November 2, 2021 General Election Update OFFICIAL ELECTION

November 2, 2021 General Election Update OFFICIAL ELECTION MATERIALS – Mailing #2 (Registrar’s Information)

Prepared by the Office of the Secretary of State – September, 2021 This mailing contains official documents for the November 2, 2021 General Election, which require your immediate attention. Listed below are the items enclosed in this mailing. Please review the checklist and be sure you have received all the items listed. If something is missing or you have questions regarding what you have received, contact the Elections Division immediately, toll-free at 1-888-VOTESME. 1.____ Steps to Reviewing & Processing Voter Registration Applications

These steps are provided as a handout from the Powerpoint presentation used in Registrar training. Many municipalities are requiring new voters to present a photo ID credential to register to vote. Photo ID is not required – it is 1 of 4 types of ID documents allowed under Title 21-A §112-A (see Training Guide, Ch. 3). Please review these slides carefully to make sure you are following the correct procedures for processing voter registration applications – consistency of process is critical to ensure voters receive the same access across the State.

2.____ Important Information Regarding the Closed Period

This sheet contains details and procedures relating to the shortened Closed Period for this election, which begins at the close of business on Tuesday, October 12, 2021. Please review carefully.

3.____ Applying Correct Registration and Enrollment Dates in CVR This chart provides the dates to be entered in CVR based on certain criteria. Please review carefully.

4.____ Instructions for Absentee Pending Voters [Alternative Registration Schedule, 21-A §122(5)]

This instruction sheet outlines procedures for entering Absentee Pending voters in CVR, and specific steps that must be followed after the election. (Note: This exception does not apply to absentee requests by telephone, through ABR, or through a family member or 3rd person.)

5.____ Proof of ID Flag & Challenged Ballot Status in CVR

This instruction sheet provides information about Proof of ID flags and Challenged Ballot status in CVR, as well as suggestions for resolving them.

Steps to improve data entry in CVR

Be careful to enter correct dates of birth & names for statewide searches, so duplicate records are not created. Be careful to enter correct dates and select the correct enrollment when updating the voter’s record. Double check data entry on the screen before you proceed to the next screen. Double-check the enrollment choice both on the VR app and in CVR before going to the next screen. Double-check the 17-year old option you have selected before going to the next screen. Don’t use the scroll wheel on the mouse in CVR – selections that you think you made can change. Generate a Change Detail Report and proofread it against new registrations and change requests to confirm

that data entry is correct and that the correct options have been selected. Notify this office immediately if a date or other correction is needed.

Please Note: If you make a mistake in CVR with a date, do NOT attempt to correct it yourself – complete and submit a Voter Record/Date Correction Form (available on the Elections Temp Site). If you are unsure about which date to use, call the CVR Help Desk for assistance before entering the record or requested change in CVR.

Important information regarding UOCAVA voters on reverse

Important Information Regarding UOCAVA Voters

1. UOCAVA is the acronym for Uniformed and Overseas Citizens Absentee Voting Act.

2. Uniformed service members (including Merchant Marine) and overseas (including Canada and Mexico) voters are allowed by federal law to retain the residence address where they lived immediately prior to being stationed out of the state or going overseas. You must let the voter retain the residence address even if the dwelling is owned by someone else or it no longer exists.

3. UOCAVA voters are designated in CVR with an “S” or an “O”:

Do NOT – under any circumstances – remove the UOCAVA designation from the voter’s record. If the voter has made known to you that the voter is no longer UOCAVA, contact the Division of Elections immediately – by sending an email message to the [email protected] dropbox – so that the correct actions can be taken with the record.

4. In Maine, UOCAVA voter absentee applications and ballots are handled by the state. The Division of Elections processes the Federal Post Card Applications (FPCAs) and UOCAVA ABR requests, issues the state ballots, and receives and processes the voted state ballots.

5. Do NOT issue state ballots to UOCAVA voters. If your municipality has a local election on the same day as the state election, you must send the UOCAVA voter the local ballot. UOCAVA voters appear on the last page of the Absentee Voter Report, and that is how you will know which voters need to receive local ballots.

6. If an immediate family member requests an absentee ballot on behalf of a UOCAVA voter, please inform the family member that the UOCAVA voter must request the UOCAVA voter’s own ballot either by using the UOCAVA side of the Absentee Ballot Request (ABR) service, or by completing and submitting a Federal Post Card Application (FPCA) to the Division of Elections (if emailing the FPCA, the voter should send it to the [email protected] address). When family members are allowed to get ballots locally for UOCAVA voters, it results in duplicate absentee ballot records, and extra work for both the Municipal Clerk and the Division of Elections.

7. If you receive an ABR request from a voter who provides a military or overseas address, reject the request and provide the Division of Elections with a copy of the request so that the voter can be instructed on how to obtain a ballot.

8. If you receive an FPCA in your office, please provide it to the Division of Elections immediately by emailing it to the [email protected] address.

If you have questions regarding the materials in this mailing or corresponding laws, please contact the Elections Division (1-888-VOTESME or 624-7650) or the CVR Help Desk (1-877-HAVAHLP).

Documents are posted to the Elections Temp Page: www.maine.gov/sos/cec/elec/temp/

mailto:[email protected]




http://www.maine.gov/sos/cec/elec/temp/

Administering Voter Registration Provided by the Secretary of State - September, 2021

▪ 1: Determine/record Date Received

▪ 2: Determine/record Source

▪ 3: Determine/record Type of Application

▪ 4: Review Application Completeness/Eligibility

▪ 5: Review Proof of ID/Residency (if needed)

▪ 6: Issue Certificate of Registration (if IVL printed)

▪ 7: Acknowledge application with VRAN

Summary of Steps

Elections Guide: Chapter 3, pages 6 - 11

Step 1: Determine & Record Date Received

▪ Date received = the date the application arrives in the municipal office

▪ Date stamp or write that date on envelopes/packages▪ Stamp or write date in “Registrar’s Use Only” section

of the voter registration application▪ Use this date as registration/change date in CVR

1

2


Step 2: Determine & Record Source

▪ In person = voter completes/submits in your presence▪ By Mail = received from voter by mail▪ Agency = received from state agency other than BMV▪ BMV = received from Bureau of Motor Vehicles▪ Voter Registration Drive/3rd Person = received from 3rd

person, whether in person or by mail

Step 3: Determine & Record Type

▪ New Maine voter▪ Change to an existing Maine voter

✓ Address✓ Party Enrollment✓ Name

▪ Duplicate application (existing voter, no changes made)

3

4


New Voters – Accept and process if application contains:

▪ 1. Citizenship question = Yes

▪ 2. Full name (or legal name change)

(1) LN, FN or (2) LN, FI, MN or (3) LN, FN, MI or MN

▪ 3. Full date of birth (at least age 16)

▪ 4. Valid residence address in municipality

▪ 5. Previous address question complete

“No” checked; or “Yes” checked with address provided

▪ 6. Signature of voter (or alternate signature statement)

Step 4: Review the Application

Existing Voters: Change of Address – Accept and process if application contains:




▪ 4. Previous address question complete

▪ 5. Signature of voter (or alternative signature statement)


Citizenship box not checked? Do not reject.

5

6


Existing Voters: Other changes – Accept and process if application contains:




▪ 4. Change being requested

▪ 5. Signature of voter (or alternative signature statement)


The slides on the following page provide a numbered guide for reviewing applications.

1. 2 questions for citizenship and age – for new voters only – reject if citizenship question isnot answered, or is answered “No”.

2. Party affiliation – if none selected, designate as Unenrolled.

3. Legal name must be in 1 of the 3 required forms.

4. Complete date of birth must be provided, or reject.

5A. Residence address – must be valid residence in your municipality, or reject.

5B. Mailing address if different from residence address.

5C. Prior voting residence – Yes or No must be checked, or reject. If Yes, address cannot be blank – if it is, reject.

6. Phone number is optional.

7. Name change, if applicable – search in CVR if can’t find under current name.

8. Signature is required – reject if missing.

9. A, B & C – Required by HAVA for NEW VOTERS, but do NOT reject if blank.

10. New voter applications by mail must include copy of ID and residence, but do NOTreject if not provided – send VRAN to confirm residency.

11. For Registrar’s Use Only section must be completed by Registrar.

7

8


New voters

12

3 4

5A

5B

5C 6

If blank

= “U”

AllAll

All

If

applicable

New/COA

existingOptional

7 9A

9B

9C

11

8

10 10

New voters

If missing, DON’T reject

If

applicable

All

Required

by

Registrar

for ALL

apps

ID

required

for NEW

voters

New or

COA

9

10


▪ Validated Unique Identifier

(Maine DL or ID, SSN)

▪ Other categories of ID in 21-A § 112-A

Step 5: Review Proof of ID

(New Voters Only)


▪ Government document or credential with photo ID (i.e. driver’s license, state ID, valid US Passport, military ID)

▪ Government ID document/credential without photo ID (i.e. certified birth certificate or signed SSN card)

▪ NEW: Student Photograph ID (a student photograph ID document issued by state-approved public or private school in Maine)

▪ An official document that shows name & address of voter (i.e. eligibility for public benefits, utility bill, bank statement, government check, paycheck)

▪ Verified unique identifier (Maine DL # or last 4 of SSN that is verified through CVR)

Factors that can be considered for Proof of ID

(21-A §112-A)


11

12


Entering Proof of ID in CVR

▪ Check the box for Proof of ID (If box not checked, Proof of ID will not stay in CVR)

▪ Select the credential from the dropdown (Cert Birth certificate, Maine DL, Military ID, Passport, signed SSN card)

▪ If not listed in dropdown, select “Other” (You must specify what was provided in the box to the right)

NOTE: If ME DL or SSN not provided, you must check the box in #3.

▪ Driver’s License or Maine State ID

▪ Any factors listed in 21-A §112

▪ Oath/Affirmation of Residency

▪ No proof, send Voter Registration Acknowledgement Notice (VRAN)

Step 5: Review Proof of Residency

(New Voters & Existing Voters)

Elections Guide: Chapter 3, page 11

13

14


▪ New 2-part carbonless form (referred to as COR)

▪ Used when voter registers after IVL printed

▪ SOS provides forms, policy & instructions

Step 6: Issue Certificate of Registration

NOTE: The Registrar

completes this form after

the voter completes a

voter registration

application

▪ Voter Registration Acknowledgement Notice (VRAN)

▪ Required by federal law (NVRA)

▪ Notify voter of application disposition:✓Accepted✓Rejected because:

➢ Incomplete or not legible➢ Voter does not meet qualifications

▪ If incomplete, do not return application to voter; send a new application to the voter

Step 7: Acknowledge Application (VRAN)

Sample in Elections Guide: Chapter 3, page 21

15

16

Important Information Regarding Closed Period Revised by the Office of the Secretary of State – September, 2021

The Closed Period (i.e. cutoff for mail and 3rd person registrations) for the November 2, 2021 Referendum Election begins at the close of business on Tuesday, October 12, 2021.

The Closed Period prior to Election Day is designed to allow the Registrar time to prepare the final voting list for the election by making all registration changes or adding new registrations to CVR that were received prior to the start of the Closed Period.

The Closed Period is also required for the Registrar to verify residency, by mailing a Voter Registration Acknowledgment Notice (VRAN), to all voters whose applications were received by mail, received from the Secretary of State’s office or received from a third person immediately prior to the start of the Closed Period (on or before 5:00 pm on Tuesday, October 12, 2021).

The length of the Closed Period allows Registrars sufficient time to send a VRAN and have the 15-day waiting period elapse before the voter is designated as Active.

Prior to the Closed Period Registrations received prior to the Closed Period (on or before October 12th at 5:00 pm) must be entered into CVR using the actual date of receipt by the Registrar as the “Date Card Received” in CVR (the “Date Card Received” field on the Activities Search screen becomes the voter’s registration date, or the address change date if the voter is being pulled to another municipality). For new registrations (voters who were not already on the CVR statewide list), Type of Registration must be one of the following types, as applicable:

“Agency BMV” “In Person with Verification” “In Person without Verification” “Mail In with Verification” “Mail In without Verification” or “VR Drive/Third Person”

The VRAN, which must be mailed to every applicant (except those who register in person and show satisfactory proof of identity and residency), provides a written acknowledgement of either the acceptance or rejection of the application.

If the VRAN is returned as undeliverable by the USPS within 15 days after it is sent, the Registrar must reject the application.

If the VRAN is not returned as undeliverable within 15 days after it is sent, CVR will automatically designate the voter as Active, but the Registrar must update the voter’s record by choosing “VRAN” for the voter’s form of proof of residency.

For registrations received prior to the Closed Period, CVR automatically designates the voter’s status as Pending if the user chooses a “without verification” option and no proof of residency is entered in CVR. CVR automatically changes a voter’s pending status to Active on the 15th day after the “Date Card Received” date. Note: Whenever you select a Type of New Registration that is “with Verification” you must (1) check the boxes indicating that proof of identity and residency were provided, and (2) select the appropriate form of both Proof of Identity and Residency from the associated drop-down lists in CVR. Otherwise, CVR will assign “Pending” status to the voter.

continued on reverse

Note: Types of registrations are broken down 2 ways:

(1) How the application was received; and (2) For “In Person” and “Mail”, whether or not proof of ID and Residency was provided.

During the Closed Period

During the Closed Period (from October 13th until the close of the polls on November 2nd), applicants must register in person, and show satisfactory proof of identity and residency to the Registrar, in order for their names to be added to the incoming voter list for Election Day.

Add voter to CVR (conduct Activities statewide search).

Use the date the application is submitted in person by the voter as the “Date Card Received” in CVR.

For new registrations during the Closed Period (voters who were not already in CVR), one of the following Types of Registration must be selected (for both types, the voter will be placed in Active status):

“Election Day or Closed Period Registration with Verification”, or “Election Day or Closed Period without Verification”.

Most voters registering to vote in person will have Proof of ID and Residency. If not, (1) select the without verification option, (2) make the voter’s status Active, and (3) check the box to the right of the status field for challenged ballot status. The voter will be flagged on the Incoming Voting List as having to show Proof of ID and/or Residency, or the voter will have to vote a challenged ballot. (See page 10 of Chapter 4, “Voter Registration” in your Central Voter Registration (CVR) User Guide. Do not manually make the voter Pending – VRAN’s may not be sent to confirm residency with in-person registrations. Applications received by mail or 3rd person during the Closed Period

1. For all voters whose applications are received by mail or 3rd person during the Closed Period:

Do not add voter to CVR. Take applications to the voting place (or wherever the Registrar will be located) on Election Day. Voter must show sufficient proof of identity and residency, or must vote a challenged ballot.

2. For voters who come to the polls and vote:

Add to CVR after the election (within 10 business days). Use Election Day (the date the registration was completed in person) as “Date Card Received”. Select appropriate Registration Type: Election Day or Closed Period With or Without Verification.

Please note: If you use a date after Election Day as the “Date Card Received” in CVR, the voter cannot be assigned Voter participation History (VPH) in your municipality. Existing voters in CVR will appear in the previous municipality’s VPH Report, causing VPH discrepancies for both municipalities.

3. For voters who do not complete application process and do not vote:

Add to CVR the day after the election. Use the day after the election (November 3, 2021) as “Date Card Received”, not actual date card

received. This will give you 15 days for the VRAN process for Proof of Residency. New voters: select Election Day or Closed Period Without Verification if proof of residency not provided. Send VRANs out immediately (voter will be “Pending” in CVR for 15 days after November 3rd).

Challenging Voters without Sufficient Proof of Residency and Identity If the Registrar determines that a voter does not have satisfactory proof of identity or residency, but that voter signs the voter card and declares residency in the municipality, the Registrar must allow the applicant to vote and challenge the voter’s ballot. Please review Chapter 3, Section VII “Challenging Voters with Insufficient Proof of Identity/Residency” in your Voter Registration & Elections training manual. The challenge process on Election Day is explained in Chapter 8. The required forms and lists will be supplied in the Jiffy Bag mailing. Remember – if the voter does not bring documentation for Proof of Residency to the polls, the Oath of Residency is a valid form of Proof of Residency, and must be offered to the voter and accepted by the Registrar.

Applying Correct Registration and Enrollment Dates in CVR for the November 2, 2021 Referendum Election

Prepared by the Division of Elections – September, 2021

Circumstances Date to Use Reason

In-person VR applications during the Closed Period (beginning end of business day Tuesday, October 12th)

The date the voter registers to vote in person.

Do NOT use the date the voter signed the VR application or the date you enter the voter in CVR!

Required procedure.

VR applications received during Closed Period by mail or 3rd Person.

1. Election Day, 11/2/21 – if they complete registration process at the voting place.

2. All others, the day after Election Day, 11/3/21.

Do NOT use the dates the apps were received; you will not have 15 days for the VRAN process.

1. Voters who submit VR applications by mail or 3rd person are not registered to vote in your municipality until Election Day – if they come to the polls to vote and complete the registration process.

2. Voters who do not come to the polls to vote and complete the registration process are added to the voting list (entered in CVR) after the election.

Exception when voter submits a written and signed application or request for an absentee ballot.

The date the absentee ballot application is received. Voter is entered as “Absentee Pending” in CVR so that the absentee ballot may be issued.

Voter must return VR application separately from the absentee ballot, and status changed to “Active”, in order for the ballot to be accepted.

Title 21-A §122(5) allows this exception during the Closed Period. The voter has to be entered in CVR and on your voting list before the absentee ballot is processed. This exception does NOT apply to Absentee Ballot requests made by Telephone, Family Member/3rd Person, or through the ABR.

Voters who register to vote on Election Day, and vote. Registration date must be Election Day, 11/2/21. If you do not use 11/2/21 as the date of registration, you

will not be able to capture VPH for the voters.

Voters who register to vote on Election Day, but don’t want to vote.

Registration date must be the day after the election, 11/3/21.

The voters may be moving and have voted in their previous municipality, and then registered to vote in your municipality (it happens).

Unenrolled voters who enroll in a party on Election Day and vote.

This is not pertinent for Referendum Elections – but use Election Day, 11/2/21 if unenrolled voters want to enroll in a party.

All voters receive the same General Election ballot regardless of enrollment status.

Enrolled voters who vote and then withdraw enrollment or change enrollment

This is not pertinent for Referendum Elections – but use Election Day, 11/2/21 if enrolled voters want to change or withdraw enrollment.

All voters receive the same General Election ballot regardless of enrollment status.

Reminder: There is no deadline for changing or withdrawing enrollment for Referendum Elections. However, do NOT allow voters to submit requests for withdrawal or change of enrollment unless they have been in the current party for 3 months (i.e. do NOT accept applications to change or withdraw enrollment and hold them until the 3 months has elapsed – by law, voters are not eligible to request a change of enrollment or to withdraw enrollment until the 3 months has elapsed).

If you make a mistake in CVR with a date, do NOT attempt to correct it yourself. There is nothing you can do in the application to correct it – it must be corrected by script. Contact the CVR Help Desk for assistance.

Instructions for Processing Absentee Pending Voters in CVR Prepared by the Division of Elections – September, 2021

Absentee Pending status is assigned in CVR when a person who is not registered to vote in your municipality (or whose record has been made Inactive or Cancelled in your municipality) submits a written, signed absentee ballot request. This is in conjunction with the Alternative Registration Schedule for Absentee Voters described in Chapter 3 of the Voter Registration and Elections guide. Title 21-A §122(5) requires the Municipal Clerk and Registrar to presume that the person is qualified to register to vote. Please note: this does NOT apply to absentee ballot requests made by telephone or through ABR. I. Not registered to vote in your municipality – no record in your municipality

1. Conduct the usual statewide Activities search for the person. If no match is found, enter the person in CVR with the information obtained from the written absentee ballot application (name, date of birth and residence address). If a match is found, pull the voter to your municipality (after confirming that an absentee ballot has not been issued by the previous municipality) using the date you received the written absentee request, and the residence address provided on the written absentee application.

2. Select “Absentee Pending” as the status:

Note: When “Absentee Pending” is selected as the status, CVR does not require entry of Proof of ID or Proof of Residency – at this point, the person is not registered to vote in your municipality.

3. These procedures must then be followed in the exact order:

A. Enter the ballot request and issue information in CVR; send the ballot and a voter registration application, with instructions that the VR application must be returned separately from the ballot.

B. If a completed VR application is received (separately from the ballot), update the voter’s record and change the status to “Active”.

C. If the VR application is not received: (1) First reject the absentee ballot record in CVR; (2) Then change the voter’s status to Rejected. If you change the voter’s status to Rejected first, you will not be able to update the absentee ballot. If this mistake is made, call the CVR Helpdesk immediately for assistance.

II. Not registered to vote in your municipality – Inactive or Cancelled record in your municipality

Absentee Pending status cannot be assigned to an Inactive or Cancelled voter record already in your municipality. For those voters, conduct a statewide search through Inquiries, and follow these steps:

1. If the record that you have for the voter is the only record for the voter in CVR, change the voter’s status to Active and send the voter the ballot(s). You must presume that the voter is still in your municipality based on the written, signed absentee ballot application. Send the voter a new voter registration application to complete, so that you can get updated information for CVR.

A. If the voter has been cancelled, you must receive the new voter registration application separately from the ballot in order to accept the ballot.

B. If the voter is Inactive, you do not have to receive the new VR application in order to accept the ballot. If you have reason to doubt that the voter is still in your municipality, you can challenge the ballot.

2. If there is a duplicate Active record for the voter in another municipality, you may attempt to contact the voter to ask if the voter intends to change residency – if there is time to do this and still allow the voter to vote absentee. If it is close to the election and the cut-off for absentee voting, then presume that the voter has returned to your municipality, pull the record (after confirming that an absentee ballot has not been issued by the previous municipality), change the voter’s status to Absentee Pending, and follow the procedures in #3 above.

Procedures After the Election on reverse

III. Procedures after the election

1. Voters who are new to your municipality (not previously registered, or pulled from another municipality):

A. VR application is received separately from the Absentee Ballot

If all required information is provided, accept the VR application.

FIRST – update the voter’s record (enter Type of Registration, Proof of ID/Residency and other information provided on the application).

Change the status from Absentee Pending to Active. (Note: You may challenge the ballot if not satisfied as to voter’s qualifications.)

THEN – accept the absentee ballot.

B. VR application is not received separately from the Absentee Ballot

Voter may not be added to your voting list.

FIRST – reject the absentee ballot (if ballot is returned but not the VR application, enter the returned ballot information and reject the ballot for “Not a Registered Voter”; if ballot is not returned and VR application not submitted, reject the ballot for “Other” and in the field to the right, type “Not a registered voter” – CVR will not require any returned ballot information)

THEN – in the voter’s record, change the voter registration status to Rejected.

IMPORTANT NOTE: If you change the voter’s status to Rejected FIRST, you will NOT be able to reject the absentee ballot. This will result in an unresolved absentee record, and you will not be able to import absentee ballots for VPH.

2. Inactive or Cancelled Voters in Your Municipality (cannot assign Absentee Pending status)

A. Inactive Voter Record

Update voter’s record with any new information from Absentee Ballot application. Change voter’s status to Active (an attempt to vote is reason to change status to Active). Send voter a new VR application and an absentee ballot. (Note: The return of the new VR

application is optional – you must accept the absentee ballot even if a new VR application is not submitted.)

Voter will remain in Active status even if the absentee ballot is not returned. DO NOT reject the voter’s record in CVR.

If the ballot is not returned, reject the absentee ballot.

B. Cancelled Voter Record

Update voter’s record with any new information from Absentee Ballot application. Change voter’s status to Active (so you can enter an absentee ballot record for the voter). Send voter a new VR application and an absentee ballot. (Note: The new VR application must

be returned separately from the absentee ballot.) If the new VR application is returned, update the voter’s record with any new information. (Note:

You may challenge the ballot if not satisfied as to voter’s qualifications.) If the new VR application is not returned, and/or the absentee ballot is not returned: FIRST reject the absentee ballot.

THEN return the voter’s record to Cancelled status.

DO NOT reject the voter’s record in CVR. Rejected records cannot be re-activated – the voter may re-register to vote in your municipality in the future, or the record may need to be pulled to a new municipality.

Proof of ID Flag & Challenged Ballot Status in CVR Prepared by Division of Elections – September, 2021

This instruction sheet provides information about Proof of ID flags and Challenged Ballot status in CVR, as well as suggestions for resolving them. Proof of ID Flag on Incoming Voting List (IVL) When no proof of ID has been entered for a voter in CVR, the system flags the voter on the IVL as needing to show ID. The ID flag on the IVL prompts the Election Clerks to send the voter to see the Registrar to provide proof of ID before ballots are issued to the voter.

Currently, we do not have a report that can be generated in CVR which lists the voters flagged for Proof of ID, but you can generate an Incoming Voting List prior to the election to look for these voters. Once a voter is identified, look the record up in CVR through an Inquiries search. You will select the Change button instead of the View button:

In the voter’s record, scroll down to the Proof of ID section:

If you have since obtained Proof of ID, as indicated on the voter’s source documentation, you can check the Proof of ID box and select the form of proof. This will remove the Proof of ID flag from the voter’s record.

Challenged Ballot Status described on reverse!

Note that when you are looking up voters, you can also see if they are flagged to show Proof of ID on the Select Voter screen.

Challenged Ballot Status on IVL When no Proof of Residency has been entered, the system flags the voter on the IVL as needing to vote a challenged ballot. Like the Proof of ID Flag, a Challenge flag prompts the Election Clerks to send the voter to see the Registrar to provide Proof of Residency before ballots are issued to the voter. In the following example, the voter is flagged for both Proof of ID and Proof of Residency:

In the voter’s record (Inquiries search, and Change voter), we see that a driver’s license number was entered as Proof of ID, but the box was not checked and form of ID was not selected. Nothing was entered for Proof of Residency. The system activated the checkbox for “Challenged Ballot due to a lack of Proof of ID or Residency”:

In this example, if that is the voter’s actual license number, the box for Proof of ID can be checked, Driver’s License can be selected for form of ID, and the license number can be validated. If Proof of Residency has been obtained, you can check the box and select the form of ID provided to you. If a Driver’s License shows the same address as the voter registration application, you can use that as proof of residency as well as ID. Suggestion for IVL: When you print your IVL for Election Day, highlight the voters who are flagged as needing to show Proof of ID or who need to vote challenged ballots, for easy identification by your Election Clerks.