November 2013 npl board packet

NASHVILLE PUBLIC LIBRARY

Board of Trustees Meeting

November 19, 2013

Nashville Public Library Board of Trustees Agenda

November 19, 2013 Main Library

615 Church Street Nashville TN 37219

Board Room - 12:00 Noon

I. Call to order / Roll Call

II. Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons

a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

IV. Public Comment

V. Board Chair Comments – Keith Simmons

VI. Approval of Minutes: October 15th, 2013 ………………………………………………………………….pg. 1 - 4

VII. Library Director Report

a. NAZA – Candy Markman

VIII. Staff Reports

a. Branch Renovations – Larry Price

IX. Art/Gifts Committee Report a. Olen Bryant Gift of art to Green Hills – Robert Oermann

X. New Business

a. Hunters Lane Externship Findings

b. 2014 Holiday Schedule Adoption……………………………………………………………………pg. 17 - 19

XI. Adjournment

Next Board of Trustees Meeting 12:00 Noon – December 17, 2013

Carnegie North Branch Library – Meeting Room 1001 Monroe Street Nashville TN 37208

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A City with a Great Library is a Great City ®

LIBRARY BOARD MINUTES

October 15, 2013

12:00 Noon

Goodlettsville Branch Library, 205 Rivergate Parkway, Goodlettsville, TN 37072

Members Present: Keith Simmons, Margaret Ann Robinson, Francie Hunt, Lucy Haynes, Sepi Khansari and Robert Oermann

Members Absent: Joyce Searcy Library Staff: Kent Oliver, Elyse Adler, Larry Price, Susan Drye, Sarah Squires, Tricia

Bengel, Jennifer Hunsicker, Allison Barney and Beth Deeb Also Present: Tari Hughes, Nashville Public Library Foundation President

Ashley Daugherty, Mayor’s Office Corey Harkey, Metro Department of Law Attorney Melissa Parker, Gobbell Hays Elizabeth Swinson, General Services

Visitors: Tim Garrett, Metro Council Member At-Large Susan Benton, President & CEO, Urban Libraries Council Mark Naccarato, SEIU Representative

Allen Wells, member of the public

I. Call to Order / Roll Call Mr. Simmons called the meeting to order at 12:06 p.m.

II. Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons

“Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

Mr. Simmons introduced Metro Council Member Tim Garrett, ULC President Susan Benton,

and new Limitless Libraries Coordinator Allison Barney.

IV. Public Comment Allen Wells distributed copies of a children’s book he had written entitled “Ms. B and Her

Wondrous Bees.” Mr. Oliver recommended that he speak with Ms. Bengel after the meeting

about the possibilities of placing the book in the library’s collection.

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V. Board Chair Comments Mr. Simmons ceded his comments to guests Mr. Garrett and Ms. Benton. Councilman Garrett welcomed the Board to the Goodlettsville Library and noted that his nephew had recently joined the Foundation Board. He announced that money has been secured for a new Goodlettsville High School and he wants to be sure that the library is involved in the project. Ms. Benton congratulated NPL on being one of the leading libraries in North America (the Urban Libraries Council includes 138 large urban libraries in the U.S. and Canada). She emphasized NPL’s role in being a center for learning and in helping its patrons keep up with a rapidly changing world.

VI. Approval of Minutes: September 17, 2013 Robert Oermann moved for approval of the minutes from last month’s meeting; the motion was seconded by Margaret Ann Robinson and passed unanimously.

VII. Library Director Report—Kent Oliver, Library Director

a. The Southern Festival of Books took place October 11-13, and many of the sessions were held at the Main Library (including a very successful Writers Circle.)

b. Yesterday (Monday the 14th) was the first Monday opening of the Main Library. There were 2,800 visits, which is significantly higher than the daily average.

c. Mr. Oliver went over statistics from the Fiscal Year 2012-2013 Year End Summary included in last month’s board packet.

d. In this month’s statistics, Mr. Oliver pointed out the circulation/hour column on page 11. He will be monitoring these numbers closely because they show how successfully we are marketing our collection.

e. NPL was voted Best Free Resource and 3rd best Place to Take Children in the Nashville Scene’s recent poll.

f. NPL was selected by the American Library Association and StoryCorps as one of ten public libraries to participate in the StoryCorps pilot program.

VIII. Staff Reports

a. Goodlettsville Branch Library—Jennifer Hunsicker Ms. Hunsicker reported on the wide variety of programs that the Goodlettsville Branch offers (381 programs serving 6,610 people in FY12/13). Popular programs include a manga series for teens (including drawing instruction), an adult book discussion group whose attendance has tripled since the move to the new building, and an array of arts programs: an art exhibit of Hunters Lane High School student artwork, a reception for local artist Dennis Harris, all-ages art workshops taught by volunteer instructors, and collaborative programming with the City of Goodlettsville’s Parks and Recreation department including woodworking and flax programs. Goodlettsville serves large homeschool and senior populations, and provides outreach to three elementary schools and one middle school. The branch also includes the Garrett Family Gardens; a storytelling program will be held there on October 26 from 2:00-4:00 p.m.

b. Citizenship Corner—Elyse Adler The Mayor approached the library about this initiative after seeing a description of the Los Angeles program in ULC’s 2013 Top Innovators brochure, right next to the Limitless Libraries award. In response, the library reached out to community partners and conducted a needs assessment, and determined that Nashville has a newer immigrant population whose primary need is English language classes. We then contacted USCIS

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(U.S. Citizenship and Immigration Services) to discuss how the program could be instituted in Nashville. At select branches, we may offer meeting space to partner organizations to host ESL classes, legal aid workshops, and citizenship information sessions. We would also distribute USCIS forms and materials in different languages. Four possible pilot branches for the program have been identified: Edmondson Pike, Thompson Lane, Southeast, and Madison.

c. Adult Literacy Summit—Elyse Adler

The library hosted its first-ever literacy summit on October 9 with the Tennessee Literacy Coalition. Sixty-five providers, twenty tutors, and twenty-five students attended (an increase of over 100% compared to TLC’s last summit). Both the Mayor and Mr. Oliver spoke at the event, as well as Megan Godbey, the library’s new Adult Literacy Coordinator. Other sessions were keynote speaker Derek Young (whom Mr. Oliver may invite for Staff Day), a presentation by the State Library on electronic resources, and a parent workshop provided by BBTL Program Manager Liz Atack. Mr. Oermann mentioned that the library might want to consider a public awareness campaign to support this new initiative.

d. Nashville Public Library Foundation—Tari Hughes

Ms. Hughes reported that the Foundation launched a campaign two years ago to raise $15 million, and they have already raised close to $11 million. The campaign specifically focuses on children, teens, lifelong learning, community, and collections. So far, the campaign has funded the renovations of the Hillwood High School and Wright Middle School libraries and the Puppet Festival. The Foundation is now working to fund The Studio (the result of the 18-month learning lab planning grant) and renovations to the Popular Materials and Children’s departments at the Main Library. They also expect to raise $500,000 at this year’s Literary Award Gala honoring Robert Massie. The second phase of fundraising is the Community Campaign, which will be made up of smaller individual and corporate gifts. It will also link the Foundation with the Friends of the Library for the first time, allowing the community to support the library in a variety of ways. A major celebrity has agreed to be the honorary chair, and the campaign will have a centerpiece peer-to-peer fundraising event: The Great Nashville Bedtime Story Race, in which teams of five will build and decorate a bed with a book theme and participate in a race in a downtown park. This is scheduled to take place in June 2014.

IX. Old Business

a. Vote on By-laws Revision Robert Oermann moved for approval of the by-laws revisions discussed at the last Board Meeting. The motion was seconded by Sepi Khansari and passed unanimously.

b. Main Library Update Melissa Parker from Gobbell Hays presented floor plans for the redesign of space in the Main Library. The first phase will encompass the third floor, which will include the new Archives, relocation of the public computers, three small meeting rooms, a computer training room, and a large meeting space. The new Archives area will have a corridor gallery entrance with digital screens to highlight the collection, temperature and humidity controls (which will benefit the entire library), and a specialized sprinkler system. The second phase of the project will update the Children’s department (new furniture and interactive learning spaces) and provide more flexible furniture for the Special Collections Center.

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Elizabeth Swinson from General Services reported on furniture and finishes. She has worked closely with Ken Fieth, Metro Archivist, to ensure the correct amount of shelving and storage in the Archives. The area will also contain a microfilm area, computer carrels, and eco-friendly tablet-arm chairs. Carpets throughout the building will also be replaced in public areas and samples were provided the Board. These renovations are scheduled to begin in January, and the goal is to have the Archives completed by May.

X. Adjournment The meeting adjourned at 1:28 p.m.

Next Board Meeting—Noon, November 19, 2013 Main Library Board Room 615 Church Street, Nashville TN 37219 Respectfully submitted by Beth Deeb

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Statistical Summary – November 19, 2013

Nashville Public Library

Oct-13 Oct-13 Oct-12 % Change Oct-13 Oct-12 % ChangeCirculation % of Total Circulation 2013-2012 Year-to-Date Year-to-Date 2013-2012

Bellevue 23,798 6.02% 23,313 2.08% 95,623 96,429 -0.84%Bordeaux 6,580 1.67% 9,550 -31.10% 26,846 35,227 -23.79%Donelson 11,003 2.78% 12,356 -10.95% 44,719 48,184 -7.19%East 5,787 1.46% 4,287 34.99% 21,126 17,551 20.37%Edgehill 2,807 0.71% 4,418 -36.46% 12,092 17,896 -32.43%Edmondson Pike 43,469 11.00% 39,017 11.41% 173,334 155,616 11.39%Goodlettsville 15,962 4.04% 16,205 -1.50% 66,079 67,469 -2.06%Green Hills 49,204 12.45% 46,704 5.35% 204,853 190,951 7.28%Hadley Park 1,982 0.50% 2,896 -31.56% 8,343 10,960 -23.88%Hearing Impaired 687 0.17% 713 -3.65% 2,643 2,701 -2.15%Hermitage 32,896 8.32% 32,158 2.29% 129,075 130,531 -1.12%Inglewood 9,373 2.37% 9,430 -0.60% 37,280 37,780 -1.32%Looby 2,499 0.63% 4,842 -48.39% 10,488 18,333 -42.79%Madison 16,981 4.30% 19,164 -11.39% 65,811 73,915 -10.96%Main 64,458 16.31% 61,977 4.00% 252,588 244,759 3.20%North 2,230 0.56% 3,126 -28.66% 9,009 11,203 -19.58%Old Hickory 247 0.06% 4,541 -94.56% 5,546 18,157 -69.46%Pruitt 1,147 0.29% 1,013 13.23% 4,746 4,011 18.32%Richland Park 10,957 2.77% 10,961 -0.04% 42,265 43,219 -2.21%

Southeast 19,697 4.98% 19,934 -1.19% 78,378 77,988 0.50%Thompson Lane 9,191 2.33% 7,163 28.31% 35,690 34,795 2.57%

Watkins Park 457 0.12% 626 -27.00% 1,606 1,904 -15.65%Downloadable 63,760 16.13% 40,725 56.56% 233,600 163,163 43.17%Talking Library 3 0.0008% 7 -57.14% 22 27 -18.52%NPL Total 395,175 375,126 5.34% 1,561,762 1,502,769 3.93%

Month Fiscal Year-to-Date

Circulation

Oct-13 Oct-12 % ChangeCirculation Circulation 2013-2012

eBooks 27,602 18,646 48.03%Audio Books 10,033 6,409 56.55%Video 61 51 19.61%Music 12,875 15,619 -17.57%Magazines 13,189 n/a n/aTotal 50,571 40,725 24.18%

Downloadable Materials

Oct-13Year-to-Date

New Registrations 3,491 17,013 306,885

% Change2013-2012

Numver of Volunteers 311 352 -11.65%Volunteer Hours 2577.00 3345.5 -22.97%

Cardholders Oct-13Active Patron

Cards

Volunteer Services Oct-13 Oct-12

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Oct-13 Oct-12 % Change Oct-13 Oct-12 % ChangeVisits Visits 2013-2012 Circ / Visit Circ / Visit 2013-2012

Archives 1,820 2,278 -20.11% n/a n/a n/aBellevue 14,357 16,724 -14.15% 1.66 1.39 18.91%Bordeaux 9,739 21,174 -54.00% 0.68 0.45 49.80%Donelson 14,048 15,923 -11.78% 0.78 0.78 0.94%East 7,811 8,571 -8.87% 0.74 0.50 48.12%Edgehill 6,762 6,091 11.02% 0.42 0.73 -42.77%Edmondson Pike 21,520 40,774 -47.22% 2.02 0.96 111.09%Goodlettsville 20,724 22,664 -8.56% 0.77 0.72 7.72%Green Hills 21,215 27,792 -23.67% 2.32 1.68 38.01%Hadley Park 5,145 5,511 -6.64% 0.39 0.53 -26.69%Hermitage 17,968 38,290 -53.07% 1.83 0.84 117.99%Inglewood 12,919 12,821 0.76% 0.73 0.74 -1.36%Looby 13,102 12,341 6.17% 0.19 0.39 -51.39%Madison 25,368 36,449 -30.40% 0.67 0.53 27.31%Main 73,529 66,405 10.73% 0.89 0.94 -6.15%North 9,015 9,023 -0.09% 0.25 0.35 -28.60%Old Hickory 0 6,499 -100.00% n/a 0.70 n/aPruitt 11,295 12,602 -10.37% 0.10 0.08 26.33%Richland Park 12,413 14,715 -15.64% 0.88 0.74 18.50%Southeast 14,467 12,691 13.99% 1.36 1.57 -13.32%Thompson Lane 10,104 7,741 30.53% 0.91 0.93 -1.70%Watkins Park 6,709 5,470 22.65% 0.07 0.11 -40.48%NPL Total 330,030 402,549 -18.01% 1.00 0.83 20.89%

Visits

Oct-13 Assisted Oct-13 Self-Check %Circulation Circulation Self-Check

Bellevue 6,305 13,248 67.75%Bordeaux 1,788 3,289 64.78%Donelson 2,157 6,761 75.81%East 2,014 2,550 55.87%Edgehill 562 1,620 74.24%Edmondson Pike 10,742 23,519 68.65%Goodlettsville 5,107 7,789 60.40%Green Hills 6,959 31,047 81.69%Hadley Park 705 804 53.28%Hermitage 4,300 22,020 83.66%Inglewood 2,233 6,001 72.88%Looby 573 1,409 71.09%Madison 7,280 7,080 49.30%Main 7,499 17,988 70.58%North 313 1,073 77.42%Old Hickory 0 0 n/aPruitt 637 258 28.83%Richland Park 1,060 7,617 87.78%Southeast 3,855 12,267 76.09%Thompson Lane 2,363 5,396 69.55%

Watkins Park 144 116 44.62%

Self-Check Activity

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Statistical Summary –November 19, 2013


Oct-13 Oct-12 Oct-13 Oct-12 % ChangeHours Open Hours Open Circ / Hour Circ / Hour 2013-2012

Archives 184 184 n/a n/a n/aBellevue 184 184 129.34 126.70 2%Bordeaux 230 230 28.61 41.52 -31%Donelson 184 184 59.80 67.15 -11%East 184 184 31.45 23.30 35%Edgehill 184 184 15.26 24.01 -36%Edmondson Pike 230 230 189.00 169.64 11%Goodlettsville 184 184 86.75 88.07 -1%Green Hills 230 230 213.93 203.06 5%Hadley Park 176 184 11.26 15.74 -28%Hermitage 230 230 143.03 139.82 2%Inglewood 184 184 50.94 51.25 -1%Looby 184 184 13.58 26.32 -48%Madison 230 230 73.83 83.32 -11%Main 242 210 269.19 298.52 -10%North 184 160 12.12 19.54 -38%Old Hickory 0 184 n/a 24.68 n/aPruitt 184 184 6.23 5.51 13%Richland Park 184 184 59.55 59.57 0%Southeast 230 230 85.64 86.67 -1%Thompson Lane 184 144 49.95 49.74 0%Watkins Park 152 152 3.01 4.12 -27%NPL Total 4,158 4,254 99.44 92.17 8%

Hours Open

% ChangeOct-13 Oct-12 2013-2012

Adult Programs 131 158 -17.09%Teen Programs 188 152 23.68%Children's Programs 431 449 -4.01%Total Programs 750 759 -1.19%

Adult Attendance 6,572 10,140 -35.19%Teen Attendance 4,070 2,923 39.24%Children's Attendance 21,316 19,584 8.84%Total Attendance 31,958 32,647 -2.11%

% ChangeOct-13 Oct-12 2013-2012

Total Computer Use 76,581 76,797 -0.28%Total Wireless Use 24,744 16,750 47.73%

% ChangeOct-13 Oct-12 2013-2012

Webserver 459,226 528,688 -13.14%

Public Computer Use

Website Visits

Programming

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250,000

300,000

350,000

400,000

450,000

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct

Circulation

50,000

70,000

90,000

110,000


On Site Computer & Wireless Usage

200,000

300,000

400,000

500,000


Visits

Year-to-Date

1,502,769 FY12 1,561,762 FY13

October

375,126 2012 395,175 2013

5.34%

Year-to-Date

362,282 FY12 370,595 FY13

October

93,547 2012 101,325 2013

8.31%

Year-to-Date

1,351,561 FY12 1,247,140 FY13

October

402,549 2012 330,030 2013

-18.01%

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0

5,000

10,000

15,000


New Card Registrations

300

500

700

900


Total Programs

10,000

20,000

30,000

40,000

50,000


Total Program Attendance

300,000

400,000

500,000

600,000


Total Website Visits

Year-to-Date

25,487 FY12 17,013 FY13

October

9,799 2012 3,491 2013

-64.37%

Year-to-Date

2,337 FY12 2,584 FY13

October

759 2012 750 2013

-1.19%

Year-to-Date

93,078 FY12 100,142 FY13

October

32,647 2012 31,958 2013

-2.11%

Year-to-Date

2,163,535 FY12 1,898,817 FY13

October

528,688 2012 459,226 2013

-13.14%

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Financial Overview – November 19, 2013


Public Library

GSD-General - Operating

FY12-13 PY Budget PY Actuals FY13-14 CY Budget Actuals

Prior Year Thru Thru Prior YTD Annual Thru Thru YTD

Budget Current Mo. Current Mo. Variance Budget Current Mo. 10/31/2013 Variance Variance Explanation

EXPENSES:

Salaries:

Regular Pay 9,693,900 3,231,300 3,221,686 9,614 9,987,800 3,329,267 3,052,448 276,819

LIB is at 91.7% thru OCT. Most

vacancies are being held open. LIB

will monitor closely.

Overtime 45,300 15,100 12,337 2,763 45,300 15,100 3,903 11,197

All Other Salary Codes 1,140,500 380,167 356,964 23,203 1,140,500 380,167 353,103 27,064

LIB is 92.9 thru OCT. LIB will monitor

closely throughout the fiscal year.

Total Salaries 10,879,700 3,626,567 3,590,987 35,580 11,173,600 3,724,534 3,409,454 315,080

LIB is at 91.5% of total budgeted

salaries thru OCT . Most vacancies

will be held throughout FY14.

Fringes 4,345,500 1,448,500 1,594,237 -145,737 4,516,900 1,505,633 1,605,392 -99,759

Fringe is over at 106.6% thru OCT due

to higher overall fringe costs. LIB but

does not have much control over fringe

costs.

Other Expenses:

Utilities 1,643,100 547,700 545,113 2,587 1,643,100 547,700 497,400 50,300

Professional & Purchased Services 533,700 177,900 164,563 13,337 475,700 158,567 153,675 4,892

Travel, Tuition & Dues 17,700 5,900 2,120 3,780 17,700 5,900 7,925 -2,025

Most travel will occur in the spring

2014. However, LIB will monitor.

Communications 587,900 195,967 126,464 69,503 587,900 195,967 24,105 171,862

Repairs & Maintenance Services 478,700 159,567 244,801 -85,234 483,100 161,033 294,734 -133,701

LIB is over due to III library automation

system payment in July

Internal Service Fees 1,251,600 417,200 418,764 -1,564 1,277,000 425,667 423,177 2,490

All Other Expenses 1,755,500 585,167 288,869 296,298 1,813,500 604,500 293,275 311,225

TOTAL EXPENSES 21,493,400 7,164,468 6,975,918 188,550 21,988,500 7,329,501 6,709,137 620,364

Library appears to under budget for

FY14 YTD. LIB monitored all

expenditures closely.

PROGRAM REVENUE:

Charges, Commissions & Fees 475,400 158,467 160,218 -1,751 475,400 158,467 159,225 -758

Other Governments & Agencies

Federal Direct 0 0 0 0 0 0 0 0

Fed Through State Pass-Through 0 0 0 0 0 0 0 0

Fed Through Other Pass-Through 0 0 0 0 0 0 0 0

State Direct 0 0 0 0 0 0 0 0

Other Government & Agencies 0 0 0 0 0 0 0 0

Subtotal Other Governments & Agencies 0 0 0 0 0 0 0 0

Other Program Revenue 0 0 0 0 0 0 0 0

TOTAL PROGRAM REVENUE 475,400 158,467 160,218 -1,751 475,400 158,467 159,225 -758

NON-PROGRAM REVENUE:

Property Taxes 0 0 0 0 0 0 0 0

Local Option Sales Tax 0 0 0 0 0 0 0 0

Other Tax, Licences & Permits 0 0 0 0 0 0 0 0

Fines, Forfeits & Penalties 0 0 0 0 0 0 0 0

Compensation from Property 0 0 0 0 0 0 0 0

TOTAL NON-PROGRAM REVENUE 0 0 0 0 0 0 0 0

Transfers From Other Funds & Units 0 0 0 0 0 0 0 0

TOTAL REVENUE AND TRANSFERS 475,400 158,467 160,218 -1,751 475,400 158,467 159,225 -758

SUMMARY OF POSITIONS:

Total Authorized Positions - Oper Fd 318

Total Filled Positions 282

Total Vacant Positions 36

Metro Government of Nashville

Monthly Budget Accountability Report

As of October 31, 2012

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Personnel Summary – November 19, 2013


October 2013 New Hires / Resignations

2013 New Hires

Name Classification Hire Date Location

Stephenson, Heather Circulation Assistant 1 10/14/2013 Circulation-Main

Barney, Allison Info System App Analyst 2 10/14/2013 Limitless Lib.

Denson, Dontavious Custodian 1 10/28/2013 Custodial-Main

Perry, Emma Custodian 1 10/28/2013 Custodial-Main

Sims, Jackie Custodian 1 10/28/2013 Custodial-Main-Conf Ctr

2013 Resignations

Name Classification Resignation Date Location

Adams, Elizabeth Librarian 1 10/5/2013 Goodlettsville

Brooks, Karen Library Page 10/5/2013 Goodlettsville

Mentges, Shannon Circulation Assistant 1 10/18/2013 Limitless Lib

Garrison,Laynette Library Page 10/24/2013 Goodlettsville

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Personnel Summary – November 19, 2013


NPL Vacancies as of 11/14/2013

= Approved to fill by OMB

= Retirement Incentive Vacancies

= Requesting permission to fill from OMB

= Main Monday Opening NEW Positions

BU Division / Branch Title Grade Name FPS FTE

1 39103401 ARCHIVES ARCHIVES ASSIST 1 SR04 VACANT (D COX) F 1.00

2 39103203 CIRC CIRCULATION ASSIST 1 SR04 VACANT (E OLIVER) F 1.00

3 39103203 CIRC CIRCULATION ASSIST 1 SR04 VACANT (S ARNTZ) F 1.00

4 39103340 GRN HILLS CIRCULATION ASSIST 1 SR04 VACANT (A HEYD) P 0.49

5 39103345 HERM CIRCULATION ASSIST 1 SR04 VACANT (N HINDALONG) F 1.00

6 39101090 LIMITLESS L CIRCULATION ASSIST 1 SR04 VACANT (S MENTGES) F 1.00

7 39103380 SE CIRCULATION ASSIST 1 SR04 VACANT (F TAYLOR) F 1.00

8 39103310 BORDX CIRCULATION SUPV SR06 VACANT (T WILSON) F 1.00

9 39103304 ED PIKE CIRCULATION SUPV SR06 VACANT (D JABBOUR) F 1.00

10 39101050 CONF CNTR CUSTODIAN 1 - Main TG03 VACANT (J MERLIN) F 1.00

11 39101010 ADMIN SVCS FINANCE ADMINISTRATOR SR13 VACANT (S DRYE) F 1.00

12 39103304 ED PIKE LIBRARIAN 1 SR09 VACANT (A FREDERICK) F 1.00

13 39103335 GOOD LIBRARIAN 1 SR09 VACANT (E ADAMS) * P 0.49

14 39103380 SE LIBRARIAN 1 SR09 VACANT (S LAKE) P 0.50

15 39103380 SE LIBRARIAN 1 SR09 VACANT (S TAKACS) F 1.00

16 39103360 MADISON LIBRARIAN 2 SR10 VACANT (L HAGEN) F 1.00

17 39103206 CHILD LIBRARY ASSOC 1 SR06 VACANT (N DROMGOOLE) F 1.00

18 39101030 EMERG TECH LIBRARY ASSOC 1 SR06 VACANT (P BELFORD) F 1.00

19 39103370 PRUITT LIBRARY ASSOC 1 SR06 VACANT (L HEFLIN) F 1.00

20 39103207 REF LIBRARY ASSOC 1 SR06 VACANT (A EDGIN) F 1.00

21 39103310 BORDX LIBRARY MGR 2 SR12 VACANT (V MALONE) F 1.00

22 39103375 RICH PK LIBRARY MGR 2 SR12 VACANT (D HYNES) F 1.00

23 39103303 HERM LIBRARY MGR 3 SR13 VACANT (G COLEMAN) F 1.00

24 39103360 MADISON LIBRARY MGR 3 SR13 VACANT (D WILLIAMS) F 1.00

25 39103310 BORDX LIBRARY PAGE SR02 VACANT (J HYDE) P 0.50

26 39103203 CIRC LIBRARY PAGE SR02 VACANT (J AUERWECK) P 0.50

27 39103304 ED PIKE LIBRARY PAGE SR02 VACANT (J ODNEAL) P 0.50

28 39103335 GOOD LIBRARY PAGE SR02 VACANT (K BROOKS) P 0.49

29 39103360 MADISON LIBRARY PAGE SR02 VACANT (R MOORE) P 0.50

30 39103207 REF LIBRARY PAGE SR02 VACANT (T HARVEY) P 0.49

31 39103203 CIRC OFFICE SUPPORT MGR SR09 VACANT (L BOBBITT) F 1.00

32 39103335 GOOD OFFICE SUPPORT REP 2 SR05 VACANT (L GARRISON) * P 0.49

33 39103335 GOOD OFFICE SUPPORT REP 2 SR05 VACANT (S JOHNSON) P 0.49

34 39104061 HR IMP PROG SPEC 2 SR08 VACANT NEW - MONDAY OPENING F 1.00

35 39101020 PUBLIC REL PUBLIC INFORMATION REP SR10 VACANT (R CHRISTOPH) F 1.00

36 39104061 TALKING RADIO ANNOUNCER SR07 VACANT (L ADAMS) F 1.00

30.44

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Brief Area Updates – November 19, 2013


Administrative Service Report

Working with Metro HR to get needed positions posted, interviews scheduled and new hires in

place. Currently carrying 36 vacancies. New hires will help ease workloads throughout the

system.

For the repair and mini-renovation of some library branches, pre-bid meetings are taking place

and scopes of work as well as the time lines for these repairs/renovations are being developed.

The repair/renovation of the Old Hickory Library Branch is in currently in the bid process.

Currently reviewing various Library Policies for potential updates and changes.

Working with all Branches and Divisions for revising Organizational Charts.

Branch Services Report

Edmondson Pike Workroom

Over the past couple of months, the branch staff has changed their workflow which has enabled them to

get materials returned to the floor more quickly. This has allowed us to remove excess shelving from

the middle of the long, narrow circulation workroom, which enables staff greater range of movement in

this busy location. To celebrate this success, the Friends of Edmondson Pike Library sponsored a pizza

party for staff and volunteers, and the Library Director was on hand to congratulate them on their hard

work.

Old Hickory Renovation

Renovations on Old Hickory branch library have begun. We are on a timeline to complete the main floor

by mid-January 2014 and reopen the library. Work on the lower level, exterior retaining walls and stairs

will continue into early spring. On November 4 we reintroduced story hours for the community using the

Old Hickory Community Center.

Branch Staffing

Branch Services vacancies have increased from 17 to 20 in the past month, with another verbally given,

but not yet officially documented. Metro HR and Finance have approved filling some of the key

positions, and we look forward to Library HR initiating the posting and interviewing processes for these.

During the last week of October, interviews were completed for the Library Manager 2 vacancies at

Bordeaux and Richland Park, and the Library Manager 3 vacancies at Madison and Hermitage.

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Branch Programming Highlights

Bestselling author J.A. Jance led a book discussion at the Green Hills Branch to tell the story behind the

story in her newest J.P. Beaumont mystery, Second Watch. Janis Ian made a special guest appearance to

sing “The Tiny Mouse,” and expressed interest in presenting her own program at Green Hills.

Printmaker Bryce McCloud brought his mobile printmaking art cart to the Southeast Branch to collect

and exhibit portraits made by Nashvillians for Nashvillians. Participants made their own print portraits,

exchanging them for previously made prints.

Collections and Technology Report

This month has been highlighted with three major projects – the testing of the new Discovery Layer that

we hope to unveil to patrons January 2, staff and patron training on the Affordable Care Act and vendor

interviews for the Opening Day Collection purchases for Southeast and Bellevue.

Marian Christmon has been working with the TN Justice Center, the TN Health Care Campaign and the

Mayor’s Get Covered Nashville to bring volunteers into 6 of our locations for one on one work with

patrons for signup. She has also coordinated staff training and resources for staff to hand out to patrons

with questions.

Noel Rutherford has spearheaded our Opening Day Collection process. She gathered all of the

specifications for collection development, cataloging and processing to provide to all vendors for their

presentations. She coordinated the presentations and then evaluated the results. One of the vendors

sent this note to Kent after their visit, “I was impressed with your staff to the point that I felt I needed to

comment. I have never seen documentation, or staff, that was better prepared (and you know I have

seen a lot of documentation). The presentation went extremely well due to the well thought out and

well communicated expectations of your staff.” After the presentations, the following vendors were

chosen to work with us on the ODCs.

• Baker & Taylor for Juvenile and YA print material

• Ingram for adult print and audio cd material

• Midwest Tape for DVD's and Music CD's.

• Findaway World for non-exclusive playaways

• Recorded Books for exclusive audio cd's and playaways

Also this month, we are working with staff to help us identify bugs, enhancements and improvements

for our new discovery layer. We have chosen Open Source software for this project and are working

hard to make it ready to go live on January 2. Feel free to give it at a try at

http://www.library.nashville.org/index-test.asp James Staub, our systems librarian, is doing the

http://www.library.nashville.org/index-test.asp

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programming on the discovery layer. Jenny Ellis and Kyle Cook, on our web team, are communicating

with staff and organizing the work.

Main Report

Equal Access Programming

Nashville Public Library received the Agency/Organization of the Year Award from the Mayor’s Advisory

Committee for People with Disabilities. The Library was nominated by TPAC for offering accessible

programs (open captioning, audio description, and interpreters). Sandy Cohen, Manager for Library

Services for the Deaf & Hard of Hearing, also recently facilitated the first implementation of open

captioning of the library’s Salon@615 programs with authors Pat Conroy and Elizabeth Gilbert. The

captioning not only helped those with hearing difficulties participate in the program, but also was a big

benefit to those in attendance who had trouble understanding Pat Conroy’s thick southern accent.

Southern Festival of Books

Main Library hosted over 90 author programs and over 13,000 visitors during the Southern Festival of

Books October 11-13. C-SPAN was at the library to film several of the sessions. The library also held a

book sale during the weekend to benefit the Friends of the Library. $4214 was raised.

Building Renovations

Preparations for 3rd floor renovations have been underway. We have been planning how we can

continue to offer customer service and access to the library collection with as little impact on our

patrons as possible. We have arranged for relocation of many of our programs and book clubs, and we

are developing a plan that will allow us to continue to provide access to computers to patrons even as

the new computer lab and classroom are being constructed.

Mark Your Calendars!

In celebration of the 10th year of the Civil Rights Room, there will be a special Conversations@NPL

program on December 7th at 1:00 with NPR’s host and special correspondent, Michele Norris. Ms.

Norris will speak about her book, The Grace of Silence, and “The Race Card Project”, an initiative to

foster a wider conversation about race in America.

Community Engagement

Bellevue Building Project—200 people attended the groundbreaking on October 22. Final construction

documents will be submitted this month.

Adult Literacy – Our first Adult Literacy Summit attracted over 100 in attendance and included

educators, tutors, and students. Surveys indicated it was a tremendous success. We are in playing

stages for future events.

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Nashville Reads—2014 title has been announced: We Are All Completely Beside Ourselves, by Karen Joy

Fowler. The reading campaign will run Feb - April and will include diverse events around the city,

capped off with a free public lecture featuring the author.

Pathway for New Americans – In collaboration with the Mayor’s office, USCIS, and Parks, the library will

roll out pilot sites for this new initiative. We plan to kick off in April 2014, hosting ESL classes, legal aid

workshops and citizenship information sessions.

TOTAL – Conducted 14 programs including Bullying, Job Skills, and Internet Safety to over 1000 in

attendance this month. We had over 150 teens visit and interact with the “Picture Me” exhibit at Main,

and conducted our first teambuilding training with old and new staff members.

Wishing Chair – Main Library premier of The Amazing Twins, created in partnership with Center for Latin

American Studies.

Puppet Truck - Took shows to Abintra Montessori, Wright Middle, Cheekwood, and 6 branches.

Bringing Books to Life – Provided 60 programs to 1,689 people. Through GROW, we partnered with

Coleman, Antioch, and East Park community Centers offering most workshops in Spanish to over 200 in

attendance. We provided workshops and programming for Wright Middle School during intersession.

Salon - Pat Conroy attracted almost 700 people! Over 200 people came for Donna Tartt as well as for

Garrison Keillor.

Writers Circle—200 people attended the Writers Circle with Roy Blount, Jr. and Rick Bragg during the

Southern Festival of Books. It was, by far, our largest audience.

Artober—The library hosted hundreds of diverse arts programming, to thousands in attendance, during

Artober.

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New Business – November 19, 2013



Board November 19, 2013

Resolution Title: 2014 Holiday Schedule History/Background/Discussion: Annually the library board adopts the library holiday schedule observed based upon the Metropolitan Government of Nashville & Davidson County’s Civil Service Commission. These hours necessarily impact library public service hours and staff holiday scheduling. The attached is consistent with past practice but for two exceptions. Based upon anticipated public use of the library over holiday periods the Library’s Administration is recommending that all library locations close at 5:30 p.m. on Wednesday, November 26, 2014 (Thanksgiving Eve) and at 5:30 p.m. Wednesday, December 31, 2014 (New Year’s Eve). Holiday closings not consistent with Metro holidays will allow for adjustments in staff work schedules to accommodate these closings and are not paid holidays. Recommendation: That the Board adopts the holiday hours schedule as proposed. Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: NPL Administration

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RESOLUTION 2013-11.01 2014 Holiday Schedule

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library board that the attached holiday and library Schedule of Holidays -2014 be adopted.


SCHEDULE OF HOLIDAYS – 2014 LIBRARIES ARE CLOSED

THESE DAYS List of Holidays observed by Metro

Tuesday, December 31, 2013 – Close all locations at 5:30 pm (approved November 2012)

Metro observes Wednesday, January 1, 2014 New Year’s Day – 2014

January 1

Monday, January 20th Martin Luther King, Jr. Day

3rd Monday in January

Monday, February 17th President’s Day

3rd Monday in February

Sunday, April 20th – Easter (not a paid Holiday)

Monday, May 26th Memorial Day

Last Monday in May

Friday, July 4th Independence Day

July 4th

Monday, September 1st Labor Day

1st Monday in September

Wednesday, November 26th – Close all location at 5:30 pm

Thursday, November 27th Thanksgiving Day

4th Thursday in November

Friday, November 28th Friday after Thanksgiving

Wednesday, December 24th Christmas Eve

Thursday, December 25th Christmas Day

_____________________________________________________________________________

Wednesday, December 31st – Close all locations at 5:30 pm

Thursday, January 1st New Year’s Day – 2015

January 1st

Metro holidays observed based on Civil Service Rules, Section 4.5 (Copy attached)

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Metro Civil Service Rules, Chapter 4

Section 4.5 – HOLIDAYS

A. Holiday Schedule

The following will be declared official holidays, and all employees will be excused

without charge to leave, except those employees required to maintain essential

operations, who shall be compensated in accordance with Section 5.7.

New Year’s Day January 1

Martin Luther King Day Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Thanksgiving day Fourth Thursday in November

Friday after Thanksgiving Friday after Thanksgiving

Christmas Eve December 24

Christmas Day December 25

Holidays that fall on Sunday will be observed on the following Monday and holidays that

fall on Saturday will be observed on the Friday before by those employees working

Monday through Friday. On those occasions when Christmas day falls on Monday, the

Christmas Eve holiday will be observed on the Tuesday following Christmas Day: on

those occasions when Christmas falls on Saturday, the Christmas holiday will be

observed on the subsequent Monday. If a holiday is observed on an employee’s day off,

the employee may be scheduled for a floating holiday during the week of the holiday or

the following week. If community practice dictates a change in the day observed, the

Director of Human Resources shall have discretion to change the dates for that year.

Documents

November 2013 npl board packet