SPM-Safety Orientation Safety Policy Manual Policy Manual/5. Safety Orientation an… · SPM-Safety Orientation and Training-Employee Field Review Issue Date: May 13, 2005 Revision

Safety Policy Manual Safety Orientation and Training

Page 1 of 3 SPM-Safety Orientation and Training-500 Issue Date: Nov. 9, 2010 Revision Date: May 1, 2020 Revision Number: 1

SPM-Safety Orientation

and Training-500

Policy:

The Ministry of Highways and Infrastructure (MHI) will provide, facilitate and/or coordinate OH&S training programs to Ministry personnel in an effective and timely manner. Purpose:

A rapidly evolving work environment requires our employees to receive adequate training with the skills, knowledge and abilities that meet their present needs and the needs of future Ministry requirements. These training programs and initiatives will be supportive and conducive to the Ministry’s Occupational Health and Safety (OH&S) goals and objectives. Definitions:

Competent: Means “possessing knowledge, experience/training to perform a specific duty.”;

Competent Person: A person who by training and/or experience is capable of performing specifically

assigned duties;

Committee: Means “an occupational health and safety committee.”;

Hazard: All chemicals, biological contaminants, physical agents, substances, objects or situations that

would be dangerous to workers;

Hazardous: Means likely to cause harm or injury in certain circumstances;

Incident: An event that causes or may cause injury.

Types of incidents include:

Injury physical or psychological;

Serious Bodily Injury/Fatality/Hospitalization (OHS Regulations, section 8);

Near Miss; Dangerous Occurrence (OHS regulations, Section 9); and,

Damage to Equipment/Property.

Safety: The quality or condition of being safe, or those activities involved in minimizing levels of risk in

the employee’s occupation, freedom from danger, injury or damage.

Shall: When the word “shall” appears in the wording of a rule, policy, practice, guideline or procedure,

the rule is to be followed obediently as written (mandatory condition);

Supervisor: Means an individual who is authorized by an employer to oversee or direct the work of the

employer’s worker.

Objectives:

Conduct an analysis of the OH&S training requirements within the workplace based on

workplace needs, Ministry policy and the required OH&S legislative requirements;



and Training-500

Develop the required curriculum, criteria and content of instructional programs that are

relevant to workplace needs. This curriculum development must center on the knowledge,

practical skills and the human needs identified;

To provide quality instruction and facilitation in order to implement training programs as

required;

When necessary, coordinate training programs presented by external sources to meet specific

workplace needs;

Provide effective administration in the documentation and recording of all training.

Responsibilities:

Manager Shall:

Ensure all applicable OH&S training is provided to all employees at their respective places of

work;

As a liaison, coordinate with the Safety Branch to ensure adequate training is available;

Ensure the adequate resources and time is available for training;

Ensure Supervisors are trained; and are competent in their roles and responsibilities.

Supervisor Shall:

Ensure all workers receive all applicable OH&S training for their workplace as required;

Plan and coordinate for training;

Monitor the application of training through on-the-job assessment;

Identify and communicate to the Safety Branch training deficiencies in workplace operations

observed through worker assessments;

Ensure worker is competently trained with their roles and responsibilities.

Worker Shall:

Must actively participate in all OH&S training provided;

Ensure the relevant transfer of knowledge for all training is used;

Identify all training needs to the Supervisor from any sources (hazard ID, workplace inspections,

and incident investigations);

Committee Shall:

Review all OH&S training programs on a regular basis for continuous improvement with the

consultation of Safety Branch;

Provide assistance to Supervisor for workplace on-the-job assessments;

Provide updates on employee training during OH&S committee meetings.

Safety Branch Shall:

Research, develop and implement the Ministry OH&S Training Program;

Review Safety data (lagging/leading) for trending and training opportunities on regular basis;



and Training-500

Develop/review all OH&S training programs on a regular basis for continuous improvement in

consultation with OH&S committees and other stakeholders;

Develop and maintain documentation and record retention protocol for OH&S Training.

Safety Policy Manual Employee Field Review (Construction Projects)

Page 1 of 2 SPM-Safety Orientation and Training-Employee Field Review Issue Date: May 13, 2005 Revision Date: May 1, 2020 Revision Number: 1


and Training-Employee

Field Review-500-100

General Practice:

All staff that will be performing activities for the first time will be subject to an Employee Field Review.

All other staff may expect an Employee Field Review at the discretion of their manager or supervisor.

Purpose:

The Employee Field Review is to ensure staff have been adequately orientated and trained to perform duties and to ensure they are following Safe Operating Practices (SOP’s) while performing activities associated with their assignment. Procedures:

The manager or supervisor will assign duties to staff after initial orientation and training. Two to three days after this training, the Supervisor shall perform an Employee Field Review to ensure task competency. The review will also enable the employee to demonstrate knowledge and understanding of the SOP for that particular task assignment. Any deficiencies in staff adherence to and knowledge of SOP’s will be noted, corrected and subject to review at the regular Tool Box Safety Meeting. Responsibilities:

Directors/Manager Shall:

Ensure supervisors complete Employee Field Reviews on all new staff;

Ensure supervisors observe and monitor staff during an Employee Field Review.

Supervisor Shall:

Ensure Employee Field Reviews are completed on all new staff;

Observe and monitor staff during an Employee Field Review;

Provide additional training to employees if required.

Workers Shall:

Actively participate in all orientation and training sessions;

Cooperate with other staff and trainers to ensure competency of skills are acquired;

Identify any training deficiencies and bring to the attention of their supervisors.


Be a resource to ensure adequate safety training is available to employees;

Ensure Employee Field Reviews are being performed by auditing project safety files.

Documentation:

Documentation of the Employee Field Review shall be on the Employee Field Review Form with

copies going to the employee, employee file and District Office.

Safety Policy Manual Employee Field Review (Construction Projects)

Page 1 of 2 SPM-Safety Orientation and Training-Employee Field Review Issue Date: May 13, 2005 Revision Date: May 1, 2020 Revision Number: 1


and Training-Employee

Field Review-500-100

Employees Name Summer Student

Position Seasonal Employee

Work Location Permanent Employee

Date Term Employee

Other

SOP’s Reviewed:

To be completed by the employee: Do you understand all of the information presented? yes no If no, what did you not understand? ____________________________________________________________ Did you receive appropriate and sufficient orientation for the job you are to perform? yes no Are you fully aware of the potential risks and hazards associated with these tasks? yes no Did you receive field supervision by a senior technician or supervisor prior to working alone? yes no Do you feel comfortable and confident in performing your duties? yes no Do you feel you require any additional training? yes no If yes, what additional training would you like? ____________________________________________________

I have reviewed all the information as presented and fully understand the responsibilities and duties that are expected of me in this position and that my employer has provided all the necessary orientation and training to allow me to complete my job safely and confidently.

Signature: ___________________________________ Date: ___________

I have monitored _____________________________ in the performance of their duties and am fully

satisfied that they understand the requirements and responsibilities and is able to perform these duties

safely and competently.

Signature: ___________________________________ Date: ___________

Safety Policy Manual Pre-Project Safety Meeting (Construction Projects)

Page 1 of 4 SPM-Safety Orientation and Training-Pre-Project Safety Meeting (Construction Projects)-500-200 Issue Date: Jan 30, 2008 Revision Date: May 1, 2020 Revision Number: 1

SPM-Safety Orientation and

Training-Pre-Project Safety

Meeting (Construction

Projects)-500-200

Policy:

A Pre-Project Safety Meeting shall occur at the start of each phase of a project (i.e. prelim, crushing, and

road work).

All project related safety material shall be made available to staff assigned to a project.

Purpose:

To introduce and review Safe Operating Practices (SOPs), and any other safety related issues including

Traffic Accommodation requirements associated with the project. To identify any safety training

deficiencies of the project staff and to correct those deficiencies before the project begins.

Definitions:

Pre-Project Staff Safety Meeting - A Ministry staff meeting is held at either the field headquarters or

regional office before a project begins, which would include all project staff.

Contractor Pre-Project Safety Meeting - A safety orientation meeting held by the Contractor prior to

project start up shall include Contractor staff, independent truck drivers and the Ministry’s Project

Supervisor.

Supervisor - Any employee, who directs the activity of one or more individuals on a project.

Procedures:

Prior to the commencement of any crew activity on a project, the Pre-Project Safety Meeting shall be

held at a location that is convenient for all project staff to attend. All Ministry staff assigned to the

project must attend this meeting.

All Project staff shall review all job specific SOPs.

RESPONSIBILITIES:

Executive Director and Regional Construction Engineers Shall:

Ensure Project Managers are scheduling and facilitating Pre-Project Safety Meetings for all

construction projects

Ensure adequate resources and time is made available for orientation and training





Projects)-500-200

Project Manager Shall:

Schedule and facilitate the Pre-Project Safety Meeting prior to staff commencing field activities

on any project

Ensure that copies of all high risk SOPs anticipated to be encountered on the project are made

available and discussed with project staff at the meeting

Ensure project staff has the appropriate orientation, training and certification for all work

related activities before the project begins or arrange for all the specified training requirements

prior to project start

Ensure adequate resources and time is available for the completion of orientation and training

Ensure supervisors are trained to ensure competence in their roles and responsibilities

Supervisor Shall:

Attend Pre-Project Staff Safety Meeting

Ensure all workers receive adequate training for their workplace as required, in a timely and

efficient manner

Ensure all workers assigned to the project attend the Pre-Project Staff Safety Meeting

Through worker assessments, identify training deficiencies in workplace operations

Attend Contractor Pre-Project Safety Meeting

Worker Shall:

Attend Pre-Project Staff Safety Meeting

Actively participate in all orientation and training provided

Ensure the relevant transfer of knowledge for all training is used

Identify all their training needs to the supervisor from any sources (hazard ID, workplace

inspections and accident/ incident investigations)


Assist Project Managers with the implementation of the Pre-Project Staff Safety Meeting

Ensure Pre-Project Safety Meetings are being held by auditing the project safety files

Documentation:

The Pre-Project Staff Safety Meeting shall be recorded on the Pre-Project Safety Meeting form. A copy

of the completed form shall then be posted in the field office. A copy of the form is to be forwarded to

the Project Manager and a copy placed on the project file.

Safety Policy Manual Pre-Project Safety Meeting (Construction Projects)





Projects)-500-200

Example Form:

Pre-Project Safety Meeting Date _____________

Control Section Contract Number

Number of Employees

Number Attending

Supervisor Contractor

Project Work Type

Review of Last Meeting Date of last meeting

New Concerns arising since last meeting (Hazards)

Controls

Required actions to be taken

Action to be taken Person responsible Completion date

Incident Review

Project Supervisor Remarks

Signature Date


Attendee name and signature

Safety Policy Manual Project Tool Box Meetings (Construction Projects)

Page 1 of 2 SPM-Safety Orientation and Training-Project Tool Box Meetings (Construction Projects)-500-300 Issue Date: Jan 30, 2008 Revision Date: May 1, 2020 Revision Number: 1


Training-Project Tool Box

Meetings (Construction

Projects)-500-300

General Practice:

Project Tool Box Safety Meetings shall be held on all construction projects every two weeks or more

often if deemed necessary by the Project Supervisor. All Project Tool Box Safety Meetings will be

documented.

All time spent by employees at any Project Tool Box Safety Meeting shall be considered time worked by

the employee.

Purpose:

The purpose of the Project Tool Box Safety Meeting is to provide a forum to discuss and review any

safety issues from the Pre-Project Safety Orientation, Pre-Construction Meeting or previous Project Tool

Box Safety Meetings. Suggestions and solutions to any problems may be brought forward in an attempt

to resolve any outstanding issues or concerns.

Intent:

The intent is to hold regular Project Tool Box Safety Meetings where any safety issues pertaining to

operations, procedures or construction staffing on any project, can be brought forward by members of

the project team to be reviewed or resolved at that time. These meetings will also act as a forum to

discuss any other issues that are not safety related such as: changes in staffing, scheduling of staff or any

other issues that pertain to the project. They can also be used to review any Safe Operating Procedures

(SOPs) and Safe Operating Guidelines (SOGs), employee field reviews by supervisors or any additional

training requirements needed by team members.

It is the intent for all team members of the project to attend these regular Project Tool Box Safety

Meetings.

Procedure:

Every effort should be made to schedule these meetings when all project field staff are available to

attend.

Responsibilities:

Executive Director and Regional Construction Engineers Shall:

Ensure Project Managers and Supervisors are conducting regular Project Tool Box Safety

Meetings

Project Manager Shall:

Ensure Project Tool Box Safety Meetings are held on a regular basis on their projects

Review copies of previous Project Tool Box Safety Meetings and address any concerns brought

forward by staff

Attend Project Tool Box Safety Meetings when time permits

Page 2 of 2 SPM-Safety Orientation and Training-Project Tool Box Meetings (Construction Projects)-500-300 Issue Date: Jan 30, 2008 Revision Date: May 1, 2020 Revision Number: 1


Training-Project Tool Box

Meetings (Construction

Projects)-500-300

Supervisor Shall:

Plan, schedule and facilitate Project Tool Box Safety Meetings

Ensure all workers are adequately trained for their workplace as required

Ensure all workers assigned to the project attend Project Tool Box Safety Meetings

Respond to worker concerns brought to their attention either in the field or at Project Tool Box

Safety Meetings

Through worker assessments, identify training deficiencies in workplace operations

Worker Shall:

Attend and actively participate in Project Tool Box Safety Meetings

Actively participate in all orientation and training provided

Ensure the relevant transfer of knowledge for all training is used

Identify all training needs to the supervisor from any sources (hazard ID, workplace inspections,

incident investigations)


Assist Project Supervisors with the implementation of the Project Tool Box Safety Meetings

Ensure Project Tool Box Safety Meetings are being held by auditing project safety files

Documentation:

Documentation of Project Tool Box Safety Meetings will be on the Project Tool Box Safety

Meeting Form. All attendees of the Project Tool Box Safety Meetings will be required to sign this

form.

After each Project Tool Box Safety Meeting, a copy will be posted in the work place and a copy

will be filed as part of the contract documents.

Appendix:

Daily Toolbox and Hazard Assessment Form

SPM-Safety Orientation and Training-Project Tool Box Meetings (Construction Projects)-500-Appendix Issue Date: May 4 2020 Revision Date:

PM-Safety Orientation and Training-Project Tool Box Meetings (Construction Projects)-500-Appendix

Daily Tool Box and Hazard Assessment A copy of this document must be onsite at all times

Date______________________ Headquarters_______________________

Workers attending the meeting

Name Initials Name Initials Name Initials

Toolbox Meeting

Items Discussed: ___________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

Safe Operating Procedures Reviewed: __________________________________________________________________

Safety Manual Section Reviewed: ______________________________________________________________________

Topics for the OHC: _________________________________________________________________________________

Incidents, Safety Alerts, Bulletins Discussed: _____________________________________________________________

Actions to Be Taken: _________________________________________________________________________________

Major Activity___________________________ Hwy # _______________ # of Workers _________________

Work Zone Plan _________________________ Additions to sign plan ________________________________________

Stockpile: __________ Material: ________________ Traffic Control Plan (for stockpile): _______________________

Moving Operation Stationary Operation Lanes 1 2 Flag person 1 2

Traffic Accommodation Supervisor – Print and Sign: __________________________________________

Secondary Activity ___________________________Hwy #______________ # Workers __________________

Work Zone Plan ______________________ Additions to sign plan __________________________________

Secondary Activity TAS – Print and Sign: ____________________________________________________

REVIEWED BY: __________________________________________________________________________

RECOMMENDATIONS: ____________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________



Hazard Identification & Control Check all that apply

Personal Injury:

Vehicle/Equipment:

Environmental:

Personal Hazards Comments/Control Details:

Bumps, bruises, scrapes, cuts, crushing, punctures, fractures Wear appropriate PPE

Slips, trips, falls, struck by Watch terrain, be aware of surroundings

Fatigue, Dehydration Be aware of signs of fatigue, drink liquids

Hearing, vision hazards Wear appropriate Protection

Inhalation (respiratory), asphyxiation, suffocation Wear P-100 mask

Drowning Wear Life Jacket, develop/communicate rescue plan

Exposure, heat exhaustion, freezing Wear appropriate clothing, take breaks, make sure adequate drinking water is available;

Lifting, muscle pull/strain Use proper lifting techniques, review the SOP

Burns, explosion, electrical shock, corrosive material Take appropriate precautions

Pinch points, loss of limb Be aware of surroundings, wear proper PPE

Traffic, vehicle accidents/collisions/injuries Be aware of surroundings, observe others and all PME

Flying debris

Vehicle and Equipment Hazards Comments/Control Details:

Equipment accidents/incidents Be aware of surroundings, observe others and all PME

Fire, explosion Be aware of surroundings, observe others and all PME

Equipment failure Lockout/Move to a safe location if possible

Property Damage Document and take pictures, secure the scene

Overhead lines Ensure they are marked and noted in the sign plan

Flying rocks, debris Wear proper PPE, including face shield (if applicable)

Struck by Be aware of surroundings, observe others and all PME

Roll over Secure the scene, take pictures

Traffic Ensure proper signing and be observant, follow the WZTM

Contact with utilities/underground utilities Ensure all utilities are identified, call Sask first

Hooking and unhooking Only attempt if capable , ask for assistance, review/follow SOP

Buildings Maintain reasonable limit of approach, use spotter

Environmental Hazards Comments/Control Details:

Fire, explosion, corrosive materials Take appropriate precautions, follow MHI protocol

Weather and Road conditions Pre plan/communicate and act accordingly

Working alone Use local call procedure/ use MHI Working Alone guideline and form

Visibility, dust, smoke Additional flag people, advance signing, water truck

Exposure Take appropriate precautions, follow MHI protocol

Noise level Wear appropriate PPE

Chemicals, fumes, spills Ensure pre planning/communicate and available mop up kit

Flying debris/objects Use identified safe guards, wear proper PPE

Wildlife Identify/document species and area of concern

Congested work area, Cave in Pre plan appropriate safe guards

Flowing water Use life jackets, develop/communicate emergency rescue plan and implement (if needed)

Variable terrain Watch footing

Line Locate Call Sask first



Field Level Risk Assessment (FLRA) THIS MUST BE FILLED-OUT DAILY AND KEPT ON WORKSITE

Date & Time Task Location Emergency Muster Area Emergency TAS

What hazards are present at the worksite at the actual time? Identify any conditions, job changes or distractions that would cause you or the crew to stop work.

What do you need to ensure the task is completed incident free?

Have there been any incidents doing this task within the past year?

Yes No

Yes No If No is answered please explain. Is everybody properly trained to complete their task?

Do you have the right equipment and tool to complete the task/job?

Have you reviewed the appropriate SOP for this task

Reviewed by:

Approved by:

Task (list all tasks)

Present & Potential Hazards (See table on page 2)

Control (to reduce or eliminate risks)

Name(printed) Initials Name(printed) Initials

Name (printed) Signature



New Location Time and Date

New Hazard (List All) Type N/A if no new hazards are present

New Control List all control(s) Type N/A (if no new control is required)

Discussed with the Team Yes/No

SO/Crew chief Initials

Safety Policy Manual Record Keeping (construction projects)

Page 1 of 2 SPM-Safety Orientation and Training-Record Keeping (Construction Projects)-500-400 Issue Date: Jan 31, 2008 Revision Date: May 1, 2020 Revision Number: 1


Training-Record Keeping

(Construction Projects)-500-400

Purpose:

To maintain a clear and concise record of all project-related safety documents, and that such documents

are easily retrievable.

To act as a resource for project staff on safety-related issues and procedures.

Ministry Objective:

To improve and strengthen safety awareness within the Ministry.

Procedure:

Contents of the Safety General Book

Basic Sections

Safety Correspondence

Safety Manual Requirements:

Policy Statements

Radioactive Material

Safety Compliance Protocols (Contractor)

Safety Compliance Protocols (Ministry)

Accident/Incidents Policy

Process Chart:

Pre Project:

Pre-Project Safety Meeting

Short Term Orientation Package

Project SOP/SOGs

Pre-Project Worksite Inspection

On Project:

Tool Box Meetings

Employee Field Review

Page 2 of 2 SPM-Safety Orientation and Training-Record Keeping (Construction Projects)-500-400 Issue Date: Jan 30, 2008 Revision Date: May 1, 2020 Revision Number: 1


Training-Record Keeping

(Construction Projects)-500-400

Forms:

Safety Non-Compliance Forms

Accidents/Incidents Dangerous Occurrence Report

Accidents/Incident Dangerous Occurrence Investigation

Property/Equipment Damage Report

Property/Equipment Damage Investigation

Accident and Incident Near Miss Report

W1 - Workers Initial Report of Injury

Note: This is the minimum documents required. The Project Manager is free to supplement as required.

Retention of Records:

If an accident occurs during construction, keep safety general book intact, otherwise remove active

documents from safety general book and file with other contract documents. Refer to CM 103-09

Retention of Records.

Reference: CM 103-09

Documents

SPM-Safety Orientation Safety Policy Manual Policy Manual/5. Safety Orientation an… · SPM-Safety Orientation and Training-Employee Field Review Issue Date: May 13, 2005 Revision