Oct-11 | SD68 has set a special Board Meeting in 4 days time (Tues Oct 15, 2013 - 5 PM Board Room)

7/27/2019 Oct-11 | SD68 has set a special Board Meeting in 4 days time (Tues Oct 15, 2013 - 5 PM Board Room)

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THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

SPECIAL BOARD MEETING

TO BE HELD WEDNESDAY, TUESDAY, OCTOBER 15, 2013 5:00 PM

BOARD ROOM

A G E N D A

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1. CALL TO ORDER

The Chair will call the meeting to order and recognizes that tonights meeting is beingheld on the traditional territory of the Snuneymuxw people.

2. APPROVAL OF THE AGENDA

3. NEW BUSINESS

3.1 Cedar School Conversion Visioning Workshop Report

That the Board of Education of School District 68 (Nanaimo-Ladysmith)receives the September 13, 2013 Cedar School Conversion VisioningWorkshop Report prepared by KMBR Architects Planners Inc. and use thereport as a guide for planning purposes to repurpose Cedar Secondary Schoolto Cedar Elementary School.

That the Board of Education of School District 68 (Nanaimo-Lladysmith) followits Policy/Procedure No. 4005 for appointing a school construction committee

for the new Cedar Elementary School.AS Cedar School Conversion

4005_POL - Building Program.pdf

4005_PRO - Building Program.pdf

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3.2 Cooperative Gains Mandate Savings Plan for CUPE

That the Board of Education of School District 68 (Nanaimo-Ladysmith)approves the Cooperative Gains Mandate Savings Plan for CUPE for SchoolDistrict 68 as presented.

AS Cooperative Gains Mandate

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4. QUESTION PERIODQuestions from the audience must be submitted in writing and given to the BoardsExecutive Assistant (Cathy Kelt) for submission to the Chair. The question period isintended to enable the public to obtain clarifying information regarding a currentagenda item.

Forms are available in the information rack near the entrance of the Board Room

5. ADJOURNMENT

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http://sd68.civicweb.net/FileStorage/A7C3A77E2294424DB8201EFF1B8DB70C-4005_POL%20-%20Building%20Program.pdfhttp://sd68.civicweb.net/FileStorage/A7C3A77E2294424DB8201EFF1B8DB70C-4005_POL%20-%20Building%20Program.pdfhttp://sd68.civicweb.net/FileStorage/1EF12CAB20EF4BCE98EA8286695D91AF-4005_PRO%20-%20Building%20Program.pdfhttp://sd68.civicweb.net/FileStorage/1EF12CAB20EF4BCE98EA8286695D91AF-4005_PRO%20-%20Building%20Program.pdfhttp://sd68.civicweb.net/FileStorage/1EF12CAB20EF4BCE98EA8286695D91AF-4005_PRO%20-%20Building%20Program.pdfhttp://sd68.civicweb.net/FileStorage/A7C3A77E2294424DB8201EFF1B8DB70C-4005_POL%20-%20Building%20Program.pdf


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Procedure No. 1001 E(P) - Closed MeetingsSubject matter is restricted to salary negotiations;personnel matters- acquisition, sale, lease,exchange, legal matters, confidentialcommunication

Policy No. 1070 - News MediaCommunicationsThe Chairperson, or designate, shall be the officialspokesperson to the news media for the Board.

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SCHOOL DISTRICT 68 (NANAIMO-LADYSMITH)

POLICY NO. 4005

BUILDING PROGRAM AND SITE ACQUISITION PLANNING- Page 1The Board is committed to the concept of long range planning to ensure that school sites, educational

facilities and services are acquired in the most efficient way possible to meet the needs of the School

District.

Consultation shall be maintained throughout the planning process with other municipal jurisdictions,

the school community, school staff and the Ministry of Education. Every effort shall be made to

design schools, and additions to schools, to provide the best possible learning environment.

Preferred School Size

Recognizing that school size is an important factor in the development of a healthy learning

environment, the Board's goal is to construct schools to provide a full range of educational services,

affirm the Board's commitment to the concept of neighbourhood schools and facilities, and to maintain

a close pupil, staff, and school community relationship.

Adopted: 1981.07.08

Amended: 1989.10.25

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PROCEDURE NO. 4005P

BUILDING PROGRAM AND SITE ACQUISITION PLANNING- Page 11. Five Year Plan

A Five-Year plan shall be declared. This plan shall include a detailed analysis of enrolment

trends, site acquisition and development plans and proposed construction projects to meet district

needs within Board policy and Ministry regulations. The Five-Year Plan will be reviewed

annually.

2. Planning Process

a) The District Building Committee shall coordinate the planning process, consult with

schools and school communities, identify desires technical standards and recommend to

the Board the assignment of architects and annually prepare a Capital Plan Budget for

Board approval.

b) Principals shall apply for approval to the District Building Committee in advance of any

intended change in use of any room and not implement any change prior to approval.

The District Building Committee will consider the application and inform the principal

of the Committee's decision. Any change in usage capacity will be reported to the

Ministry so that the "agreed nominal capacity" for the school will be reflected on all

pertinent documents.

c) The membership of the District Building Committee shall be:

i) Deputy Superintendent

ii) Secretary-Treasurer

iii) Assistant Superintendent-Secondary

iv) Assistant Superintendent-Special Programs

v) Director of Facilities

vi) Technical Assistant

vii) One Trustee and one Alternate appointed by the Chairperson

A Chairperson shall be elected by the members of the Committee at the first meeting of

the District Building Committee held in September of each school year.

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PROCEDURE NO. 4005P

BUILDING PROGRAM AND SITE ACQUISITION PLANNING- Page 2d) When considering construction plans for an individual school, a sub-committee of the

District Building Committee shall be formed and known as the School Construction

Committee. This sub-committee shall review the construction schedule, make

recommendations to the District Building Committee regarding school construction and

design, and arrange for consultation with the school staff and school community.

e) Membership on the School Construction Committee shall be as follows:

i) Representatives from the District Building Committee

ii) Zone Trustee

iii) Architect

iv) School principal

v) Staff Representative (1)

vi) Parent Representative (2)

f) A chairman for each School Construction Committee shall be appointed from the

District Building Committee.

3. Preferred School Size

In recognition of the needs of the age levels of the children, the programs to be offered, the

community to be served, the population density, the District's commitment to the concept of

neighbourhood schools, and the economics of program and building maintenance and efficiency,

the following guidelines pertaining to preferred school sizes shall be considered:

a) Elementary (K-7) 400 FTE pupils

b) Secondary (8-12) 1,000 FTE pupils.

Adopted 81.07.08

Amended 90.09.26

Amended 92.03.25

Amended 1994.11.23

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Documents

Oct-11 | SD68 has set a special Board Meeting in 4 days time (Tues Oct 15, 2013 - 5 PM Board Room)