December 2011 Board Packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING DECEMBER 20, 2011

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

December 20, 2011Main Library - James M. Conley Board Room

Canton, Ohio 5:00 pm.

I. Public Comments Page

II. Board President Comments

III. Main Library Friends Comments

IV. Staff ReportsA. Executive Director Kent OliverB. Fiscal Officer Russ HumerickhouseC. Kent Oliver - "Library Journal" Directors' Summit

V. Consent CalendarA. Minutes of November 10, 2011 Special Board Meeting 5B. Minutes of November 15, 2011 Regular Meeting 6C. November Financial Report 13D. November Gift Report 21E. Monthly Training Report 23F. Monthly Human Resources Report 24G. Account Transfers for 2011 Resolution 26

VI. By-Laws and Nominating Committee Discussion

VII. Building and Grounds Committee ReportA. Facilities Update 27B. Mahoning Road Corridor Improvement Discussion

VIII. Human Resources Committee ReportA. 2012 State of Ohio Minimum Wage Resolution 29

IX. Finance and Audit Committee ReportA. 2012 Temporary Budget Resolution 31B. General Fund 101 Transfer to Capital Projects Fund 401 Resolution 34

X. New BusinessA. Amended 2012 Library Service Hours Resolution 36B. SLIC Contract Resolution 38C. Jackson Branch Renovation Naming Rights Schedule Resolution 40

XI. Adjournment

Next Meeting - Tuesday, January 31, 2012 at 5:15 p.m.Main Library – James M. Conley Board Room

2012 Board Meeting ScheduleJanuary 31, 2012 - MainFebruary 21, 2012 - MainMarch 20, 2012 - DeHoffApril 17, 2012 - PlainMay 15, 2012 - MainJune 19, 2012 – Sandy ValleyJuly 17, 2012 - NorthSeptember 18, 2012 - LakeOctober 16, 2012 – Perry SippoNovember 20, 2012 - MainDecember 18, 2012 - Main

Statistical Overview ‐ November 2011Stark County District Library, Ohio

200000

250000

300000

350000

400000

Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov

Circulation

Year to Date3,364,801 20103,215,850 2011

November312,938 2010297,271 2011

‐5.01 %

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date340,678 2010302,480 2011

November31,610 201025,041 2011

‐20.78 %

80000

100000

120000

140000


Year to Date1,268,976 20101,206,231 2011

November110,744 2010106,052 2011

‐4.24 %

24 Month Trend Graph December 2009 ‐ November 2010 December 2010 ‐ November 2011

600

900

1200

1500

1800


New Cardholders

Year to Date10,623 201012,175 2011

November937 20101,146 2011

22.31 %

1

Statistical Overview ‐ November 2011Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date8,244 20107,614 2011

November757 2010843 2011

11.36 %

2000

12000

22000

32000


Program Attendance

Year to Date189,813 2010196,346 2011

November15,104 201016,866 2011

11.67 %

25000

30000

35000

40000

45000


Year to Date401,659 2010448,725 2011

November35,622 201041,019 2011

15.15 %

24 Month Trend Graph December 2009 ‐ November 2010 December 2010 ‐ November 2011

2

Statistical Summary ‐ November 2011Stark County District Library, Ohio

Nov 2011Circulation

Nov 2011% of Total

Nov 2010Circulation

% Change2011‐2010

Nov 2011Year to Date

Nov 2010Year to Date

% Change2011‐2010

Main Library 57,904 19.48% 62,686 ‐7.63% 643,049 687,879 ‐6.52%Mobile Services 61,934 20.83% 64,905 ‐4.58% 569,950 571,218 ‐0.22%DeHoff Memorial 5,710 1.92% 5,883 ‐2.94% 64,450 57,893 11.33%East Canton 7,253 2.44% 7,752 ‐6.44% 80,998 89,123 ‐9.12%Jackson Township 22,865 7.69% 25,524 ‐10.42% 280,644 309,538 ‐9.33%Lake Community 26,031 8.76% 27,713 ‐6.07% 291,709 334,172 ‐12.71%Madge Youtz 7,470 2.51% 7,669 ‐2.59% 83,599 79,272 5.46%North 27,807 9.35% 28,406 ‐2.11% 313,668 338,677 ‐7.38%Perry Sippo 22,968 7.73% 22,661 1.35% 260,052 277,225 ‐6.19%Plain Community 13,933 4.69% 14,739 ‐5.47% 152,302 169,470 ‐10.13%Sandy Valley 12,962 4.36% 15,724 ‐17.57% 138,916 156,715 ‐11.36%ECRC 1,118 0.38% 1,257 ‐11.06% 10,382 10,102 2.77%Online Renewals 26,984 9.08% 26,998 ‐0.05% 305,946 273,258 11.96%Downloads 2,332 0.78% 1,021 128.40% 20,185 10,259 96.75%SCDL Total 297,271 100.00% 312,938 ‐5.01% 3,215,850 3,364,801 ‐4.43%

Library VisitsNov 2011Visits

Nov 2010Visits

% Change2011‐2010

Nov 2011Circ per visit

Nov 2010Circ per visit

% Change2011‐2010

Main Library 31,190 31,283 ‐0.30% 1.86 2.00 ‐7.35%DeHoff Memorial 4,913 4,439 10.67% 1.16 1.33 ‐12.30%East Canton 4,700 3,563 31.91% 1.54 2.18 ‐29.07%Jackson Township 11,176 11,332 ‐1.38% 2.05 2.25 ‐9.16%Lake Community 11,412 11,949 ‐4.49% 2.28 2.32 ‐1.65%Madge Youtz 4,780 5,439 ‐12.13% 1.56 1.41 10.85%North 11,304 13,075 ‐13.55% 2.46 2.17 13.23%Perry Sippo 10,633 11,774 ‐9.69% 2.16 1.92 12.23%Plain Community 12,043 13,088 ‐7.98% 1.16 1.13 2.73%Sandy Valley 3,903 4,802 ‐18.73% 3.32 3.27 1.44%SCDL Total 106,052 110,744 ‐4.24% 2.80 2.83 ‐0.80%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 48,858 3,283 6.30% 155,324Jackson Township 14,704 6,164 29.54% 1,146 Lake Community 21,063 1,679 7.38%Perry Sippo 16,313 4,602 22.00%Plain Community 8,383 3,033 26.57%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

3

Statistical Summary ‐ November 2011Stark County District Library, Ohio

Hours Open2011

Hours Open2010

Hours Open2011

Circ per hour2010

Circ per hour% Change2011‐2010

Main Library 260.0 236 223 266 ‐16.16%Mobile Services 480.0 480 129 135 ‐4.58%DeHoff Memorial 188.0 188 30 31 ‐2.94%East Canton 180.0 184.5 40 42 ‐4.10%Jackson Township 244.0 220 94 116 ‐19.23%Lake Community 244.0 220 107 126 ‐15.31%Madge Youtz 188.0 188 40 41 ‐2.59%North 244.0 220 114 129 ‐11.74%Perry Sippo 260.0 236 88 96 ‐8.00%Plain Community 290.0 270 48 55 ‐11.99%Sandy Valley 206.0 208 63 76 ‐16.77%ECRC 191.5 187.5 6 7 ‐12.92%SCDL Total 2,975.5 2,838.0 100 110 ‐9.40%

2011 2010 % of Change 2011 2010 % of ChangeAdult Programs 82 85 ‐3.53% 809 773 4.66%Teen Programs 97 75 29.33% 982 1,047 ‐6.21%Children's Programs 664 597 11.22% 5,823 6,424 ‐9.36%Total Programs 843 757 11.36% 7,614 8,244 ‐7.64%

Adult Attendance 1,199 1,521 ‐21.17% 28,529 22,671 25.84%Teen Attendance 2,696 1,198 125.04% 29,739 27,555 7.93%Children's Attendance 12,971 12,385 4.73% 138,078 139,587 ‐1.08%Total Attendance 16,866 15,104 11.67% 196,346 189,813 3.44%

2011 2010 % of Change 2011 2010 % of ChangeTotal Computer Use 25,041 31,610 ‐20.78% 302,480 340,678 ‐11.21%

SearchOhio Borrowed 1,994 1,957 1.89% 22,472 19,958 12.60%SearchOhio Loaned 3,199 3,856 ‐17.04% 43,417 41,217 5.34%

ILL Borrowed 185 227 ‐18.50% 2,439 2,241 8.84%ILL Loaned 716 856 ‐16.36% 8,265 9,202 ‐10.18%

Volunteer hours 103.50 262 ‐60.50% 1,667 4,196 ‐60.26%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

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Special Board Minutes – November 10, 2011 Page 1 of 1

Stark County District Library Board of Trustees Special Board Meeting – Minutes

Thursday, November 10, 2011

The Board of Trustees of the Stark County District Library met in special session on Thursday, November 10, 2011 at the Main Library. In attendance were board members, Steven Pittman, Susan Rodgers, John Mroczkowski, Bert Nero, Beth Borda, and Ray Griffiths. Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Absent was Shawn O’Brien. The meeting was called to order at 9:15 a.m. by Vice President Steven Pittman. New Board Member Ray Griffiths signed the Oath of Office. Mr. Oliver explained the special meeting was scheduled to consider funding Massillon Public Library’s consortium share of the Innovative Interfaces “Sierra” Early Implementation upgrade for Millennium. Massillon will not approve their portion of the upgrade in time to receive the significant savings; therefore, it will be necessary to fund their portion until a commitment can be secured. Resolution 2011-40 Sierra Early Implementation Resolution Amended WHEREAS, the Stark County District Library and the Stark Library Information Consortium have an opportunity to realize significant cost savings by becoming an early adaptor of Innovative Interfaces “Sierra” upgrade to the Millennium integrated library system. NOW, THEREFORE, BE IT RESOLVED by the Stark County District Library Board of Trustees that the Board authorizes the Library’s Executive Director to enter into a contract with Innovative Interfaces for “Sierra” as part of the Stark Library Information Consortium for an amount not to exceed $105,000.00. BE IT FURTHER RESOLVED that the Executive Director is authorized to pay Massillon Public Library’s consortium share of “Sierra”. Motion by John Mroczkowski to enter into a contract with Innovative Interfaces for the amount of $105,000.00, Bert Nero seconded the motion; all voting yes. ADJOURNMENT Motion by Beth Borda to adjourn the special meeting at 9:25 a.m., Susan Rodgers seconded the motion; all voting yes.

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Board Minutes – November 15, 2011 Page 1 of 8

Stark County District Library Board of Trustees Minutes

November 15, 2011

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, November 15, 2011 at the Main Library. In attendance were board members, Steven Pittman, Susan Rodgers, John Mroczkowski, Bert Nero, and Ray Griffiths. Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Absent were board members Shawn O’Brien and Beth Borda. The meeting was called to order at 5:00 p.m. by Vice President Steven Pittman. Guests included ten library employees. PUBLIC COMMENTS

• Library employee Regina Perrine addressed the board.

BOARD PRESIDENT COMMENTS • None

MAIN FRIENDS OF THE LIBRARY COMMENTS

• Sally Whiston reported that the FOL are selling bags of books for one price, and it has been very successful.

• The annual meeting is scheduled for January 14, 2012, to appoint new officers. • An entertaining “Evening with Friends” is scheduled for February 25, 2012.

EXECUTIVE DIRECTOR’S REPORT

• Executive Director Kent Oliver said that SCDL is a Five Star Library for the third year in a row and appreciated the board and staff for this achievement.

• In-Service Day was on held November 9th at the Krassas Event Center, and it was very successful.

• Mr. Oliver said the Ohio Library Council is introducing an Omnibus Bill in the Ohio Assembly within the next few weeks.

FISCAL OFFICER’S REPORT • Fiscal Officer Russell Humerickhouse said that 20 out of 26 library issues passed this

past election. He said the majority of voters continue to support their local libraries.

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COLLECTION DEVELOPMENT MANAGER • Vicki Muzzy introduced Jen Ehret who has filled the selector position of Coordinator of

Movies, Music, and Non-Fiction in the Collection Development Department. COORDINATOR OF ADULT FICTION AND E-BOOK COLLECTION

• Greg Burlingame explained several factors that have increased the growth of EBooks in 2011.

• New EReader devices such as the Amazon Kindle Fire and the Barnes and Noble Nook Color Tablet have increased interest.

• Marketing campaigns from Amazon, Barnes and Noble, and Apple have raised public awareness of EBooks.

• Mr. Burlingame noted the convenience of transferring EBooks to these devices and the need to purchase more EBooks for customers.

• He said there is still a great need to increase customer education on the use of EReaders and EBooks.

REVISED BOARD COMMITTEES

• Ray Griffiths will fill the vacancy on the Human Resources Committee.

CONSENT CALENDAR • The minutes of the October 18, 2011 meeting were presented to the Board. • The October financial report was presented to the Board.

Resolution 2011-42 October Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Jane Lichtig $20.00 Restricted: Main Library – Reference Dept. Rotary Club of Jackson 704.28 Restricted: Purchase of Children’s Literacy Books Genealogy Customers 195.00 Restricted: Genealogy Department Scotty Lynn Sylvia Muira 250.00 Restricted: In Memory of Monica Itoi Sone, Author

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Dave & Nancy Waikem and 100.00 Restricted: In Memory of Monica Itoi Russ & Marg Humerickhouse Sone, Author Stark Library FOL 998.54 Restricted: for Summer Reading Program PNC Foundation 13,789.00 Restricted: Grant – ‘For Me, For You, For Later: Steps to Spending, Sharing and Saving’ Monthly Total $16,056.82 Year-To-Date Total $48,542.03 STAFF TRAINING REPORT

Name: Mike Barni 10/5/11

Conference: Stark HR Joint Tuscora HR Conference Canton, OH Total $40.00 Stark County HR Association

Name: Suzette Burlingame 10/10/11 - 10/11/11 Conference: Great Lakes E-Summit Dayton, OH Total $411.71 Wright State University

Name: Tammy Long 10/13/11 - 10/15/11 Conference: Reach Out Reach Up Cleveland, OH

Total $689.06 Assoc of Bookmobile & Outreach Services

Name: Jennifer Ehret 10/19/11 Conference: Midwest Tape Standing Orders Webinar Total $0.00 Midwest Tape

Name: Linda Dahl, Jean McFarren, David Krajci, Mike Barni &

Dee Rondinella 10/26/11 Conference: Business to Business Expo (Luncheon - Mike) Canton, OH

Total $25.00 The Repository & Canton Regional

Chamber of Commerce Name: Marianna DiGiacomo 10/26/11

Conference: Diversity & Excellence Together Canton, OH Total $38.00 Coming Together Stark County

Name: Ann Wetmore, Joyce Swad & Kimberly Alberts 10/26/11 - 10/27/11

Conference: PNC Community Partner Training for Grow Up Great

Program Chicago, IL Total $2,024.99 PNC Foundation (to be reimbursed )

Name:

Patty Marsh, Lisa Barcich (Presenters), Jen Welsh (Committee Member), Karen Miller (Planning Committee

Member) & Kathy Kibler 10/26/11 - 10/28/11 Conference: 2011 OLC Convention & Expo Toledo, OH Total $1,282.71 OLC

Name: Marianna DiGiacomo (Presenter attended one day) 10/28/11 Conference: 2011 OLC Convention & Expo Toledo, OH

Total $258.44 OLC

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Name: Kent Oliver 10/26 & 27/11 Conference: Metro Director's Meeting at OLC Toledo, OH Total $161.11 Ohio Metro Directors/OLC

Name: Ann Wetmore, Kimberly Alberts, Linda Smik & Beth

Queen 11/2/11

Conference: CCPL Youth Services In-Service: Special Needs

Programming Parma, OH Total $59.67 Cuyahoga County Public Library

Name: David Krajci & Delores Rondinella 11/8/11 Conference: What Won't Be Next in Technology Canton, OH Total $0.00 OhioNet

Name: Tara Bulicz 11/8/11 and 11/15/11 Conference: Health Care Reform Update Webinar Total $60.00 OLC

Name: John Schuette 11/10/11

Conference: Safety Council Luncheon topic: Don't Be Shocked! Electrical

Hazards in the Workplace Canton, OH Total Season Pass Stark County Safety Council

Name: Delores Rondinella 11/10/11 Conference: Wow that's cool what is it? Webinar Total $0.00 Web Junction

November $5,050.69

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS None

DEPARTMENT/AGENCY/STATUS CHANGES 11/07/11 John Schuette, from Skilled Maintenance to Master Maintenance – Main Library,

full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS None Resolution 2011-43 Financial Transfers Resolution BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to approve and ratify the following account transfers for the year 2011:

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$ AMOUNT FROM ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION $27,784.25 101.0000.54100 Books and Pamphlets 101.0000.54300 AV Materials 10,000.00 101.0000.54200 Periodicals 101.0000.54300 AV Materials 7,215.80 101.0000.54500 Computer Svs. and Information 101.0000.54300 AV Materials

500.00 101.0000.54500 Computer Svs. and Information 101.0000.54700 Library Materials

Repairs/Restoration 105.00 101.0000.54500 Computer Svs. and Information 101.0000.54900 Library Materials-All Others

4,000.00 101.0000.53300 Property Maint., Repairs, Security 101.0000.57500 Refunds and Reimbursements 1,000.00 229.9000.55510 Furniture and Equipment 229.9985.52111 Programming Supplies

Motion by John Mroczkowski to approve the consent calendar, Susan Rodgers seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT

• Patty Marsh said the Teen Department at Main Library was rearranged to provide for defined areas and study rooms.

• Carpet behind the circulation desk at East Canton was replaced. • Jackson’s Capital Campaign Steering Committee meets on an as-needed basis; the

subcommittees continue to work between meetings. • Road work at the Lake Branch is nearly complete, and the traffic lights will need to be

activated.

HUMAN RESOURCES COMMITTEE REPORT • None

FINANCE AND AUDIT COMMITTEE REPORT

• The next Finance and Audit Committee meeting is scheduled for Friday, December 9th. • Mr. Humerickhouse introduced the two Resolutions for Advancement of Funds 2012 –

Stark County and Summit County. Resolution 2011-44 Advancement of Funds 2012 – Stark County NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Fiscal Officer or his designee is authorized to request for the Stark County Auditor advancement of funds for tax year 2011 for distribution in 2012. Motion by John Mroczkowski to authorize the Fiscal Officer or his designee to request for the advancement of funds for tax year 2011 for distribution in 2012, Bert Nero seconded the motion; all voting as follows: Steven Pittman – yes, Susan Rodgers – yes, John Mroczkowski – yes, Bert Nero – yes, Ray Griffiths – yes

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Resolution 2011-45 Advancement of Funds 2012 – Summit County

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Fiscal Officer or his designee is authorized to request from the Summit County Auditor advancement of funds for tax year 2011 for distribution in 2012. Motion by Susan Rodgers to authorize the Fiscal Officer or his designee to request for the advancement of funds for tax year 2011 for distribution in 2012, John Mroczkowski seconded the motion; all voting as follows: Steven Pittman – yes, Susan Rodgers – yes, John Mroczkowski – yes, Bert Nero – yes, Ray Griffiths – yes. NEW BUSINESS

• Jean Duncan McFarren said that letters for the SCDL Foundation’s Library Support Campaign will go out, bringing awareness to the library services, and also building a donor base.

• IT Manager Bryan Harris introduced the Citrix Server Replacement Resolution. Resolution 2011-46 Citrix Server Replacement WHEREAS, the Stark County District Library Board of Trustees requires the upgrade two (2) Citrix farm servers. WHEREAS, a request for a price quote was sent to the three vendors summarized below:

Vendor Quote Intech $7,862.00 CCNY $9,425.00 Dell $8,984.18

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director or his designee be authorized to purchase server hardware from Intech for the total sum of $7,862.00. Motion by Susan Rodgers to authorize the purchase of server hardware from Intech for the sum of $7,862.00, Bert Nero seconded the motion; all voting yes.

• Jean Duncan McFarren introduced the Holiday Closing 2012 Resolution

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Resolution 2011-47 2012 Schedule of Closings and Adjustments of Hours WHEREAS, the Stark County District Library Board of Trustees and SEIU District 1199 have reached agreement, and WHEREAS, that agreement and future agreements will include certain provisions concerning holidays, and WHEREAS, other community occurrences necessitate adjustments in library hours of service, and NOTWITHSTANDING, there may be situations arising in the course of the year as a result of which the Executive Director may need to adjust hours or close facilities, and he is hereby authorized to do so as such situations arise so long as counsel by the Board of Trustees is sought and the matter is approved or ratified by the Board of Trustees NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Director is authorized to close the library system and adjust library hours of service as follows: 2012 Holiday Closings Sunday, January 1, 2012 New Year’s Day Library System Closed Monday, January 2, 2012 New Year’s observed Library System Closed Monday, January 16, 2012 Martin Luther King Day Library System Closed Sunday, April 8, 2012 Easter Sunday Library System Closed Sunday, May 13, 2012 Mother's Day Library System Closed Monday, May 28, 2012 Memorial Day Library System Closed Wednesday, July 4, 2012 Independence Day Library System Closed Saturday, August 4, 2012 Hall of Fame Parade Main and North delay opening until noon Monday, September 3, 2012 Labor Day Library System Closed Wednesday, November 14, 2012 In-service day Library System Closed Wednesday, November 21, 2012 Thanksgiving Eve Library System Closes at 6:00pm Thursday, November 22, 2012 Thanksgiving Day Library System Closed Monday, December 24, 2012 Christmas Eve Library System Closed Tuesday, December 25, 2012 Christmas Day Library System Closed Monday, December 31, 2012 New Year’s Eve Library System Closed Tuesday, January 1, 2013 New Year’s Day Library System Closed January 21, 2013 Martin Luther King Day Library System Closed

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May 20, 2012 – last Sunday open September 9, 2012 – first Sunday open Motion by John Mroczkowski to authorize the Director to close the library system and adjust library hours of service, Susan Rodgers seconded the motion; all voting yes.

• Mr. Oliver discussed with the Board the need for a 1.7 mil levy on the November 2012 ballot. This is based on PLF reductions, elimination of the Tangible Personal Property Tax, and reduction of property values.

• The board informally endorsed the concept of a collaborative Special Improvement District levy in Jackson Township to support the library branch renovation

ADJOURNMENT Motion by John Mroczkowski to adjourn the meeting at 7:15 p.m., Susan Rodgers seconded the motion; all voting yes. NEXT BOARD MEETING

• The next board meeting is scheduled for Tuesday, December 20, 2011 at Main Library

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STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR NOVEMBER 2011

NOVEMBER REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $499,728.19 $499,728.19TAXES PROP. (LEVY) 295,693.57 295,693.57TAXES (REIMB. P.P.) 0.00 0.00GRANTS 106,997.34 106,997.34PATRON FINES & FEES 18,725.89 18,725.89INVESTMENT INCOME 97.11 16.08 113.19SERVICE FEES 13.50 13.50DONATIONS 151.00 151.00MISC. REV. & REIMB. 1,471.63 1,471.63OTHER 4,898.69 4,898.69SUB-TOTAL 927,776.92 0.00 0.00 0.00 0.00 0.00 16.08 0.00 0.00 0.00 927,793.00TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $927,776.92 $0.00 $0.00 $0.00 $0.00 $0.00 $16.08 $0.00 $0.00 $0.00 $927,793.00

NOVEMBER EXPENSES

DESCRIPTION FUND 101 FUND 224 FUND 228 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PERRY BRANCH SISTERS OF SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

RECOVERY CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $652,783.87 $652,783.87SUPPLIES 21,048.58 902.59 21,951.17PURCH. SERVICES 189,800.44 950.00 190,750.44LIBRARY MATERIALS 55,191.24 1,492.01 52.47 56,735.72CAPITAL OUTLAY 46,263.11 46,263.11OTHER EXPENSES 9,165.69 9,165.69TOTAL $974,252.93 $1,492.01 $0.00 $902.59 $0.00 $950.00 $0.00 $52.47 $0.00 $0.00 $977,650.00

ENCUMBRANCES $667,055.63 $113.87 $0.00 $470.75 $3,501.36 $0.00 $0.00 $0.00 $0.00 $0.00 $671,141.61

DISTRIBUTED TO BOARD OF TRUSTEES ON 12/20/11

REVEXPM11.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11 2011 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $576,215.48 $672,511.85 $392,483.22 $515,540.12 $838,938.80 $589,070.17 $704,018.28 $435,358.04 $453,067.04 $541,200.78 $499,728.19 $6,218,131.97 $6,678,554.46 93.11%1200 Taxes Property (Levy) 0.00 0.00 1,360,168.01 750,659.70 291,651.14 2,617.75 471.23 418.01 1,974,704.59 3.74 295,693.57 4,676,387.74 4,730,932.00 98.85%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 71,113.93 0.00 0.00 0.00 0.00 0.00 71,113.93 427,439.00 16.64%2000 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,320.00 106,997.34 111,317.34 142,000.00 78.39%3000 Patron Fines & Fees 18,280.64 19,234.89 23,940.86 20,976.73 19,424.18 19,737.02 17,161.81 21,468.18 19,178.26 20,776.28 18,725.89 218,904.74 226,000.00 96.86%4000 Investment Income 259.52 181.70 922.60 272.41 272.25 926.20 222.37 194.19 842.84 185.54 113.19 4,392.81 5,776.00 76.05%5000 Service Fees 8.50 3,984.33 2,550.66 40.64 81.29 40.84 127.74 40.96 48.74 48,261.47 13.50 55,198.67 47,500.00 116.21%6000 Donations 111.50 250.00 20,258.00 905.10 6,033.76 886.15 2,643.00 547.00 850.70 16,056.82 151.00 48,693.03 38,000.00 128.14%

8100-8700 Misc. Rev. & Reimb. 1,805.77 2,364.72 1,525.79 2,225.28 0.00 626.02 790.26 10,000.00 1,404.96 451.22 1,471.63 22,665.65 25,000.00 90.66%8900 Other 3,326.95 3,310.11 3,704.55 5,443.18 3,583.27 6,099.59 9,200.83 4,397.04 3,591.59 5,134.84 4,898.69 52,690.64 25,000.00 210.76%

TOTAL $600,008.36 $701,837.60 $1,805,553.69 $1,296,063.16 $1,159,984.69 $691,117.67 $734,635.52 $472,423.42 $2,453,688.72 $636,390.69 $927,793.00 $11,479,496.52 $12,346,201.46 92.98%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER YTD TOTAL1000 Payroll/Benefits $636,898.47 $671,481.07 $869,423.48 $669,222.64 $646,888.43 $623,649.53 $638,592.23 $673,059.54 $871,960.29 $649,209.82 $652,783.87 $7,603,169.372000 Supplies 12,133.59 22,643.50 30,832.49 10,457.86 20,410.49 16,542.44 9,644.81 18,669.19 17,748.07 22,394.03 21,951.17 203,427.643000 Purch.Services 90,478.77 87,985.43 153,166.13 97,092.35 96,225.62 171,361.31 152,821.51 140,507.01 284,842.91 123,203.91 190,750.44 1,588,435.394000 Library Materials 60,088.41 56,809.63 99,428.56 51,718.58 153,691.14 113,622.61 88,516.88 136,034.98 26,712.59 181,425.07 56,735.72 1,024,784.175000 Capital Outlay 20,397.02 0.00 0.00 0.00 753.10 5,918.10 66,058.68 4,668.89 18,483.06 25,214.78 46,263.11 187,756.74

7-8000 Other Expenses 1,580.25 267.36 4,344.91 204.37 2,567.87 12,215.58 3,084.35 607.24 328.93 839.68 9,165.69 35,206.23TOTAL $821,576.51 $839,186.99 $1,157,195.57 $828,695.80 $920,536.65 $943,309.57 $958,718.46 $973,546.85 $1,220,075.85 $1,002,287.29 $977,650.00 10,642,779.54

PRIOR YEAR ENCUMBRANCES PAID IN 2011 (435,175.44)TOTAL CURRENT Y-T-D EXPENSES FOR 2011 $10,207,604.10

DISTRIBUTED TO THE BOARD OF TRUSTEES 12/20/11

REVEXP2011.XLS

15

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 11/30/11

2011 YTD 2011 YTD 2011 YTD % OF EXPENSE ACCOUNT 2011 YTD YEAR 2010 YEAR 2010 CAPITAL, CURRENT YEAR GENERAL FUND 2011 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2011 AT 11/30/2011 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2011

1000 Payroll/Benefits $7,603,169.37 $202,950.83 $339.86 $0.00 $7,400,218.54 $8,575,140.00 86.30%2000 Supplies 203,427.64 15,741.82 6,149.94 2,029.25 185,656.57 249,000.00 74.56%3000 Purch.Services 1,588,435.39 83,743.77 5,639.29 5,950.00 1,498,741.62 1,866,000.00 80.32%4000 Library Materials 1,024,784.17 109,962.34 27,198.25 8,427.44 906,394.39 1,291,500.00 70.18%5000 Capital Outlay 187,756.74 22,626.68 4,451.03 15,601.62 149,528.44 587,403.00 25.46%

7-8000 Other Expenses 35,206.23 150.00 0.00 0.00 35,056.23 345,000.00 10.16%

TOTAL $10,642,779.54 $435,175.44 $43,778.37 $32,008.31 $10,175,595.79 $12,914,043.00 78.79%

011BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 12/20/11

16

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 11/30/11

401 450 460 209 212 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PERRY PNC BLDG. & EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAPITAL FOUNDATION RENOV. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2011 $948,288.31 $1,000.00 $2,301.04 $0.00 $500.00 $211.82 $358.09 $4,000.00 $2,190.36 $76,513.37 $5,130.77 $20,108.22 $11,311.23 $5,920.75 $1,525.09 $1,079,359.05

2011 REVENUE: 451.17 20,060.00 0.00 13,789.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,259.73 0.00 777.99 36,337.89

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 11- 0.00

2011 EXPENDITURES:

0.00 (5,950.00) (2,301.04) 0.00 0.00 0.00 (74.95) 0.00 0.00 (2,931.69) (4,920.00) (17,630.87) (355.83) 0.00 (395.36) (34,559.74)

2011 BOARD OF TRUSTEES

APPROPRIATION 11- 0.00

BAL. AT NOV. 30, 2011 $948,739.48 $15,110.00 $0.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $73,581.68 $210.77 $2,477.35 $12,215.13 $5,920.75 $1,907.72 $1,081,137.20

ENCUMBR. AT 11/30/11 $3,501.36 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $113.87 $0.00 $470.75 $0.00 $0.00 $0.00 $4,085.98

CAPTRST11.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 12/20/11

17

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT NOVEMBER 30, 2011

BALANCE @ 10/31/11 BALANCE @ 11/30/11 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $169,837.84 $600,313.19 $430,475.35KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 57,298.73 60,950.37 3,651.64

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .03% @ 11/30/11 ) 849,834.96 849,851.04 16.08HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 11/30/11 ) 2,455,685.01 2,106,490.07 (349,194.94)

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,533,351.54 3,618,299.67 84,948.13OUTSTANDING CHECKS (125,975.76) (260,780.89) (134,805.13)CASH BALANCE $3,407,375.78 $3,357,518.78 ($49,857.00)

CSHALL11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 12/20/11

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STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2011

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/18/11 $411.32 $6.69 ($6.14) $411.87

5/4/11 45.70 45.708/10/11 411.32 6.69 (6.22) 411.799/26/11 45.70 45.70

0.00Stark 3/11/11 1,359,750.00 1,359,750.00

4/7/11 742,191.79 (35,139.86) (1,908.00) (68.92) 705,075.015/25/11 2,511.28 2,511.285/20/11 289,090.42 (1,779.35) 287,311.076/15/11 71,113.93 71,113.936/30/11 2,617.75 (317.75) 2,300.007/5/11 471.23 (103.90) 367.33

9/28/11 1,966,077.74 1,895.46 (30,085.91) (443.14) (1,908.00) (68.92) 1,935,467.2311/1/11 1,406.16 (447.20) 958.96

11/23/11 2,511.16 2,511.1611/25/11 291,749.28 (2,094.97) 289,654.31

0.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 4/15/11 58.22 50.73 (2.95) (1.28) 104.725/13/11 3.63 3.639/15/11 32.68 50.72 (2.65) 80.759/30/11 3.63 3.63

0.00Summit 4/8/11 0.98 8,357.98 (143.37) (3.85) (1.48) 8,210.26

5/18/11 0.11 0.119/9/11 0.98 6,601.31 (123.08) 6,479.21

10/7/11 0.11 0.1111/10/11 26.97 (1.32) 25.65

0.00Y-T-D at 11/30/11 $4,068,935.03 $4,023.91 $580,938.58 $6,917.90 $15,545.35 $71,140.90 ($70,254.67) ($448.27) ($3,816.00) ($139.32) $4,672,843.41

Levy Taxes Received 2011 $4,747,501.67Collection and Election Expenses 2011 ($74,658.26)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/11 thru 12/31/11 $4,672,843.41Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

RETAXBO11.XLS Distributed to Board of Trustees 12/20/11

19

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 11/30/11

SPECIAL PERRY 2010GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUND FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2011 $1,441,442.75 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,520,801.80 $2,207,335.62REVENUE

1000 Taxes (PLF) 6,218,131.97 6,218,131.97 5,853,668.551200 Taxes Property (Levy) 4,676,387.74 4,676,387.74 4,713,323.601200 Taxes (Reimb. P. P.) 71,113.93 71,113.93 491,267.582000 Grants 111,317.34 111,317.34 115,716.243000 Patron Fines & Fees 218,904.74 218,904.74 220,678.874000 Investment Income 1,903.92 451.17 2,037.72 4,392.81 5,213.105000 Service Fees 55,198.67 55,198.67 49,897.726000 Donations 14,844.03 13,789.00 20,060.00 48,693.03 75,770.50

8100-8700 Misc. Rev. & Reimb. 22,665.65 22,665.65 39,868.448900 Other 52,690.64 52,690.64 48,209.10

TOTAL REVENUE Y-T-D 11,443,158.63 13,789.00 451.17 20,060.00 0.00 2,037.72 11,479,496.52 11,613,613.70

EXPENDITURES1000 Payroll/Benefits 7,603,169.37 7,603,169.37 7,719,665.072000 Supplies 201,398.39 2,029.25 203,427.64 187,406.983000 Purch.Services 1,582,485.39 5,950.00 1,588,435.39 1,456,413.314000 Library Materials 1,016,106.34 7,926.64 751.19 1,024,784.17 1,114,420.545000 Capital Outlay 169,854.08 15,601.62 2,301.04 187,756.74 238,872.31

7-8000 Other Expenses 35,206.23 35,206.23 32,949.77TOTAL EXPENDITURES Y-T-D 10,608,219.80 25,557.51 0.00 5,950.00 2,301.04 751.19 10,642,779.54 10,749,727.98

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT NOVEMBER 30, 2011 $2,276,381.58 $97,244.12 $948,739.48 $15,110.00 $0.00 $20,043.60 $3,357,518.78 $3,071,221.34OUTSTANDING CHECKS 260,780.89 260,780.89TOTAL ACCOUNTED FOR AT 11/30/11 $2,537,162.47 $97,244.12 $948,739.48 $15,110.00 $0.00 $20,043.60 $3,618,299.67

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 600,313.19KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 60,950.37STAR OHIO-INVESTMENT ACCOUNT 849,851.04HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,106,490.07TOTAL ACCOUNTED FOR AT 11/30/11 $3,618,299.67

BOTCTRE11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 12/20/11

20

2011 YTD Revenue and Expenditures

54% 41%

Revenue

Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

72%

2%

15%

9%

2%

Expenditures

Payroll/Benefits

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

21

RESOLUTION 2011- November Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Customers $111.00 Restricted: Genealogy Department Edlyn Theiss 40.00 Restricted: Honorarium for Program by Vicki Muzzy and Deb Cooper MONTHLY TOTAL $151.00 YEAR TO DATE TOTAL $48,693.03

22

COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 $6,785,305.85MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %09 January $652,111.85 10.37% $652,111.85 10.37%09 February $777,269.11 12.36% $1,429,380.96 22.73%09 March $437,272.53 6.95% $1,866,653.49 29.68%09 April $504,374.97 8.02% $2,371,028.46 37.70%09 May $799,628.46 12.71% $3,170,656.92 50.41%09 June $609,982.54 9.70% $3,780,639.46 60.11%09 July $620,253.77 9.86% $4,400,893.23 69.97%09 August $444,369.34 7.07% $4,845,262.57 77.04%09 September $456,639.01 7.26% $5,301,901.58 84.30%09 October $537,874.01 8.55% $5,839,775.59 92.85%09 November $510,249.35 8.11% $6,350,024.94 100.97%09 December $446,299.40 7.10% $6,796,324.34 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.17% $545,451.13 8.17%10 February $594,054.37 8.89% $1,139,505.50 17.06%10 March $369,543.05 5.53% $1,509,048.55 22.60%10 April $450,514.20 6.75% $1,959,562.75 29.34%10 May $727,260.47 10.89% $2,686,823.22 40.23%10 June $527,301.95 7.90% $3,214,125.17 48.13%10 July $585,107.11 8.76% $3,799,232.28 56.89%10 August $464,426.35 6.95% $4,263,658.63 63.84%10 September $482,965.48 7.23% $4,746,624.11 71.07%10 October $575,230.54 8.61% $5,321,854.65 79.69%10 November $531,813.90 7.96% $5,853,668.55 87.65%10 December $490,665.62 7.35% $6,344,334.17 95.00%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 8.63% $576,215.48 8.63%11 February $672,511.85 10.07% $1,248,727.33 18.70%11 March $392,483.22 5.88% $1,641,210.55 24.57%11 April $515,540.12 7.72% $2,156,750.67 32.29%11 May $838,938.80 12.56% $2,995,689.47 44.86%11 June $589,070.17 8.82% $3,584,759.64 53.68%11 July $704,018.28 10.54% $4,288,777.92 64.22%11 August $435,358.04 6.52% $4,724,135.96 70.74%11 September $453,067.04 6.78% $5,177,203.00 77.52%11 October $541,200.78 8.10% $5,718,403.78 85.62%11 November $499,728.19 7.48% $6,218,131.97 93.11%11 December $0.00 0.00% $0.00 0.00%

PLF2011.XLS

23

Stark County District Library Staff Training Report December 20, 2011

Name: Jean Duncan McFarren 11/15/11

Conference:Paul Schervish: the money, meaning and motives of donors in the

21st century Canton, OHTotal $0.00 Stark Community Foundation

Name: Kimberly Alberts, Linda Dahl, Jen Welsh & Lisa Barcich 11/17/11Conference: 2011 OLC Leadership Conference Columbus, OHTotal $374.75 OLC

Name: Kent Oliver 12/5-6/11Conference: Library Journal Directors Summit Columbus, OHTotal $128.41 Library Journal

Name: Dorothea Richards 12/7/11Conference: Get to Know Your Users with Google Analytics! Online WebinarTotal $0.00 OhioNet

Name: Mike Barni 12/8/11Conference: Safety Council Luncheon topic: Year End Wrap Up Canton, OHTotal Season Pass Stark County Safety Council

Name: Russ Humerickhouse 12/8/11

Conference:GASB 54 Fund Balance Reported, Governmental Fund Type

Statement Prep Training New Philadelphia, OHTotal $108.05 AOS Training

Name: Dorothea Richards, Suzette Burlingame & Kathy Lamantia 12/9/11Conference: NOTSL Fall Meeting re Genre/Form Access Kent, OHTotal $84.17 NOTSL

Name:Conference:Total






December $695.38

24

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

December 20, 2011

APPOINTMENTS 11/21/11 Shawn Huckels, Skilled Maintenance, Maintenance – Main, full time, 80 hours

biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES 11/07/11 Marsha Lioi, Library Associate - 1st Assistant to Temporary Manager, Circulation

Services - Main, full time, 80 hours biweekly. 11/11/11 Jean McFarren, from Administrative Projects Manager to Development Manager,

Administration, full time, 80 hours biweekly. 12/05/11 Kenneth Nelson, from Skilled Maintenance to Driver, from Maintenance- Main to

Mobile Services, full time, 80 hours biweekly. 12/05/11 Amy Baltzly, Library Assistant, from DeHoff Memorial Branch to Circulation Services –

Main, full time, 80 hours biweekly, temporary transfer.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 12/17/11 Linda Shaull, Shelver, Perry Sippo Branch

25

Stark County District Library

Board of Trustees December 20, 2011

Resolution Title: Transfers for 2011 Statutory Reference: Ohio Administrative Code History/Background/Discussion: Transfers are necessary as needs and expenses of the Library change over the course of its budgetary year. Both transfers within the same funds but different category of object account number and transfers among different funds require Library Board approval. During the 2011 budget year the Library has had the need to make transfers that require board approval. Recommendation: The Board of Trustees of the Stark County District Library approve this transfer for the year 2011 that is necessary as the needs and expenses of the Library have changed over the course of budgetary year 2011. Draftor: Fiscal Officer Russ Humerickhouse Person(s) Responsible For Implementation: Russ Humerickhouse

26

RESOLUTION 2011-_______

Account Transfers For 2011

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve and ratify the following account transfers for the year 2011:

$ AMOUNT FROM ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION$4,000.00 101.9950.54395 Audio Books Standing Orders 101.9950.54111 Juvenile Books

4,000.00 101.9950.54395 Audio Books Standing Orders 101.9950.54112 Young Adult Books6,000.00 101.9950.54510 Databases 101.9950.54120 Books Standing Orders

25.00 101.9950.54510 Databases 101.9950.54115 Adult Fiction600.00 101.9950.54610 Interlibrary Loan 101.9950.54370 Adult Music205.73 101.9950.54710 Book Binding Services 101.9950.54370 Adult Music

1,000.00 101.0000.52500 Supplies for Resale 101.0000.52300 Motor Vehicle-Fuel, Supplies & Parts4,000.00 101.0000.53800 Library Materials Control Svs. 101.0000.53600 Utilities7,000.00 101.0000.53800 Library Materials Control Svs. 101.0000.53100 Mileage/Conference

transfDecember2011

27

STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE

December 20, 2011 MAIN LIBRARY Technology Learning Environment- Status: New Technology Learning Environment furniture has been installed with more to be ordered soon. First Floor: Status: The information desk and the reader board have been removed. Maintenance department staff did the work, saving the library some money. The electricity and data lines are still available for use when we need them in the future. A carpet patch should be installed by the time of the board meeting. JACKSON BRANCH Status: Unchanged The building project is progressing. The Campaign Steering Committee is meeting as needed with the most recent meeting being November 7. Subcommittees continue to work between meetings. Working with Bob DeHoff the library continues to explore the option for the establishment of a Special Community Improvement Taxing District with the Jackson Y and the Jackson Township government. This would involve an election to create a capital fund for the branch renovation project. LAKE BRANCH Status: Road work in the area around the branch is complete. The new traffic lights are functioning.

28

Stark County District Library Board of Trustees December 20, 2011

Resolution Title: 2012 State of Ohio Minimum Wage History/Background/Discussion: Ohio’s minimum wage is updated yearly based on a cost of living index (the U.S. Consumer Price Index). Effective January 1, 2012, the Ohio Minimum Wage will be adjusted to $7.70. As an employer in the state of Ohio, the Stark County District Library will set its minimum hourly pay rate to $7.70 effective January 1, 2012. Recommendation: That the Library Board of Trustees approves the following resolution. Draftor(s): Human Resources Manager Mike Barni Person(s) Responsible for Implementation: Fiscal Officer Russ Humerickhouse and Payroll and Benefits Coordinator Tara Bulicz

29

RESOLUTION 2011- 2012 State of Ohio Minimum Wage

WHEREAS, the Stark County District Library operates and provides hourly work in the State of Ohio, and WHEREAS, the Stark County District Library has on its payroll employees who are paid at an hourly rate that is the minimum wage allowed by law, and WHEREAS, the State of Ohio will be increasing the minimum hourly wage from $7.40 to $7.70 (an increase of $.30 per hour) effective January 1, 2012; NOW, THEREFORE BE IT RESOLVED by the Stark County District Library Board of Trustees that the minimum hourly rate to be paid to any employee of the Stark County District Library beginning on the effective date of January 1, 2012, is $7.70 (Seven and 70/100 Dollars) per hour..

30

Stark County District Library

Board of Trustees December 20, 2011

RESOLUTION TITLE: Temporary Budget for Year 2012 HISTORY/BACKGROUND/DISCUSSION: Each year at the December Board of Trustees meeting a temporary budget is presented for board approval for the period January 1 through March 31 of the following year. The temporary budget includes the General Fund, as well as any other funds that will have expenditures for the first quarter of the following year. The Finance and Audit Committee reviewed and approved the Temporary Budget for 2012 at the December 9, 2011 Finance and Audit Committee meeting. In addition to the General Fund 101, the Capital Projects Fund 401, Permanent Improvement Fund 450, Permanent Funds 801, 802 and 803 and Special Revenue Funds 209, 212, 217, 219, 222, 223, 224, 228 and 229 are also included in the year 2012 temporary budget because these funds are projected to have expenditures for the first quarter of 2012. RECOMMENDATION: The Board of Trustees of the Stark County District Library approves the temporary budget for January 1, through March 31, 2012. DRAFTORS: Fiscal Officer Russ Humerickhouse and Executive Director Kent Oliver PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Fiscal Officer Russ Humerickhouse and Deputy Fiscal Officer Michele Monnette

31

RESOLUTION 2011 _______ Page 1

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Librarythat the following Temporary Budget for January 1, 2012 thru March 31, 2012 be approved:

GENERAL FUND 101 2012 Temporary Budget1000- Salaries and Benefits

1100 Salaries and Leave Benefits $1,645,0001400 Retirement Benefits 200,0001600 Insurance Benefits 345,0001900 Other Employee Benefits 4,000Total Salaries and Benefits $2,194,000

2000- Supplies2100 General Administrative Supplies 35,0002200 Property Maintenance/Repairs,Supplies & Parts 16,0002300 Motor Vehicle Fuels,Supplies & Parts 11,0002500 Supplies Purchased for Resale 3,5002900 Other Supplies 0Total Supplies 65,500

3000- Purchased and Contracted Services3100 Travel and Meeting Expenses 10,0003200 Communications,Printing and Publicity 60,0003300 Property Maintenance,Repair & Security Services 155,0003400 Insurance 1,0003500 Rents/Leases 35,0003600 Utilities 95,0003700 Professional Services 40,0003800 Library Materials Control Services 15,0003900 Other Contracts and Purchased Services 3,000Total Purchased and Contracted Services 414,000

4000- Library Materials and Information4100 Books and Pamphlets 127,8614200 Periodicals 3,2504300 Audiovisual Materials 64,3394500 Computer Services and Information 1,0004600 Inter-Library Loan Fees/Charges 1004700 Library Materials Repair and Restoration 04900 Library Materials-All Other 200Total Library Materials and Information 196,750

5000- Capital Outlay5200 Land Improvements 05300 Buildings-New 05400 Building Improvements 05500 Furniture and Equipment 110,0005700 Motor Vehicles 0Total Capital Outlay 110,000

7000- Other Objects7100 Dues and Memberships 12,0007200 Taxes and Assessments 1,0007300 Judgements and Findings 07500 Refunds and Reimbursements 2,5007900 Other Miscellaneous Expenses 150Total Other Objects 15,650

8000- Contingency8900 Contingency 0Total Contingency 0

TOTAL GENERAL FUND 101 $2,995,900

32

Page 2

SPECIAL REVENUE FUNDS 209, 212, 217, 219, 222, 223, 224, 228 & 229 2011 Temporary Budget

2000- Supplies2100 General Administrative Supplies (Fund 209) 2000Total Supplies 2,000

3000- Purchased and Contracted Services3300 Property Maintenance,Repair & Security Services(Fund 212) 500Total Purchased and Contracted Services 500

4000- Library Materials and Information4100 Books and Pamphlets(Fund 217) 2124100 Books and Pamphlets(Fund 222) 4,0004100 Books and Pamphlets(Fund 223) 1,6904100 Books and Pamphlets(Fund 224) 20,0004100 Books and Pamphlets(Fund 228) 2114300 Audiovisual Materials(Fund 219) 04900 Toys, Games, Puppets(Fund 228) 0Total Library Materials and Information 26,113

5000- Capital Outlay5500 Furniture and Equipment (Fund 224) 5,0005500 Furniture and Equipment (Fund 229) 2,206Total Capital Outlay 7,206

TOTAL SPECIAL REVENUE FUNDS 209, 212, 217, 219, 222, 223, 224, 228 & 229 $35,819

CAPITAL PROJECTS FUND 4015000- Capital Fund

5500 Furniture and Equipment 50,0005700 Motor Vehicles 0Total Capital Outlay 50,000

TOTAL CAPITAL PROJECTS FUND 401 $50,000

PERMANENT IMPROVEMENT FUND 4503000- Purchased and Contracted Services

3900 Other Contracts and Purchased Services 5,000Total Purchased and Contracted Services 5,000

TOTAL PERMANENT IMPROVEMENT FUND 450 $5,000

MADGE YOUTZ TRUST FUND 8014000- Library Materials and Information

4100 Books and Pamphlets 3,0004300 Audiovisual Materials 800Total Library Materials and Information 3,800

TOTAL MADGE YOUTZ TRUST FUND 801 $3,800

McDONALD TRUST FUND 8024000- Library Materials and Information

4300 Audiovisual Materials 1,475Total Library Materials and Information 1,475

TOTAL McDONALD TRUST FUND 802 $1,475

WISE TRUST FUND 8034000- Library Materials and Information

4100 Books and Pamphlets 800Total Library Materials and Information 800

TOTAL WISE TRUST FUND 803 $800

GRAND TOTAL TEMPORARY BUDGET 2012 $3,092,794

DISTRIBUTED TO BOARD OF TRUSTEES 12/20/11

tempbgt2012.wks

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Resolution Title: General Fund 101 Transfer to Capital Projects Fund 401 History/Background/Discussion: The Stark County District Library Board of Trustees has in the past approved the transfer of funds from the General Fund 101 to the Capital Projects Fund 401 when funds were available. The Capital Projects Fund 401 also functions as the Library’s reserve fund. The Ohio Revised Code does not have a provision for public libraries to govern transfers from one fund to another. Because of this, money may be transferred to the General Fund 101from any other fund by a Library Board of Trustees approved resolution. However, transfers from the General Fund 101 to another fund may only be made at the end of any fiscal year and requires a two-thirds vote of the full membership of the Library Board of Trustees. At the Finance and Audit Committee meeting on December 9, 2011 the committee approved the transfer of $500,000.00 from the General Fund 101 to the Capital Projects Fund 401 for the fiscal year 2011. The Committee has been concerned for some time that the Capital Projects Fund 401 is not adequate to serve its function as a reserve account and believes the appropriate balance should be approximately $ 3,000,000.00. The current balance is $945,238.00. The breakdown of the $500,000.00 is $125,635.00 to replace the funds used from the Capital Projects Fund 401in 2010 for the HVAC project at the North Branch Library and $ 374,365.00 in carryover from 2011. Recommendation: That the Board of Trustees of the Stark County District Library approve the resolution to transfer $500,000.00 from the General Fund 101 to the Capital Projects Fund 401for the fiscal year 2011. Draftor(s): Fiscal Officer Russ Humerickhouse Person(s) Responsible for Implementation: Fiscal Officer Russ Humerickhouse

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RESOLUTION 2011- General Fund 101 Transfer to Capital Projects Fund 401

WHEREAS, the Stark County District Library Board of Trustees has in the past approved transfers of funds from the General Fund 101to the Capital Projects Fund 401, and WHEREAS, at the Finance and Audit Committee meeting on December 9, 2011 the committee recommended the Fiscal Officer prepare a resolution for the Library Board of Trustees meeting on December 20, 2011to transfer $ 500,000.00 from the General Fund 101 to the Capital Projects Fund 401 for fiscal year 2011 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the resolution to transfer $ 500,000.00 from the General Fund 101 to the Capital Projects Fund 401be approved for the fiscal year 2011.

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Resolution Title: Amended 2012 Library Service Hours Resolution History/Background/Discussion: Following the reduction to the Public Library Fund formula and funding in July 2009 SCDL severely reduced public service hours in 2010. These reductions were preceded by a reduction in library staff through retirements and layoffs. After two years of retrenchment, observation and staff realignment the library’s Administration believes additional hours should be returned to the East Canton, Madge Youtz and DeHoff Memorial branches. In addition it is recommended that the Jackson Township Branch be re-opened for Sunday hours. Recommendation: That the Library Board of Trustees approves the following resolution. Draftor(s): Executive Director Kent Oliver Person(s) Responsible for Implementation: Executive Director Kent Oliver and Associate Director for Public Services Patty Marsh

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RESOLUTION 2011- Amended 2012 Library Service Hours Resolution

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that effective March 5, 2012 the service hours of the Sandy Valley Branch Library, DeHoff Memorial Branch Library, Madge Youtz Branch Library, and East Canton Branch will be as follows: Monday and Tuesday 10:00 a.m. until 8:00 p.m. Wednesday, Thursday and Friday 10:00 a.m. until 6:00 p.m. AND, BE IT FURTHER RESOLVED, that the Jackson Township Branch Library will resume service on Sunday afternoons from 1:00 p.m. until 5:00 p.m. during the designated Sunday service months beginning March 4, 2012.

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Resolution Title: SLIC Contract Resolution History/Background/Discussion: In 1979, the Mid-Eastern Ohio Automated Circulation System (MOACS) Consortium formed to pool resources and share a CLSI Integrated Library System (ILS). In 1995, MOACS Consortium migrated from their CLSI ILS to a new Dynix ILS. In 2001, the MOACS Consortium disbanded and the Stark County District Library, the Louisville Public Library, and the Massillon Public Library formed the Stark Libraries Information Consortium (SLIC). The SLIC Executive Directors Council has written the SLIC Contract to establish the purpose, function, responsibilities of each member, shared costs, and other terms of agreement of SLIC. Historically this contract ran from May to May. The SLIC Executive Directors Council discussed at their January 2005 meeting the benefits of coordinating the SLIC Contract with both the annual Dynix Maintenance coverage and the Libraries’ fiscal year. The SLIC Contract was extended through December 31, 2005. Over the summer of 2005, the SLIC Executive Directors Council discussed extending the contract one additional year through December 31, 2006. In November 2006, the SLIC Executive Directors Council discussed extending the contract one additional year through December 31, 2007. At the November 2007 meeting, the SLIC Executive Directors Council discussed extending the contract two additional years through December 31, 2009. The SLIC Consortium migrated from SirsiDynix’s Dynix Classic ILS to Innovative Interfaces Inc.’s Millennium ILS during 2007 and 2008. The contract for the new ILS was signed on June 22, 2007. Training on the new system began on October 1, 2007; the circulation system went live for our customers on February 26, 2008. In December 2009, the SLIC Executive Directors Council made minor modifications to the contract, primarily to address new terminology and shared expenses of the Millennium ILS. The Boards of Trustees of the SLIC Libraries each approved that contract in January 2010. After review again in December 2011, the SLIC Directors have agreed to recommend the signing of the new two year contract for 2012-13 to each of the library boards at their respective December Board Meetings Recommendation: That the Library Board of Trustees approves the following resolution. Draftor(s): Associate Director for Library Technologies Suzette Burlingame Person(s) Responsible for Implementation: Executive Director Kent Oliver, Associate Director for Library Technologies Suzette Burlingame, and Integrated Library System Coordinator Dorothea Richards

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RESOLUTION 2011- SLIC Contract Resolution

WHEREAS, the Stark County District Library Board of Trustees resolution 2004-41 has authorized the Library Director to sign the Stark Libraries Information Consortium (SLIC) Contract with the Louisville Public Library and the Massillon Public Library effective through May 1, 2005, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2005 which was authorized by the Stark County District Library Board of Trustees with resolution 2005-22, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2006 which was authorized by the Stark County District Library Board of Trustees with resolution 2005-72, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2007 which was authorized by the Stark County District Library Board of Trustees with resolution 2006-81, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2009 which was authorized by the Stark County District Library Board of Trustees with resolution 2007-64, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2011 which was authorized by the Stark County District Library Board of Trustees with resolution 2010-11, and WHEREAS, the members of the SLIC Consortium mutually wish to sign a new contract effective through December 31, 2013. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director is authorized to sign the SLIC Contract with the Louisville Public Library and the Massillon Public Library for the period January 1, 2012 through December 31, 2013.

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Resolution Title: Jackson Branch Renovation Naming Rights Schedule Revision History/Background/Discussion: As part of the Jackson Township Branch Capital Campaign the library seeks to provide building naming rights options for prospective donors of significant gifts. The following resolution and schedule offer financial options to donors in various sections of the building as well as for the entire facility. The Board of Trustees will retain the right to consider each donation individually, ratify the acceptance of the donation as well as to determine a term of the naming opportunity. The original schedule was adopted on May 17, 2011. Since that time the floor plan has been revised providing additional naming rights opportunities. These areas include a multipurpose room, quiet reading room, conference room, 24/7 vestibule, gallery, café, staff lounge and outdoor amphitheatre. Recommendation: That the Library Board of Trustees approves the following resolution. Draftor(s): Executive Director Kent Oliver Person(s) Responsible for Implementation: Executive Director Kent Oliver, and Development Manager Jean Duncan McFarren

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RESOLUTION 2011- Jackson Branch Renovation Naming Rights Schedule

WHEREAS, the Stark County District Library Board of Trustees is seeking to renovate and expand the Jackson Township Branch Library, and WHEREAS, the library is seeking alternative funding for the project since the Public Library Fund has been in decline since 2002, and WHEREAS, the Trustees have considered it appropriate that large donations be accepted by the Library to assist in the branch renovation, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the attached Naming Rights Schedule be approved as revised now including the naming opportunities for the multi-purpose room, quiet reading room, conference room, 24/7 vestibule, gallery, café, staff lounge, and outdoor amphitheatre.

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Revised 12/20/12

Jackson Township Branch Library Renovation Capital Campaign

Naming Rights Schedule 2011

Library Area Size of Area in Dedication Investment Square Footage Naming Rights to Building 20,900 $ 1,750,000 Children’s Area 4,096 $ 750,000 Multi-Purpose Room 1,500 $ 300,000 Technology Area 1,024 $ 250,000 Teen Area 512 $ 125,000 Quiet Reading Room 468 $ 75,000 Conference Room 242 $ 50,000 Study Room 112 $ 30,000Reserved/Rotary 24/7 Vestibule $ 25,000 Gallery $ 20,000 Café $ 20,000 Reserved/FOL Staff Lounge $ 15,000 Outdoor Amphitheatre $ TBD

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Documents

December 2011 Board Packet