November 19, 2015 board packet

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday,

November 19, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA

I. Call to Order of Regular Meeting (President Joe Collins)

A) Attendance

B) Review, Amendments and Approval of the Agenda

II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4)

Board Discussion and Action.)

A) Permit # 14-034 E 7th Senior Apartments (Kelley)

B) Permit Close Outs (Hosch)

C) Rule Updates

IV. Special Reports – Community Capacity Assessment for Stormwater Management, Mae Davenport,

University of Minnesota

V. Action Items

A) AR: Approve Minutes of the November 5, 2014 Regular Meeting (Sylvander)

B) AR: Approve October Accounts Payable/Receivable (Sylvander)

C) AR: Authorize Request for Qualifications for professional services for 2015-2016 (Doneux)

D) AR: Appoint 2014 MAWD Annual Meeting Delegates (Doneux)

E) AR: Approve 2014 Watershed Steward Award Winners (Doneux)

VI. Unfinished Business

A) FI: Curtiss Pond Improvement Project (Fossum)

B) FI: Highland Ravine Stabilization Project Update (Eleria)

C) FI: TBI Farrington Update (Eleria)

VII. General Information

A) Administrator’s Report

B) MN Rules, Chapter 8410 Response Letter

VIII. Next Meetings

A) Board Meeting, Wednesday, December 3, 2014

B) CAC Meeting, Wednesday, December 10, 2014

IX. Adjournment

W:\04 Board of Managers\Agendas\2014\November 5, 2014 Agenda Regular Mtg.docx

Materials Enclosed

Capitol Region Watershed District Permit 14-034 East 7th Street Senior Apartments

Permit Report 14-034 Board Meeting Date: 11/19/2014

Applicant: Owen Metz Dominium Development 2905 Northwest Blvd, Suite 150 Plymouth, MN 55441

STAFF RECOMMENDATION: Approve with 7 Conditions: 1. Receipt of $6,650 surety and documentation of recorded maintenance agreement with Ramsey County 2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID 3. Include additional access and maintenance manholes at the corners of the system. 4. Provide invert elevation of the draintile within the MH downstream of the Riser Pipe outlet on the Utility Plan 5. Modify drain tile cross sections for rain garden and perforated CMP:

a. Remove option for 1-1.5” double washed stone surrounding the drain tile. b. Remove geotextile from around the draintile; specify slotted HDPE pipe with circular knit polymeric filament sock per ASTM D6707-01.

6. Provide a copy of the NPDES permit. 7. Specify non-carbonate rock to be used in the underground system retention media.

Consultant: Valentina Anderson Loucks Associates

7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369

Description: Multi-use Residential Stormwater Management: Underground filtration and one raingarden District Rule: —C D F Disturbed Area: 1.62 Acres Impervious Area: 1.33Acres

Permit Location

Aerial Photo

Capitol Region Watershed District Permit Report

CRWD Permit #: 14-034 Review date: November 14, 2014 Project Name: East 7th Senior Housing Applicant: Owen Wilson 2905 Northwest Blvd Plymouth, MN 55441 Purpose: Redevelopment of a site for a senior housing apartment building. Location: SE quadrant of East 7th St & Bates Avenue in Saint Paul, MN Applicable Rules: C, D and F Recommendation: Approve with 7 Conditions EXHIBITS:

1. Plan sheets, by BKV Group (C1-1, C1-3, C12-1, C 3-1, C3-1A, C3-2, C4-1, C8-1, and C8-2), dated 9/30/14, recd. 10/20/14

2. Stormwater Management Plan, by Loucks Associates, dated 10/14/14, recd. 10/20/14

3. Geotechnical Evaluation Report, by Braun Intertec Corp., dated 07/30/2006, recd. 10/20/14

HISTORY & CONSIDERATIONS: The adjacent property (northeast) was approved for development under permit 14-025 “East 7th Street Mississippi Market.” Permit 14-025 documented the presence of historically contaminated soils. Therefore, filtration is proposed for permit 14-034 rather than infiltration. The permit application (14-034) proposes discharging stormwater to storm sewer passing through the site along the southeast property line. This existing storm sewer was installed under the 14-025 permit. RULE C: STORMWATER MANAGEMENT

W:\07 Programs\Permitting\2014\14-034 E 7th Senior Apartments\14-034 East 7th St Senior Apartments_Permit_Review_02.docPage 1 of 4

Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed

existing rates. Developments and redevelopments must reduce runoff volumes in the amount

equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to

maintain the long-term viability of the infiltration area. Developments and redevelopments must incorporate effective non-point

source pollution reduction BMPs to achieve 90% total suspended solid removal.

Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze

runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity do not exceed existing runoff rates for

the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development.

a. The amount of proposed impervious onsite is 57,935 square feet. b. Volume retention: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

4,345 None. Filtration is Proposed.

c. Filtration is proposed due to contaminated soils: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

5,649 BMP Volume Below Raingarden 1 (NW) 84 cf UG CMP (S) 5,986 cf Total 6,070 cf

d. Banking of excess volume retention is not proposed. e. Filtration volume and facility sizes have been calculated using the

appropriate hydrological soil group classification and design filtration rate.

f. The filtration areas are capable of filtering the required volume within 48 hours.

g. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. Alternative compliance sequencing has not been requested. 5. Best management practices achieve 90% total suspended solids removal from

the runoff generated on an annual basis. 6. A recordable executed maintenance agreement has not been submitted.


RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year

floodplain. All habitable buildings, roads, and parking structures on or adjacent to a

project site shall comply with District freeboard requirements. Findings 1. There is no floodplain on the property according to FEMA. 2. The proposed building does not comply with District freeboard requirements.

However, waterproofing of the foundation is proposed.

RULE E: WETLAND MANAGEMENT Standard

Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.

A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL

Standards A plan shall demonstrate that appropriate erosion and sediment control

measures protect downstream water bodies from the effects of a land-disturbing activity.

Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are consistent with best management

practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from

erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION


Standard Stormwater management and utility plans shall indicate all existing and

proposed connections from developed and undeveloped lands for all water that drains to the District MS4.

Findings 1. New direct connections or replacement of existing connections are not

proposed. 2. Prohibited discharges are not proposed.

RECOMMENDATION: Approve with 7 Conditions Conditions:

1. Receipt of $6,650 surety and documentation of recorded maintenance agreement with Ramsey County

2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID.

3. Include additional access and maintenance manholes at the corners of the system. 4. Provide invert elevation of the draintile within the MH downstream of the Riser

Pipe outlet on the Utility Plan 5. Modify drain tile cross sections for rain garden and perforated CMP:

a. Remove option for 1-1.5” double washed stone surrounding the drain tile. b. Remove geotextile from around the draintile; specify slotted HDPE pipe

with circular knit polymeric filament sock per ASTM D6707-01. 6. Provide a copy of the NPDES permit. 7. Specify non-carbonate rock to be used in the underground system retention media.


Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

DATE: November 13, 2014

TO: CRWD Board of Managers

FROM: Elizabeth Hosch, BMP Inspector

RE: Permit Closeouts

Background

Construction activity is complete for permits 07-003 Rivoli Bluff and 12-020 St. Philip’s Garden.

Issues

Final inspections were conducted in October/November 2014. All temporary BMPs have been removed

and soils stabilized. Construction as-builts have been submitted and the BMPs were installed as

approved. Maintenance Agreements for the onsite stormwater management practices have been

recorded with Ramsey County.

Action Requested

Approve Certificate of Completion for permit 07-003 Rivoli Bluff and the $17,200 Surety Return.

Approve Certificate of Completion for permit 12-020 St. Philip’s Garden and the $4,750 Surety Return.

cc: Jim Mogen, Ramsey Country Attorney’s Office

W:\07 Programs\Permitting\Board Memos\2014-11-19 Permit Closeout Board Memo.docx

November 19, 2014

III. Permit Applications

B) Permit Closeouts (Hosch)




FROM: Elizabeth Beckman

RE: Special Report: Community Capacity Survey Preliminary Interview Results

Background

In fall 2013, CRWD began a partnership with Ramsey Washington Metro Watershed District

and Mississippi Watershed Management Organization to study individual actions and behaviors

as well as public decision making within the framework of a community’s actual ability and

power – its capacity – to engage in clean water behaviors. This joint watershed Community

Capacity Study is led by Professor Mae Davenport of University of Minnesota Department of

Forestry.

Issues

The study will include interviews, focus groups and a mail survey. Twenty interviews with

business and community leaders along the Green Line and on Saint Paul’s East Side have been

completed. Ms. Davenport’s presentation will be a summary of interview results and preliminary

analysis of behavior drivers and constraints, values and beliefs, and perceptions of clean water

programs.

Forthcoming deliverables are three focus groups, a mail survey, a one-year progress report in

early 2015 and a final technical report in late 2015 outlining recommendations for tailoring

CRWD’s education, communication and outreach programming.

Request Action

None requested.

W:\07 Programs\Edu-Outreach\Comm Capacity Assess\BM Comm Capacity Survey Interview Results.docx

November 19, 2014

Board Meeting

Special Report: Community

Capacity Survey Update


Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday,

October 15, 2014, 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota

REGULAR MEETING

I. Call to Order of Regular Meeting (President Joe Collins) at 6:03 p.m.

A) Attendance

Joe Collins

Shirley Reider

Seitu Jones

Mary Texer

Mike Thienes

Staff Present

Mark Doneux, CRWD

Bob Fossum, CRWD

Michelle Sylvander, CRWD

Britta Suppes, CRWD

Anna Eleria, CRWD

Sarah Wein, CRWD

Public Attendees

B) Review, Amendments and Approval of the Agenda

President Joe Collins asked for additions or changes to the agenda. Administrator Doneux requested the

addition of Action Item C. Appoint Rick Sanders to the Citizen Advisory Committee. Administrator Doneux

also requested that item VI. B. Highland Ravine Stabilization Project be moved up to Action Item V. D. and the

addition of Action Item V. E. Approve BNSF checks for remote access.

Motion 14-228: Approve the October 15, 2014 agenda with addition of Action Item C., appoint Rick Sanders to

the Citizen Advisory Committee the addition of Action Item D., Highland Ravine Stabilization Project and

Action Item E. Approve BNSF checks for remote access.

Reider/Jones

Unanimously approved

II. Public Comments – For Items not on the Agenda.

There were no public comments.

III. Permit Applications and Program Updates

No permit applications. No program updates.

November 19, 2014 Board

Meeting

V. Action Item A) Approve Minutes

of November 5, 2014

DRAFT Regular Board Meeting

(Sylvander)


IV. Special Reports

2014 Fish Survey: Como and Little Crosby Lakes, Sarah Wein

Ms. Wein reviewed the 2014 Fish Survey completed at Como Lake and Little Crosby Lake. In 2013, CRWD

contracted Wenck Associates, Inc. to complete a statistical analysis of CRWD lake data to determine if any

water quality trends exist and what factors could be causing these trends. One major recommendation from the

report was to increase monitoring of biological data, as many of these parameters (aquatic vegetation,

zooplankton and phytoplankton abundance, and fish populations) could be having an effect which cannot be

determined by examining chemical and physical data alone. By obtaining data on biological parameters that

have not been monitored in the past or have been monitored infrequently, a better picture of what is happening

within the District’s lakes can be obtained.

At the April 16th, 2014 Board meeting, the Managers approved the Monitoring Program Review and 2014-2016

Recommendations, including Recommendation 14: Enhance lake monitoring and conduct a more complete

analysis. Also at the April 16th, 2014 Board meeting, the Managers reviewed the Enhanced Lake Biological

Monitoring Work Plan, which included initiating annual fisheries surveys. The primary goal of this expanded

monitoring is to enhance our understanding of how the biological, chemical, and physical parameters of a lake

interact to shape lake water quality to better inform in-lake management decisions.

The District contracted Wenck Associates, Inc. to conduct fish surveys on Como and Little Crosby Lakes during

the month of August as part of the program’s expanded monitoring goals. Wenck obtained a permit from the

DNR to conduct both trap and gill net surveys. Como Lake was surveyed using 8 trap nets and two gill nets over

the course of three days (4 trap nets/one gill net per day, repeated two days in a row). Little Crosby Lake was

surveyed using 4 trap nets and one gill net in two days. Ms. Wein reviewed the process and results of the

information gathered. Fish collected during the surveys were identified, weighed, and measured. All data was

analyzed and compiled into a report produced by Wenck staff, where data was compared to previous DNR fish

survey data (where applicable). Ms. Wein reported that Little Crosby had no historical data to compare to. At

Little Crosby a number of turtles were found to have eaten many of the fish caught in the gill nets making it

difficult to identify, weigh and measure. CRWD staff is in the process of incorporating this information into its

annual lakes report.

No Action was requested.

V. Action Items

A) AR: Approve Minutes of the October 15, 2014 Regular Meeting (Sylvander)

Motion 14-229: Approve Minutes of the October 15, 2014.

Texer/Jones


B) AR: Approve Employee Benefit Program (Doneux)

Administrator Doneux reviewed that the District has purchased a health benefit package from Health Partners

through Bearance since 2012. Benefit quotes have been obtained from Bearance for health and dental coverage.

Bearance obtains quotes from at least three vendors when soliciting benefit quotes. The action requested by the

Board of Managers is to set the employee contribution rates for 2015.


Motion 14-230: Approve the 2015 Employee Benefit Program as follows:

1) The District requires a monthly employee contribution of $42.00, $35 and $36 for single, $87.00, $73 and

$74 for Single Plus One and $130.00, $109 and $111 for Family health insurance for the renewal plan,

Alternate 1 and Alternate 2 respectively. Rates effective December 1, 2014.

2) The District requires a monthly employee contribution of $10.00 for single, $20.00 for Single Plus One and

$40.00 for Family dental insurance, effective December 1, 2014.

3) The District will continue to provide ancillary employee benefits including life, short term disability and

long term disability insurance. These programs and the employee/District contributions will be consistent

to those offered in 2014. The District will continue to provide Life Insurance and Long Term Disability

coverage consistent with the Ramsey County Program and allow employees to purchase additional

coverage at their cost.

4) The District provide payroll deductions and employee contributions to Health Care Flexible Spending

Accounts and Dependent Care Spending Accounts.

Texer/Reider


C) AR: Appoint Rick Sanders to the Citizen Advisory Committee (Doneux)

Administrator Doneux reviewed that on October 27, 2014 Capitol Region Watershed District received an

application from Mr. Sanders with a request to become a member of the Citizen Advisory Committee. Mr.

Sanders is a resident of Roseville. He lives on Lake McCarrons and particiapated in CRWD’s shoreline

restoration project. He is also on the Lake McCarrons Neighborhood Association Board. Mr. Sanders is retired

and is interested in helping protect our rivers and lakes.

Motion 14-231: Appoint Rick Sanders to the Citizen Advisory Committee

Jones/Reider


D) AR: Contract Admendment for Highland Ravine (Eleria).

Ms. Eleria provided the Board of Managers with an update on the Highland Ravine. The project is 90% complete.

Ravine three is done. Construction is anticipated to be complete next week. Ms. Eleria will provide a full report

on Highland Ravine at a later date that will include all the financials.

Ms. Reider asked if the restore will take place this year. Ms. Eleria replied that they will be seeding and soding

depending on the weather. Some of the areas will need to wait till spring.

Ms. Eleria reviewed that in mid-October, the City of Saint Paul requested that CRWD conduct work in their right-

of-way to improve access to the City’s sanitary and storm sewer systems. The work includes: 1) clearing and

grubbing a 16-foot wide and 375-foot long area in City right-of-way behind Deer Park Townhome Association

and 2) modifying the City access route between the Deer Park townhomes that includes 2 feet of recycled asphalt

below the surface. Sunram Construction has estimated that the cost for the City work is $36,030. The City has

approved Sunram’s cost estimate and will reimburse CRWD for this additional work.


Motion 14-232: Authorize the Administrator to execute additional change orders in an amount not to exceed

10% of the amended construction cost for a total authorized change order amount not to exceed $62,524.

Thienes/Reider


Motion 14-233: Authorize the Administrator to execute additional contract amendments in an amount not to

exceed 10% of the amended construction engineering services budget for a total authorized amendment amount

not to exceed $17,065 and a total contract budget of $166,976.

Thienes/Reider


E) AR: Approve payment to BNSF Railway Company for the permit of remote access.

Motion 14-234: Approve payment to BNSF Railway Company and direct Treasurer and Board President to

endorse and disperse checks for these payments.

Thienes/Jones


VI. Unfinished Business

A) FI: Curtiss Pond Improvement Project Update (Fossum)

Mr. Fossum provided an update for the Board on the progress of the Curtiss Pond Improvement Project. The

full system is in the ground. The seeding and mulch will be installed tomorrow. The final walk thru is

scheduled for next week. Ms. Texer asked when the Opti RTC will be installed. Mr. Fossum replied that the

City of Falcon Heights is planning on making some improvements to the park next spring. The Opti RTC will

be placed in the new utility building.

B) Highland Ravine Stabilization Project (Eleria)

This item was moved to V. Action Item D.

C) FI: 2015 Special Grants Program Update (Zwonitzer)

Administrator Doneux reviewed the 2015 Special Grants Program in place of Mr. Zwonitzer. For the past

several years the District has budgeted funds for budget fund 440 Special Projects and Grants. The District

typically sets a preliminary budget amount and then solicits applications for projects to fund. Applications for

2015 Special Grant funds were due October 10, 2014.

CRWD received 12 project applications totaling $1.67 million. Approximately $550,000 is budgeted in 2015

for the program. Applications will be reviewed by staff and a committee made up of two members each from

the Board and CAC. The committee will likely meet twice to discuss the projects and will ultimately develop a

funding recommendation for the Board of Managers. Staff will also review the 2015 budget to identify

commonalities between grant applications and District goals which may provide additional project funding. The

goal is to complete the review process in time for the Board to take action at the December 3, 2014 regular

meeting.


No action was requested. Ms. Reider felt that all the proposals were very good and help was needed from staff

to reduce the list.

D) FI: Proposed Amendments to Minnesota Rules Chapter, 8410 Draft (Doneux)

Administrator Doneux reviewed a summary of changes to the draft Minnesota Rules Chapter 8410. Many of

the revisions are the reorganization of content and subsequent rewording of text with a goal towards a more

clear and concise rule. Administrator Doneux will write a letter to address annual reporting and evaluation

requirements.

VII. General Information

A) Administrator’s Report

1) Administrator Approved or Executed Agreements

a) Amendment No. 3 to Consultant Services Agreement with Barr Engineering for CCLRT Green

Infrastructure practices to increase 2014 general engineering services from $7,000 to $10,000.

b) Change Order No. 1 with Veit and Company for Curtiss Pond Improvement Project to increase

amount to $362,654.14.

c) Change Order No. 2 with Veit and Company for Curtiss Pond Improvement Project to increase

amount to $374,462.34.

2) Board Approved or Executed Agreements

a. None at this time.

3) General updates including recent and upcoming meetings and events

a) Elizabeth Hosch was hired as the new BMP Inspector. Her first day at CRWD was October 13,

2014.

b) Britta Suppes and Bob Fossum presented at the MN Water Resources Conferences held October 14-

15 at River Centre and most staff attended.

c) Mark Doneux presented at BWSR Academy held October 28-29.

d) MAWD Annual Meeting & Trade Show will take place December 4 – 6, 2014 at Arrowwood

Conference Center in Alexandria, MN. Registration is $185 due November 21. Please contact

Michelle if you are interested in attending.

4) CRWD events and meetings

a) 2015 Special Grants Review Committee will meet from 4:00 – 6:00 p.m. on Thursday, November 6.

b) Next CAC meeting is Wednesday, November 12, 2014 from 7:00 – 9:00 p.m.

c) 2015 Partner Grants Review Committee will meet from 4:30 – 6:00 p.m. on Tuesday, November 18.

d) Next Board meeting is Wednesday, November 19, 2014 from 6:00 – 8:00 p.m.

5) Project and Program Updates Project updates will be provided at the Board Meeting.

Delegates for the MAWD Annual Meeting & Trade Show will be determined at the November 19th Board

of Managers Meeting.

The CAC Partner Grant Committee will be receiving twelve nominations for the 2014 Watershed steward

Awards program. David Arbeit and Mike MacDonald will be making recommendations for the Partner

Grant nominations.


VIII. Adjournment

Motion 14-233: Adjournment of the November 5, 2014 Regular Board Meeting at 7:05 p.m.

Texer/Reider

Unanimously Approved

Respectfully submitted,

Michelle Sylvander




FROM: Michelle Sylvander, Office Manager

RE: October 2014 Accounts Payable/Receivable

_________________________________________________________________________________

Background

Enclosed is the Accounts Payable/Receivable for the Month of October 2014.

Issues

Summary of Accounts Payable/Receivable Report: Accounts Payable $ 1,138198.19

Accounts Receivable $ 328,216.88

The District Accountant Redpath was unable to provide a budget report for October. Redpath is in the

process of changing over the accounting software program to Sage 100. Redpath did not want to provide

a report without being able to confirm the amounts.

Request Action

Approve October 2014 Accounts Payable/Receivable and direct Treasurer and Board President to endorse

and disperse checks for these payments.

enc: October 2014 Accounts Payable/Receivable

W:\02 Budget and Finance\Board Memos\Board Memos 2014\BD Memo AP Budget Report 11.14.2014.docx

November 19, 2014

Board Meeting

V. Action Items – B) Accounts

Payable & Budget Update

(Sylvander)

Report Date 11/19/14

Date Vendor Name Vendor Address Invoice # Description Amount Total Check # G/L Code G/L Description

11/05/14 BNSF Railway Company4300 Amon Carter Blvd., #100 Fort

Worth, TX 76155TBO Permit Application - TBO Issued (11/05/14) $600.00 $600.00 16237 211-14225-4510 Permit Application

11/05/14 BNSF Railway Company4300 Amon Carter Blvd., #100 Fort

Worth, TX 76155TBEB/WB Permit Application - TBEB Issued (11/05/14) $600.00 $600.00 16238 211-14225-4510 Permit Application

10/31/14 Al's Coffee820 Decatur Ave. North

Golden Valley, MN 55427125869 Coffee/Mtg Room supplies $224.93 ---- --- 101-14970-4210 Office Supplies

10/31/14 Al's Coffee820 Decatur Ave. North

Golden Valley, MN 5542737062 Oasis Filter Cooler $10.76 $235.69 16239 101-14970-4210 Office Supplies

10/31/14 Matthew Anderson1875 Oxford Street North

Roseville, MN 55113Well Sealing Cost Share Well Sealing Program $500.00 $500.00 16240 201-14130-4510 Construction Expense

10/31/14 Lisa Austin1614 Highland Parkway

St. Paul, MN 55116Stewardship Grant Stewardship Grant Payment $518.65 $518.65 16241 210-14143-4710 Grants/Cost-Share/Partner Funding

10/31/14 Barr Engineering4700 West 77th Street

Minneapolis MN 55435-480323621154.00-5 District 6 Natural Resources Inventory $360.50 ----

--

----- 325-14632-4470 Engineering Expense


Minneapolis MN 55435-480323620944.05-44 TBI Five Year Inspection Services $510.00 ---- --- 315-14551-4470 Engineering Expense


Minneapolis MN 55435-480323620944.12-5 TBI Five Year Inspection Services $8,944.86 ---- --- 315-14551-4470 Engineering Expense


Minneapolis MN 55435-480323621112.00-12 CCLRT Engineering Services - 2014 $1,494.00 ---- --- 330-14624-4470 Engineering Expense


Minneapolis MN 55435-480323621162.00-2 Eustis Street Stormwater Feasibility Study $3,803.02 $15,112.38 16242 330-14625-4470 Engineering Expense

10/31/14 Elizabeth Beckman1410 Energy Park Dr

St. Paul MN 55108Expense Report Expense Report - October $34.22 $34.22 16243 220-14250-4330 Staff Expense

10/31/14 Ben MeadowsP.O. Box 5275

Janesville, WI 53547-52751020342195 Hard Hats $13.05 ---- --- 208-14102-4210 Office Supplies


Janesville, WI 53547-52751020338570 Masnry Nails $16.25 ---- --- 211-14200-4210 Office Supplies


Janesville, WI 53547-52751020335915 Disposable Gloves $62.55 ---- --- 211-14200-4210 Office Supplies


Janesville, WI 53547-52751020337713 Shipping $39.00 $130.85 16244 211-14200-4210 Office Supplies

10/31/14 Benefit Extras, Inc.P.O. Box 1815

Burnsville, MN 5533758211 Monthly Administration $79.00 $79.00 16245 101-14970-4040 Emplooyee Benefits

10/31/14 Robert Brackey80 Arlington Ave. E.

St. Paul, MN 5511710072014 Surety Return $4,600.00 $4,600.00 16246 208-12027-2330 Surety Refund

10/31/14 Breezy Point9252 Breezy Point Dr.

Breezy Point, MN 56472158528 MN boardof Water & Soil Resources $240.27 $240.27 16247 101-14970-4280 Training & Education

10/31/14 Brooks Office Interiors Inc.2222 Elm Street SE

Minneapolis, MN 55414I13236A Work Stations $9,933.79 ---- --- 101-14970-4230 Remodeling Expense

10/31/14 Brooks Office Interiors Inc.2222 Elm Street SE

Minneapolis, MN 55414I13350 Locking 2 Drawer files $867.71 $10,801.50 16248 101-14970-4230 Remodeling Expense

10/31/14 Budget Sign2474 Territorial Road

St. Paul, MN 5511459163 CRWD Signs 318.57 318.57 16249 101-14970-4210 Office Supplies

10/31/14 Gustavo Castro1410 Energy Park Dr


10/31/14 Centerline Charter Corp.1870 Rice Street

Maplewood, MN 55113092614A Haramee to Fort Snelling $336.00 $336.00 16251 220-14275-4410 Contract Personnel

10/31/14 CE Tempoxcalli

Attn: Felipe Espinoza Day

179 E. Robie St. #274

St. Paul, MN 55118

10212014 Grant Reimbursement $10,000.00 $10,000.00 16252 210-14144-4710 Grants/Cost-Share/Partner Funding

10/31/14 City of St. Paul - Public Works

15 West Kellogg Blvd.

700 City Hall

St. Paul, MN 55102

5743 Truck Lease $5,200.00 $5,200.00 16253 211-14200-4635 Equipment Lease

10/31/14 City of St. Paul - Parks & Recreation

400 City Hall Annex

25 West 4th Street

St. Paul, MN 55102

10312014Trout Brook Nature Sanctuary - Water Features & Delivery

System$200,000.00 $200,000.00 16254 425-13852-4710 Grants/Cost-Share/Partner Funding

10/31/14 Computer Revolution2395 Fairview Ave. North

Roseville, MN 551134689 Monthly IT Service Fee - Oct. $1,205.15 ---- --- 101-14970-4430 Consultants


Roseville, MN 5511310499 Fire Recovery - Move staff temp work stations $669.53 ---- --- 101-14971-4230 Remodeling Expense


Roseville, MN 5511310254 Low Voltage - Remodeling Project 3,588.69 5,463.37 16255 101-14970-4230 Remodeling Expense

10/31/14 Craig Dawson1548 Fairmount Avenue

St. Paul, MN 5510511012014 Stewardship Grant Payment 350.00 350.00 16256 210-14143-4710 Grants/Cost-Share/Partner Funding

ACCOUNTS PAYABLE/RECEIVABLE




10/31/14 DTZ77 West Wacker Drive, Suite 1800

Chicago, IL 606012014028 Realestate Contractor $6,900.00 $6,900.00 16257 101-14970-4410 Contract Personnel

10/01/14 Anna Eleria1410 Energy Park Dr


09/22/14 Emmons & Oliver Resources, Inc.651 Hale Avenue North

Oakdale, MN 5512844-0063-1 Central High School Site Master Plan $5,264.25 ---- --- 440-14916-4500 Planning Expense

10/31/14 Emmons & Oliver Resources, Inc.651 Hale Avenue North

Oakdale, MN 5512844-0066-1 Villa Park Outlet $4,039.22 $9,303.47 16259 413-13751-4500 Planning Expense

09/25/14 ERS9851 13th Avenue North

Plymouth, MN 55441366 Inspection for Britta & Jim's computer - smoke/water damage $440.00 $440.00 16260 101-14971-4620 Equipment Maintenance

10/05/14 Fleet One LLC

MSC 30425

P.O. Box 415000

Nashville, TN 37241-5000

4560990009 Gas for Edge & Focus $61.90 $61.90 16261 208-14000-4635 Equipment Lease

09/29/14 Ford Motor Credit Company, LLC

Ford Credit Dept. 67-434

P.O. Box 67000

Detroit, MI 48267-0434

1109029 2014 Ford Edge - Nov. $535.81 $535.81 16262

208-14000-4635 $160.74

210-14141-4635 $160.74

220-14275-4635 $107.16

315-14550-4635 $107.16

Equipment Lease

10/31/14 Ford Motor Credit Company, LLC

Ford Credit Dept. 67-434

P.O. Box 67000

Detroit, MI 48267-0434

2014 Ford Focus - Dec. $454.44 $454.44 16263210-14140-4635 $227.22

220-14250-4635 $227.22Equipment Lease

09/11/14 Geosyntec900 Broken Sound Parkway NW, Suite 200

Boca Raton, FL 33487-27751714979 Curtiss Pond Optirtc $1,343.50 $1,343.50 16264 405-13700-4470 Engineering Expense

10/31/14 Justin Hayek1065 Ryan Ave. W

Roseville, MN 55113Well Sealing Cost Share Well Sealing Program $500.00 $500.00 16265 201-14130-4510 Construction Expense

10/09/14 Health Partners

NW 3600

PO Box 1450

Minneapolis, MN 55485-3600

Dec. Health & Dental Benefits $11,054.77 $11,054.77 16266 Various Employee Benefits

10/31/14 Kelly Hicks2223 Stewart Avenue

St. Paul, MN 5511610102014 Stewardship Grant Payment $705.96 $705.96 16267 210-14143-4710 Grants/Cost-Share/Partner Funding

10/31/14 Elizabeth Hosch1413 Lawrel Ave.

St. Paul, MN 5510410292014 October Expense Report $35.68 $35.68 16268 208-12017-4330 Staff Expense

09/22/14 Impressive Print1995 Oakcrest Ave.

Roseville, MN 5511365607 Adopt A Drain - Door Hanger

$430.50 ---- --- 220-14275-4210

Office Supplies

09/22/14 Impressive Print1995 Oakcrest Ave.

Roseville, MN 5511365464 Adopt A Drain - Tip Cards

$80.73 $511.23 16269 220-14275-4210

Office Supplies

09/30/14 IntegraP.O. 1450

Minneapolis, MN 55485120359113 Remodel - move ext. 123 $121.07 --- 101-14970-4230 Remodeling Expense

10/31/14 IntegraP.O. 1450

Minneapolis, MN 55485120359184 Remodel - move ext. 101 & 103 $121.07 $242.14 16270 101-14970-4230 Remodeling Expense

09/11/14 IntegraP.O. Box 2966

Milwaukee, WI 53201-296612426936 Monthly Phone Service $792.40 $792.40 16271 101-14970-4320 Remodeling Expense

Jaeger Construction, LLC2317 Waters Dr.

Mendota Heights, MN 5512010072014 Surety Return $14,250.00 $14,250.00 16272 208-13003-2330 Surety Refund

Jordan Jessen1410 Energy Park Dr

St. Paul MN 5510810292014 October Expense Report $10.00 $10.00 16273 211-14200-4330 Staff Expense

10/01/14 Forrest Kelley1259 Avon St. N.

St. Paul, MN 55117Oct. Cleaning Monthly Office Cleaning $240.00 $240.00 16274 101-14970-4320 Utilities

10/31/14 C Lanphear Design3715 45th Avenue South

Minneapolis, MN 554061014-01 Graphic Design Work $1,504.93 $1,504.93 16275 220-14275-4430 Consultants

10/31/14 Lower Phalen Creek Project733 E. 7th Street

St. Paul, MN 5510610212014 Partner Grant Reimursement $5,500.00 $5,500.00 16276 210-14144-4710 Grants/Cost-Share/Partner Funding

10/31/14 Macalester Plymouth United Church1658 Lincoln Ave.

St. Paul, MN 5510510202014 Stewardship Grant Payment $4,922.40 $4,922.40 16277 210-14143-4710 Grants/Cost-Share/Partner Funding

09/08/14 MarcoP.O. Box 790448

St. Louise, MO 63179-0448265239335 Konica Minolta Copier contract $815.61 $815.61 16278 101-14970-4610 Equipment Purchase/Rental/Lease

09/24/14 Menards

Capital One Commercial

P.O. Box 5219

Carol Stream, IL 60197-5219

Sept. Supplies Supplies $412.07 $412.07 16279 211-14230-4210 Office Supplies

09/16/14 Metlife

Group Benefits

P.O. Box 804466

Kansas City, MO 64180-4466

10162014 Employee Benefits - Dec. $580.83 $580.83 16280 Various Employee Benefits

09/11/14 Minnesota Pollution Control Agency520 Lafayette Road

St. Paul, MN 55155SRF0228 MN Clean Water Partnership Loan $23,828.59 $23,828.59 16281 490-14910-4710 Grants/Cost-Share/Partner Funding




09/09/14 Monitor1885 University Ave.

St. Paul, MN 5510463544A September Monitoring Advertising $30.00 $30.00 16282 220-14275-4210 Office Supplies

10/31/14 nativity of Our Load Capitol Campaign1900 Wellesley Ave.


07/01/14 Outdoor Lab147 10th Street East

St. Paul, MN 5510114-201 Villa Park Roseville $612.13 ---- --- 410-12750-4510 Construction Expense


St. Paul, MN 5510114-205 Green Line Maint. Oct. $1,928.25 ---- --- 330-14624-4530 Maintenance


St. Paul, MN 5510114-179 Green Line Maint. Sept. $3,104.48 ---- --- 330-14624-4530 Maintenance


St. Paul, MN 5510114-204 Arlington Pascal $599.90 ---- --- 305-14421-4530 Maintenance


St. Paul, MN 5510114-178 Arlington Pascal $599.90 $6,844.66 16284 305-14421-4530 Maintenance

10/31/14 Pace AnalyticalP.O. Box 684056

Chicago, IL 60695-405614100080956 sample testing $1,020.00 $1,020.00 16285 211-14230-4490 Scientific Analysis/Research

10/31/14 Pioneer Press345 Cedar Street

St. Paul, MN 55101914424071 Legal Notice - Meeting @ Falcon Heights $79.20 $79.20 16286 101-14970-4310 Legal Notices

09/13/14 Pitney BowesP.O. Box 371887

Pittsburgh, PA 15250-788738926275 Postage Refill $400.00 $400.00 16287 101-14970-4300 Postage

09/17/14 Ramsey County - Attorney

90 Plato Blvd. W.

P.O. Box 64097

St. Paul, MN 55164-0097

4915 Attorney Services - Sept. 2014 $1,368.00 $1,368.00 16288 101-14970-4420 Legal Services

10/31/14 Ramsey Conservation District1425 Kirkwold Dr.

Arden Hills, MN 55112102214CRWD Vegetation Data Collection & Reports $17,647.50 --- 211-14205-4490 Consultants

10/31/14 Ramsey Conservation District1425 Kirkwold Dr.

Arden Hills, MN 55112100714CRWD Stewardship Program $14,705.00 $32,352.50 16289

210-14145-4710 $1435.00

210-14143-4710 $13270.00Grants/Cost-Share/Partner Funding

09/30/14 Redpath & Company, Ltd.4810 White Bear Parkway

White Bear Lake, MN 55110150417315 Accounting & Payroll for October 2014 $4,517.73 $4,517.73 16290 101-14970-4440 Accounting Expense

10/31/14 Joe Sellner1410 Energy Park Dr

St. Paul MN 55108Expense Report October Expense Report $16.16 $16.16 16291 211-14200-4330 Staff Expense

10/31/14 Sentry Systems, Inc.4463 White Bear Parkway, Suite 106

White Bear Lake, MN 55110695501 Door Chime for East Side of Office $242.16 $242.16 16292 101-14970-4230 Remodeling Expense

10/31/14 Sever Construction Co.4600 W. 77th St., Suite 275

Edina, MN 554351989 Remodeling Project $24,030.00 $24,030.00 16293 101-14970-4230 Remodeling Expense

10/01/14 Slate Holdco, LLC4678 World Parkway Circle

St. Louis, MO 63134Rent Dec. Rent $6,039.70 $6,039.70 16294 101-14970-4220 Rent

10/31/14 Springboard for the Arts4244 24th Ave. So.

Minneapolis, MN 55406Partner Grant Public Educational Event $10,000.00 $10,000.00 16295 210-14144-4710 Grants/Cost-Share/Partner Funding

10/31/14 SRF Consulting Group, Inc.1 Carlson Parkway North, Suite 150

Minneapolis, MN 55447-444307896.00-15 Lake McCarrons BMP $2,658.16 $2,658.16 16296 410-12751-4470 Engineering Expense

10/31/14 State of Minnesota AuditorSuite 500, 525 Park Street

St. Paul, MN 5510365194 St. Audit 7/30/2014-9/9/2014 $4,299.00 $4,299.00 16297 101-14970-4440 Accounting Expense

07/26/14 Staples

Dept. DET

P.O. Box 83689

Chicago, IL 60696-3689

8031758534 Office Supplies $13.88 ---- --- 101-14970-4210 Reissued voided check #16101/Supplies

07/12/14 Staples

Dept. DET

P.O. Box 83689


8031592579 Office Supplies $10.54 ---- --- 101-14970-4210 Reissued voided check #16101/Supplies

08/02/14 Staples

Dept. DET

P.O. Box 83689


8031690198 Office Supplies $50.34 $74.76 16298 101-14970-4210 Reissued voided check #16101/Supplies

10/31/14 St. Paul Public Schools360 Colborne Street

St. Paul, MN 55102Special Grant Special Grant Payment $15,852.20 $15,852.20 16299 440-14910-4710 Grants/Cost-Share/Partner Funding

10/31/14 St. Paul Stamp Works Inc.87 Empire Dr.

St. Paul, MN 55103314194 Name Plates $76.10 $76.10 16300 101-14970-4210 Office Supplies

10/31/14 Sunram Construction20010 75th Avenue N.

Hamel, MN 55340Pay Request #1 Pay Request #1 for Highland Ravine $181,138.91 $181,138.91 16301 417-12801-4510 Construction Expense

08/12/14 Tech Sales Co.311 West 44th Street

Minneapolis, MN 55409319034 Rubber Tubing $263.30 $263.30 16302 211-14200-4210 Office Supplies

10/31/14 Techware17850 Kenwood Trail, Suite 216

Lakeville, MN 5504485834 Sage Consulting $112.50 ---- --- 101-14970-4430 Consultants

10/31/14 Techware17850 Kenwood Trail, Suite 216

Lakeville, MN 5504485842 Sage Consulting $412.50 $525.00 16303 101-14970-4430 Consultants




10/31/14 Tierney3300 University Ave. SE

Minneapolis, MN 5541439847 Ink for Plotter $352.47 $352.47 16304 230-14370-4210 Office Supplies

10/31/14 Twin Cities Housing Dev. Corp.400 Sleby Ave., Suite C


10/31/14 Tyco5400 Nathan Lane North, Suite 100

Plymouth, MN 5544277335813 Inspection of Emergency Exit Lights $225.00 ---- --- 240-14399-4620 Equipment Maintenance

10/31/14 Tyco5400 Nathan Lane North, Suite 100

Plymouth, MN 5544280687932 Replaced batteries of 4 Exit Lights $269.45 $494.45 16306 240-14399-4620 Equipment Maintenance

09/26/14 University of Minnesota

College of Continuing Education

201 Coffey Hall

1420 Eckles Ave.

St. Paul, MN 55108

24212 D Water Conference Registration $1,060.00 ---- ---

440-14910-4280

210-14142-4280

208-14000-4280

220-14250-4280

Training & Education

09/26/14 University of Minnesota

College of Continuing Education

201 Coffey Hall

1420 Eckles Ave.

St. Paul, MN 55108

24212 E Water Conference Registration $75.00 $1,135.00 16307 101-14970-4280 Training & Education

10/31/14 UPSLockbox 577

Carol Steam, IL 60132-0577y3488W8424 UPS Shipping $26.20 $26.20 16308 101-14970-4300 Postage

09/25/14 US BankP.O. Box 790408

St. Louis, MO 63179-0408Oct. October Credit Card Statement $2,587.49 $2,587.49 16309 101-14970-4210 Office Supplies

10/31/14 Veit & Company Inc.14000 Veit Place

Rogers, MN 5537410282014 Curtiss Pond Improvement Project $305,932.27 $305,932.27 16310 405-14700-4510 Construction Expense

09/16/14 Verizon WirelessP.O. Box 25505

Lehigh Valley, PA 18002-5505` 9733853946 Monitoring Station $89.22 ---- --- 211-14200-4320 Utilities

09/23/14 Verizon WirelessP.O. Box 25505

Lehigh Valley, PA 18002-55059734265931 Ipads $140.04 $229.26 16311 211-14200-4320 Utilities

09/08/14 Viking Industial Center710 Raymond Ave.

St. Paul, MN 551143030162 Check & Recalibrate $109.08 $109.08 16312 240-14396-4640 Repairs & Maintenance

09/10/14 WaltersP.O. Box 67

Circle Pines, MN 55014903662 Trash/Recycling - October $60.75 $60.75 16313 101-14970-4320 Utilities

10/31/14 Sarah Wein1410 Energy Park Dr

St. Paul MN 55108Expense Report October Expense Report $12.25 $12.25 16314 211-14200-4330 Staff Expense

10/31/14 Wenck

1800 Pioneer Creek Center

P.O. Box 249

Maple Plain, MN 55359-0249

11405418 Monitoring Station $5,248.30 ---- --- 211-14225-4470 Engineering Expense

10/31/14 Wenck


P.O. Box 249


11404672 Ford Plant Area C $5,736.80 ---- --- 330-14627-4470 Engineering Expense

10/31/14 Wenck


P.O. Box 249


11404673 Rain Garden Standards $3,394.40 ---- --- 210-14146-4470 Engineering Expense

10/31/14 Wenck


P.O. Box 249


11404671 Monitoring Station $3,296.50 ---- --- 211-14225-4470 Engineering Expense

10/31/14 Wenck


P.O. Box 249


11405417 Highland Ravine Construction Observation $35,101.65 ---- --- 417-12801-4470 Engineering Expense

09/23/14 Wenck


P.O. Box 249


11404675 Permit Program $754.80 ---- ---208-13022-4470 $451.80

208-13026-4470 $303.00Engineering Expense

09/23/14 Wenck


P.O. Box 249


11404669 Permit Engineering $7,138.40 ---- --- 208-14000-4470 Engineering Expense

09/23/14 Wenck


P.O. Box 249


11405416 Permit Engineering $2,871.20 ---- --- 208-14000-4470 Engineering Expense

10/31/14 Wenck


P.O. Box 249


11405419 Permit Inspections $18,107.26 ---- --- 208-14000-4470 Engineering Expense




10/31/14 Wenck


P.O. Box 249


11404949 2014 Lake Fish Surveys $4,864.47 $86,513.78 16315 211-14205-4470 Engineering Expense

09/29/14 Xcel EnergyP.O. Box 9477

Minneapolis, MN 55484432815752 Elecrical Service Oct. $450.00 $450.00 16316 101-14970-4320 Utilities

09/30/14 Nate Zwonitzer1410 Energy Park Dr

St. Paul MN 55108Expense Report Expense Report $30.00 $30.00 16317 440-14910-4330 Staff Expense

Approved for Payment:11/14/2014

$1,138,198.19

$1,138,198.19 Michael Thienes, Treasurer Date

RECEIPTS

Vendor Name Vendor Address Description Check Amount Check # G/L Code G/L Description

09/03/14 City of Roseville Villa Park Wetland Improvement Reimbursement $321,364.38 75358 410-12750

09/03/14 Mark Vaughan Lake McCarron Weed Harvesting $155.00 6396 310-14470

09/10/14 Renee Pardello Lake McCarron Weed Harvesting $120.00 1048 310-14470

09/22/14 Mississippi Market Mississippi Market Surety $4,450.00 195064 208-14025

09/22/14 Dominium Development Acquisition Senior Living Permit Fee $2,000.00 159173 208-14034

09/26/14 Elizabeth Hosch Employee Clothing $20.00 1324 101-14970-4210

09/26/14 Keith Rieck Lake McCarron Weed Harvesting $107.50 35667271 310-14470

TOTAL $328,216.88

OUTSTANDING

INVOICES/CREDITS

03/17/14 Techware

17850 Kenwood Trail, Suite 216

Lakeville, MN 55044 85335 Sage Software $3,051.09 $3,051.09 Only paid 1/2 - balance when installed

03/11/14 Pitney Bowes Purchase Power 38926275 Credit for returned ink cart. ($0.92) ($0.92)

Credit for items returned from old meter,

moved $53.00 to postage credit remains

of .92

07/30/14 Goliath Hydro-Vac. Inc.24491 Dakota Ave.

Lakeville, MN 5504418759 1535 Vac services-water break $940.00 $940.00

Per Corey - Bolander or St. Paul Regional

Water Service to pay

DATE: November 13, 2014 TO: CRWD Board of Managers FROM: Mark Doneux, Administrator RE: 2015-2015 Request for Professional Services Solicitation Background CRWD adopted a policy for soliciting professional services in 2010. The current professional services policy requires varying approvals based on anticipated contract amounts (enclosed). In late 2010, the District requested qualifications and approved a consultant pool with service area qualifications. The current consultant pool for 2013-2014 is enclosed. Issues Staff has prepared a Request for Qualifications (RFQ) for general water resource professional services for 2015 and 2016. This would include requesting information regarding personnel, similar projects, billing rates and availability of staff. In addition each firm would also be able to identify which service area they are interested in working in and are uniquely qualified. The District will review all submittals and determine which firms are qualified in each of the eight service areas. Those firms qualified in each area will be placed in a pool of professional service consultants for calendar years 2015-2016. The District then requests proposals (work orders) for projects from the pool within a respective service area as needed. A draft Request for Proposals has been prepared and included for review and comment. Staff is seeking Board authorization to distribute and advertise the Request for Qualifications and for comments on the draft Request for Proposals. Requested Action Authorize Request for Qualifications for professional services contracting for 2015-2016 enc: Professional Services Contracting Policy and Procedure, adopted November 17, 2010

2013-2014 Approved Consultant Pool Service Area Table Draft 2015-2016 Request for Qualifications for Professional Services

W:\01 Administration\Contracts & Agreements\2015-2016 RFQ\Brd Memo, 2015-2016 RFQ, 11-13-2014.docx

November 19, 2014 Board Meeting V. Action Items – C)

2015-2016 Consultant RFQ


Capitol Region Watershed District

Request for Proposals for Professional Services Contracting Process

Adopted November 17, 2010

CRWD regularly uses consultants to provide professional services to the District. Requests for Proposals for professional services shall be made based upon the estimated fee for the project.

Professional Services up to $20,000

1. Staff shall select a contractor based on qualifications, availability, current CRWD work load, past performance.

2. Request and negotiate a Work Order that includes a detailed scope of work, budget and schedule.

3. If the Work Order is consistent with the approved District budget the Administrator may execute an agreement with the contractor and direct the service provider to perform the work.

4. The Administrator will provide the Board notice of executed Work Orders as part of the Administrator’s Report. The Administrators Report will include:

o Justification of Need for the Work Order

o Basis for Contractor Selection and Basis for Price

o Statement on why the price is reasonable

Professional Services $20,000 to $49,999

1. Staff shall select a contractor based on qualifications, availability, current CRWD work load, past performance.

2. Request and negotiate a Work Order that includes a detailed scope of work, budget and schedule.

3. If the Work Order is consistent with the approved District budget the Staff shall seek Board approval. The Board President must execute an agreement with the contractor and direct the service provider to perform the work.

4. As part of the Board approval process, staff will provide the Board a report that will include:

a. Justification of Need for the Work Order

b. Basis for Contractor Selection and Basis for Price

c. Statement on why the price is reasonable

1410 Energy Park Dr., Suite 4 St. Paul, MN 55108 Phone: (651) 644-8888 Fax: (651) 644-8894 www.capitolregionwd.org

Capitol Region Watershed District

“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.”

$50,000 - $200,000

1. Board Committee and staff shall select 2-3 contractors from the specific service area list based on qualifications, availability, current CRWD work load, past performance.

2. Request proposals that include the approach the contractor would take on the project, a detailed scope of work, budget and personnel from each of the selected firms.

3. Board Committee and staff would recommend a contractor to the Board for approval based on:

a. Approach

b. Scope of Work

c. Budget

d. Personnel assigned to the project

$200,000 and up

1. Board Committee and staff shall select 2-3 contractors from the specific service area list based on qualifications, availability, current CRWD work load, past performance.

2. Request proposals that include the approach the contractor would take on the project, a detailed scope of work, budget and personnel from each of the selected firms.

3. Board Committee and staff would interview and recommend a contractor to the Board for approval based on:

a. Approach

b. Scope of Work

c. Budget

d. Personnel assigned to the project

Approvals

Under this policy the Administrator has authority to enter into professional service agreements consistent with the approved budget up to $20,000. Project not in the approved budget or over $20,000 will require Board approval and the signature of the Board President.

Amendments to a Work Order

Under this policy the Administrator has authority to amend Work Orders up to $20,000. Amendments over $20,000 will require Board approval and the signature of the Board President.

W:\01 Administration\Contracts & Agreements\CRWD RFP Procedure 11-8-10.doc

“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.”

Capitol Region Watershed District2013- 2014 Professional Services Consultant Pool Services Areas12/13/2012, updated 11/27/13

1 2 3 4 5 6 7 8 9

COMPANY2011-2012

Consultant Pool Status

DBE Certified*

Watershed, Subwatershed and Water Resource, Management and

Planning

Lake, Wetland and Stream Restoration

and Management

Hydrologic, Hydraulic and Water Quality Modeling and

Analysis

Urban Stormwater BMP Design

and Construction

Water Resource Permitting

Land Surveying GIS

Education and

Outreach

Landscape Architecture

1 Applied Ecological Services In Pool X X X X X X X X 2011-2012 Summary2 Arrowroot Consulting New for 2013-14 X X X X X X X X X 22 Consultants in Pool3 Barr Engineering In Pool $ X X X X X X X X X 10 Consultants utilized (45%)4 Be Landscaping New for 2013-14 X X 4 New Consultants (18%)5 Bolton & Menk, Inc. In Pool X X X X X X X X6 Burns & McDonnell 2 New for 2013-14 X X X X X X 2013-2014 Summary7 CDM Smith In Pool X X X 34 Consultants in Pool (54% increase)8 Energyscapes New for 2013-14 X X X 11 active contracts (32%)9 EOR In Pool $ X X X X X X X X X 30 Firms in Urban Stormwater BMP Design (most)10 Fortin Consulting In Pool $ WBE X 11 Firms in Land Surveying (fewest)11 Geosyntec Consultants 2 New for 2013-14 X X X X X X 14 Firms in New Service Area - Landscape Architecture12 HDR Engineering In Pool $$ X X X X X X X13 Houston Engineering Inc. In Pool $$ X X X X X X X X X14 HR Green In Pool $ X X X X X X X X X15 HZ United New for 2013-14 X X X X X X X16 Inter-Fluve, Inc. In Pool $$ X X X X17 Kestral Design Group In Pool X X X18 Landscape Architecture Inc. New for 2013-14 X19 Liesch Associates, Inc. In Pool X X X X20 LimnoTech New for 2013-14 X X X X X X21 MMC Associates In Pool WBE X22 MSA Professional Services In Pool X X X X X X X X X23 Osgood Consulting LLC In Pool X X X X X X24 Rani Engineering 1 New for 2013-14 WBE X X X X X X25 ReGen Land Design New for 2013-14 X26 RESPEC Consulting & Services New for 2013-14 X X X X X X X27 Solution Blue Inc. In Pool X X X X28 SRF Consulting Group Inc. In Pool $$ X X X X X X X X29 Stanley Consultants Inc. In Pool X X X X30 Sunde Engineering, PLLC In Pool X X X X X31 Sunde Land Surveying In Pool $ X X32 Tetra Tech 2 New for 2013-14 X X X X X X X33 TKDA In Pool X X X X34 Wenck Associates In Pool $ X X X X X X X X X

# per Service Area 23 25 26 30 20 11 19 18 14

NotesX Qualified for Professional Services for 2013-2014*

WBEIn Pool $ Did work for CRWD in 2011-2012In Pool $$ New professional services consultant in 2011-2012

1 Rani Engineering added March 20, 20132 Burns & McDonnell, Geosyntec and Tetra Tech added December 4, 2013

W:\01 Administration\Contracts & Agreements\2015-2016 RFQ\[2013-2014 Professional Services Providers RFQ List.xls]2013 - 2014 Pool

DBE Certified means the firm is on the State of Minnesota Unified Certification Program directory of Certified Disadvantaged Business Enterprises (DBEs), Women Owned Business Enterprise (not certified)

November 21, 2014 X X X RE: 2015 – 2016 Request for Qualifications Dear ____________: The Capitol Region Watershed District (CRWD) regularly uses outside consultants to provide professional services for watershed and water resource engineering/professional/technical services. The CRWD Board is requesting any firm interested in providing professional services to the CRWD submit a Statement of Qualifications (SOQ). The Statement of Qualifications must have two sections as follows. Statement of Qualifications Section 1) General Firm information and qualifications. The first section should provide general information about the firm and include a letter of interest, a list of related work/projects/clients, a list of key personnel and their qualifications, and a current fee schedule. In this section of the SOQ other services or specialties should also be included. Section 1 may not exceed 35 pages. If your firm is listed on the State of Minnesota Unified Certification Program directory of Certified Disadvantaged Business Enterprises (DBEs), please note that on your statement of qualifications. Section 2) Service Area Qualifications. Provide a summary of your qualifications and unique expertise in each of the following areas you wish to be considered for future work. Each Service Area Qualification may not exceed six (6) pages.

1) Watershed, Subwatershed and Water Resource Management and Planning 2) Lake, Wetland and Stream Restoration and Management 3) Hydrologic, Hydraulic and Water Quality Modeling and Analysis 4) Urban Stormwater BMP Design and Construction Management 5) Water Resource Permitting 6) Land Surveying 7) Geographic Information Systems 8) Education and Outreach 9) Landscape Architecture


X November 21, 2014 Page Two Review Process The District will review all submittals and determine which firms are qualified in each of the nine areas listed above. Those firms qualified in each area will be placed in a pool of professional service consultants for calendar years 2015-2016. The District will request proposals (work orders) for projects from the pool within a respective service area as needed. For your information, I have enclosed a copy of the 2015 CRWD Work Plan and Project List. Point of Contact Questions regarding this request for qualifications must be directed to Mark Doneux at 651-644-8888 or [email protected]. Submittal One original, paper copy and one electronic (pdf) copy of your Statement of Qualifications must be submitted no later than 1:00pm on Friday, December 19th, 2014 to Mark Doneux, Administrator, Capitol Region Watershed District, 1410 Energy Park Drive, Suite 4, Saint Paul, MN 55108. Questions regarding this RFQ must be made in writing by December 5th and will be answered and provided to all interested parties by December 10th. Thank you for providing a statement of qualifications for this work. Sincerely, Mark Doneux Administrator enc: 2015 CRWD Work Plan and Project List W:\01 Administration\Contracts & Agreements\2015-2016 RFQ\2015-2016 RFQ, 11-14-2014.docx

2

mailto:[email protected]




FROM: Mark Doneux, Administrator

RE: Appoint Delegates for the MAWD Annual Meeting

Background

Each year watershed districts are asked to appoint and certify two delegates and one alternate for the

Minnesota Association of Watershed District (MAWD) annual meeting. A mailing was sent recently to

all Board Members for the Annual Meeting and Trade Show and is enclosed with this memo.

Issues

Two Board Members must be appointed delegates and one alternate for the Annual Meeting

Action Requested

Appoint two Managers and alternate as delegates to the MAWD Annual Meeting.

enc: Minnesota Association of Watershed Districts, Inc. Annual Meeting Packet

W:\08 Orgs-Cities-Agencies\MAWD\MAWD 2014 Annual Conference\Bd Memo Appoint MAWD Delegates 11-14-14.docx

November 19, 2014

V. Action Items

D. Appoint Delegates for the

MAWD Annual Meeting

(Doneux)




FROM: Mark Doneux

RE: Watershed Steward Awards Program Winners

Background

Twelve nominations for the 2014 Watershed Steward Awards program were received.

Nominations were received for three of the four award categories. The Awards Committee

consisting of Mike MacDonald and David Arbeit and Mark Doneux from staff met on Monday,

November 10, 2014 to review the nominations and make a recommendation to the CAC at the

November 12, 2014 meeting.

Issues

The CAC heard the report from the Awards Committee and supported the committee

recommendations at their November 12, 2014 meeting. The Board must approve the award

winners at the November 19, 2014 Board meeting. Below is a summary of the nominations and

recommendations.

Watershed Citizen Award: 3 Nominees

Watershed Citizen Award: Given to an individual who has demonstrated through his or her

personal commitment to engaging citizens, initiating or implementing projects, or otherwise

demonstrating exceptional leadership that supports the CRWD mission.

1. Ryan Backman, Teacher at Central High School

2. Janna Caywood

3. Linda Jungwirth

Recommend Linda Jungwirth-Longtime active citizen, active with Tri-Area Block Club,

instrumental over 20 years of advocating for Trout Brook Nature Sanctuary, protecting Willow

Reserve. Helped guide District 6 with the completion of the “History of the Willow Reserve.”

Watershed Partner Award: 7 Nominees

Watershed Partner Award: Given to an organization that has demonstrated through its

policies, practices or projects a commitment to the CRWD mission by exceeding requirements

established by CRWD rules or through innovative solutions to watershed management.

1. City of Falcon Heights – Attn: Kristine Giga, City Engineer

2. Great River Greening – Attn: Deborah Karasov, Executive Director

3. City of Saint Paul Environmental Section in Parks and Rec Dept.

November 19, 2014

V. Action Items E.) Approve

2014 Watershed Steward

Awards Winners


4. Solution Blue, Inc. – Attn: Mitchell Cookas

5. St. Anthony Park Community Council Environment Committee, Attn: Stephen Mastey

6. First Covenant Church

7. Urban Roots staff and interns – Attn: David Rittenhouse

Recommendation: City of Saint Paul Environmental Section in Parks and Rec Dept.

Constructed and maintains restored shoreline around Como Lake. This project is over a decade

old and has dealt with floods, draught and invasive species. Staff at the City has also worked

cooperatively with the residents, CRWD and the Minnesota Conservation Corps to complete

this work. Staff often give their own time to complete work while also maintaining many other

natural areas.

Young Watershed Steward: 2 Nominees

Young Watershed Steward Award: Given to a young person or group of young people who

have undertaken projects or otherwise exemplified a commitment to the CRWD mission

through their actions.

1. David Rittenhouse

2. Urban Roots interns

Recommendation: Youth Interns at Urban Roots. Did a majority of their work at Bruce Vento

Nature Sanctuary as well as DNR Central Region Headquarters. Group also maintains 17 rain

gardens in six locations.

Lifetime Stewardship Nominations: 0

No nominations were received in the Lifetime Stewardship category

Request Action

Approve the 2014 Watershed Steward Award Winners.

W:\05 Citizen Advisory Committee\2014 Files\2014 Watershed Steward Awards - Committee Recomendations 11-10-14.docx



TO: CRWD Board of Managers and Staff

FROM: Mark Doneux, Administrator

RE: November 19, 2014 Administrator’s Report

a) Administrator Approved or Executed Agreements

a) Amendment No. 1 to Special Grant Agreement with Pioneer Endicott, LLC for the green roof project as follows:

a. to reduce grant total form $30,000 to $16,276

b. extend date of completion to October 31, 2015

c. include new design standards and educational signage

b) Consultant Services Agreement with Fourth Sector Consulting, LLC for 2014 Communication Consulting -

$8,150.

c) Stewardship Grant Agreement for a shoreline stabilization project at 325 South McCarrons Blvd. – not to exceed

$ 7,888.33.

d) Amendment No. 1 to Consultant Services Agreement with Fortin Consulting to include an additional winter

maintenance training session for St. Paul Parks and Recreation department supervisors - $1,500 total not to

exceed $9,760.

b) Board Approved or Executed Agreements

a) None at this time.

c) General updates including recent and upcoming meetings and events

a) MAWD Annual Meeting & Trade Show will take place December 4 – 6, 2014 at Arrowwood Conference Center

in Alexandria, MN. Registration is $185 due November 21. Please contact Michelle if you are interested in

attending.

b) Hmong New Year celebration at Saint Paul River Centre will be November 28 – 30. Asian Outdoor Heritage will

be tabling at the festival with CRWD education displays.

c) Winter maintenance training for Saint Paul staff began in October and the final session is scheduled for

December 10.

d) CRWD events and meetings

a) 2015 Partner Grants Review Committee will meet from 4:30 – 6:00 p.m. on Tuesday, November 18.

b) Special Grants Review Committee will meet from 4:00 – 6:00 p.m. Monday, November 24

c) Next Board meeting is Wednesday, December 3, 2014

d) MAWD Annual Conference, December 4 – 6, Arrowwood Conference Center, Alexandria.

e) Next CAC meeting is Wednesday, December 10 from 7:00 – 9:00 p.m.

e) Project and Program Updates

Shared Communications Consultant with RWMWD and MWMO: CRWD signed an agreement with Fourth Sector

Consulting, LLC to carry out a number of communications tasks during fall and winter 2014. Fourth Sector will audit

CRWD printed materials and suggest improvements to the CRWD website and make additions to the website. In 2015,

CRWD will continue working with Fourth Sector for its planned communications partnership with RWMWD and

MWMO.

W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 11-19-14.docx


November 10, 2014 EMAILED AND MAILED

Mr. Jim Haertel, Metro Region Manager

Board of Water and Soil Resources

520 Lafayette Road North

Saint Paul, MN 55155

RE: Proposed Permanent Rules Governing Metropolitan Area Local Water Management, Chapter 8410

Dear Mr. Haertel:

Capitol Region Watershed District (CRWD) has reviewed the proposed amendments to Rules Governing

Metropolitan Area Local Water Management, Chapter 8410. CRWD applauds BWSR’s effort to

streamline and improve Chapter 8410.

CRWD is pleased to see numerous, common sense improvements to these proposed amendments. Namely

allowing watershed plans to implement watershed restoration strategies and being the lead on developing

TMDL plans is long overdue in streamlining watershed management at the local level in the Metropolitan

area. Requiring local water plans to be part of local comprehensive plans as well as requiring revisions

once every ten years are also major improvements in Chapter 8410. One omission in the proposed

8410.0105, Subp. 8 is not allowing a plan to serve as a Stormwater Pollution Prevention Plan (SWPPP).

The intent of Subpart 8 is for one plan to cover all of the watershed restoration and protection programs

of the organization. Not allowing the SWPPP to also be included in a plan requires yet another separate

plan to be completed by the organization when the activities are already addressed in the current plan.

The granting of additional time to complete an audit from four months to six months is another

improvement in these rules. However, CRWD strongly recommends that the time to complete an

organization’s annual report coincide with the six month audit deadline. Since the financial reports that

are tied to the annual report could change or be amended following an audit, it makes common sense to

also allow organizations six months to complete their annual/financial report to ensure accuracy and

consistency between annual financial reports and audits. In addition, annual reports should also be

considered as a SWPPP annual report. SWPPP annual report require essentially the same information as

required under 8410.0150 Subpart 3. These amendments would have the added benefit of allowing

organizations the ability to complete one combined report rather than three separate reports.

Thank you again for your efforts to improve and streamline local water management.

2

Mr. Jim Haertel

November 10, 2014

Page Two

Sincerely,

Mark Doneux, Administrator

cc: Mary Peterson, BWSR

Ray Bohn, MAWD

Joe Collins, CRWD and BWSR Board

Bob Fossum, CRWD

W:\08 Orgs-Cities-Agencies\BWSR\2014 8410 Rule Update\Haertel - 8410 Rules Comment Letter 11-10-14.docx

Documents

November 19, 2015 board packet