Police Board - 22 Oct 2019

NOTICE OF THE REGULAR MEETING OF THE OAK BAY POLICE BOARD TO BE HELD IN THE

DOWNSTAIRS MEETING ROOM, OAK BAY MUNICIPAL HALL, 2167 OAK BAY AVENUE, OAK BAY,

BC, ON TUESDAY OCTOBER 22, 2019 AT 5:00 PM

WE ACKNOWLEDGE THAT THE LAND ON WHICH WE GATHER IS THE TRADITIONAL

TERRITORY OF THE COAST AND STRAITS SALISH PEOPLES. SPECIFICALLY WE RECOGNIZE THE

LEKWUNGEN SPEAKING PEOPLE, KNOWN TODAY AS THE SONGHEES AND ESQUIMALT

NATIONS, AND THAT THEIR HISTORIC CONNECTIONS TO THESE LANDS CONTINUE TO THIS DAY.

AGENDA

CALL TO ORDER:

APPROVAL OF AGENDA

ADOPTION OF MINUTES:

1. Regular Meeting

Minutes - 2019 09 24 Regular- DRAFT

DEPARTMENT REPORTS:

2. Financial Report

Rpt. 1 - Quarter 3 Financial Report

3. Overtime Reports

Rpt 1 - Overtime Report

COMMUNICATIONS:

4. Request For Sponsorship

Email 1 - BCAPB, Oct 11 2019

NEW BUSINESS:

5. 2020 Budget Proposal

Memo 1 - Brinton, October 15, 2019

Rpt. 1 -2020 Provisional Budget -Operating Fund

Rpt. 2 - 2020 Provisional Budget-Capital Purchases

Page 1 of 31

ADJOURNMENT:

That the open portion of the Police Board meeting be adjourned and that a closed session be

convened to discuss personnel issues, which may be dealt with in private under the Police Act.

Page 2 of 31

DRAFT

MINUTES of the open portion of the regular meeting of the OAK BAY POLICE BOARD held in Council Chambers of the Oak Bay Municipal Hall, 2167 Oak Bay Ave, Oak Bay, BC, on Tuesday, September 24, 2019 at 5:00 p.m. PRESENT: Board Members: Blair Littler, Chair

Mary Kelly Wendy Zink

Deputy Chief Constable Secretary

Ray Bernoties Barbara Sherman

REGRETS: Board Members: Chief Constable

Kevin Murdoch Brian Rendell Andy Brinton

CALL TO ORDER Meeting called to order at 5:00 p.m. Appointment of Temporary Chair. MOVED by Wendy Zink, seconded by Mary Kelly, that Blair Littler be appointed as temporary chair for this meeting as Kevin Murdoch is not able to attend.

CARRIED APPROVAL OF AGENDA MOVED and seconded: To adopt the amended agenda of the September 24, 2019 regular board meeting.

CARRIED ADOPTION OF MINUTES MOVED and seconded: That the minutes from the open portion of the regular meeting of the Oak Bay Police Board, held on May 28, 2019 be adopted with a rephrasing of the wording of Item #6.

CARRIED DEPARTMENT REPORTS: 2. Financial Report

Summary of Expenditures to August 31, 2019 was presented to the Board by D/C Bernoties. No questions. MOVED and seconded: That the financial report, Summary of Expenditures to August 31 2019 be received.

Page 3 of 31

DRAFT

Oak Bay Police Board Minutes September 24, 2019

2

3. Overtime Reports

Overtime reports for May, June, July and August, 2019 were presented to the Board by D/C Bernoties. No questions.

MOVED and seconded: That the Overtime Report for May, June, July and August 2019 be received.

CARRIED 4. Statistics

D/C Bernoties presented the report on calls for service for the period of January 1-June 30, 2019. There was a brief discussion about theft from motor vehicles. Despite the efforts made to educate the public on the importance of locking vehicles, thefts from unlocked motor vehicles is higher than the same period last year. Crime prevention efforts are ongoing and include educating people to remove valuables from boats and vehicles.

MOVED and seconded: That the report January-June 2019 Statistics be received. CARRIED

5. School Liaison Report

D/C Bernoties reviews with the Board the report prepared by Cst. Perry. In it, she describes heractivities as School Liaison Officer over the 2018/19 school year. She has made a good connection with students, teachers and administrators. Cst. Perry is currently riding on the Tour de Rock, raising funds for and awareness of childhood cancer.

MOVED and seconded: That the School Liaison 2018-19 Annual Report be received. CARRIED

6. Strategic Plan Update

D/C Bernoties presented the Initiative Matrix to identify the progress made on Strategic Plan initiatives. He spoke of the progress being made in various areas, such as training officers to identify patterns of behaviour for missing/wandering persons. Traffic enforcement still on track, police working with Engineering on solutions. SFST (Standard Field Sobriety Testing) training ongoing to identify drivers impaired by alcohol and/or drugs. A suggestion came from the Board to establish a target for percentage of members trained in SFST. No target set yet, but DC will research what a reasonable target might be.

ACTION: D/C Bernoties to determine a reasonable target for SFST trained officers.

MOVED and seconded: That the Initiative Matrix dated September 18, 2019 be received. CARRIED

Page 4 of 31

DRAFT


3

CORRESPONDENCE: CAPG, July 3, 2019 Correspondence received from the CAPG thanking the Board for their $250 sponsorship at the AGM in Calgary. MOVED and seconded: That the correspondence be received.

CARRIED Policing and Security Branch, August 7, 2019 David Pilling is on an extended leave until March 2020; Lance Talbott will be acting Director of Police Governance in his absence. MOVED and seconded: That the correspondence be received.

CARRIED OPCC, August 21, 2019 Correspondence sent to all BC Municipal Police Boards providing details of a decision made during an adjudication involving a Vancouver police officer who improperly accessed and disclosed sensitive information. Boards are encouraged to review the decision as it raises important considerations for governing bodies regarding privacy breaches. DC noted that he sent a reminder out to Oak Bay Police staff today. MOVED and seconded: That correspondence be received for information.

CARRIED CAPG 2020 Conference Hosting Fee Letter from Victoria and Esquimalt Police Board thanking the Oak Bay Police Board for pledging $2,000 toward hosting the 2020 CAPG Conference in Victoria. The amount of pledges received was greater than the actual amount required as a hosting fee. The actual amount required from Oak Bay to meet their goal is $1,330. If the Board chooses, excess pledge of $670 can be used toward a conference sponsorship contribution or, if preferred, the Board can submit the $1,330 hosting fee only. MOVED and seconded: That the Board contribute $1,330 to the hosting fee for the 2020 CAPG Conference.

CARRIED Amendments to the Police Act for Municipal Police Boards Information received from the Minister of Public Safety and Solicitor General advising of the Minister’s priorities, goals and objectives for policing and law enforcement in BC. Amendments to the Police Act were brought into force in October 2018 that require municipal police boards to take these priorities, goals and objectives into account when setting their own.

Page 5 of 31

DRAFT


4

MOVED and seconded: That the correspondence be received. CARRIED

NEW BUSINESS: CAPB 2019 AGM – Wendy Zink, verbal report Ms. Zink was very pleased with the content of the conference. She was impressed with the high calibre of the speakers on a wide range of relevant topics, such as autism support, leadership development and the gold standard for strategic planning. Ms. Kelly echoed those impressions and they both thanked the Board for sending them to the conference. Policy Changes – OG 050 Opioid Overdose Response DC advises the Board that the change is administrative, reflecting the personal issue of naloxone that replaces a sign-out process. MOVED and seconded: That the change to Policy OG 050 be approved.

CARRIED ADJOURNMENT MOVED and seconded: That the open portion of the meeting be adjourned and that a closed session be convened to discuss personnel issues, which may be dealt with in private under the Police Act.

CARRIED The open portion of the meeting adjourned at 5:44 pm. Certified Correct: ___________________________________ Secretary, Oak Bay Police Board

___________________________________ Chair, Oak Bay Police Board

Page 6 of 31

Account

Perc

enta

ge

Use

dN

ote

s YTD

Budget

PO

LIC

E B

OA

RD

86.8

1%

$ 1

0,4

17

$ 1

2,0

00

TO

TA

L A

DM

INIS

TR

AT

ION

61.7

7%

Septe

mber sa

lary

figure

s not y

et p

oste

d d

ue to

imple

menta

tion o

f new

Distric

t payro

ll pro

gra

m $

358,6

74

$ 5

80,6

18

TO

TA

L P

RO

TEC

TIV

E S

ER

VIC

ES

71.1

2%

$ 2

,323,8

11

$ 4

,012,6

73

• S

ala

ries

65.0

0%

Septe

mber sa

lary

figure

s not y

et p

oste

d d

ue to

imple

menta

tion o

f new

Distric

t payro

ll pro

gra

m $

1,6

84,4

34

$ 2

,591,3

35

• O

vertim

e151.4

1%

$ 1

60,7

54

$ 1

06,1

73

TO

TA

L T

RA

ININ

G43.1

9%

$ 1

0,1

81

$ 2

7,4

80

TO

TA

L B

UIL

DIN

G E

XPEN

SES

39.7

8%

$ 2

4,4

04

$ 6

1,3

46

TO

TA

L A

UT

OM

OBIL

ES

87.0

0%

$ 5

6,2

04

$ 6

4,3

75

CO

MM

UN

ITY

PR

OG

RA

M4.5

7%

Blo

ck W

atc

h V

olu

nte

er A

ppre

cia

tion D

inner in

Novem

ber

$ 8

44

$ 1

8,4

50

OT

HER

EXPEN

SES (IN

TEG

RA

TED

UN

ITS)

3.1

1%

Most b

illing fo

r inte

gra

ted u

nit o

ccurs la

ter in

cale

ndar y

ear

$ 1

38,4

29

TO

TA

L E

XPEN

SES

67.5

5%

Septe

mber sa

lary

figure

s not y

et p

oste

d d

ue to

imple

menta

tion o

f new

Distric

t payro

ll pro

gra

m $

3,3

20,4

64

$ 4

,915,3

71

Fin

ancia

l Report p

repare

d fo

r the O

ak B

ay P

olic

e B

oard

Septe

mber 3

0, 2

019

75%

Page 7 of 31

Page 8 of 31

Overtime Type

Overtime

Hours

Worked

Overtime

Paid Out

Overtime

Hours

Banked

Year to Date

Hours worked

Investigation 15.00 3.50 11.50 100.00

Court 12.00 12.00 161.26

Sick Relief 396.25

Shift Coverage 96.00 74.00 22.00 347.50

Worksafe Coverage 465.75

Special Duty 41.50

Training 21.00 18.00 13.50 63.00

Meetings 15.50

TOTAL 144.00 95.50 59.00 1,590.76

YTD Total Paid $143,198.93

Previous YTD $84,211.59

OAK BAY POLICE DEPARTMENT

Monthly Overtime Report

Month of: September 2019

Page 9 of 31

Page 10 of 31

From: BCA Police BoardsTo: Kevin MurdochCc: Barbara Sherman; Saanich (Mary Collins)Subject: BCAPB 2020 Conference & AGM - Sponsorship RequestDate: Friday, October 11, 2019 9:37:14 AM

Sending on behalf of Mary Collins

Mayor Kevin MurdochChair, Oak Bay Police Boardc/o Ms. Barbara Sherman via email [email protected] Dear Mayor Murdoch: Re: Sponsorship Request – 2020 BCAPB Annual General Meeting and Conference The BC Association of Police Boards would like to invite you to sponsor our 2020 Conference andAGM. The 2020 Conference theme is the “Vision 20/20 - Envisioning Policing in the next Decade”. Itis being co-hosted by the Saanich and Oak Bay Police Boards and will take place at the Oak BayBeach Hotel, Victoria, March 5-7, 2020. Sessions will include such topical issues as mental healthand wellness (internal staff and external clients); bias free policing; and costs of policing amongothers. These topics all raise important strategy and policy issues for Police Boards. There will beopportunities to interact in joint dialogue and information sharing sessions. The opportunities for sponsorships range from a coffee break at $475 each, a breakfast at $550,lunch at $700, the welcoming reception at $700 and the plenary dinner at $900. In every case sponsors will be acknowledged in the conference program and by display cards at theactual event. However, if you prefer to make a generic contribution in any amount we will bepleased to allocate your funding according to need, again with acknowledgement. If your board is able to assist in this manner, cheques should be made payable to the BC Associationof Police Boards and forwarded to Veronica Bandet, BCAPB, 1127 Fort Street, Victoria BC V8V 3K9. Thank you for your consideration. We look forward to hearing from you at your convenience and ifwe can provide further information please contact me at 778-828-0319 or Veronica Bandet,Administrative Assistant at 250-216-1205. Mary CollinsPresidentBC Association of Police Boards

Page 11 of 31

mailto:[email protected]





Page 12 of 31

OAK BAY POLICE DEPARTMENT PROVISIONAL 2020 BUDGET ANDY BRINTON, OCTOBER 15, 2019

PG. 1 OF 4


MEMORANDUM

DATE: October 15, 2019

TO: Oak Bay Police Board

FROM: Chief Constable Brinton

RE: Oak Bay Police Department Provisional 2020 Budget

The budget consists of two areas, the Operating Fund and Capital Expenses.

The following outlines any significant variations or points of interest within each Account.

OPERATIONAL FUND

Administration

Increase to Administrative Salaries of $3892 due to employees reaching service benchmarks that result in a pay increase.

Decrease in Conferences/Meetings of $1800 as there will be no Police Leadership Conference in 2020.

Overall increase of $2092

Protective Services

Salaries: Increase to Salaries of $322,592. This driven by 3 factors:

Page 13 of 31


PG. 2 OF 4

An additional Provincially funded secondment position in the region. This adds an additional $124,657 salary cost but is offset by an increase in Recoveries so cost neutral. Increase of $27,223 due to the increase to the hours of a civilian support position. (See Appendix A) The remaining $170,712 increase to salaries resulted from members reaching certain service benchmarks that correspond to increased pay increments. Radio: The CREST annual fee and equipment rental is increasing $3,817. The equipment is necessary as is the arrangement with CREST. Telephones: There will be a $3817 increase due to equipping all members with cellphones. In addition to communicating, it will allow them to access the departments email account remotely, and these units have replaced cameras and voice recorders. They will play a role in the 2 factor authentication required for the security of our network. Dispatch Service: There will be a $9430 decrease as we budgeted for additional start up costs in 2019. Computer – PRIME, Software, etc.: Increase of $17,498. The primary cause for the increase is the annual licencing fee for Office 365 at $9238 and digital evidence management licencing at $7750. VIIMCU: There will be a $27,135 increase. The Vancouver Island Integrated Major Crime Unit typically reconciles the true costs and bills at year end. This increase will meet the actual need. VIIMCU has confirmed this number. Overall increase of $209,208 Building Expenses Waste Management: An increase of $1452 per annum for waste management. OBPD is in a cost-sharing agreement with OBFD. Overall increase of $1787

Page 14 of 31


PG. 3 OF 4

Automobiles The Auto Account will show an overall decrease of $3,638 primarily due to some higher cost repairs being completed in 2019 and a reduction of fuel costs due to the electric vehicle. Overall decrease of $3638 Integrated Units The total increase for all integrated units combined will be $8,048. We realized we under budgeted for ERT costs by $4475 in 2019. The remaining increase is due to salary increases. Overall increase of $8048 CAPITAL EXPENSES Mobile Radar Unit: Purchase of a mobile radar unit to enable greater speed enforcement to be conducted while patrolling. The cost is $3,150. FLIR (forward looking infrared camera): Purchase of a FLIR to enhance search abilities during night time (ie. missing children, missing seniors, fleeing suspects). The cost is $2,575 funded by a provincial grant. Interior Wall: Increasing the privacy of on-duty members from those attending our front counter or entering the premises for fingerprints, to ensure the privacy of victims, suspects, witnesses and others. The cost is $6,600 funded through the Capital Works Reserve. Cisco Meraki 48 Port POE Switch: Replacement of two aging Dell switches due to be evergreened. Total cost $7,200 funded through the Computer Equipment and Communication Reserve. Desktop Computers: Replacement of 20 desktop computers no longer covered under warranty. $30,000 funded through the Computer Equipment and Communication Reserve. VMWare Essentials Plus: Seamless real time movement of virtual machines between hosts. Includes first year maintenance cost of $1500. $8500 budget request to be funded through Computer Equipment and Communication Reserve.

Page 15 of 31


PG. 4 OF 4

Host Servers Replacement: Two physical servers to be replaced. Essential pieces of IT equipment that run the VMWare software. Warranty expires in February 2020. Cost to replace both is $24,000 funded through Computer Equipment and Communication Reserve

SUMMARY

2019 2020 %Change

Operating Fund $4,951,886 $5,169,383 4.39% increase

Capital Purchases $189,218 $82,025

Note: The Oak Bay Police Collective Agreement expires on December 31, 2019. There has been no notice to enter bargaining presented by the Association or the Employer. Accounts linked to pay rates may be affected in the future.

Andy Brinton Chief Constable

Page 16 of 31


MEMORANDUM

DATE: October 11, 2019

TO: Oak Bay Police Board

FROM: Chief Constable Brinton

RE: Front Desk Clerk (Part Time) – Increase to Full Time

Background:

In 2011 the Oak Bay Police Department underwent a human resource and structure review. At that time the department had just 2 civilian support employees. The review resulted in an additional full time Administrative Assistant and a .5 Front Counter/Records Clerk. The .5 Front Desk/Records Clerk hours was increased to .6 in 2015.

We believe there is an identified need to increase the .6 position to full time to meet the workload in the front desk and records area of the department.

Discussion:

Exempt Employees: We currently have full time 2 exempt positions, an Executive Assistant and an Administrative Assistant. These positions have a broad range of responsibilities and provide continuity in the operation of the department. The Chief Constable and Deputy Chief delegate more duties to these to employees than previous executive members had which has allowed us to attend to the running of the department both operationally and strategically. In addition to their own duties, these two employees often provide break relief for the front desk and records areas as well as full day relief for absences due to sickness or training. We are finding this is impacting their own workloads.

Association Employees: We currently have 1.6 FTE positions responsible for front desk and records duties. They are both in the Police Association. The fulltime FTE (Records Manager) works 5 days as week and the .6 employee

APPENDIX A

Page 17 of 31

works Tuesday, Wednesday and Thursday. These two employees provide break relief for each other when they are both at work. We have budgeted for 115 hours of holiday relief and sick time relief with the .6 employee working full weeks when the full time FTE is away. We do not backfill the .6 employee when she is away so the Records Manager fulfills both roles in her absence. With this, we often depend on the exempt staff to provide relief as mentioned above. With the small number of staff available we have also used police officers to backfill at times of unexpected absences due to illness or mandatory training.

Front Desk/Records Duties: These two positions are fully cross trained and work as a team. Their duties include but are not limited to front counter reception, police information checks, records management (PRIME), maintenance of CPIC, electronic fingerprint submissions, the electronic link to the courts (JUSTIN), and managing the authorization and destruction of seized drugs. They also coordinate the Block Watch Program which is substantial in this community.

Front counter reception goes beyond basic receptionist duties. There is a need for sound knowledge of police procedures. They are often faced with complex issues in a highly emotional context that require people skills and problem solving. They are able to provide advice and direction, freeing up police officers.

We have recently trained these two employees in the Excel Spreadsheet program. The goal is to make them responsible for preparing crime statistics reports for internal use in tracking trends.

Due to the technical knowledge associated to the duties, when the exempt staff or police officers provide backfill the records management does not get attended to.

Workload Impacts: We are finding increased demands in the front desk/records area due to technological change and PRIME expectations. With the .6 employee only being there 3 days a week, the Records Manager is pulled away from her duties on the remaining days. There is a requirement to ensure records management is accurate and timely. There is also a requirement to ensure items such as probation order conditions and arrest warrants are up to date and removed from the computer system when no longer relevant. Distractions or the inability to keep on top of this are high risk.

Anticipated Outcome:

• Ability to meet PRIME BC expectations for standardization

• Allow the Records Manager to provide more PRIME and CPIC training tomembers, improving quality of records.

• Less disruption for exempt administration staff who currently provide breakrelief

Page 18 of 31

• Consistency for public, with one person answering inquiries in person andby telephone.

• Better use of appropriate staff to complete non policing roles.

Comparators: A review of Statistics Canada data shows that police agencies generally have a higher civilian to sworn member ratio than does the Oak Bay Police. The national average was 30% in 2017. Locally, Central Saanich Police (of similar size and case load as Oak Bay) is at 21.73% and Saanich Police is 26.55%. In Oak Bay Police it is only 13.53%. This request, if accepted, would raise that number to 14.8%.

There is a universal acknowledgement of the increasing tasks and responsibilities requested of civilian staff as well as utilizing civilian staff to conduct administrative duties once assigned to police officers as high pay rates.

Financial Impact: As mentioned, Oak Pay PD budgets for 115 hrs for additional time spent by the Front Counter Clerk to relieve the Records Manager on annual leave or for sickness. This budget line item of $3,736 would no longer be required if the Front Counter Clerk were already full time.

The proposal is to increase hours of work for the .6 part time front counter clerk to full time, increasing the hours of that position from 22.5 to 37.5 hours per week (an increase of 780 hrs/yr):

780 hrs x $32.49 + $25,342, less $3,736 (holiday relief) = $21,605.65 + benefits (26% of 21,605.56)

NET INCREASE TO OPERATIONAL BUDGET IS $27,223

Request:

The Oak Bay Police Board approve the increase to the Front Counter/Records Position from .6 time to full time.

Respectfully Submitted,

A. BrintonChief Constable

Page 19 of 31

Page 20 of 31

2019 INCREASE 2020

BUDGET (DECREASE) BUDGET

POLICE PROTECTION

POLICE BOARD

10221100 5900 SUNDRY 12,000 -

12,000

TOTAL POLICE BOARD 12,000 12,000

% CHANGE0%

-

ADMINISTRATION

10221200 1101 SALARIES FULL TIME 497,478 3,892 501,370

10221200 1201 BENEFITS 45,895 0 45,895

10221200 2001 LEGAL FEES 20,000 0 20,000

10221200 2100 CAR ALLOWANCE/TRAVEL 200 0.00 200

10221200 2101 CONFERENCES/MEETINGS 18,045 (1,800) 16,245

10221200 3300 OFFICE SUPPLIES 11,000 0 11,000

10221200 5900 SUNDRY 8,000 0 8,000

10221200 9999 RECOVERIES (20,000) 0 -20,000

TOTAL ADMINISTRATION 580,618 2,092 582,710

% CHANGE 0.36%

PROTECTIVE SERVICES

10221300 1101 SALARIES FULL TIME 2,591,335 322,592 2,913,927

10221300 1103 OVERTIME - MANAGEABLE 106,173 0 106,173

10221300 1106 OVERTIME - STAT. HOLIDAYS 74,746 0 74,746

10221300 1906 E.I. 26,000 0 26,000

10221300 1907 C.P.P. 79,000 0 79,000

10221300 1908 SUPERANNUATION 390,000 0 390,000

10221300 1909 GROUP INSURANCE 4,500 0 4,500

10221300 1931 DENTAL 45,000 0 45,000

10221300 1934 UNIFORM CLEAN ALL'CE 9,000 0 9,000

10221300 1935 WORKSAFE BC ASSESSMENTS 65,000 0 65,000

10221300 1936 WORKSAFE BC REIMBURSEMENTS - -

10221300 1939 EHB 41,000 0 41,000

10221300 XXX

X

EMPLOYER HEALTH TAX 54,322 0 54,322

10221300 3500 RADIO 41,742 3,817 45,559

10221300 3700 CLOTHING,UNIFORMS ETC 33,340 2,330 35,670

10221300 3800 TELEPHONE 37,085 3,836 40,921

10221300 4200 REPAIRS & SUPPLIES 45,500 0 45,500

10221300 4500 COMPUTER - PRIME, SOFTWARE, ETC. 44,858 17,498 62,356

10221300 4602 SMALL EQUIP. REPLACE 6,800 -800 6,000

10221300 5901 CONTRACT - SAANICH GEN. SERVICE 132,845 0 132,845

10221300 5907 CONTRACT - ECOMM DISPATCH 275,260 -9,430 265,830

10221300 5929 CONTRACT - VIIMCU 100,000 27,135 127,135

10221300 6001 TRANSFER TO RES. FOR RETIREMENT 10,000 -2,000 8,000

10221300 6650 IT SERVICES 8,030 950 8,980

10221300 8800 CAPITAL REPLACEMENT - COMPUTERS 20,000 0 20,000

10221300 8815 RESERVE FOR OLD MAJOR CRIMES 80,000 0 80,000

10221300 8888 CLOSE TO RES. FUTURE EXP. - -

10221300 9999 RECOVERIES (308,863) (156,720) (465,583)

TOTAL PROTECTIVE SERVICES 4,012,673 209,208 4,221,881

% CHANGE 5.21%

THE CORPORATION OF THE DISTRICT OF OAK BAY

2020 PROVISIONAL BUDGET - Police

Operating Fund

Page 21 of 31

2019 INCREASE 2020


10221500 5904 TRAINING EXPENSES 27,480

TOTAL TRAINING 27,480 27,480

% CHANGE 0.00%

BLDG EXPENSES

10221600 1102 WAGES HRLY FULL TIME 2,000 0 2,000

10221600 1202 BENEFITS HRLY FULL TIME 1,225 0 1,225

10221600 3900 ELECTRICITY 8,998 0 8,998

10221600 4000 WATER 1200 -100 1,100

10221600 4100 NATURAL GAS 520 0 520

10221600 4200 REPAIRS & SUPPLIES 25,000 0 25,000

10221600 5600 CUSTODIAL SUPPLIES 5,000 1452 6,452

10221600 5601 JANITOR SERVICES 17,403 435 17,838

TOTAL BLDG EXPENSES 61,346 1,787 63,133

% CHANGE 2.91%

POLICE AUTOMOBILES

10221730 4200 REPAIRS & SUPPLIES - SUNDRY -

10221730 4201 GAS & OIL FOR EQUIPM'T 150 0 150

10221730 4202 EQUIP'T PARTS SUPPLIES 4,500 0 4,500

TOTAL SUNDRY AUTO EQUIPMENT 4,650 0 4,650

% CHANGE 0.00%

AUTO EQUIPMENT # 71 (2020 Ford Explorer)

10221731 4200 REPAIRS & SUPPLIES - AUTO 1,801 -1201 600

10221731 4201 GAS & OIL FOR EQUIPM'T 6,063 0 6,063

10221731 4202 EQUIP'T PARTS SUPPLIS 3,741 -1312 2,429

10221731 4700 INSURANCE-AUTO EQUIP 71 0

TOTAL AUTO EQUIPMENT # 71 11,605 (2,513) 9,092

% CHANGE -21.65%


10221732 4200 REPAIRS & SUPPLIES - AUTO 2,500 -700 1,800


10221732 4202 EQUIP'T PARTS SUPPLIES 4,720 -891 3,829

TOTAL AUTO EQUIPMENT # 72 13,283 (1,591) 11,692

% CHANGE -11.98%

10221733 4200 REPAIRS & SUPPLIES - AUTO 400 400

10221733 4201 GAS & OIL FOR EQUIPM'T 827 -827


TOTAL AUTO EQUIPMENT # 73 2,527 -527 2,000

% CHANGE -20.85%

10221734 4200 REPAIRS & SUPPLIES - AUTO 2,000 0 2,000



TOTAL AUTO EQUIPMENT # 74 13,335 -182 13,153

% CHANGE -1.36%


AUTO EQUIPMENT # 73 (2020 Nissan Leaf)

SUNDRY AUTO EQUIPMENT (Ferry reservations, bicycle program, car washing, etc.)

Page 22 of 31

2019 INCREASE 2020


10221735 4200 REPAIRS & SUPPLIES - AUTO 2,000 -200 1,800



TOTAL AUTO EQUIPMENT # 74 11,606 86 11,692

% CHANGE 0.74%

10221736 4200 REPAIRS & SUPPLIES - AUTO 800 0 800




% CHANGE 28.04%

AUTO EQUIPMENT # 79 (Dodge Caravan)

10221739 4200 REPAIRS & SUPPLIES - AUTO 700 0 700




% CHANGE 25.08%

10282191 6217 TRANS RESERVE POLICE CAR 40,000 40,000

TOTAL POLICE AUTOMOBILES 100,890 (3,638) 97,252

%CHANGE -3.61%

COMMUNITY PROGRAM

10221800 5900 SUNDRY 18,450 3,638 18,450

TOTAL COMMUNITY PROGRAM 18,450 18,450

% CHANGE 0.00%

OTHER EXPENSES

10221900 5706 DOMESTIC VIOLENCE UNIT 25,193 582 25,775

10221900 5900 SUNDRY 4,500 925 5,425

10221900 5901 CROWD MANAGEMENT UNIT 4,656 0 4,656

10221900 5903 EMERGENCY RESPONSE TEAM 63,111 6,035 69,146

10221900 5914 MOBILE CRISIS RESPONSE TEAM 17,805 370 18,175

10221900 5919 UNDERCOVER POLICING UNIT 6,164 0 6,164

10221900 5931 GR. VICTORIA CRIME STOPPERS 8,335 -67 8,268

10221900 5932 GR. VICTORIA DIVERSITY ADVISORY 398 -37 361

10221850 5933 MOBILE YOUTH SERVICES TEAM 8,267 240 8,507

TOTAL OTHER EXPENSES 138,429 8,048 146,477

% CHANGE 5.81%

TOTAL POLICE DEPARTMENT 4,951,886 217,497 5,169,383

% CHANGE 4.39%

AUTO EQUIPMENT # 75 (2014 Ford Police Interceptor)

AUTO EQUIPMENT # 76 (2013 Toyota Camry Hybrid)

Page 23 of 31

Page 24 of 31


CAPITAL PURCHASE REQUEST

Budget Year: 2020

Item: Partition Wall on Main Floor

Department: Police

Total Cost: $6,600

Replacement of Current Asset:

New

Funding source(s): Capital Works Reserve

Description: This wall would close off the patrol area from the front counter and fingerprinting area. This wall is required to address the privacy risk of members of the public overhearing police officers who are on the phone with victims, suspects, etc or who are engaged in conversation about an investigation. Currently, civilians who are being fingerprinted or attend the front counter are literally a few feet away from on-duty members who are working but can’t see them. As well, these people who enter for fingerprinting are able to see into the patrol area which has photos and private information on desks, etc and readily visible. This wall will essentially be a privacy screen and partial sound barrier to ensure we’re not at risk of encountering any privacy issues.

Prepared by: Andy Brinton, Chief Constable Police Department

Page 25 of 31



Budget Year: 2020

Item: Forward Looking Infrared Camera

Department: Police

Total Cost: $2,575


New

Funding source(s): Police Camera Grant Funds (10-462726)

Description: This is potentially life saving equipment, commonly used in other Police Departments and Search and Rescue Teams. It will allow us to enhance our night vision and be important in situations such as missing children or seniors at night time, fleeing criminals such as those we frequently encounter breaking into cars at night time, overdue mariners, etc.


Page 26 of 31



Budget Year: 2020

Item: Cisco Meraki 48 Port POE Switch

Department: Police

Total Cost: $7,200


Yes

Funding source(s): Computer Equipment and Communication Reserve

Description: Replacement of two aging Dell switches due to be evergreened.


Page 27 of 31



Budget Year: 2020

Item: Desktop Computers x 20

Department: Police

Total Cost: $30,000


Yes

Funding source(s): Computer Equipment and Communication Reserve

Description: Replacement of desktop computers no longer under warranty.


Page 28 of 31



Budget Year: 2020

Item: Host Server Replacements x 2

Department: Police

Total Cost: $24,000


Yes

Funding source(s): Computer Equipment and Communications Reserve

Description: Evergreen of two physical host servers at $12,000 each. Essential pieces of IT equipment that run the VMWare software. Warranty of current hosts expires in February 2020.


Page 29 of 31



Budget Year: 2020

Item: Radar

Department: Police

Total Cost: $3,150


New

Funding source(s): Taxes

Description: This would equip another marked Police Vehicle with mobile radar, allowing for traffic enforcement while mobile (ie. patrolling, attending non-urgent matters, etc). This is a highly effective tool used by law enforcement across the world. This would be the final radar unit needed by OBPD to ensure we’re fully equipped in each marked Police Vehicle. This is consistent with our Strategic Priority of Enhanced Traffic Safety as determined by the community.


Page 30 of 31



Budget Year: 2020

Item: VMWare Essentials Plus

Department: Police

Total Cost: $8,500


Funding source(s): Computer Equipment and Communications Reserve

Description: Seamless real time movement of virtual machines between hosts. Includes first year of maintenance.


Page 31 of 31

Documents

Police Board - 22 Oct 2019