Board Packet Sept. 2012

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING SEPTEMBER 25, 2012

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

September 25, 2012Lake Community Branch Library

Uniontown, Ohio 5:00 pm.

I. Public Comments Page

II. Board President Comments

III. Friends of the Library CommentsA. Lake Community BranchB. Main Library

IV. Staff ReportsA. Tena Wilson, Executive DirectorB. Russ Humerickhouse, Fiscal OfficerC. Jen Welsh, Branch Manager

V. Consent CalendarA. Minutes of the July 17, 2012 Board Meeting 9B. Minutes of the July 27, 2012 Special Board Meeting 15C. Minutes of the Aug. 20, 2012 Special Board Meeting 16D. July and August Financial Reports 18E. July and August Gift Reports 35F. July and August Training Reports 37G. July and August Human Resources Reports 38

VI. Building and Grounds Committee ReportA. Facilities Update 39

VII. Human Resources Committee ReportA. Health and Dental Insurance Resolution 40

VIII. Finance and Audit Committee ReportA. Budget UpdateB. Levy Campaign Update

IX. Old BusinessA. Marketing Plan Update, Linda DahlB. Summer Reading Update, Ann Wetmore

X. New BusinessA. Thin Client Purchase Resolution 42

XI. Adjournment

Next Meeting Monday, October 16, 2012 at Perry Sippo Branch Library

Statistical Summary ‐ July 2012Stark County District Library, Ohio

July 2012Circulation

July 2012% of Total

July 2011Circulation

% Change2012‐2011

July 2012Year to Date

July 2011Year to Date

% Change2012‐2011

Main Library 59,474 19.44% 55,038 8.06% 412,954 399,730 3.31%Mobile Services 43,768 14.31% 38,848 12.66% 377,920 361,486 4.55%DeHoff Memorial 6,446 2.11% 6,572 ‐1.92% 40,442 39,141 3.32%East Canton 8,739 2.86% 8,002 9.21% 52,651 50,800 3.64%Jackson Township 28,523 9.33% 28,185 1.20% 173,979 181,582 ‐4.19%Lake Community 29,967 9.80% 27,309 9.73% 189,592 188,595 0.53%Madge Youtz 8,989 2.94% 7,801 15.23% 53,062 52,663 0.76%North 29,206 9.55% 30,269 ‐3.51% 196,674 195,485 0.61%Perry Sippo 26,156 8.55% 25,913 0.94% 158,549 164,624 ‐3.69%Plain Community 13,614 4.45% 13,751 ‐1.00% 92,860 94,889 ‐2.14%Sandy Valley 12,539 4.10% 11,318 10.79% 92,407 87,915 5.11%ECRC 622 0.20% 484 28.51% 5,934 5,644 5.14%Online Renewals 30,891 10.10% 28,447 8.59% 191,930 196,476 ‐2.31%Downloads 6,939 2.27% 2,049 238.65% 40,208 10,504 282.79%SCDL Total 305,873 100.00% 283,986 7.71% 2,079,162 2,029,534 2.45%

Library VisitsJuly 2012Visits

July 2011Visits

% Change2012‐2011

July 2012Circ per visit

July 2011Circ per visit

% Change2012‐2011

Main Library 31,869 31,991 ‐0.38% 1.87 1.72 8.47%DeHoff Memorial 6,775 4,823 40.47% 0.95 1.36 ‐30.18%East Canton 6,499 4,334 49.94% 1.34 1.85 ‐27.17%Jackson Township 14,727 14,584 0.98% 1.94 1.93 0.22%Lake Community 4,383 8,367 ‐47.61% 6.84 3.26 109.46%Madge Youtz 5,908 5,250 12.52% 1.52 1.49 2.40%North 13,896 13,108 6.01% 2.10 2.31 ‐8.98%Perry Sippo 13,696 13,337 2.69% 1.91 1.94 ‐1.70%Plain Community 4,315 8,746 ‐50.66% 3.16 1.57 100.66%Sandy Valley 5,023 3,652 37.53% 2.50 3.10 ‐19.44%SCDL Total 107,089 108,191 ‐1.02% 2.86 2.62 8.82%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 49,804 5,325 9.66% 157,158Jackson Township 20,149 6,876 25.44% 1,161 Lake Community 25,796 2,690 9.44%North 26,879 2,252 7.73%Perry Sippo 18,982 5,665 22.98%Plain Community 8,368 4,150 33.15%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

1

Statistical Summary ‐ July 2012Stark County District Library, Ohio

Hours Open2012

Hours Open2011

Hours Open2012

Circ per hour2011

Circ per hour% Change2012‐2011

Main Library 255 250 233 220 5.94%Mobile Services 504 480 87 81 7.30%DeHoff Memorial 216 195 30 34 ‐11.45%East Canton 216 195 40 41 ‐1.41%Jackson Township 255 250 112 113 ‐0.79%Lake Community 255 250 118 109 7.58%Madge Youtz 216 195 42 40 4.03%North 255 250 115 121 ‐5.40%Perry Sippo 255 250 103 104 ‐1.04%Plain Community 255 250 53 55 ‐2.94%Sandy Valley 216 209 58 54 7.20%ECRC 197 183 3 3 19.38%SCDL Total 3,095.0 2,957.0 99 96 2.90%

2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 94 75 25.33% 624 474 31.65%Teen Programs 77 65 18.46% 687 659 4.25%Children's Programs 340 334 1.80% 3,685 3,616 1.91%Total Programs 511 474 7.81% 4,996 4,749 5.20%

Adult Attendance 1,789 7,623 ‐76.53% 11,937 20,654 ‐42.20%Teen Attendance 754 2,003 ‐62.36% 14,460 20,022 ‐27.78%Children's Attendance 7,973 12,244 ‐34.88% 84,861 89,410 ‐5.09%Total Attendance 10,516 21,870 ‐51.92% 111,258 130,086 ‐14.47%

2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 23,977 25,237 ‐4.99% 169,224 201,532 ‐16.03%

SearchOhio Borrowed 2,363 2,115 11.73% 16,864 14,151 19.17%SearchOhio Loaned 3,552 3,991 ‐11.00% 23,568 28,526 ‐17.38%

ILL Borrowed 176 228 ‐22.81% 1,147 1,572 ‐27.04%ILL Loaned 708 733 ‐3.41% 5,096 5,421 ‐6.00%

Volunteer hours 301.75 143 111.68% 1,202 1,132 6.19%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

2

Statistical Overview ‐ July 2012Stark County District Library, Ohio

200000

250000

300000

350000

400000

Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul

Circulation

Year to Date2,029,534 20112,079,162 2012

July283,986 2011305,873 2012

7.71 %

140000

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date201,532 2011169,224 2012

July25,237 201123,977 2012

‐4.99 %

80000

100000

120000


Year to Date756,578 2011764,401 2012

July108,191 2011107,089 2012

‐1.02 %

24 Month Trend Graph August 2010 ‐ July 2011 August 2011 ‐ July 2012

600

900

1200

1500

1800


New Cardholders

Year to Date6,187 20117,959 2012

July1,138 20111,161 2012

2.02 %

3

Statistical Overview ‐ July 2012Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date4,749 20114,996 2012

July474 2011511 2012

7.81 %

2000

12000

22000

32000


Program Attendance

Year to Date130,086 2011111,258 2012

July21,870 201110,516 2012

‐51.92 %

30000

35000

40000

45000

50000


Year to Date281,117 2011308,256 2012

July42,328 201145,772 2012

8.14 %

24 Month Trend Graph August 2010 ‐ July 2011 August 2011 ‐ July 2012

4

Statistical Summary ‐ August 2012Stark County District Library, Ohio

Aug 2012Circulation

Aug 2012% of Total

Aug 2011Circulation

% Change2012‐2011

Aug 2012Year to Date

Aug 2011Year to Date

% Change2012‐2011

Main Library 62,402 21.66% 63,207 ‐1.27% 475,356 462,937 2.68%Mobile Services 37,856 13.14% 37,759 0.26% 415,776 399,245 4.14%DeHoff Memorial 6,731 2.34% 7,234 ‐6.95% 47,173 46,375 1.72%East Canton 8,244 2.86% 8,838 ‐6.72% 60,895 59,638 2.11%Jackson Township 26,305 9.13% 28,590 ‐7.99% 200,284 210,172 ‐4.70%Lake Community 27,274 9.47% 28,063 ‐2.81% 216,866 216,658 0.10%Madge Youtz 8,280 2.87% 8,297 ‐0.20% 61,342 60,960 0.63%North 27,788 9.64% 33,072 ‐15.98% 224,462 228,557 ‐1.79%Perry Sippo 22,655 7.86% 26,021 ‐12.94% 181,204 190,645 ‐4.95%Plain Community 12,744 4.42% 14,787 ‐13.82% 105,604 109,676 ‐3.71%Sandy Valley 12,176 4.23% 11,780 3.36% 104,583 99,695 4.90%ECRC 254 0.09% 1,006 ‐74.75% 6,188 6,650 ‐6.95%Online Renewals 28,531 9.90% 29,674 ‐3.85% 220,461 226,150 ‐2.52%Downloads 6,873 2.39% 2,161 218.05% 47,081 12,665 271.74%SCDL Total 288,113 100.00% 300,489 ‐4.12% 2,367,275 2,330,023 1.60%

Library VisitsAug 2012Visits

Aug 2011Visits

% Change2012‐2011

Aug 2012Circ per visit

Aug 2011Circ per visit

% Change2012‐2011

Main Library 34,398 38,936 ‐11.66% 1.81 1.62 11.75%DeHoff Memorial 5,045 5,718 ‐11.78% 1.33 1.27 5.47%East Canton 6,771 4,770 41.95% 1.22 1.85 ‐34.29%Jackson Township 13,350 14,222 ‐6.13% 1.97 2.01 ‐1.98%Lake Community 11,209 11,615 ‐3.50% 2.43 2.42 0.71%Madge Youtz 6,118 5,344 14.48% 1.35 1.55 ‐12.83%North 13,435 14,125 ‐4.88% 2.07 2.34 ‐11.66%Perry Sippo 12,169 12,901 ‐5.67% 1.86 2.02 ‐7.70%Plain Community 9,633 9,569 0.67% 1.32 1.55 ‐14.39%Sandy Valley 5,335 4,284 24.53% 2.28 2.75 ‐17.00%SCDL Total 117,461 121,481 ‐3.31% 2.45 2.47 ‐0.84%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 48,203 7,343 13.22% 158,375Jackson Township 17,400 6,607 27.52% 1,289 Lake Community 22,493 2,375 9.55%North 25,289 2,044 7.48%Perry Sippo 16,665 4,619 21.70%Plain Community 7,433 2,914 28.16%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

5

Statistical Summary ‐ August 2012Stark County District Library, Ohio

Hours Open2012

Hours Open2011

Hours Open2012

Circ per hour2011

Circ per hour% Change2012‐2011

Main Library 272 274 229 231 ‐0.55%Mobile Services 552 552 69 68 0.26%DeHoff Memorial 228 212 30 34 ‐13.48%East Canton 228 212 36 42 ‐13.27%Jackson Township 275 277 96 103 ‐7.32%Lake Community 275 277 99 101 ‐2.10%Madge Youtz 228 212 36 39 ‐7.21%North 272 274 102 121 ‐15.36%Perry Sippo 275 277 82 94 ‐12.30%Plain Community 275 277 46 53 ‐13.19%Sandy Valley 228 232 53 51 5.17%ECRC 213.5 206 1 5 ‐75.64%SCDL Total 3,321.5 3,282 87 92 ‐5.26%

2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 85 80 6.25% 709 554 27.98%Teen Programs 43 42 2.38% 730 701 4.14%Children's Programs 80 217 ‐63.13% 3,765 3,833 ‐1.77%Total Programs 208 339 ‐38.64% 5,204 5,088 2.28%

Adult Attendance 2,300 4,008 ‐42.61% 14,237 24,662 ‐42.27%Teen Attendance 611 1,237 ‐50.61% 15,071 21,259 ‐29.11%Children's Attendance 1,860 7,843 ‐76.28% 86,721 97,253 ‐10.83%Total Attendance 4,771 13,088 ‐63.55% 116,029 143,174 ‐18.96%

2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 25,045 25,237 ‐0.76% 194,269 226,769 ‐14.33%

SearchOhio Borrowed 2,528 2,316 9.15% 19,392 16,467 17.76%SearchOhio Loaned 3,796 4,423 ‐14.18% 27,364 32,949 ‐16.95%

ILL Borrowed 170 225 ‐24.44% 1,317 1,797 ‐26.71%ILL Loaned 426 866 ‐50.81% 5,522 6,287 ‐12.17%

Volunteer hours 266 136.5 94.87% 1,468 1,269 15.73%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

6

Statistical Overview ‐ August 2012Stark County District Library, Ohio

200000

250000

300000

350000

400000

Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug

Circulation

Year to Date2,330,023 20112,367,275 2012

August300,489 2011288,113 2012

‐4.12 %

140000

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date226,769 2011194,269 2012

August25,237 201125,045 2012

‐0.76 %

80000

100000

120000


Year to Date878,059 2011881,862 2012

August121,481 2011117,461 2012

‐3.31 %

24 Month Trend Graph September 2010 ‐ August 2011 September 2011 ‐ August 2012

600

900

1200

1500

1800


New Cardholders

Year to Date7,594 20119,248 2012

August1,407 20111,289 2012

‐8.39 %

7

Statistical Overview ‐ August 2012Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date5,088 20115,204 2012

August339 2011208 2012

‐38.64 %

2000

12000

22000

32000


Program Attendance

Year to Date143,174 2011116,029 2012

August13,088 20114,771 2012

‐63.55 %

30000

35000

40000

45000

50000


Year to Date324,231 2011352,394 2012

August43,114 201144,138 2012

2.38 %

24 Month Trend Graph September 2010 ‐ August 2011 September 2011 ‐ August 2012

8

Board Minutes – July 17, 202 Page 1 of 6

Stark County District Library

Board of Trustees

Minutes

July 17, 2012

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

July 17, 2012 at the library’s North Branch. In attendance were board members John

Mroczkowski, Beth Borda, Steven Pittman, Bert Nero, Edmond Mack, and Shawn O’Brien.

Also in attendance were library employees Interim Executive Director Karen E. Miller and Fiscal

Officer Russ Humerickhouse.

Absent was Susan Rodgers.

The meeting was called to order at 5:00 p.m. by Steven Pittman.

Guests included several library employees, one representative from The Friends of the Library,

and a member of the public.

PUBLIC COMMENTS

None

BOARD PRESIDENT COMMENTS

None

MAIN LIBRARY FRIENDS REPORT

Carolyn Dick of the Main Library Friends reported that the Friends participated in the First Friday

celebration in June.

The FOL is looking for more volunteers for the monthly book sales.

Some of the sale displays in Main Library are being re-arranged.

INTERIM EXECUTIVE DIRECTOR’S REPORT

Interim Executive Director Karen E. Miller had no additions to the monthly update and

offered to answer any questions from the Board.

FISCAL OFFICER’S REPORT

Fiscal Officer Russell Humerickhouse reported the audit has been completed. The exit

conference has been waived because the auditors had no comments or recommendations.

NORTH BRANCH MANAGER ROBYN GUEDEL

North Branch Manager Robyn Guedel welcomed the Board to the North Branch Library.

She shared some information and photos of programs held at the Branch. Some

9


highlights include Pups and Pages, Listen at the Library, and Chinese New Year

celebration.

Robyn discussed the water issues the building has had. The waterproofing project needed

many adjustments but now seems to be working.

Book bundles and picture books organized by theme have helped increase circulation and

ease of use at North Branch.

Summer Reading Kickoff featured ice cream sundaes, magician, popcorn and fun.

North Branch is planning a 50th

anniversary party for the branch this fall.

Mr. Pittman complimented Robyn on the work the branch is doing. He mentioned the

vibrant and active branches are an asset for the library system and community.

CONSENT CALENDAR

Minutes of the June 19, 2012 Regular Meeting were presented to the Board.

Financial Report for June 2012 was presented to the Board.

Resolution 2012-41

June 2012 Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION Ezra Jack Keats Foundation 450.00 Restricted: Minigrant for Children’s Department

Donald & Judith Irvine 105.00 Restricted: North Branch – Memory of Marie Garber

Linda Garber 50.00 Restricted: North Branch – Memory of Marie Garber

Frank & Lisa Blazer 25.00 Restricted: North Branch – Memory of Marie Garber

Paul & Jeannie Cecil 25.00 Restricted: North Branch – Memory of Marie Garber

Mary Ann Workman 25.00 Restricted: North Branch – Memory of Marie Garber

Louise Redinger 25.00 Restricted: North Branch – Memory of Marie Garber

Genealogy Customers 70.00 Restricted: Genealogy Department

Rotary Club of Canton 500.00 Restricted: Use for Rotary Speaker Gifts

Monthly Total $1,275.00

Year To Date Total $6,423.75

10


MONTHLY TRAINING REPORT

Name: Linda Smik 6/6/12

Conference:

Motivating Employees! What the World's Greatest Managers Do

Differently Webinar

Total $0.00 NEO-RLS

Name: Marcia Mann 6/19/12

Conference:

"That's Not What I Said!" Foundations of Interpersonal

Communication Webinar

Total $0.00 Webjunction

Name: Deborah Cooper 6/22-26/12

Conference: ALA Annual Conference Anaheim, CA

Total $1,549.21 ALA

Name: Russell Humerickhouse & Tara Bulicz 7/9/12

Conference: OPERS Town Hall Meeting Canton, OH

Total $0.00 OPERS

Name: Megan Johnson 7/11/12

Conference: How to Shine at Meetings and in Front of Groups Webinar

Total $40.00 NEO-RLS

Name: Kathy Schaefer & Valerie Kline 7/12/12

Conference: KnowItNow24x7 Training Alliance OH

Total $24.00 Rodman Public Library

Name: Linda Bartlett 7/12/12

Conference:

Safety Council Luncheon topic: The Federal Government - at it

again! (Employment Law) Canton, OH

Total Season Pass Stark County Safety Council

Name: Shelia Mawdsley & Dee Rondinella 7/14/12

Conference: CAMUG Regional Computer Conference Canton, OH

Total $5.83 APCUG/CAMUG

Name: Julia Shaheen 7/24/12

Conference: Summer Library Symposium Kent, OH

Total $87.19 NEO-RLS

Name: Norma Jean Storms 8/6-8/21/12

Conference:

Google Apps and Open Office: Easy Alternatives to Expensive

Software ecourse

Total $125.00 ALA

Name: Jean Duncan McFarren 8/16/12

Conference: Bullet-Proof Your Nonprofit Akron, OH

Total $31.64 Association of Fundraising Professionals

Name: Patty Marsh 8/23/12

Conference: Telling the Library Story Webinar

Total $0.00 Webjunction

July $1,831.23

11


MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS

06/25/12 Alexis Nosic, Shelver, Perry Sippo Branch, part time, 30 hours biweekly.

06/25/12 Shelby Logan, Shelver, Perry Sippo Branch, part time, 30 hours biweekly.

06/27/12 Corrigan Irwin, Shelver, Perry Sippo Branch, part time, 20 hours biweekly.

07/06/12 Brian Wohlfarth, Driver, Mobile Services – Main, part time, 26 hours biweekly.

07/06/12 Brian Moriarty, Substitute Driver, Mobile Services – Main, hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES

07/02/12 Kathryn Lewis, from Shelver/Substitute, Perry Sippo Branch to Acquisitions

Associate, Technical Services - Main, part time to full time, 40 hours biweekly to 80

hours biweekly.

07/30/12 Penelope Vick, Library Specialist, part time, from 48 hours biweekly to 64 hours

biweekly.

08/27/12 Nancy Metz, Library Associate, North Branch, full time to part time, 80 hours

biweekly to 64 hours biweekly.

08/27/12 Janice Jozwiakowski, Library Specialist, North Branch, part time, 56 hours biweekly

to 72 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

07/13/12 Emily Cavalier, Shelver, North Branch, part time.

07/31/12 Rosemary Hayes, Library Specialist, Perry Sippo Branch, full time, retirement.

Motion by John Mroczkowski to approve the consent calendar, Bert Nero seconded the motion;

all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

Patty Marsh updated the Board on the facilities.

She stated that AEP has approved the rebates for planned lighting changes at Main

Library. Abbott Electric will begin their work on the lighting at Main Library soon.

The artist involved with a public art project in the Madge Youtz neighborhood considered

the branch as a location but has decided to create the piece elsewhere.

Ms. Marsh introduced the Sandy Valley Lease Resolution.

Resolution 2012-42

Sandy Valley Branch Library Lease

12


NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to authorize the Interim Executive Director or her designee to sign the lease

agreement for the property at 9754 Cleveland Avenue SE, Magnolia, Ohio 44643 for five (5)

years beginning July 1, 2012, at $1,794.00 a month.

Motion by John Mroczkowski to authorize the lease agreement for five years beginning July 1,

2012, at $1,794.00, Shawn O’Brien seconded the motion; all voting yes.

HUMAN RESOURCES COMMITTEE REPORT

Suzette Burlingame reported on the current status of the Executive Director Search. She

thanked the Board for hiring Bradbury Associates/Gossage Sager Associates to conduct

the Executive Director search and mentioned how smoothly the process has progressed

with their help. The final three candidates will be in for interviews on July 26 and 27.

The logistics for the interview process have been discussed. Suzette also thanked the

Board and community members who worked on the search committee. Steven Pittman

remarked on the great job and important input that Ms. Burlingame offered.

FINANCE AND AUDIT COMMITTEE REPORT

Mr. Humerickhouse updated the Board on the 2012 Budget. The PLF estimates that

came in at the beginning of the year are holding steady. Income and expenditures are on

target for the first six months of 2012.

Beth Borda updated the Board on the levy campaign. Ms. Borda noted that the Vote

Libraries committee has been meeting. The volunteers have formed five subcommittees

with Chip Condi serving as the Honorary Chairperson of the levy campaign. The logo

and artwork that have been created for the levy was presented. Ms. Borda made an

appeal to her fellow board members for help with endorsements, speaking engagements

and fundraising for Vote Libraries.

OLD BUSINESS

Ms. Miller updated the Board on the circulation statistics. She noted that circulation of

library materials follows a distinct pattern throughout the year. Ms. Miller also indicated

that several internal procedural changes impacted the circulation statistics. The amount

of money dedicated to collection development correlates directly to circulation. There

followed a discussion of the Marketing campaign and its impact on library use.

NEW BUSINESS

Suzette Burlingame introduced the Reaffirm Internet Policy Resolution.

13


Resolution 2012-43

Reaffirm Internet and Computer Use Policy

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that the Board reaffirms the internet and computer use policy.

Motion by Beth Borda to approve the Reaffirm Internet and Computer Use Policy Resolution,

Shawn O’Brien seconded the motion; all voting yes.

EXECUTIVE SESSION TO DISCUSS PERSONNEL ISSUES

Motion by Bert Nero to go into executive session at 5:55 pm, Beth Borda seconded the motion;

roll call vote John Mroczkowski - yes, Beth Borda - yes, Bert Nero - yes, Edmond Mach – yes,

Shawn O’Brien – yes, and Steven Pittman – yes.

Motion by John Mroczkowski to come out of executive session at 6:09 pm, Beth Borda seconded

the motion; roll call vote John Mroczkowski - yes, Beth Borda - yes, Edmond Mach – yes, Bert

Nero - yes, Shawn O’Brien – yes, and Steven Pittman – yes.

No action was taken.

ADJOURNMENT

Motion by John Mroczkowski to adjourn the meeting at 6:10 pm, Beth Borda seconded the

motion; all voting yes.

NEXT BOARD MEETING

The next regular board meeting is scheduled for September 18, 2012 at the Lake

Community Branch.

14

Special Board Meeting Minutes – July 27, 2012 Page 1 of 1

Stark County District Library Board of Trustee

Special Board Meeting

Minutes

Friday, July 27, 2012

The Board of Trustees of the Stark County District Library met in special session on Friday, July

27, 2012 at the Main Library. In attendance were board members, Steven Pittman, Susan

Rodgers, John Mroczkowski, Bert Nero, Edmond Mack, Beth Borda, and Shawn O’Brien.

The meeting was called to order at 8:30 a.m. by Steven Pittman.

EXECUTIVE SESSION TO DISCUSS PERSONNEL ISSUES

Motion by Beth Borda to enter into executive session at 8:35 a.m. to discuss personnel issues,

John Mroczkowski seconded the motion; roll call vote as follows: Susan Rodgers – yes, John

Mroczkowski – yes, Bert Nero – yes, Edmond Mack – yes, Beth Borda – yes, Shawn O’Brien –

yes, Steven Pittman – yes.

Motion by Susan Rodgers to return to regular session at 12:45 p.m., John Mroczkowski seconded

the motion; roll call vote as follows: Susan Rodgers – yes, John Mroczkowski – yes, Bert Nero –

yes, Edmond Mack – yes, Beth Borda – yes, Shawn O’Brien – yes, Steven Pittman – yes.

Resolution 2012-44

Authorization to Proceed with Hiring of Executive Director

Motion by Susan Rodgers to provide Bradbury Associates/Gossage Sager Associates authority to

commence the hiring of the next Executive Director pursuant to the parameters established by

the Board and successful background check, John Mroczkowski seconded the motion; all voting

yes.

ADJOURNMENT

Motion by John Mroczkowski to adjourn the special meeting at 12:50 p.m., Shawn O’Brien

seconded the motion; all voting yes.

15

Special Board Meeting Minutes – August 20, 2012 Page 1 of 2

Stark County District Library Board of Trustee

Special Board Meeting

Minutes

Monday, August 20, 2012

The Board of Trustees of the Stark County District Library met in special session on Monday,

August 20, 2012 at the Main Library. In attendance were board members, Steven Pittman, Susan

Rodgers, Bert Nero, John Mroczkowski, and Edmond Mack. Also in attendance were Interim

Executive Director Karen E. Miller and Fiscal Officer Russ Humerickhouse.

Absent were Shawn O’Brien and Beth Borda.

The meeting was called to order at 8:05 a.m. by Steven Pittman.

Mr. Pittman said the purpose of this meeting was to ratify the resolution to appoint an Executive

Director, and to provide bond satisfaction.

Resolution 2012-45

Ratification of Appointment of Executive Director

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Stark County

Library District that the appointment of Tena J. Wilson to the position of Executive Director of

the Stark County District Library be ratified effective September 4, 2012. The beginning annual

salary is $110,000 with fringe benefits generally consistent with those provided to other full-

time, administrative staff of the Library. In addition, the Trustees are offering a relocation

allowance of up to $3,000 for receipted expenses associated with relocating to Stark County.

Motion by John Mroczkowski to ratify the appointment of the Executive Director effective

September 4, 2012, Susan Rodgers seconded the motion, roll call as follows; Susan Rodgers –

yes, John Mroczkowski – yes, Bert Nero – yes, Edmond Mack – yes, and Steven Pittman – yes.

Resolution 2012 – 46

Executive Director Bond

NOW, THEREFORE, BE IT RESOLVED by the Board of Library Trustees of the Stark

County Library District, that the bond for the Executive Director is fixed at $100,000 which is

surety payable to the Board of Trustees, and that the Executive Director be authorized and

directed to provide bond satisfaction to the Board of Trustees from the date of hire, September 4,

2012 to expire on the date of the annual meeting, January 2013.

Motion by John Mroczkowski to authorize the Executive Director to provide bond satisfaction

from the date of hire, Bert Nero seconded the motion; all voting yes.

16

Special Board Meeting Minutes – August 20, 2012 Page 2 of 2

ADJOURNMENT

Susan Rodgers motioned to adjourn the special meeting at 8:10 a.m., the motion was seconded

by John Mroczkowski; all voting yes.

17

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR JULY 2012

JULY REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $549,260.13 $549,260.13TAXES PROP. (LEVY) 1,656,520.00 1,656,520.00TAXES (REIMB. P.P.) 0.00 0.00GRANTS 22,796.10 22,796.10PATRON FINES & FEES 20,605.74 20,605.74INVESTMENT INCOME 107.85 58.77 166.62SERVICE FEES 52.16 52.16DONATIONS 180.00 180.00MISC. REV. & REIMB. 351.49 351.49OTHER 5,740.77 5,740.77SUB-TOTAL 2,255,614.24 0.00 0.00 0.00 0.00 0.00 58.77 0.00 0.00 0.00 2,255,673.01TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $2,255,614.24 $0.00 $0.00 $0.00 $0.00 $0.00 $58.77 $0.00 $0.00 $0.00 $2,255,673.01

JULY EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 224 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PNC STARK COMMUNITY PERRY BRANCH CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION RECOVERY PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $658,407.33 $658,407.33SUPPLIES 20,966.31 2,232.91 971.03 24,170.25PURCH. SERVICES 183,952.83 183,952.83LIBRARY MATERIALS 121,826.20 121,826.20CAPITAL OUTLAY -478.60 478.60 0.00OTHER EXPENSES 8,458.09 8,458.09TOTAL $993,132.16 $2,232.91 $971.03 $478.60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $996,814.70

ENCUMBRANCES $1,073,465.10 $5,321.02 $355.57 $6,897.47 $58,812.00 $950.00 $0.00 $0.00 $0.00 $0.00 $1,145,801.16

DISTRIBUTED TO BOARD OF TRUSTEES ON 9/18/12

REVEXPM12.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/12 THRU 12/31/12 2012 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $538,205.88 $629,527.50 $363,965.39 $480,665.07 $787,356.68 $550,396.48 $549,260.13 $3,899,377.13 $6,283,639.00 62.06%1200 Taxes Property (Levy) 0.00 1,700,948.29 130,808.39 301,131.88 2,560.79 290,261.73 1,656,520.00 4,082,231.08 4,748,889.00 85.96%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 40,198.79 0.00 40,198.79 281,392.00 14.29%2000 Grants 0.00 0.00 0.00 0.00 4,999.00 0.00 22,796.10 27,795.10 120,000.00 23.16%3000 Patron Fines & Fees 18,286.41 22,757.00 22,080.64 20,964.76 19,132.30 19,449.27 20,605.74 143,276.12 235,000.00 60.97%4000 Investment Income 103.11 104.16 811.52 140.31 133.74 801.44 166.62 2,260.90 5,865.00 38.55%5000 Service Fees 26.48 40.24 3,764.86 3.00 2.00 202.23 52.16 4,090.97 55,500.00 7.37%6000 Donations 447.00 515.10 1,142.60 161.00 2,883.05 1,275.00 180.00 6,603.75 71,232.00 9.27%

8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 776.19 0.00 0.00 137.35 351.49 3,290.02 25,000.00 13.16%8900 Other 4,359.34 4,466.17 4,822.78 5,420.03 5,316.37 3,351.88 5,740.77 33,477.34 35,000.00 95.65%

TOTAL $561,428.22 $2,360,383.45 $528,172.37 $808,486.05 $822,383.93 $906,074.17 $2,255,673.01 $8,242,601.20 $11,861,517.00 69.49%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY YTD TOTAL1000 Payroll/Benefits $642,775.47 $694,207.07 $894,288.38 $688,376.61 $684,445.71 $656,020.59 $658,407.33 $4,918,521.162000 Supplies 10,189.22 16,410.34 20,002.55 12,348.93 24,503.93 24,685.40 24,170.25 132,310.623000 Purch.Services 123,833.14 130,760.56 172,430.53 134,741.16 144,957.68 171,975.87 183,952.83 1,062,651.774000 Library Materials 55,875.05 83,077.48 136,312.20 69,195.99 151,610.90 135,169.41 121,826.20 753,067.235000 Capital Outlay 3,073.42 11,771.00 2,966.80 45,141.52 54,591.99 90,497.40 0.00 208,042.13

7-8000 Other Expenses 4,380.64 312.69 4,861.49 1,358.92 7,711.88 530.59 8,458.09 27,614.30TOTAL $840,126.94 $936,539.14 $1,230,861.95 $951,163.13 $1,067,822.09 $1,078,879.26 $996,814.70 7,102,207.21

PRIOR YEAR ENCUMBRANCES PAID IN 2012 (520,334.30)TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $6,581,872.91

DISTRIBUTED TO THE BOARD OF TRUSTEES 9/18/12

REVEXP2012.XLS

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STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 7/31/12

2012 YTD 2012 YTD 2012 YTD % OF EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND 2012 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2012 AT 7/31/2012 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2012

1000 Payroll/Benefits $4,918,521.16 $183,324.44 $6.52 $0.00 $4,735,196.72 $8,734,870.00 54.21%2000 Supplies 132,310.62 8,621.71 5,921.01 10,176.16 113,512.75 247,630.00 45.84%3000 Purch.Services 1,062,651.77 177,568.87 29,567.40 0.00 885,082.90 1,854,782.00 47.72%4000 Library Materials 753,067.23 98,120.12 15,683.10 2,177.45 652,769.66 1,450,000.00 45.02%5000 Capital Outlay 208,042.13 51,007.16 2,853.57 9,150.39 147,884.58 243,776.00 60.66%

7-8000 Other Expenses 27,614.30 1,692.00 12.00 0.00 25,922.30 148,529.00 17.45%

TOTAL $7,102,207.21 $520,334.30 $54,043.60 $21,504.00 $6,560,368.91 $12,679,587.00 51.74%

012BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 9/18/12

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STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 7/31/12

401 450 209 212 216 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PNC BLDG. & STARK EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FDN. RENOV. COMM. FDN. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91

2012 REVENUE: 306.01 0.00 0.00 0.00 1,944.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 829.18 0.00 514.58 3,593.77

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 12-

2012 EXPENDITURES:

0.00 0.00 (8,487.73) 0.00 (1,588.43) 0.00 0.00 0.00 0.00 (6,581.64) 0.00 (7,210.00) (458.74) (1,499.99) (874.79) (26,701.32)

2012 BOARD OF TRUSTEES

APPROPRIATION 12-

BAL. AT JULY 31, 2012 $1,445,570.48 $15,160.00 $5,301.27 $500.00 $355.57 $211.82 $283.14 $4,000.00 $2,190.36 $63,106.32 $210.77 $13,189.86 $12,485.17 $4,420.76 $1,806.84 $1,568,792.36

ENCUMBR. AT 7/31/12 $58,812.00 $950.00 $5,321.02 $0.00 $355.57 $0.00 $0.00 $0.00 $0.00 $6,897.47 $0.00 $0.00 $0.00 $0.00 $0.00 $72,336.06

CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 9/18/12

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STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT JULY 31, 2012

BALANCE @ 6/30/12 BALANCE @ 7/31/12 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $596,814.82 $536,251.11 ($60,563.71)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 89,125.32 93,544.82 4,419.50

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .09% @ 7/31/12 ) 850,124.27 850,183.04 58.77HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 7/31/12 ) 1,627,494.76 2,833,375.01 1,205,880.25

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,164,254.17 4,314,048.98 1,149,794.81OUTSTANDING CHECKS (220,947.61) (111,884.11) 109,063.50CASH BALANCE $2,943,306.56 $4,202,164.87 $1,258,858.31

CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 9/18/12

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STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/23/12 $411.38 $7.01 ($6.12) $412.27

5/11/12 45.71 45.710.000.000.00

Stark 2/8/12 2,278.29 2,278.292/17/12 1,098,990.00 1,098,990.002/24/12 599,680.00 599,680.003/2/12 130,390.00 130,390.004/6/12 290,804.73 (27,319.06) (1,526.50) (86.18) 261,872.99

4/13/12 2,607.36 (295.60) 2,311.765/22/12 2,511.36 2,511.366/1/12 289,706.12 (2,094.98) 287,611.14

6/14/12 40,198.79 40,198.796/27/12 555.61 (55.48) 500.137/6/12 254,380.00 254,380.00

7/13/12 139,710.00 139,710.007/20/12 229,280.00 229,280.007/27/12 1,033,150.00 1,033,150.00

0.000.000.000.000.00

Carroll/Brown Twp. 4/11/12 56.97 52.14 (2.98) 106.135/10/12 3.63 3.63

0.000.000.00

Summit 4/6/12 0.69 7,609.99 (127.26) (23.99) 7,459.435/25/12 0.09 0.09

0.000.000.000.00

Y-T-D at 7/31/12 $3,776,853.77 $2,607.36 $292,033.84 $2,511.36 $8,172.61 $40,250.93 ($29,898.50) ($26.97) ($1,526.50) ($86.18) $4,090,891.72

Levy Taxes Received 2012 $4,122,429.87Collection and Election Expenses 2012 ($31,538.15)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $4,090,891.72Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45



RETAXBO12.XLS Distributed to Board of Trustees 9/18/1223

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 7/31/12

SPECIAL 2011GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE

1000 Taxes (PLF) 3,899,377.13 3,899,377.13 4,288,777.921200 Taxes Property (Levy) 4,082,231.08 4,082,231.08 2,405,567.831200 Taxes (Reimb. P. P.) 40,198.79 40,198.79 71,113.932000 Grants 27,795.10 27,795.10 0.003000 Patron Fines & Fees 143,276.12 143,276.12 138,756.134000 Investment Income 611.13 306.01 1,343.76 2,260.90 3,057.055000 Service Fees 4,090.97 4,090.97 6,834.006000 Donations 4,659.75 1,944.00 6,603.75 31,087.51

8100-8700 Misc. Rev. & Reimb. 3,290.02 3,290.02 9,337.848900 Other 33,477.34 33,477.34 34,668.48

TOTAL REVENUE Y-T-D 8,239,007.43 1,944.00 306.01 0.00 1,343.76 8,242,601.20 6,989,200.69

EXPENDITURES1000 Payroll/Benefits 4,918,521.16 4,918,521.16 4,756,155.852000 Supplies 122,134.46 10,176.16 132,310.62 122,665.183000 Purch.Services 1,062,651.77 1,062,651.77 849,131.124000 Library Materials 747,673.46 4,060.24 1,333.53 753,067.23 623,875.815000 Capital Outlay 196,910.74 9,631.40 1,499.99 208,042.13 93,126.90

7-8000 Other Expenses 27,614.30 27,614.30 24,264.69TOTAL EXPENDITURES Y-T-D 7,075,505.89 23,867.80 0.00 0.00 2,833.52 7,102,207.21 6,469,219.55

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT JULY 31, 2012 $2,633,372.51 $89,349.11 $1,445,570.48 $15,160.00 $18,712.77 $4,202,164.87 $3,040,782.94OUTSTANDING CHECKS 111,884.11 111,884.11TOTAL ACCOUNTED FOR AT 7/31/12 $2,745,256.62 $89,349.11 $1,445,570.48 $15,160.00 $18,712.77 $4,314,048.98

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 536,251.11KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 93,544.82STAR OHIO-INVESTMENT ACCOUNT 850,183.04HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,833,375.01TOTAL ACCOUNTED FOR AT 7/31/12 $4,314,048.98

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25

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR AUGUST 2012

AUGUST REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $434,414.59 $434,414.59TAXES PROP. (LEVY) 418.39 418.39TAXES (REIMB. P.P.) 0.00 0.00GRANTS 0.00 0.00PATRON FINES & FEES 20,579.28 20,579.28INVESTMENT INCOME 147.79 67.09 214.88SERVICE FEES 41.38 41.38DONATIONS 152.00 152.00MISC. REV. & REIMB. 12,377.89 12,377.89OTHER 3,502.82 3,502.82SUB-TOTAL 471,634.14 0.00 0.00 0.00 0.00 0.00 67.09 0.00 0.00 0.00 471,701.23TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $471,634.14 $0.00 $0.00 $0.00 $0.00 $0.00 $67.09 $0.00 $0.00 $0.00 $471,701.23

AUGUST EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 224 FUND 229 FUND 401 FUND 450 FUND 801 FUND 802 FUND 803 TOTALGENERAL PNC STARK COMMUNITY PERRY BRANCH SCDL CAPITAL PERMANENT YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION RECOVERY FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST TRUST

PAYROLL/BENEFITS $919,537.22 $919,537.22SUPPLIES 12,948.39 910.47 325.12 14,183.98PURCH. SERVICES 117,079.79 117,079.79LIBRARY MATERIALS 141,989.73 2,737.80 144,727.53CAPITAL OUTLAY 36,682.70 1,400.21 22,250.00 60,332.91OTHER EXPENSES 2,120.84 2,120.84TOTAL $1,230,358.67 $910.47 $325.12 $4,138.01 $0.00 $22,250.00 $0.00 $0.00 $0.00 $0.00 $1,257,982.27

ENCUMBRANCES $1,194,664.40 $4,390.80 $30.45 $7,764.54 $6,935.00 $41,788.00 $950.00 $0.00 $0.00 $0.00 $1,256,523.19

DISTRIBUTED TO BOARD OF TRUSTEES ON 9/25/12

REVEXPM12.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/12 THRU 12/31/12 2012 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $538,205.88 $629,527.50 $363,965.39 $480,665.07 $787,356.68 $550,396.48 $549,260.13 $434,414.59 $4,333,791.72 $6,283,639.00 68.97%1200 Taxes Property (Levy) 0.00 1,700,948.29 130,808.39 301,131.88 2,560.79 290,261.73 1,656,520.00 418.39 4,082,649.47 4,748,889.00 85.97%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 40,198.79 0.00 0.00 40,198.79 281,392.00 14.29%2000 Grants 0.00 0.00 0.00 0.00 4,999.00 0.00 22,796.10 0.00 27,795.10 120,000.00 23.16%3000 Patron Fines & Fees 18,286.41 22,757.00 22,080.64 20,964.76 19,132.30 19,449.27 20,605.74 20,579.28 163,855.40 235,000.00 69.73%4000 Investment Income 103.11 104.16 811.52 140.31 133.74 801.44 166.62 214.88 2,475.78 5,865.00 42.21%5000 Service Fees 26.48 40.24 3,764.86 3.00 2.00 202.23 52.16 41.38 4,132.35 55,500.00 7.45%6000 Donations 447.00 515.10 1,142.60 161.00 2,883.05 1,275.00 180.00 152.00 6,755.75 71,232.00 9.48%

8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 776.19 0.00 0.00 137.35 351.49 12,377.89 15,667.91 25,000.00 62.67%8900 Other 4,359.34 4,466.17 4,822.78 5,420.03 5,316.37 3,351.88 5,740.77 3,502.82 36,980.16 35,000.00 105.66%

TOTAL $561,428.22 $2,360,383.45 $528,172.37 $808,486.05 $822,383.93 $906,074.17 $2,255,673.01 $471,701.23 $8,714,302.43 $11,861,517.00 73.47%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST YTD TOTAL1000 Payroll/Benefits $642,775.47 $694,207.07 $894,288.38 $688,376.61 $684,445.71 $656,020.59 $658,407.33 $919,537.22 $5,838,058.382000 Supplies 10,189.22 16,410.34 20,002.55 12,348.93 24,503.93 24,685.40 24,170.25 14,183.98 146,494.603000 Purch.Services 123,833.14 130,760.56 172,430.53 134,741.16 144,957.68 171,975.87 183,952.83 117,079.79 1,179,731.564000 Library Materials 55,875.05 83,077.48 136,312.20 69,195.99 151,610.90 135,169.41 121,826.20 144,727.53 897,794.765000 Capital Outlay 3,073.42 11,771.00 2,966.80 45,141.52 54,591.99 90,497.40 0.00 60,332.91 268,375.04

7-8000 Other Expenses 4,380.64 312.69 4,861.49 1,358.92 7,711.88 530.59 8,458.09 2,120.84 29,735.14TOTAL $840,126.94 $936,539.14 $1,230,861.95 $951,163.13 $1,067,822.09 $1,078,879.26 $996,814.70 $1,257,982.27 8,360,189.48

PRIOR YEAR ENCUMBRANCES PAID IN 2012 (522,293.84)TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $7,837,895.64

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REVEXP2012.XLS

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STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 8/31/12

2012 YTD 2012 YTD 2012 YTD % OF EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND 2012 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2012 AT 8/31/2012 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2012

1000 Payroll/Benefits $5,838,058.38 $183,324.44 $6.52 $0.00 $5,654,733.94 $8,734,870.00 64.74%2000 Supplies 146,494.60 8,661.71 5,881.01 11,411.75 126,421.14 247,630.00 51.05%3000 Purch.Services 1,179,731.56 178,333.29 28,802.98 0.00 1,001,398.27 1,854,782.00 53.99%4000 Library Materials 897,794.76 99,275.24 14,527.98 4,915.25 793,604.27 1,450,000.00 54.73%5000 Capital Outlay 268,375.04 51,007.16 2,853.57 32,800.60 184,567.28 243,776.00 75.71%

7-8000 Other Expenses 29,735.14 1,692.00 12.00 0.00 28,043.14 148,529.00 18.88%

TOTAL $8,360,189.48 $522,293.84 $52,084.06 $49,127.60 $7,788,768.04 $12,679,587.00 61.43%

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STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 8/31/12

401 450 209 212 216 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PNC BLDG. & STARK EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FDN. RENOV. COMM. FDN. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91

2012 REVENUE: 373.10 0.00 0.00 0.00 1,944.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 829.18 0.00 514.58 3,660.86

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 12-

2012 EXPENDITURES: (22,250.00) 0.00 (9,398.20) 0.00 (1,913.55) 0.00 0.00 0.00 0.00 (10,719.65) 0.00 (7,210.00) (458.74) (1,499.99) (874.79) (54,324.92)

2012 BOARD OF TRUSTEES

APPROPRIATION 12-

BAL. AT AUGUST 31, 2012 $1,423,387.57 $15,160.00 $4,390.80 $500.00 $30.45 $211.82 $283.14 $4,000.00 $2,190.36 $58,968.31 $210.77 $13,189.86 $12,485.17 $4,420.76 $1,806.84 $1,541,235.85

ENCUMBR. AT 8/31/12 $41,788.00 $950.00 $4,390.80 $0.00 $30.45 $0.00 $0.00 $0.00 $0.00 $7,764.54 $0.00 $6,935.00 $0.00 $0.00 $0.00 $61,858.79

CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 9/25/12

29

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT AUGUST 31, 2012

BALANCE @ 7/31/12 BALANCE @ 8/31/12 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $536,251.11 $333,434.57 ($202,816.54)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 93,544.82 97,598.25 4,053.43

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .10% @ 8/31/12 ) 850,183.04 850,250.13 67.09HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 8/31/12 ) 2,833,375.01 2,267,929.30 (565,445.71)

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 4,314,048.98 3,549,907.25 (764,141.73)OUTSTANDING CHECKS (111,884.11) (134,023.42) (22,139.31)CASH BALANCE $4,202,164.87 $3,415,883.83 ($786,281.04)

CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 9/25/12

30

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/23/12 $411.38 $7.01 ($6.12) $412.27

5/11/12 45.71 45.718/10/12 411.38 7.01 (6.20) 412.19

0.000.00

Stark 2/8/12 2,278.29 2,278.292/17/12 1,098,990.00 1,098,990.002/24/12 599,680.00 599,680.003/2/12 130,390.00 130,390.004/6/12 290,804.73 (27,319.06) (1,526.50) (86.18) 261,872.99

4/13/12 2,607.36 (295.60) 2,311.765/22/12 2,511.36 2,511.366/1/12 289,706.12 (2,094.98) 287,611.14

6/14/12 40,198.79 40,198.796/27/12 555.61 (55.48) 500.137/6/12 254,380.00 254,380.00

7/13/12 139,710.00 139,710.007/20/12 229,280.00 229,280.007/27/12 1,033,150.00 1,033,150.00

0.000.000.000.000.00

Carroll/Brown Twp. 4/11/12 56.97 52.14 (2.98) 106.135/10/12 3.63 3.63

0.000.000.00

Summit 4/6/12 0.69 7,609.99 (127.26) (23.99) 7,459.435/25/12 0.09 0.09

0.000.000.000.00

Y-T-D at 8/31/12 $3,777,265.15 $2,607.36 $292,033.84 $2,511.36 $8,179.62 $40,250.93 ($29,904.70) ($26.97) ($1,526.50) ($86.18) $4,091,303.91


Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $4,091,303.91Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)




RETAXBO12.XLS Distributed to Board of Trustees 9/25/1231

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 8/31/12

SPECIAL 2011GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE

1000 Taxes (PLF) 4,333,791.72 4,333,791.72 4,724,135.961200 Taxes Property (Levy) 4,082,649.47 4,082,649.47 2,405,985.841200 Taxes (Reimb. P. P.) 40,198.79 40,198.79 71,113.932000 Grants 27,795.10 27,795.10 0.003000 Patron Fines & Fees 163,855.40 163,855.40 160,224.314000 Investment Income 758.92 373.10 1,343.76 2,475.78 3,251.245000 Service Fees 4,132.35 4,132.35 6,874.966000 Donations 4,811.75 1,944.00 6,755.75 31,634.51

8100-8700 Misc. Rev. & Reimb. 15,667.91 15,667.91 19,337.848900 Other 36,980.16 36,980.16 39,065.52

TOTAL REVENUE Y-T-D 8,710,641.57 1,944.00 373.10 0.00 1,343.76 8,714,302.43 7,461,624.11

EXPENDITURES1000 Payroll/Benefits 5,838,058.38 5,838,058.38 5,429,215.392000 Supplies 135,082.85 11,411.75 146,494.60 141,334.373000 Purch.Services 1,179,731.56 1,179,731.56 989,638.134000 Library Materials 889,663.19 6,798.04 1,333.53 897,794.76 759,910.795000 Capital Outlay 233,593.44 11,031.61 22,250.00 1,499.99 268,375.04 97,795.79

7-8000 Other Expenses 29,735.14 29,735.14 24,871.93TOTAL EXPENDITURES Y-T-D 8,305,864.56 29,241.40 22,250.00 0.00 2,833.52 8,360,189.48 7,442,766.40

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT AUGUST 31, 2012 $1,874,647.98 $83,975.51 $1,423,387.57 $15,160.00 $18,712.77 $3,415,883.83 $2,539,659.51OUTSTANDING CHECKS 134,023.42 134,023.42TOTAL ACCOUNTED FOR AT 8/31/12 $2,008,671.40 $83,975.51 $1,423,387.57 $15,160.00 $18,712.77 $3,549,907.25

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 333,434.57KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 97,598.25STAR OHIO-INVESTMENT ACCOUNT 850,250.13HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,267,929.30TOTAL ACCOUNTED FOR AT 8/31/12 $3,549,907.25

BOTCTRE12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 9/25/12

32

2012 Revenue and Expenditures

50%

47%

2% 0%

Revenue Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

Misc. Rev. & Reimb.

Other

70%

2%

14%

11%

3%

Expenditures

Payroll/Benefits

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

33

34

JULY GIFT REPORT

RESOLUTION 12-

BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION Lawrence Leno 100.00 Restricted: Memory of Irene E. Leno


MONTHLY TOTAL $180.00

YEAR TO DATE TOTAL $6,603.75

35

AUGUST GIFT REPORT

RESOLUTION 12-

BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION Linda Shaull 25.00 Restricted: Perry Sippo Branch – Memory of

Wilma Jabrocki

Midland Engineering 25.00 Restricted: North Branch – For Use of Meeting

Room


MONTHLY TOTAL $152.00

YEAR TO DATE TOTAL $6,755.75

36

Stark County District Library Staff Training Report September 25, 2012

Name: Jennifer Welsh & Julie Hoffman 8/3/12Conference: Emotions at Work: Examining Emotional Labor in Librarianship WebinarTotal $0.00 Ohionet

Name: Matt Holland 8/9/12

Conference:Safety Council Luncheon topic: Dust in the Wind (Combustible

Dust) Canton, OHTotal Season Pass Stark County Safety Council

Name: Kathy Lamantia 8/10/12Conference: NOTSL Board Meeting Akron, OHTotal $26.64 NOTSL

Name: Michele Monnette 8/15/12Conference: 2012 Center for Public Investment Management Conference Akron, OHTotal $124.53 State Treasurer of Ohio

Name:Marianna DiGiacomo, Dani Gustavich, Lynne Herstine & Beth

Queen 8/23/12Conference: Children's & Teen's Services Conference Columbus, OHTotal $725.82 OLC

Name: Dee Rondinella 8/28/12Conference: iPads for Reference, Programs and more WebinarTotal $20.00 NEO-RLS

Name: Dorothea Richards & James Hilton 8/31/12Conference: Search Ohio Meeting Warrensville Heights, OHTotal $55.19 Search Ohio

Name: Nicole Yoder 9/4-10/12/12Conference: Using Drupal to Build Library Websites Online TrainingTotal $225.00 ALA

Name: Joan Green, Julie Hoffman & Patty Marsh 9/6/12

Conference:What is Your Body Saying: Interpreting Body Language of Patrons

and Staff Online Training/WebinarTotal $96.00 NEO-RLS

Name: Marianna DiGiacomo 9/7/12Conference: 2012 OLC Expo Columbus, OHTotal $138.74 OLC

Name: Jean Duncan McFarren 9/9/2012 -8/23/13Conference: Leadership Stark County Canton, OHTotal $1,025.00 Leadership Stark County

Name: Matt Holland 9/13/12Conference: Safety Council Luncheon topic: Safety Trivia Canton, OHTotal Season Pass Stark County Safety Council

Name: Julie Hoffman 9/18/12Conference: The Hopeful Workplace Twinsburg, OHTotal $73.21 NEO-RLS

Name: Dorothea Richards & Suzette Burlingame 9/21/12Conference: Eastern Great Lakes Innovative User Group Conference Akron, OHTotal $25.53 EGL-IUG

Name: David Krajci 10/4 & 5/12Conference: Network Days Online TrainingTotal $0.00 Foundation Center

Name: Suzette Burlingame 10/16/12Conference: Encounter Bus Tour Canton, OHTotal $69.00 Leadership Stark County

September $2,604.66

37

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

September 25, 2012

APPOINTMENTS

07/17/12 Tyra Robinson, Substitute, DeHoff Memorial Branch, hours as worked. 07/30/12 Timothy Tormasi, Shelver, North Branch, part time, 32 hours biweekly. 08/08/12 Sydney Taylor, Shelver, North Branch, part time, 32 hours biweekly. 08/20/12 Patricia Coleridge, Library Associate, Perry Sippo Branch, part time, 32 hours

biweekly. 08/27/12 Kerri Gooding, Shelver, Jackson Township Branch, part time, 40 hours biweekly. 09/04/12 Tena Wilson, Executive Director, Administration, full time, 80 hours biweekly. 09/10/12 Traci Singree, Shelver, Perry Sippo Branch, part time, 30 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

07/30/12 Jesse Peek, Shelver, Youth Services, part time, 32 hours biweekly to IT Technician, Information Technology – Main, full time, 80 hours biweekly.

08/13/12 Eileen Cox, Library Assistant, Perry Sippo Branch, part time, from 40 hours to 48 hours biweekly.

08/13/12 Patricia Hummel, Library Assistant, Perry Sippo Branch, part time, from 48 hours to 56 hours biweekly.

08/13/12 Kimberly VanBlaricum, Library Associate, Perry Sippo Branch, from part time to full time, from 64 hours to 80 hours biweekly.

08/27/12 Stuart Campbell, from Skill Maintenance, Maintenance – Main to Shelver, Youth Services - Main, from full time to part time, from 80 hours to 32 hours biweekly.

09/04/12 Karen Miller, from Interim Executive Director to Associate Director Main Library Services, full time, 80 hours biweekly.

09/10/12 Sydney Taylor, from Shelver, North Branch, to Library Associate, Youth Services – Main, part time, from 32 hours to 56 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

07/28/12 Linda Henry, Shelver, North Branch, part time. 08/07/12 Dennis Roberts, Library Assistant, Technology Center – Main, full time. 08/09/12 Shannon Lee, Library Associate, Youth Services, part time. 08/16/12 Robert Schreffler, IT Technician, Information Technology, part time. 08/24/12 Lindsay Hill, Shelver, Jackson Township Branch, part time. 09/07/12 Shelby Logan, Shelver, Perry Sippo Branch, part time. 09/07/12 Lisa Barcich, Librarian, Perry Sippo Branch, full time. 09/10/12 Krista Ware, Library Associate, Jackson Township Branch, part time. 09/28/12 Marcia Moorhead, Library Specialist, Mobile Services- Main, full time, retirement 09/29/12 Sara Hager, Shelver, Sandy Valley Branch, part time.

RECLASSIFICATION/MLIS DEGREE

08/13/12 Cheryl Pandrea, from Library Associate to Librarian, Plain Community Branch, full time, 80 hours biweekly

38

STARK COUNTY DISTRICT LIBRARY

FACILITIES UPDATE

September 25, 2012

MAIN LIBRARY

Abbott Electric has been working on the lighting changeovers. There is one tricky spot where they

need to remove a fixture from the atrium but it is close to the stairs. This is a cosmetic feature and

would not be related to electric bills or the rebate.

We have had two incidents of serious vandalism. A window in the children’s department was broken

by a rock. The ladies’ room on the first floor had a clog so bad that it took two days to get it cleaned

out.

MADGE YOUTZ BRANCH

Bids are in process for the first phase of the Mahoning Road Corridor Project. They expect work to

start this year.

MOBILE SERVICES

The van used to deliver materials to our Outreach customers needs to be replaced. This is a 1999

Astro Van with over 105,000 miles. Bill Muzzy, Tammy Long and the Outreach staff would prefer a

Dodge Caravan as a replacement. Dodge does not offer a municipal lease (such as the one we have

with Ford for the Maintenance truck). No decision will be made until the outcome of the levy is

known.

NORTH BRANCH While the recent rainfall was not torrential, it was a good test. We have not had any water in the

basement or on the stairs.

Pinnacle roofing installed flashing at the east gutters where there is a gap between the fascia and the

roofline.

39


Board of Trustees

September 25, 2012

Resolution Title: 2012-2013 Group Health and Dental Carriers Resolution

History/Background/Discussion:

The Stark County District Library’s insurance broker, Structured Employee Benefits of Ohio,

Inc. (SEBO), obtained quotes from insurance carriers for group health and dental coverage for

the plan year 2012-2013 in accordance with the provisions in the Agreement between the

Board of Trustees Stark County District Library and SEIU District 1199 WV/KY/OH, The

Healthcare and Social Service Union and Stark County District Library Chapter of District

1199 effective April 1, 2012 to March 31, 2015.

The joint Health Care Committee met with a representative from SEBO on August 29th

to

review the renewal quotes for health and dental coverage. All parties agreed to the renewal of

Anthem Blue Access health insurance at an 8.65% premium increase for each coverage level,

and to the renewal of Guardian DentalGuard Preferred dental insurance at an average 11.45%

premium increase for all coverage levels for the benefit year October 1, 2012 through

September 30, 2013.

Recommendations:

1) Renew Anthem Blue Access health insurance plan

2) Renew Guardian DentalGuard Preferred dental insurance plan

Draftor(s): Tara Bulicz, Payroll & Benefits Coordinator

Person(s) Responsible for Implementation: Tara Bulicz, Payroll & Benefits Coordinator

Russ Humerickhouse, Fiscal Officer

Linda Wilkins, Interim HR Manager

40

RESOLUTION 2012-

2012-2013 Group Health and Dental Carriers Resolution

WHEREAS, the Stark County District Library’s health and dental insurance contracts expire

annually on September 30th; and

WHEREAS, the library’s benefits broker SEBO has obtained quotes from health insurance

carriers and dental insurance carriers; and

WHEREAS, the quotes and coverage have been reviewed and analyzed by the broker, the

Fiscal Officer, the Interim Human Resources Director, the Payroll & Benefits Coordinator

and by the joint Health Care Committee; and

WHEREAS, these reviews and analyses have led all parties to make a recommendation to

renew the health insurance coverage with Anthem and to renew the dental insurance coverage

with Guardian for 2012-2013

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark

County District Library to renew the contract with Anthem for the period October 1, 2012

through September 30, 2013 for health insurance coverage for eligible library employees; and

to renew the contract with Guardian for the period October 1, 2012 through September 30,

2013 for dental insurance coverage for eligible library employees;

Monthly Premiums:

Current Renewal

Dental

Employee only $28.21 $30.67 increase of $2.46

Employee + Spouse $47.76 $53.35 increase of $5.59

Employee + Child(ren) $70.53 $79.76 increase of $9.23

Full Family $83.65 $94.98 increase of $11.33

Health

Employee only $509.66 $553.75 increase of $44.09

Employee + Spouse $1,070.29 $1,162.87 increase of $92.58

Employee + Child(ren) $968.35 $1,052.11 increase of $83.76

Full Family $1,528.99 $1,661.25 increase of $132.26

41


Board of Trustees

September 25, 2012

Resolution Title: Staff Thin Client Replacement Resolution

History/Background/Discussion:

The Stark County District Library has a 4 year replacement schedule in place for the

purchase of workstation hardware. Due to recent budget constraints that schedule has

slipped and staff thin client workstations that were scheduled to be replaced in previous

years were not replaced on schedule. Half of the staff thin clients were replaced in 2010.

The remaining thin clients were originally purchased in 2006 and are in need of

replacement. The existing thin clients are having difficulty supporting current

applications.

This resolution is for the purchase of the hardware required to replace 85 staff thin clients

at all library locations.

This was an anticipated expenditure and is included in the 2012 operating budget.

Recommendation: That the Library Board of Trustees approves the following

resolution.

Draftor: Bryan Harris, Information Technology Manager

Persons Responsible for Implementation:

Suzette Burlingame, Associate Director for Library Technologies

Bryan Harris, Information Technology Manager

Information Technology Staff

42

RESOLUTION 2012-

Staff Thin Client Replacement Resolution

WHEREAS, the Stark County District Library Board of Trustees requires the upgrade of

85 staff thin client workstations at all library locations,

WHEREAS, a request for a price quote was sent to the four vendors summarized below:

Vendor Quote

MCPC $ 21,505.00

CDWG $ 24,248.80

Dell $ 23,091.10

Intech $ 23,823.80

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees that the Executive Director or her designee be authorized to

purchase thin client workstations from MCPC for the total sum of $ 21,505.00.

43

44

Documents

Board Packet Sept. 2012