1

NPE Election 2009

2

Voting

Counting

Results slipsto MEO

Verification

Capturing

Save andPrint

AuditSystem vs. Original

FileException

Check

ResultAvailable

Double Entry and Validation

1

2

34

5

6

78

10

9

Results Process

ABCDE

Voting

Counting

Results slipsto MEO

Verification

Capturing

Save andPrint

AuditSystem vs. Original

FileException

Check

ResultAvailable

Double Entry and Validation

1

2

34

5

6

78

10

9

Results Process

ABCDE

Results Process

3

Scanned Results Slips

•Results slips must be scanned and the images must be available on the system to enable parties to perform comparative analysis against the captured results and facilitate end-to-end transparency.

•Results Slips will be scanned at the capturing centre as indicated on the process flow.

4

Results System

Capturing restrictions and validations, inter alia:• Only numerical values, limited to a pre-defined number

of digits, are allowed in the capture fields.• The save button is disabled until double capturing

complete.• Validate that the all fields are captured and correspond

for the 1st and 2nd capture. • Validate that the total votes cast is equal to the votes

cast for parties plus spoilt votes.• Validate whether the voting district and/or ballot type is

expected to give a result. • Validate the auditor access code i.e. does such a code

exist and that the auditor has rights to audit the voting district.

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Management of Key Processes

• Exceptions and Edit Windows• Built in Checks will flag results and an exception will

be automatically raised and result will not be final until exception resolved

• Exceptions include:• High Voter Turnout exceeding Registered Voters• High Variance in Party votes between Nat and Prov• High Variance in total votes cast between Nat and Prov• High number of Section 24A applications against total

votes casts

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Edit Windows

• Where an error has been made, a request for an edit window for a specific VD must be logged on the system

• PEO will consider request and if satisfied with grounds for edit, will forward request to ROC.

• The request considered at ROC and if approved, user will be advised that edit window has been created and corrected result must be captured within specified edit window period

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NPE Results System

Result slip arrives at capturing centre

Results Slip Scanning

Capturing(Double Blind with

validations)

Auditor sends result back for re-

capture

Auditor enters auditor code and submits result

Auditor checks result slip against result captured on

system

Yes

Recapture

Match ?No

Results Database

Replicated DataResults and

Images

Publish to Display

Check Exceptions

No

YesResolution of Exception Process

National Office

Results Operation Centre

Captured VD resultResults Slip Image

Captured VD Result

Confirm VD result

If local input required for exception resolution

Municipalities

High Level Results Process Flow

QA and Sorting

Note: Edit Window process excluded for purposes of this discussion

Resolved

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• Results information must be available in downloadable, electronic format.• Clarity on the required format to be provided by parties (CSV and Excel for editing; pdf for viewing)• The following results fields will be provided (per election type) for each voting district:

– Province– Municipality– Voting district (VD) number– Voting station name– Registered number of voters in VD– Valid votes for each party– Spoilt votes– Time & date stamp at which published and downloaded

Editable Report forParties

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Use of VS Name and VD number

• Functionality to enable parties to search for results using a voting station (VS) name and not only a voting district (VD) number.

• Parties also requested that reports display both the VD number and VS name.

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• Parties requested functionality to list VDs in the order in which results are completed so that they can easily focus on latest available results i.e. an option to list the most recent results per province or municipality.

• Three methods will be employed based on the published date:– Most recent 100 results ( low activity period).– Most recent results per time period e.g. 15 min

intervals ( peak activity period).– Single result for specific VS or VD.

Most recent list of results received per VD

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Issue tracking

• Parties will have the ability to log and track their own issues through unique logon facility for each party at national and provincial level.

• Planned status levels are:– Logged– In progress– Resolved, with an option to view the resolution

12

Results system auditing

• External Auditing by Independent Auditor as well as requested by a party

• Training and Dry Run to be performed to stress test.

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Declaration of results

• Section 57 of the Electoral Act, 73 of 1998• The Commission must determine and declare the

results within seven (7) days, but not before 21:00 on the second day after voting or before all objections received in terms of section 55 have been dealt with.

• The result may be declared if all voting station results have not been received if:– waiting will unreasonably delay the declaration;– and the outstanding results are not likely to

materially affect the overall result.

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End of Presentation

Thank You