Report 23E. September Human Resources Report 24

VI. Building and Grounds Committee ReportA. Facilities Update 25

VII. Human Resources Committee Report

VIII. Finance and Audit Committee ReportA. Levy Campaign UpdateB. Quarterly Budget ReportC. Stark County Tax Resolution - 2013 Tax Rates 26D. Summit County Tax Resolution - 2013 Tax Rates 28E. Amended County Distribution Formula Resolution 30

IX. New BusinessA. Family Place Library Grant, Jean Duncan McFarrenB. Staff Inservice Day Closing Resolution 33

X. Adjournment

Next Meeting November 20, 2012 at the Main Library

Statistical Summary ‐ September 2012Stark County District Library, Ohio

Sept 2012Circulation

Sept 2012% of Total

Sept 2011Circulation

% Change2012‐2011

Sept 2012Year to Date

Sept 2011Year to Date

% Change2012‐2011

Main Library 56,655 20.13% 59,849 ‐5.34% 532,011 522,786 1.76%Mobile Services 52,005 18.47% 50,137 3.73% 467,781 449,382 4.09%DeHoff Memorial 5,220 1.85% 6,087 ‐14.24% 52,393 52,462 ‐0.13%East Canton 6,736 2.39% 6,989 ‐3.62% 67,631 66,627 1.51%Jackson Township 22,863 8.12% 23,591 ‐3.09% 223,147 233,763 ‐4.54%Lake Community 24,570 8.73% 24,285 1.17% 241,436 240,943 0.20%Madge Youtz 7,010 2.49% 7,692 ‐8.87% 68,352 68,652 ‐0.44%North 24,644 8.75% 28,694 ‐14.11% 249,106 257,251 ‐3.17%Perry Sippo 21,168 7.52% 22,981 ‐7.89% 202,372 213,626 ‐5.27%Plain Community 13,397 4.76% 14,477 ‐7.46% 119,001 124,153 ‐4.15%Sandy Valley 13,247 4.71% 12,940 2.37% 117,830 112,635 4.61%ECRC 533 0.19% 1,446 ‐63.14% 6,721 8,096 ‐16.98%Online Renewals 26,960 9.58% 25,490 5.77% 247,421 251,640 ‐1.68%Downloads 6,502 2.31% 2,314 180.99% 53,583 14,979 257.72%SCDL Total 281,510 100.00% 286,972 ‐1.90% 2,648,785 2,616,995 1.21%

Library VisitsSept 2012Visits

Sept 2011Visits

% Change2012‐2011

Sept 2012Circ per visit

Sept 2011Circ per visit

% Change2012‐2011

Main Library 26,244 28,200 ‐6.94% 2.16 2.12 1.72%DeHoff Memorial 5,646 5,186 8.86% 0.92 1.17 ‐21.22%East Canton 5,514 4,615 19.47% 1.22 1.51 ‐19.33%Jackson Township 12,387 12,007 3.16% 1.85 1.96 ‐6.06%Lake Community 9,736 10,975 ‐11.29% 2.52 2.21 14.05%Madge Youtz 5,016 4,494 11.62% 1.40 1.71 ‐18.35%North 10,970 12,163 ‐9.81% 2.25 2.36 ‐4.77%Perry Sippo 10,702 13,312 ‐19.61% 1.98 1.73 14.57%Plain Community 9,840 11,802 ‐16.63% 1.36 1.23 11.00%Sandy Valley 4,438 3,977 11.59% 2.98 3.25 ‐8.26%SCDL Total 100,491 106,731 ‐5.85% 2.80 2.69 4.19%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 43,939 6,594 13.05% 159,857Jackson Township 14,637 6,186 29.71% 1,504 Lake Community 19,326 2,277 10.54%North 22,330 1,790 7.42%Perry Sippo 15,212 3,788 19.94%Plain Community 7,292 3,666 33.46%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

1

Statistical Summary ‐ September 2012Stark County District Library, Ohio

Hours Open2012

Hours Open2011

Hours Open2012

Circ per hour2011

Circ per hour% Change2012‐2011

Main Library 257 265 220 226 ‐2.39%Mobile Services 456 504 114 99 14.64%DeHoff Memorial 199 196 26 31 ‐15.54%East Canton 199 196 34 36 ‐5.07%Jackson Township 253 253 90 93 ‐3.09%Lake Community 237 253 104 96 8.00%Madge Youtz 199 196 35 39 ‐10.24%North 237 253 104 113 ‐8.32%Perry Sippo 253 265 84 87 ‐3.52%Plain Community 281.5 296.5 48 49 ‐2.53%Sandy Valley 199 210 67 62 8.03%ECRC 179 192 3 8 ‐60.46%SCDL Total 2,949.5 3,079.5 95 93 2.42%

2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 104 74 40.54% 813 628 29.46%Teen Programs 68 74 ‐8.11% 798 775 2.97%Children's Programs 686 647 6.03% 4,451 4,480 ‐0.65%Total Programs 858 795 7.92% 6,062 5,883 3.04%

Adult Attendance 1,486 1,064 39.66% 15,723 25,726 ‐38.88%Teen Attendance 783 2,754 ‐71.57% 15,854 24,013 ‐33.98%Children's Attendance 14,067 13,209 6.50% 100,788 110,462 ‐8.76%Total Attendance 16,336 17,027 ‐4.06% 132,365 160,201 ‐17.38%

2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 22,672 25,237 ‐10.16% 216,941 252,006 ‐13.91%

SearchOhio Borrowed 2,139 1,965 8.85% 21,531 18,432 16.81%SearchOhio Loaned 3,628 3,937 ‐7.85% 30,992 36,886 ‐15.98%

ILL Borrowed 168 252 ‐33.33% 1,485 2,049 ‐27.53%ILL Loaned 705 812 ‐13.18% 6,227 7,099 ‐12.28%

Volunteer hours 176 138.84 26.76% 1,644 1,407 16.82%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

2

Statistical Overview ‐ September 2012Stark County District Library, Ohio

200000

250000

300000

350000

400000

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Circulation

Year to Date2,616,995 20112,648,785 2012

September286,972 2011281,510 2012

‐1.90 %

140000

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date252,006 2011216,941 2012

September25,237 201122,672 2012

‐10.16 %

80000

100000

120000


Year to Date984,790 2011982,353 2012

September106,731 2011100,491 2012

‐5.85 %

24 Month Trend Graph October 2010 ‐ September 2011 October 2011 ‐ September 2012

600

900

1200

1500

1800


New Cardholders

Year to Date9,203 201110,752 2012

September1,609 20111,504 2012

‐6.53 %

3

Statistical Overview ‐ September 2012Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date5,883 20116,062 2012

September795 2011858 2012

7.92 %

2000

12000

22000

32000


Program Attendance

Year to Date160,201 2011132,365 2012

September17,027 201116,336 2012

‐4.06 %

30000

35000

40000

45000

50000


Year to Date365,458 2011393,442 2012

September41,227 201141,048 2012

‐0.43 %

24 Month Trend Graph October 2010 ‐ September 2011 October 2011 ‐ September 2012

4

Board Minutes September 25, 2012 Page 1 of 8

Stark County District Library

Board of Trustees

Minutes

September 25, 2012

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

September 25, 2012 at the Lake Community Branch Library. In attendance were board members

Susan Rodgers, Beth Borda, Edmond Mack, Bert Nero, and Shawn O’Brien. Also in attendance

were library employees Executive Director Tena Wilson and Fiscal Officer Russ

Humerickhouse.

John Mroczkowski joined the meeting at 5:20 p.m.

Absent was Steven Pittman.

The meeting was called to order at 5:00 p.m. by Susan Rodgers.

Guests included several library employees and one representative from Lake Friends of the

Library.

PUBLIC COMMENTS

None

BOARD PRESIDENT COMMENTS

Susan Rodgers welcomed Tena Wilson as the new Executive Director of the Stark

County District Library.

Ms. Rodgers asked Russ Humerickhouse to introduce Linda Wilkins to the Board. Ms.

Wilkins is serving as Interim Human Resources Manager for the Library. Mr.

Humerickhouse gave an introduction, and Ms. Rodgers thanked Ms. Wilkins for her

service during this time of transition.

LAKE COMMUNITY BRANCH FRIENDS OF THE LIBRARY

Marilyn Mattingly, Vice President gave a description of the Lake Friends of Library and

their work. Some of their activities include: reading at Altercare, maintaining a library at

the Migrant Workers Center, tending the alphabet garden at the library and volunteering

to provide technology tutoring at the branch.

The FOL provides funding for some items and programs that are not covered in the

budget.

Nancy McKnight and Brenda Heisroth from the Lake FOL serve on the Vote Libraries

committee. Lake FOL volunteers have been organizing volunteers, cutting out

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bookmarks, going to football games with Vote Libraries signs, and fundraising for the

levy campaign.

MAIN LIBRARY FRIENDS REPORT

Carolyn Dick was not able to attend the meeting but asked the Board to refer to the Friends of the

Library page in the Stark Scene for their upcoming activities.

EXECUTIVE DIRECTOR OATH OF OFFICE

Tena Wilson signed the oath of office.

EXECUTIVE DIRECTOR’S REPORT

Tena Wilson thanked Karen Miller for her work as Interim Director. Ms. Miller was not

present because she was making a levy presentation at Plain Township Trustees meeting.

Ms. Wilson indicated that she has focused internally for the first four weeks here and is

now focusing on meeting with our partners and forging those relations.

Shawn O’Brien referred to Ms. Wilson’s interview where she shared her vision for the

library. Mr. O’Brien strongly encouraged the idea of a Virtual Library which could serve

as a portal to information for all of Stark County.

FISCAL OFFICER’S REPORT

Russ Humerickhouse reported that the 2011 audit is on the State Auditor’s website.

Mr. Humerickhouse also noted that seven of the libraries in Stark County have approved

the revised formula on the PLF distribution. Ms. Wilson and Mr. Humerickhouse will be

attending the next County Budget Commission meeting.

The Executive Director’s car allowance will stay in effect through the end of the year.

A bill proposing changes to OPERS has become law.

LAKE COMMUNITY BRANCH MANAGER JEN WELSH

Ms. Welsh focused on the many partnerships at the branch which leverage resources.

She thanked the FOL for being such a great partner. She said that they are relentless in

promoting the library in the community, they keep the library attached to the community,

and are great at adapting new technology.

Ms. Welsh described the image of the high-tech Overdrive Digital bus parked in the

Library parking while an old farm tractor was going down the street to emphasize the

need for both traditional library services and innovation in the Lake community.

CONSENT CALENDAR

Minutes of the July 17, 2012 Regular Meeting were presented to the Board.

Minutes of the July 27, 2012 Special Board Meeting were presented to the Board.

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Minutes of the August 20, 2012 Special Board Meeting were presented to the Board.

Financial Report for July and August 2012 was presented to the Board.

Resolution 2012-44

July and August 2012 Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

JULY GIFT REPORT

DONOR AMOUNT DESIGNATION

Lawrence Leno 100.00 Restricted: Memory of Irene E. Leno

Genealogy Customers 80.00 Restricted: Genealogy Department

MONTHLY TOTAL $180.00

YEAR TO DATE TOTAL $6,603.75

AUGUST GIFT REPORT

DONOR AMOUNT DESIGNATION

Linda Shaull 25.00 Restricted: Perry Sippo Branch – Memory of

Wilma Jabrocki

Midland Engineering 25.00 Restricted: North Branch – For Use of

Meeting Room

Genealogy Customers 102.00 Restricted: Genealogy Department

MONTHLY TOTAL $152.00


MONTHLY TRAINING REPORT

Name: Jennifer Welsh & Julie Hoffman 8/3/12

Conference:

Emotions at Work: Examining Emotional Labor in

Librarianship Webinar

Total $0.00 Ohionet

Name: Matt Holland 8/9/12

Conference:

Safety Council Luncheon topic: Dust in the Wind

(Combustible Dust) Canton, OH

Total Season Pass Stark County Safety Council

Name: Kathy Lamantia 8/10/12

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Conference: NOTSL Board Meeting Akron, OH

Total $26.64 NOTSL

Name: Michele Monnette 8/15/12

Conference: 2012 Center for Public Investment Management Conference Akron, OH

Total $124.53 State Treasurer of Ohio

Name:

Marianna DiGiacomo, Dani Gustavich, Lynne Herstine &

Beth Queen 8/23/12

Conference: Children's & Teen's Services Conference Columbus, OH

Total $725.82 OLC

Name: Dee Rondinella 8/28/12

Conference: iPads for Reference, Programs and more Webinar

Total $20.00 NEO-RLS

Name: Dorothea Richards & James Hilton 8/31/12

Conference: Search Ohio Meeting Warrensville Heights, OH

Total $55.19 Search Ohio

Name: Nicole Yoder 9/4-10/12/12

Conference: Using Drupal to Build Library Websites Online Training

Total $225.00 ALA

Name: Joan Green, Julie Hoffman & Patty Marsh 9/6/12

Conference:

What is Your Body Saying: Interpreting Body Language of

Patrons and Staff Online Training/Webinar


Name: Marianna DiGiacomo 9/7/12

Conference: 2012 OLC Expo Columbus, OH

Total $138.74 OLC

Name: Jean Duncan McFarren 9/9/2012 -8/23/13

Conference: Leadership Stark County Canton, OH

Total $1,025.00 Leadership Stark County

Name: Matt Holland 9/13/12

Conference: Safety Council Luncheon topic: Safety Trivia Canton, OH

Total Season Pass Stark County Safety Council

Name: Julie Hoffman 9/18/12

Conference: The Hopeful Workplace Twinsburg, OH


Name: Dorothea Richards & Suzette Burlingame 9/21/12

Conference: Eastern Great Lakes Innovative User Group Conference Akron, OH

Total $25.53 EGL-IUG

Name: David Krajci 10/4 & 5/12

Conference: Network Days Online Training

Total $0.00 Foundation Center

Name: Suzette Burlingame 10/16/12

Conference: Encounter Bus Tour Canton, OH

Total $69.00 Leadership Stark County

September $2,604.66

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MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS

07/17/12 Tyra Robinson, Substitute, DeHoff Memorial Branch, hours as worked.

07/30/12 Timothy Tormasi, Shelver, North Branch, part time, 32 hours biweekly.

08/08/12 Sydney Taylor, Shelver, North Branch, part time, 32 hours biweekly.

08/20/12 Patricia Coleridge, Library Associate, Perry Sippo Branch, part time, 32 hours

biweekly.

08/27/12 Kerri Gooding, Shelver, Jackson Township Branch, part time, 40 hours biweekly.

09/04/12 Tena Wilson, Executive Director, Administration, full time, 80 hours biweekly.

09/10/12 Traci Singree, Shelver, Perry Sippo Branch, part time, 30 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

07/30/12 Jesse Peek, Shelver, Youth Services, part time, 32 hours biweekly to IT

Technician, Information Technology – Main, full time, 80 hours biweekly.

08/13/12 Eileen Cox, Library Assistant, Perry Sippo Branch, part time, from 40 hours to 48

hours biweekly.

08/13/12 Patricia Hummel, Library Assistant, Perry Sippo Branch, part time, from 48 hours

to 56 hours biweekly.

08/13/12 Kimberly VanBlaricum, Library Associate, Perry Sippo Branch, from part time to

full time, from 64 hours to 80 hours biweekly.

08/27/12 Stuart Campbell, from Skill Maintenance, Maintenance – Main to Shelver, Youth

Services - Main, from full time to part time, from 80 hours to 32 hours biweekly.

09/04/12 Karen Miller, from Interim Executive Director to Associate Director Main

Library Services, full time, 80 hours biweekly.

09/10/12 Sydney Taylor, from Shelver, North Branch, to Library Associate, Youth Services

– Main, part time, from 32 hours to 56 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

07/28/12 Linda Henry, Shelver, North Branch, part time.

08/07/12 Dennis Roberts, Library Assistant, Technology Center – Main, full time.

08/09/12 Shannon Lee, Library Associate, Youth Services, part time.

08/16/12 Robert Schreffler, IT Technician, Information Technology, part time.

08/24/12 Lindsay Hill, Shelver, Jackson Township Branch, part time.

09/07/12 Shelby Logan, Shelver, Perry Sippo Branch, part time.

09/07/12 Lisa Barcich, Librarian, Perry Sippo Branch, full time.

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09/10/12 Krista Ware, Library Associate, Jackson Township Branch, part time.

09/28/12 Marcia Moorhead, Library Specialist, Mobile Services- Main, full time,

retirement

09/29/12 Sara Hager, Shelver, Sandy Valley Branch, part time.

RECLASSIFICATION/MLIS DEGREE

08/13/12 Cheryl Pandrea, from Library Associate to Librarian, Plain Community Branch,

full time, 80 hours biweekly

Motion by Shawn O’Brien to approve the consent calendar, John Mroczkowski seconded the

motion; all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

Patty Marsh updated the Board on the facilities.

She indicated that the Main Library lighting project is almost completed. So far, the area

seems brighter and there should be a reduction in energy costs.

The Mahoning Road Corridor Project near the Madge Youtz branch has awarded

contracts and should be starting soon. Ms. Marsh noted that this project has developed

partnerships for the library and that community especially with the J. R. Coleman Center.

North Branch has had a problem with spray paint vandalism.

The Perry Sippo – Exploration Gateway budget for next year will focus on ways to

improve the property for rentals.

HUMAN RESOURCES COMMITTEE REPORT

Resolution 2012-45

Health and Dental Insurance

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark

County District Library to renew the contract with Anthem for the period October 1, 2012

through September 30, 2013 for health insurance coverage for eligible library employees; and to

renew the contract with Guardian for the period October 1, 2012 through September 30, 2013 for

dental insurance coverage for eligible library employees;

Monthly Premiums:

Current Renewal

Dental

Employee only $28.21 $30.67 increase of $2.46

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Employee + Spouse $47.76 $53.35 increase of $5.59

Employee + Child(ren) $70.53 $79.76 increase of $9.23

Full Family $83.65 $94.98 increase of $11.33

Health

Employee only $509.66 $553.75 increase of $44.09

Employee + Spouse $1,070.29 $1,162.87 increase of $92.58

Employee + Child(ren) $968.35 $1,052.11 increase of $83.76

Full Family $1,528.99 $1,661.25 increase of $132.26

Motion by Beth Borda to renew Anthem Blue Access health insurance plan and renew Guardian

DentalGuard Preferred dental insurance plan Bert Nero seconded the motion; all voting yes.

FINANCE AND AUDIT COMMITTEE REPORT

Budget Update

Mr. Humerickhouse updated the Board on the 2012 budget which is current by 61.4%

expended.

Shawn O’Brien inquired about the effect of the property reappraisal on Library revenue.

Mr. Humerickhouse reported that the reappraisal will decrease the original projection

certified by the Stark County Auditor by approximately 9.1%.

Mr. Humerickhouse also noted that the estimate for the PLF for 2013 is a small increase.

Levy Campaign Update

Patty Marsh distributed information about all campaign activities that are currently taking

place in support of Issue #42 the Library’s tax levy.

She described the huge volunteer effort on behalf of Vote Libraries and how much having

the full support of the Board means to the library staff.

Ms. Marsh said that Vote Libraries is looking to the Board for their vote, financial

support, and advocacy on behalf of Issue #42.

OLD BUSINESS

Marketing Plan Update

Linda Dahl updated the Board on the More Than Books marketing campaign which

focused on billboards, radio, and newspaper.

Since beginning the campaign, cardholders and circulation have increased as well as

Facebook likes which are up 330%.

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As part of the campaign, the Stark Scene was inserted in The Repository which went out

to 120,000 households and has resulted in 150 phone calls about technology classes in the

first 48 hours after it was delivered.

Summer Reading Update

Ann Wetmore explained the Summer Reading statistics and highlighted an increase in the

number of books read.

For the first year, the partnership with Pro Football Hall of Fame made the Touchdown

for Reading program a good service to offer the community. Ms. Wetmore has met with

representatives of the Hall of Fame to discuss changes and improvements for next year’s

program.

NEW BUSINESS

Bryan Harris introduced the Thin Client Replacement Resolution.

Resolution 2012-46

Thin Client Purchase

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that the Executive Director or her designee be authorized to purchase thin

client workstations from MCPC for the total sum of $ 21,505.00.

Motion by Beth Borda to approve the Thin Client Purchase Resolution, Shawn O’Brien seconded

the motion; all voting yes.

ADJOURNMENT

Motion by Beth Borda to adjourn the meeting at 6:10 pm, Bert Nero seconded the motion; all

voting yes.

NEXT BOARD MEETING

The next regular board meeting is scheduled for October 16, 2012 at the Perry Sippo

Branch Library.

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STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR SEPTEMBER 2012

SEPTEMBER REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $452,057.30 $452,057.30TAXES PROP. (LEVY) 372,770.50 372,770.50TAXES (REIMB. P.P.) 0.00 0.00GRANTS 0.00 0.00PATRON FINES & FEES 19,056.52 19,056.52INVESTMENT INCOME 121.66 37.41 414.59 257.29 830.95SERVICE FEES 35.00 35.00DONATIONS 1,262.00 1,262.00MISC. REV. & REIMB. 1,763.43 1,763.43OTHER 2,906.00 2,906.00SUB-TOTAL 849,972.41 0.00 0.00 0.00 0.00 0.00 37.41 0.00 414.59 257.29 850,681.70TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $849,972.41 $0.00 $0.00 $0.00 $0.00 $0.00 $37.41 $0.00 $414.59 $257.29 $850,681.70

SEPTEMBER EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 224 FUND 229 FUND 401 FUND 450 FUND 801 FUND 802 FUND 803 TOTALGENERAL PNC STARK COMMUNITY PERRY BRANCH SCDL CAPITAL PERMANENT YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION RECOVERY FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST TRUST

PAYROLL/BENEFITS $651,422.73 $651,422.73SUPPLIES 12,209.77 1,514.68 13,724.45PURCH. SERVICES 193,389.51 193,389.51LIBRARY MATERIALS 76,519.68 1,862.96 78,382.64CAPITAL OUTLAY 0.00 2,521.40 6,935.00 9,456.40OTHER EXPENSES 19.54 19.54TOTAL $933,561.23 $1,514.68 $0.00 $4,384.36 $6,935.00 $0.00 $0.00 $0.00 $0.00 $0.00 $946,395.27

ENCUMBRANCES $1,012,948.03 $2,876.12 $30.45 $3,380.18 $0.00 $41,788.00 $950.00 $0.00 $0.00 $0.00 $1,061,972.78

DISTRIBUTED TO BOARD OF TRUSTEES ON 10/16/12

REVEXPM12.XLS

13

STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/12 THRU 12/31/12 2012 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $538,205.88 $629,527.50 $363,965.39 $480,665.07 $787,356.68 $550,396.48 $549,260.13 $434,414.59 $452,057.30 $4,785,849.02 $6,283,639.00 76.16%1200 Taxes Property (Levy) 0.00 1,700,948.29 130,808.39 301,131.88 2,560.79 290,261.73 1,656,520.00 418.39 372,770.50 4,455,419.97 4,748,889.00 93.82%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 40,198.79 0.00 0.00 0.00 40,198.79 281,392.00 14.29%2000 Grants 0.00 0.00 0.00 0.00 4,999.00 0.00 22,796.10 0.00 0.00 27,795.10 120,000.00 23.16%3000 Patron Fines & Fees 18,286.41 22,757.00 22,080.64 20,964.76 19,132.30 19,449.27 20,605.74 20,579.28 19,056.52 182,911.92 235,000.00 77.83%4000 Investment Income 103.11 104.16 811.52 140.31 133.74 801.44 166.62 214.88 830.95 3,306.73 5,865.00 56.38%5000 Service Fees 26.48 40.24 3,764.86 3.00 2.00 202.23 52.16 41.38 35.00 4,167.35 55,500.00 7.51%6000 Donations 447.00 515.10 1,142.60 161.00 2,883.05 1,275.00 180.00 152.00 1,262.00 8,017.75 71,232.00 11.26%

8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 776.19 0.00 0.00 137.35 351.49 12,377.89 1,763.43 17,431.34 25,000.00 69.73%8900 Other 4,359.34 4,466.17 4,822.78 5,420.03 5,316.37 3,351.88 5,740.77 3,502.82 2,906.00 39,886.16 35,000.00 113.96%

TOTAL $561,428.22 $2,360,383.45 $528,172.37 $808,486.05 $822,383.93 $906,074.17 $2,255,673.01 $471,701.23 $850,681.70 $9,564,984.13 $11,861,517.00 80.64%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER YTD TOTAL1000 Payroll/Benefits $642,775.47 $694,207.07 $894,288.38 $688,376.61 $684,445.71 $656,020.59 $658,407.33 $919,537.22 $651,422.73 $6,489,481.112000 Supplies 10,189.22 16,410.34 20,002.55 12,348.93 24,503.93 24,685.40 24,170.25 14,183.98 13,724.45 160,219.053000 Purch.Services 123,833.14 130,760.56 172,430.53 134,741.16 144,957.68 171,975.87 183,952.83 117,079.79 193,389.51 1,373,121.074000 Library Materials 55,875.05 83,077.48 136,312.20 69,195.99 151,610.90 135,169.41 121,826.20 144,727.53 78,382.64 976,177.405000 Capital Outlay 3,073.42 11,771.00 2,966.80 45,141.52 54,591.99 90,497.40 0.00 60,332.91 9,456.40 277,831.44

7-8000 Other Expenses 4,380.64 312.69 4,861.49 1,358.92 7,711.88 530.59 8,458.09 2,120.84 19.54 29,754.68TOTAL $840,126.94 $936,539.14 $1,230,861.95 $951,163.13 $1,067,822.09 $1,078,879.26 $996,814.70 $1,257,982.27 $946,395.27 9,306,584.75

PRIOR YEAR ENCUMBRANCES PAID IN 2012 (523,066.01)TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $8,783,518.74

DISTRIBUTED TO THE BOARD OF TRUSTEES 10/16/12

REVEXP2012.XLS

14

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 9/30/12

2012 YTD 2012 YTD 2012 YTD % OF EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND 2012 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2012 AT 9/30/2012 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2012

1000 Payroll/Benefits $6,489,481.11 $183,324.44 $6.52 $0.00 $6,306,156.67 $8,734,870.00 72.20%2000 Supplies 160,219.05 8,669.46 5,873.26 12,926.43 138,623.16 247,630.00 55.98%3000 Purch.Services 1,373,121.07 179,097.71 28,038.56 0.00 1,194,023.36 1,854,782.00 64.38%4000 Library Materials 976,177.40 99,275.24 14,527.98 6,778.21 870,123.95 1,450,000.00 60.01%5000 Capital Outlay 277,831.44 51,007.16 2,853.57 42,257.00 184,567.28 243,776.00 75.71%

7-8000 Other Expenses 29,754.68 1,692.00 12.00 0.00 28,062.68 148,529.00 18.89%

TOTAL $9,306,584.75 $523,066.01 $51,311.89 $61,961.64 $8,721,557.10 $12,679,587.00 68.78%

012BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/16/12

15

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 9/30/12

401 450 209 212 216 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PNC BLDG. & STARK EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FDN. RENOV. COMM. FDN. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91

2012 REVENUE: 410.51 0.00 0.00 0.00 1,944.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,243.77 0.00 771.87 4,370.15

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 12-

2012 EXPENDITURES: (22,250.00) 0.00 (10,912.88) 0.00 (1,913.55) 0.00 0.00 0.00 0.00 (15,104.01) 0.00 (14,145.00) (458.74) (1,499.99) (874.79) (67,158.96)

2012 BOARD OF TRUSTEES

APPROPRIATION 12-

BAL. AT SEPT. 30, 2012 $1,423,424.98 $15,160.00 $2,876.12 $500.00 $30.45 $211.82 $283.14 $4,000.00 $2,190.36 $54,583.95 $210.77 $6,254.86 $12,899.76 $4,420.76 $2,064.13 $1,529,111.10

ENCUMBR. AT 9/30/12 $41,788.00 $950.00 $2,876.12 $0.00 $30.45 $0.00 $0.00 $0.00 $0.00 $3,380.18 $0.00 $0.00 $0.00 $0.00 $0.00 $49,024.75

CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 10/16/12

16

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT SEPTEMBER 30, 2012

BALANCE @ 8/31/12 BALANCE @ 9/30/12 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $333,434.57 $89,215.88 ($244,218.69)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 97,598.25 102,204.33 4,606.08

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .10% @ 9/30/12 ) 850,250.13 850,287.54 37.41HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 9/30/12 ) 2,267,929.30 2,546,479.08 278,549.78

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,549,907.25 3,588,881.83 38,974.58OUTSTANDING CHECKS (134,023.42) (268,711.57) (134,688.15)CASH BALANCE $3,415,883.83 $3,320,170.26 ($95,713.57)

CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/16/12

17

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/23/12 $411.38 $7.01 ($6.12) $412.27

5/11/12 45.71 45.718/10/12 411.38 7.01 (6.20) 412.19

0.000.00

Stark 2/8/12 2,278.29 2,278.292/17/12 1,098,990.00 1,098,990.002/24/12 599,680.00 599,680.003/2/12 130,390.00 130,390.004/6/12 290,804.73 (27,319.06) (1,526.50) (86.18) 261,872.99

4/13/12 2,607.36 (295.60) 2,311.765/22/12 2,511.36 2,511.366/1/12 289,706.12 (2,094.98) 287,611.14

6/14/12 40,198.79 40,198.796/27/12 555.61 (55.48) 500.137/6/12 254,380.00 254,380.00

7/13/12 139,710.00 139,710.007/20/12 229,280.00 229,280.007/27/12 1,033,150.00 1,033,150.009/25/12 2,511.21 2,511.219/10/12 363,035.17 1,750.34 (41,326.42) (300.29) (1,526.50) (86.18) 321,546.129/21/12 1,800.78 (501.19) 1,299.59

0.000.00

Carroll/Brown Twp. 4/11/12 56.97 52.14 (2.98) 106.135/10/12 3.63 3.639/13/12 8.40 52.13 (1.91) 58.62

0.000.00

Summit 4/6/12 0.69 7,609.99 (127.26) (23.99) 7,459.435/25/12 0.09 0.099/14/12 0.69 3,611.78 (79.19) 3,533.28

0.000.000.00

Y-T-D at 9/30/12 $4,140,309.41 $4,408.14 $292,033.84 $6,772.91 $11,895.67 $40,198.79 ($71,811.50) ($329.17) ($3,053.00) ($172.36) $4,420,252.73

Levy Taxes Received 2012 $4,495,618.76Collection and Election Expenses 2012 ($75,366.03)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $4,420,252.73Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)

Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66

RETAXBO12.XLS Distributed to Board of Trustees 10/16/1218

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 9/30/12

SPECIAL 2011GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE

1000 Taxes (PLF) 4,785,849.02 4,785,849.02 5,177,203.001200 Taxes Property (Levy) 4,455,419.97 4,455,419.97 4,380,690.431200 Taxes (Reimb. P. P.) 40,198.79 40,198.79 71,113.932000 Grants 27,795.10 27,795.10 0.003000 Patron Fines & Fees 182,911.92 182,911.92 179,402.574000 Investment Income 880.58 410.51 2,015.64 3,306.73 4,094.085000 Service Fees 4,167.35 4,167.35 6,923.706000 Donations 6,073.75 1,944.00 8,017.75 32,485.21

8100-8700 Misc. Rev. & Reimb. 17,431.34 17,431.34 20,742.808900 Other 39,886.16 39,886.16 42,657.11

TOTAL REVENUE Y-T-D 9,560,613.98 1,944.00 410.51 0.00 2,015.64 9,564,984.13 9,915,312.83

EXPENDITURES1000 Payroll/Benefits 6,489,481.11 6,489,481.11 6,301,175.682000 Supplies 147,292.62 12,926.43 160,219.05 159,082.443000 Purch.Services 1,373,121.07 1,373,121.07 1,274,481.044000 Library Materials 966,182.87 8,661.00 1,333.53 976,177.40 786,623.385000 Capital Outlay 233,593.44 20,488.01 22,250.00 1,499.99 277,831.44 116,278.85

7-8000 Other Expenses 29,754.68 29,754.68 25,200.86TOTAL EXPENDITURES Y-T-D 9,239,425.79 42,075.44 22,250.00 0.00 2,833.52 9,306,584.75 8,662,842.25

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT SEPTEMBER 30, 2012 $1,791,059.16 $71,141.47 $1,423,424.98 $15,160.00 $19,384.65 $3,320,170.26 $3,773,272.38OUTSTANDING CHECKS 268,711.57 268,711.57TOTAL ACCOUNTED FOR AT 9/30/12 $2,059,770.73 $71,141.47 $1,423,424.98 $15,160.00 $19,384.65 $3,588,881.83

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 89,215.88KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 102,204.33STAR OHIO-INVESTMENT ACCOUNT 850,287.54HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,546,479.08TOTAL ACCOUNTED FOR AT 9/30/12 $3,588,881.83

BOTCTRE12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/16/12

19

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.68% $545,451.13 8.68%10 February $594,054.37 9.45% $1,139,505.50 18.13%10 March $369,543.05 5.88% $1,509,048.55 24.02%10 April $450,514.20 7.17% $1,959,562.75 31.19%10 May $727,260.47 11.57% $2,686,823.22 42.76%10 June $527,301.95 8.39% $3,214,125.17 51.15%10 July $585,107.11 9.31% $3,799,232.28 60.46%10 August $464,426.35 7.39% $4,263,658.63 67.85%10 September $482,965.48 7.69% $4,746,624.11 75.54%10 October $575,230.54 9.15% $5,321,854.65 84.69%10 November $531,813.90 8.46% $5,853,668.55 93.16%10 December $490,665.62 7.81% $6,344,334.17 100.97%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 9.17% $576,215.48 9.17%11 February $672,511.85 10.70% $1,248,727.33 19.87%11 March $392,483.22 6.25% $1,641,210.55 26.12%11 April $515,540.12 8.20% $2,156,750.67 34.32%11 May $838,938.80 13.35% $2,995,689.47 47.67%11 June $589,070.17 9.37% $3,584,759.64 57.05%11 July $704,018.28 11.20% $4,288,777.92 68.25%11 August $435,358.04 6.93% $4,724,135.96 75.18%11 September $453,067.04 7.21% $5,177,203.00 82.39%11 October $541,200.78 8.61% $5,718,403.78 91.00%11 November $499,728.19 7.95% $6,218,131.97 98.96%11 December $460,422.40 7.33% $6,678,554.37 106.28%

COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %12 January $538,205.88 8.57% $538,205.88 8.57%12 February $629,527.50 10.02% $1,167,733.38 18.58%12 March $363,965.39 5.79% $1,531,698.77 24.38%12 April $480,665.07 7.65% $2,012,363.84 32.03%12 May $787,356.68 12.53% $2,799,720.52 44.56%12 June $550,396.48 8.76% $3,350,117.00 53.31%12 July $549,260.13 8.74% $3,899,377.13 62.06%12 August $434,414.59 6.91% $4,333,791.72 68.97%12 September $452,057.30 7.19% $4,785,849.02 76.16%12 October $0.00 0.00% $0.00 0.00%12 November $0.00 0.00% $0.00 0.00%12 December $0.00 0.00% $0.00 0.00%

PLF2012.XLS

20

2012 REVENUE AND EXPENDITURES

50% 47%

2%

Revenue Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

Misc. Rev. & Reimb.

Other

70%

2%

15%

10%

3%

Expenditures

Payroll/Benefits

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

21

SEPTEMBER GIFT REPORT

RESOLUTION 2012-

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to

accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION Genealogy Customers 37.00 Restricted: Genealogy Department

SCDL Foundation 1,000.00 Restricted: Literacy Summit

Frances Pules 200.00 Restricted: In Appreciation of

Herbert L. Fisher - Reference – Main Library

Jack B. Fisher 25.00 Restricted: In Appreciation of

Herbert L. Fisher – Reference – Main Library

MONTHLY TOTAL $1,262.00


22

Stark County District Library Staff Training Report October 16, 2012

Name: Jean Duncan McFarren 9/20/12Conference: Making the Most Out of Event-Based Fundraising Akron, OHTotal $43.86 Associate of Fundraising Professionals

Name: Kathy Lamantia 10/2 & 3/12

Conference:Mohican 2012 Radical Opportunities, New Trends for Technical

Services Perrysville, OHTotal $312.31 OLC

Name: Jodie Hawkins 10/4 - 7/12Conference: Boucher Con 2012 Cleveland, OHTotal $747.74 Boucher Con

Name: Jennifer Welsh 10/5/12Conference: Ohio Library Council Membership Committee Meeting Columbus, OhTotal $0.00 OLC

Name: William Muzzy 10/11/12Conference: Safety Council Luncheon topic: Canton, OHTotal Season Pass Stark County Safety Council

Name: Rose Marie Green 10/13/12Conference: Play…What's Learning got to do with it? Middleburg Heights, OH

Total $115.45USA Toy Library Assoc & Cleveland Assoc for the Education of Young Children

Name: Tena Wilson & Jean Duncan McFarren 10/16/12Conference: Encounter Bus Tour Canton, OHTotal $69.00 Leadership Stark County

Name: Cheryl Pandrea & Rebecca Baldwin 10/31/12Conference: Tech Tools for Tight Budgets Online TrainingTotal $15.00 OLC

Name:Conference:Total

October $1,303.36

23

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

October 16, 2012

APPOINTMENTS

09/26/12 Bailey F. Comfort, Shelver, North Branch, part time, 32 hours biweekly. 09/29/12 Jaquelyn D. Jones-Poling, Shelver/Substitute, Sandy Valley Branch, part time, 20

hours biweekly. 10/08/12 Tamara K. Bixler-Zalesinsky, Substitute Librarian, Reference Services, part time,

hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES

No changes.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

08/07/12 Debra Weisel, Substitute Driver, Mobile Services, part time, hours as worked. 08/21/12 Timothy Elder, Substitute Driver, Mobile Services, part time, hours as worked,

resignation. 10/31/12 Annie Simmons, General Maintenance, Maintenance - Main, full time, retirement.

24

STARK COUNTY DISTRICT LIBRARY

FACILITIES UPDATE

October 16, 2012

MADGE YOUTZ BRANCH

Mahoning Road Corridor Project work has started.

MAIN LIBRARY

The lower portion of the west side of the library was painted. The weather doesn’t seem to be

cooperating to get any additional exterior painting done this year. We will hope for funds so the

work can be completed next year.

A female customer was stuck in the elevator for almost 2 hours on September 20th

. Bill contacted

Schlindler right away but the most available service team was on the far east side of Cleveland. Staff

were able to communicate with the customer and keep her apprised of progress. She was fine and

understood the situation.

25


Board of Trustees

October 16, 2012

Resolution Title: Stark County Tax Resolution-Tax Rates for 2013

Statutory Reference: Ohio Revised Code 5705.34-5705.35

History/Background/Discussion: The Stark County District Library, with the approval

of the Stark County Commissioners, placed a 1 mill replacement levy on the November 4,

2008 ballot. This levy was approved by a majority of the voters.

Therefore, the Board of Trustees of the Stark County District Library must, as requested,

adopt a resolution accepting the amounts and rates as determined by the Stark County

Budget Commission and authorizing the necessary tax levies and certifying them to the

Stark County Auditor.

Recommendation: That the Library Board of Trustees, by roll call vote, approve the

following resolution to accept the amounts and rates as determined by the Stark County

Budget Commission and to authorize the necessary tax levies and to certify them to the

Stark County Auditor.

Draftor(s): Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Russ Humerickhouse, Fiscal Officer

26

Resolution 2012- Stark County Tax Resolution-Tax Rates for 2013

WHEREAS, This Board of Trustees in accordance with the provisions of law has previously adopted a Tax

Budget for the next succeeding fiscal year commencing January 1, 2013: and

WHEREAS, The Budget Commission of Stark County, Ohio, has certified its action thereon to this council together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this

(Council/Board), and what part thereof is without, and what part within the ten mill limitation; there be it

RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby

accepted: and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY AUDITOR’S ESTIMATED TAX RATES

FUND Amount to be Amount Approved County Auditor’s

derived from Levies by Budget Commission Estimate of Tax outside 10 Mill Inside 10 Mill Rate to be Levied Limitation__________________ Limitation____ __________ Inside___Outside_ General Fund $4,318,363.00 1.00 Bond Fund 0 0.00 Total $4,318,363.00 0 0.00 1.00

_____________________LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES_________________

FUND____ Maximum Rate County Auditor’s

Authorized Estimate of Yield ___to be Levied____ ______of Levy______

GENERAL FUND: Current expense levy authorized by voters on 11/4/08 1.00 $4,318,363.00

for not to exceed 5 years.

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax

rates and amounts for the year 2013 for Stark County, Ohio per the Resolution and the Stark County Budget Commission Certificate Of Tax Levy as submitted by the Stark County Auditor:

And be it further Resolved, That the clerk of this Board be and he is hereby directed to certify a copy of this resolution to the County Auditor of said County.

27


Board of Trustees

October 16, 2012

Resolution Title: Summit County Tax Resolution-Tax Rates for 2013

Statutory Reference: Ohio Revised Code 5705.34-5705.35

History/Background/Discussion: The Stark County District Library, with the approval

of the Stark County Commissioners, placed a 1 mill replacement levy on the November

4th

2008 ballot. This levy was approved by a majority of the voters.

Therefore, the Board of Trustees of the Stark County District Library must, as requested,

adopt a resolution accepting the amounts and rates as determined by the Summit County

Budget Commission and authorizing the necessary tax levies and certifying them to the

Summit County Fiscal Officer.

Recommendation: That the Library Board of Trustees, by roll call vote, approve the

following resolution to accept the amounts and rates as determined by the Summit

County Budget Commission and to authorize the necessary tax levies and to certify them

to the Summit County Fiscal Officer.

Draftor(s): Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Russ Humerickhouse, Fiscal Officer

28

Resolution 2012-

Summit County Tax Resolution-Tax Rates for 2013

WHEREAS, This Board of Trustees in accordance with the provisions of law has previously adopted a Tax Budget for

the next succeeding fiscal year commencing January 1, 2013: and

WHEREAS, The Budget Commission of Summit County, Ohio, has certified its action thereon to this council together

with an estimate by the County Fiscal Officer of the rate of each tax necessary to be levied by this (Council/Board), and

what part thereof is without, and what part within the ten mill limitation; there be it

RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and

rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted: and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be

levied within and without the ten mill limitation as follows:

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET

COMMISSION, AND COUNTY FISCAL OFFICER’S ESTIMATED TAX RATES

FUND Amount to be Amount Approved County Fiscal Officer’s

derived from Levies by Budget Commission Estimate of Tax

outside 10 Mill Inside 10 Mill Rate to be Levied

Limitation__________________ Limitation____ __________ Inside___Outside_

General Fund $13,620.00 1.00

Bond Fund 0 0.00

Total $13,620.00 0 0.00 1.00

_____________________LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES_________________

FUND____ Maximum Rate County Fiscal Officer’s

Authorized Estimate of Yield

___to be Levied____ ______of Levy______

GENERAL FUND:

Current expense levy authorized by voters on 11/4/08 1.00 $13,620.00

for not to exceed 5 years.

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax rates

and amounts for the year 2013 for Summit County, Ohio per the Resolution and the Summit County Budget Commission

Certificate Of Tax Levy as submitted by the Summit County Fiscal Officer:

And be it further

Resolved, That the clerk of this Board be and he is hereby directed to certify a copy of this resolution to the

County Fiscal Officer of said County.

29


Board of Trustees

October 16, 2012

Resolution Title: Public Library Fund Revised Distribution Formula Endorsement

Amendment

History/Background/Discussion:

Library Directors and Fiscal Officers from the seven public libraries in Stark County met

on May 19, June 13, July 14, and September 1, 2011 to discuss changes to the formula

used to divide Stark County’s Public Library Fund (PLF) receipts among the seven

libraries; representatives from the Stark County Auditor’s office attended the first, third,

and fourth meetings. These talks were initiated due to concerns expressed by Stark

County District Library to the Stark County Budget Commission over SCDL’s assertion

that the current formula does not reflect current public library usage trends nor account

for population as a factor.

The annual Stark County Budget Commission meeting was held on Tuesday, August 7,

2012 with the seven Library Directors, Fiscal Officers and Board of Trustee members

attending. The meeting was scheduled for the Budget Commission to officially approve

the revised PLF distribution formula agreed to by the seven library systems in September

2011. All of the seven public library systems had presented resolutions to their Boards of

Trustees after the September 1, 2011 meeting of the libraries and Minerva, Louisville,

Massillon and Stark County District Library all approved by resolution the revised

formula. However, after much discussion with the Budget Commission and no consensus

among the seven libraries, Auditor Alan Harold requested the libraries have another

meeting and all seven must agree to the revised formula.

All seven libraries met on Wednesday, September 5, 2012 and following the leadership

of our Executive Director Tena Wilson an agreement was reached that all seven libraries

accepted.

The proposed formula will now include six factors rather than five; all factors are

weighted equally. In order to account for the importance of technology to libraries and

their customers, the total dollar amount each library spends on technology will be added

to the total amount spent on library materials. To acknowledge that many customers use

the library, either in person or remotely, but do not check out materials, the total library

building(s) door count plus website visits will be a factor. Population in each library’s

legally defined county service area plus card holders will be a factor that will reflect the

service obligation of the library to its local population. Those libraries that have

bookmobiles will now also include the square footage of the vehicles as part of the

measure of total square footage of heated space used by the library. The full time

equivalent (FTE) and circulation will continue to be factors.

The revised formula will be effective with the 2014 PLF distribution using the 2012

statistics and expenditures.

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SCDL’s Executive Director and Fiscal Officer believe the changes reflect a more

equitable method of distributing the PLF. Distributions will ultimately be determined by

future use statistics and expenditures in the factor areas.

The original Resolution 2011-34 was approved by the Board of Trustees at the regular

Board of Trustees meeting on Tuesday, September 20, 2011.

DRAFTOR(S): Russ Humerickhouse/Kent Oliver

PERSON(S) RESPONSIBLE FOR IMPLEMENTATION:

Tena Wilson, Executive Director

Russ Humerickhouse, Fiscal Officer

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RESOLUTION 2012-

Public Library Fund Revised Distribution Formula Endorsement Amendment

WHEREAS the Stark County District Library requested that the Stark County Budget

Commission review and revise the existing formula to distribute the Public Library Fund

in Stark County, and

WHEREAS the seven library districts have convened and arrived at what has been

determined by consensus a fair revision of the existing formula, and

WHEREAS representatives of the Stark County Budget commission have observed and

assisted in the facilitation of the discussions;

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees that the Board endorses the revised Public Library Fund

formula which includes the six service factors of: square footage of library facilities, full

time equivalent personnel, expenditures on technology/library materials, county library

district population plus card holders, materials circulation and library user visits (door

count)/unique website visits, and

BE IT FURTHER RESOLVED that the Trustees understand that representatives of the

libraries will refine the definition of the formula factors to mutual satisfaction of the

seven library districts and the County Budget Commission, and

BE IT FURTHER RESOLVED that the Trustees express their sincere appreciation to

the Stark County Budget Commission for the leadership it has exhibited in assisting the

libraries to arrive at this solution

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Board of Trustees

October 16, 2012

Resolution Title: Closing the Library System for Staff In-Service Day

History/Background/Discussion:

The purpose of staff in-service is to enable staff, individually and collectively, to enhance

their capability and competence for the benefit of users of library services and for

themselves.

Throughout the year the Library provides a wide spectrum of training events in areas of

customer service, various computer skills, and patron and employee safety procedures.

These training events not only aim at enhancing our employees’ professional knowledge

and skills, but also help employees keep abreast of the latest development innovations for

improving patron outcomes and meeting their needs to keep up with changing

technology.

Recommendation: The Board of Trustees approves the following resolution.

Draftor: Jean Duncan McFarren, Development Manager

Person’s Responsible for Implementation:

Tena Wilson, Executive Director

Linda Wilkins, Interim Human Resources Manager

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Resolution 2012-

Closing the Library System for Staff In-Service Day

Whereas, The Stark County District Library is committed to the professional

development of its employees, supports improving the skills and abilities of employees to

better perform their current job duties and actively seeks to develop employees for future

opportunities;

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the

Stark County District Library that the library system close to the public on Wednesday,

November 14, 2012 for Staff In-Service Day.

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Documents

Oct. 2012 Board packet