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NVFEL Safety, Health and Environmental Orientation

This presentation summarizes policies and procedures implemented at NVFEL to ensure employee safety and to maximize NVFEL’s positive impact on the environment.

Version: 03/02/2015

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Topics to be CoveredSafety, Health and Environmental Management Policy

Personal Protective Equipment

Employee Rights and Responsibilities Flammable Liquids

Safety Committee Bloodborne Pathogens

Safety Communications Waste Storage Areas

Building Safety Signage Compressed Gas Cylinder Handling

Container Labeling Machine/Equipment Guarding

Safety Data Sheet Confined Spaces

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Topics to be Covered - continuedHot Work Facility Modification

Lockout / Tagout Forms - Paper and Electronic

Emergencies Safety Training

Spill Procedures Medical Surveillance Program

Accident/Near Miss Reporting Workplace Violence

Chemical Purchases Employee Assistance Program

Process Initiation/Modification NVFEL Wellness/Fitness Center

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Safety, Health and Environmental Management Policy

Safety, Health and Environmental Management Policy:

– Compliance – NVFEL will meet and exceed regulatory compliance standards

– Prevention – provide safe and healthy working conditions and foster sustainable use of resources

– Leading by Example – set example for others to follow, employee involvement and participation is critical

– Continual Improvement – seize opportunities to go beyond defined requirements

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Safety, Health and Environmental Management Policycontinued

At NVFEL two systems are used to implement and manage this policy

– Environmental Management System - EMS

– Safety and Health Management System –SHMS

These systems are nationally and internationally recognized to maximize employee safety at work and to minimize a work site’s environmental impact

Implementation of these systems required significant effort by management and staff

NVFEL has been recognized by EPA Headquarters as the first EPA facility to implement both of these systems.

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Employee Rights

EPA Order 1440.1 stipulates the following employee rights:

Employees have the right to a workplace that is free from recognized safety, health and environmental hazards

Employees can report unsafe or unhealthy working conditions

Employees can see reports, standards, and rules involving safety

Employees must have the opportunity to participate in safety and health activities

Employee has the right to access their exposure records through the Safety Office

Employee has the right to obtain work related medical records through the medical provider

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Employee ResponsibilitiesEPA Order 1440.1 stipulates the following employee responsibilities:

Employees shall comply with standards, rules, regulations, and orders

Employees shall use equipment, devices and procedures to protect themselves

Employees shall perform their assigned tasks in ways that protect their own safety and health, the safety and health of their fellow employees, and the environment

Employees shall immediately report any observed unsafe, unhealthful, and environmentally unsound conditions or practices to their supervisors

Employees shall report injuries, illnesses and near misses to their supervisor and the Safety Office immediately after an incident. A completed Injury, Illness and Near Miss Form must be sent to Safety Office within 72 hours after incident.

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Safety Committee A cross functional team, appointed by center directors from

laboratory work areas, that represents their respective area on

health and safety issues.

Meets quarterly with the Safety Officer and management

representatives.

Identifies activities that could affect safety and health and

evaluates the hazards and risks of these activities.

With input from their center directors and fellow employees,

develops and implements safety, health, and environmental

objectives, programs and operational controls.

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Safety Committee (cont.)

Identifies necessary training for their Centers.

Provides continuing hazard assessments on any new or significantly changed activities or processes.

Translates provisions of the Environmental Management System (EMS) and Safety and Health Management System (SHMS) system into action items for their center.

Informs team of possible and proposed program and facility changes and their potential impacts on the Environmental Management System (EMS) and Safety and Health Management Program (SHMP).

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Safety CommunicationsNVFEL utilizes several methods to communicate information about NVFEL’s Safety, Health, and Environmental Program (SHEMP)

Signage

– Signs on entrances to rooms and areas indicating the personal protective equipment (PPE) that must be used while in those rooms and areas when work is occurring.

– Signs near alarms giving critical information about that alarm.

– Signs near areas with potential exposure to specific hazards.

Safety bulletin board (near Room 321)

– OSHA required notification information

– Information on Environmental Management System (EMS) and Safety and Health Management System (SHMS)

Safety suggestion box (near Room 317)

OTAQ@work website (http://otaqintranet.epa.gov/)

Topical emails

Articles in newsletters

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Building Safety Signage

Danger Sign - In areas where immediate danger exists and special precautions are necessary, white danger signs with the word “danger” written in white on a red oval inside a black rectangular panel.

Warning Sign - A sign with an orange background is associated with dangerous equipment which can injure a person by crushing, shocking or cutting

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Building Safety Signage - continued

Caution Sign - A yellow band, or black and yellow checks or alternate stripes, signifies caution against getting struck by or caught in or between objects, or slipping, tripping, falling or stumbling.

Radiation Sign - Purple or magenta against a yellow background, three-spot triangular design denotes nuclear radiation hazards such as alpha, beta, gamma, neutron and x-rays

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Building Safety Signage - continued

Notice Sign - A blue background heading is used to discourage use of material, movement or starting of equipment by unauthorized personnel

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Building Safety Signage - continued

There are four types of fire suppressant chemicals used in test areas at NVFEL: CO2, FM-200, NOVEC-1230 and AFFF.

CO2 and AFFF are used in the fuel bay dispensing area and on a limited basis in test cells. Note: CO2 is lethal at concentrations used to extinguish fires and employees must evacuate these CO2 protected areas immediately after alarm triggers.

The concentrations of FM-200 and NOVEC-1230 used for a given test cell dictate what chemicals can be used in that cell. Signs on the doors give this information. Employees must also evacuate these areas immediately after alarm triggers.

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Container Labeling Hazardous chemicals have been typically labeled by

manufacturers using a diamond label with hazard information as shown below:

W

Ox

The white area can contain special information:

Water Reactive

Oxidizing Agent

Radioactive

Poison

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Container Labeling - continued

In 2012 OSHA incorporated the Globally Harmonized System for the classification and labeling of chemicals (GHS). These GHS labels use pictograms to denote hazards.

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Container Labeling - continued

Containers used to store, transport, or apply chemicals must be labeled.

Used or waste oil and glycol containers must be labeled as “USED” and then the content.

Gasoline, alcohol, their mixtures and other flammable chemicals to be disposed of are called “Hazardous Waste” and must be labeled as shown.

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Container Labeling - continued

Containers with chemicals in them must be labeled for several reasons: Someone spilling or coming into

contact with the chemical will know how to deal with cleanup.

In an emergency, responders will know what they are dealing with.

It’s the law.

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Safety Data Sheet All chemicals brought on-site must be accompanied by

a document called a Safety Data Sheet or SDS. These

were called Material Safety Data Sheets or MSDS but

the name was changed world-wide in 2013.

Consequently you will see MSDS on older documents

and signs that are still in use.

An SDS gives all the pertinent hazard, handling, storage,

labeling, cleanup and first aid information needed for

the chemical.

Note that before any chemicals are

brought on site, a Chemical Information,

Acquisition and Use Form must be

completed (see Slide 48).

SDS must be kept near where the

chemicals are used and stored.>

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Workplace Awareness

• Wherever you work at NVFEL, be aware of the locations of the following:– Fire alarm pulls

– Telephones

– Fire extinguisher

– Safety showers and eyewash stations

– First aid kits

– Evacuation exits and evacuation paths

– SDS (formerly MSDS)

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Personal Protective Equipment (PPE) All test cell and laboratory doors have signs

indicating the minimum PPE required for work in that room.

Minimal requirements for general tasks:

Safety glasses with side shields are required for all testing, laboratory, machine shop and maintenance tasks.

Safety shoes, i.e. shoes with steel toe protection, are required for all machine shop, moving gas cylinders, engine and vehicle testing tasks.

Tasks in areas with running engines or operating powered equipment require use of hearing protection.

Additional signage may appear in the frame if additional precautions are required.

Additionalprecautions here

if required

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Personal Protective Equipment - continued

At various locations in the lab, a matrix showing NVFEL work activities and the PPE required for those activities is displayed.

Near the matrix is a chart showing what PPE can be found in the Safety Supplies cabinet outside Room 401 and which are purchased by your Center.

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Personal Protective Equipmentcontinued

General Protective Guidelines when Working with Equipment or Chemicals

– Don’t wear loose clothing, e.g. ties, scarves, etc.

– Don’t wear loose jewelry

– Tie back long hair

– Wear safety shoes (see manager for procurement)

– Wear safety glasses with side shields. Prescription eye glass wearers must use prescription safety glasses (see manager for procurement) or safety glasses that fit over your non-safety prescription glasses without disturbing the proper position of the prescription lenses or the protective lenses.

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Flammable Liquids Flammable liquids (gasoline, ethanol,

methanol) should always be kept within closed systems or approved containers and never left open to the atmosphere.

Never store flammable materials near ignition sources.

Containers must always be labeled.

Store containers in flammable storage cabinets.

Only DOT approved containers (polyethylene or metal) can be used for flammable liquids.

Flammable liquids in 55 gal drums:

– Must be grounded (metal drums)– Have secondary containment– Must be stored in appropriate locations

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Bloodborne Pathogens Bloodborne pathogens may be transmitted when blood or other

body fluids come in contact with eyes, nose, mouth, or non-intact skin (cuts, abrasions, burns, rashes, paper cuts)

If a co-worker sustains an injury causing bleeding, call 4911 immediately to report the location and nature of the incident.

If you are exposed to another person’s blood or body fluid:

– Wash the contaminated site with soap and water.

– Use clean water to flush any fluid splashes to your nose, mouth or

skin

– Irrigate your eyes with clean water

– Report the exposure to your supervisor immediately

All materials used to treat or clean injuries

must be disposed of in marked biohazard

containers (e.g. located in ERT room).

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Waste Storage Areas

There are three satellite waste storage areas in the Laboratory Building that personnel can use for waste disposal:

– The Engine Buildup Area (Room 430) and the West Soak (Room 520) have collection containers for oil, flammables, and ethylene glycol.

– The Small Soak Area (Room 312) and Engine Buildup Area have cans for sorbent materials.

The Hazardous Waste Storage Building is used to store full drums of waste liquids and other hazardous waste material before being shipped off site for recycle or other disposal methods if recycle is not possible.

Engine Buildup Area (Room 430)

West Soak (Room 520)

Small Soak Area (Room 312)

Hazardous Waste Storage Building

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Compressed Gas Cylinder Handling

Gas cylinders should be properly secured at all times to prevent tipping, falling or rolling.

They can be secured with straps or chains connected to a wall bracket/fixed surface or by use of a cylinder stand.

Cylinders should be transported using hand trucks designed for that purpose and secured.

Do not allow the valve protection cap to bear the weight of the gas cylinder, i.e. do not lift the cylinder by the cap or rest the weight of a cylinder by leaning its cap against something.

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Machine/Equipment Guarding

Always ensure guarding is in place where mechanical hazards are present before operating equipment. These include all parts of the machine which move, such as:

Rotating flywheels, pulleys, belts, couplings, chains, cranks, gears, etc.

Feed mechanisms and auxiliary parts of the machine

Guarding must cover all of the above areas up to the point of operation, i.e. guarding must not impede the proper operation of the equipment.

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Confined Spaces

The entrance to all NVFEL permit required

confined spaces are clearly marked.

A list of confined spaces is found at:

I:\Share\SHEMP\OSHA Law Compliance -

Information, Policies and SOP's\Confined

Space Entry Program

Entry into a confined space requires

training and filling out the “Confined

Space Evaluation or Permit” located at

I:\Share\SHEMP\FORMS - Blank

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Hot Work Welding stations are clearly

marked and are the only locations where hot work, i.e. open flames and electrical arcs, can be performed without obtaining advanced permission by filing a Hot Work Permit.

This permit is located at I:\Share\SHEMP\FORMS – Blank

Personnel must be trained and authorized to perform hot work.

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Lockout / Tagout When servicing equipment that can be energized or can

store energy, proper lockout/tagout procedures must be used.

Only red banded locks or non-red banded padlocks to which a laminated label has been added stating “lockout” can be used at NVFEL.

The locks can be obtained from Shipping and Receiving. The bands, tags and other supplies to lockout various switches and receptacles are located in the locker in the south end of the Large Soak.

There must be written lockout procedures for any multiple energy source equipment. The template that must be completed is found at: I:\Share\SHEMP\FORMS – Blank

Personnel must be trained before applying these procedures.

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Emergencies - Emergency Response Team

Emergency Response Team, or ERT:

– Employees who are trained as emergency first responders.

– Available at a moment’s notice.

– Can administer minor first aid or attend to serious injuries until Ann Arbor Emergency Medical Services (EMS) arrives.

– They can help contain spills.

Dial 4911 and describe the nature of the emergency to Security who will activate the ERT and, if required, call EMS.

Do not call 911. Doing this will bypass immediate ERT help and delay getting the EMS to incident.

EMERGENCY

DIAL 4911

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Emergencies - Alarms Fire alarm pulls are located throughout the

Lab and Office Buildings. If you see a fire, activate the pull as indicated.

Fire suppression pulls must only be activated for a fire in the room indicated on sign next to it – it is not for fires outside of room.

Audible and visual alarms are

located throughout the Lab Bldg.

A red light means a toxic or combustible gas condition. A yellow light means there is a ventilation issue.

Signs near alarms indicate where and what was detected and what to do if activated.

EMERGENCY

DIAL 4911

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Emergencies - Building Evacuation For building

evacuations, you must report to your Center’s assembly area shown on the diagram.

Check in with person accounting for your division’s/center’s employees. This is done to make sure no one is left in the building.

Memorize your assigned assembly area.

Note that the above diagram is posted at all building exits

EMERGENCY

DIAL 4911

Visitors &

Contractors

VTC FCC

ETC CSCIMC

Visitors &

Contractors

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Evacuation Assembly Areas

TCD

IO-AA

ASD

CD

NCAT

North

Legend

Fence

Guard Shack

Vehicle Barrier

Pedestrian Exit

Exit Paths

TSC

ATC

Par

king

Parkin

gP

arkin

g

Parking

Office

BuildingLobby

Lobby

Lab

Building

Fuel

Dispensing

Facility

Shipping

600 Wing

200 Wing

100 W

ing

Shipping

West

Soak

Plymouth Road

Traverwood D

rive

Initials denote that

Center’s meeting place

during evacuations.

EastWest

South

IO

TATD

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Emergencies - Phone Numbers

Dial 4911 for any emergency (fire, injury, spill, etc.) and state your problem and location. This will go to Security who will immediately send the specific aid that you need.

Do not dial 911 as this will go to the Ann Arbor Emergency Medical Services and specific emergency service to you may be delayed.

The AA HELP line number, extension 4357 (HELP), can help you with non-emergency concerns: stocking of first aid kits, facility related issues (no heat, lights burned out), etc.

EMERGENCY

DIAL 4911

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Emergencies – Small Fires

If you are trained, you may use fire extinguishers to put out “wastebasket” type fires.

For larger fires, pull fire alarm and leave building.

Remember when using a fire extinguisher: Pull the pin, Aim, Squeeze the handle and Sweep side to side (PASS). EMERGENCY

DIAL 4911

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Emergencies - Eyewash Stations The first 10 to 15 seconds after exposure

to a hazardous substance are critical. Delaying treatment, even for a few seconds may cause serious injury.

Eyewash stations are designed to flush the eye and face area only.

To operate, remove the eyecup covers, push the paddle forward and place your face over the eyewash spray nozzles

Flush immediately and thoroughly for at least 15 minutes with eyes open.

EMERGENCY

DIAL 4911

Get medical attention as soon as possible.

Contact lens wear is not recommended in areas where there is potential exposure to harmful chemicals.

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Emergencies - Showers Emergency showers are used to

extinguish clothing fires and for flushing contaminants off of your body and clothing.

To operate an emergency shower pull ring.

Emergency showers are located throughout the lab. Be sure to locate the one closest to your worksite before starting any work where one may be needed.

EMERGENCY

DIAL 4911

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Emergencies - First Aid Kits

First aid kits are located on walls throughout the buildings and at the Security desks.

Use only if you are comfortable doing so, otherwise dial 4911 and Emergency Response Team (ERT) will respond. All the members of this team are certified by the Red Cross in first aid.

EMERGENCY

DIAL 4911

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Emergencies - Defibrillators

Portable defibrillators are available throughout the lab and office buildings.

Use only if you have had proper training.

If you encounter an individual who may need use of this, dial 4911 and report emergency.

EMERGENCY

DIAL 4911

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Emergencies - Spills

Emergency spills are:

1. Any amount of acid or corrosive

2. Any amount of hazardous substance to a sewer, drain or environment

3. More than 1 quart of flammable liquid (i.e. gasoline) or any amount near an ignition source (i.e. welding).

4. More than 5 gallons of oil, diesel, or coolant.

Do not clean up an emergency spill unless you have had spill response training. Dial 4911 for help.

EMERGENCY

DIAL 4911

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Emergencies – Spills - continued

Spill response supplies are located throughout the Lab Building (see Slide 44 for locations).

If you have had this training, these charts (posted at various locations throughout the lab) will serve as reminders of the spill response procedures.

The Spill Release Reporting section of the Injury, Illness and Near Miss Form (I:\Share\SHEMP\FORMS - Blank) must be immediately completed and delivered to the Safety Office and Emergency Response Coordinator.

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Emergencies – Severe Weather

In case of severe weather, go to one of the designated areas posted with this sign:

See Slides 44 and 45 for shelter area locations.

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Emergencies - Lab Building showing locations of:

First Aid Kits

Severe Weather Shelter Areas

Oil Spill Kits

Oil a/b Acid/Base Spill Kits

Evacuation Routes and Exterior Exits

Defibrillator

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Emergencies – Office Building showing locations of:

First Aid Kit Severe Weather Shelter AreasDefibrillator

Last modified by Safety Office:

01/12/2015

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Accident/Near Miss Reporting

There are two types of incidents:

– Accident - An incident which has given rise to injury, illness, fatality, or harm to property or the environment.

– Near Miss - An incident where no injury, ill health, or fatality occurs but could have except for timing or separation by distance or location.

Employees, or co-worker, must immediately report an injury, illness or near miss to their supervisor and Safety Office.

The Injury, Illness and Near Miss Report (I:\Share\SHEMP\FORMS -Blank) must be used to document incident and sent to Safety Office within 72 hours after occurrence.

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Accident/Near Miss Reporting - continued

Accident investigation will be part of the reporting.

Letting your supervisor and the Safety Office know about an incident is only one part of this reporting.

Equally important is understanding why the incident occurred and what will be done to prevent reoccurrence.

NVFEL uses a root cause analysis called the “5-Whys”.

A root cause analysis helps to determine the actual cause and the most probable method to prevent reoccurrence of an incident.

The Injury, Illness and Near Miss Report form explains how to perform this analysis.

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Other Required Forms Chemical Purchases

Before chemicals are brought on site, a Chemical Information, Acquisition and Use Form must be completed and submitted for approval to the Safety Officer and the Chemical Hygiene Officer.

Process Initiation/Modification

The Process Initiation/Modification form is required for new, or changes to existing, processes.

Facility Modification

Before any modifications to the building (holes drilled through walls, equipment bolted to walls, etc) or to building systems (electrical, plumbing, etc) are modified, a Facility Mod form needs to be completed.

Forms - Paper and Electronic can be found at:

The cabinet outside Room 401 contains paper copies of all required safety forms used at NVFEL.

Electronic copies of these forms are found at:I:\Share\SHEMP\FORMS - Blank

OTAQ@Work also has electronic copies

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Safety Training Most of the safety training at NVFEL is accomplished using an online

training information system called “OTIS”.

– Employees can take this training at their desk or wherever they have internet access.

– When an employee is assigned a class, they receive an automated email advising them which class (or classes) to take and a link to the OTIS Training website.

– The username is the employee’s EPA email address (doe.joe@epa.gov) and the password is their last name (doe).

– Training is to be completed within 3 weeks.

New employees take a variety of courses required by OSHA generally applicable to their job assignment. These are done using the online OTIS Training system.

Additional job specific training is arranged by their supervisor.

All contractors are given an orientation to facility specific safety information before they start work.

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Medical Surveillance Program

This program applies to all NVFEL employees who are determined to require medical surveillance by virtue of their job duties either directly or by incidental exposure.

The Safety Office does periodic noise and personal air monitoring to determine if surveillance is required for various tasks.

– Currently there are no tasks performed at NVFEL that require medical surveillance.

Contact your supervisor or the Safety Officer if you have questions about this program.

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Workplace Violence

If there is a threatening or violent situation impending or in progress, dial 4911 and tell the guards that you are in need of immediate assistance, give your location and describe the situation in detail.

If possible, immediately remove yourself from the threat area by exiting.

If it is not possible to exit the threat area, look for a place to hide, behind a door, under a desk, etc.

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Employee Assistance Program The Employee Assistance Program (EAP) is available to

help employees who have personal and/or work-related problems.

EAPs address a broad and complex body of issues affecting mental and emotional well-being, such as alcohol and other substance abuse, stress, grief, family problems, and psychological disorders.

To access this help program:

– EPA employees – call 800-222-0364 or

888-262-7848 (hearing impaired).

– SEE employees - call 888-238-6232

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NVFEL Wellness/Fitness Center

NVFEL provides a Fitness Center for EPA employees. Note that due to liability insurance limitations, this Center is not available to SEEs, other grantees, or contractors.

This Fitness Center (Room C138-C137 and phone 4-4566) contains a variety of exercise equipment that is available for use at anytime.

A full time Fitness Center Coordinator supplies the following services:

– Tour of the Fitness Center, overview of the login system and equipment orientation

– Health risk appraisal (includes cholesterol screening for anyone without a current reading done within the past 3 years)

– Fitness assessment (measure blood pressure and percent body fat)

– Exercise prescription

– One-on-one training

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You Have Finished This TrainingNext steps

1. Close this training

2. You will see a right arrow at the bottom of the screen (shown below circled in red):

4. Select one of the choices and click “Done”.

5. You will now see another right arrow at the bottom of the screen (shown below circled in red). Click on the right arrow :

3. Click on the right arrow and you will see:

6. Now you will come to a page that shows you have completed the trainingand you can close it by clicking the “Close Training” tab: