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NOTICE OF MEETING
THE ASSOCIATED STUDENTS OF THE UNIVERSITY OF CALIFORNIA, SAN
DIEGO
Date: Wednesday, October 14th, 2009 Time: 6:00 p.m. Location:
Price Center East, Forum
Order of Business Roll Call Approval of Minutes Public Input
Reports of Members 1 Oral Reports from Members Question Time
Reports of Committees 1 Finance Committee 2 Campus Affairs
Committee 3 Special Committees Special Orders
1 Special Presentation by Dr. Penny Rue, Vice Chancellor Student
Affairs, immediately following Public Input or upon arrival.
2 Special Presentation by Peter Benesch regarding the structure
of A.S. Finance. 3 Special Presentation by Utsav Gupta regarding
the 2009-2010 Executive Budget.
Unfinished Business New Business Open Forum Roll Call
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Bills in Committee Finance Committee F1 Approval of ASUCSD
2009-2010 Executive Budget (See Attachment 1). Sponsored by Utsav
Gupta. F2 Allocation of $16,000 from STGBEAR to STGSGOD. A shift of
funding from two rained-out Bear Gardens in Winter Quarter 2009 to
cover expenditures from the 2009 Sun God Festival. Sponsored by
Alex Bramwell. F3 Allocation of $873.16 from Student Org Operating
Unallocated to Missions: Worldwide for Missions: Worldwide 2009/10
Kickoff to take place 10/23/2009. Sponsored by Andrew Ang. F4
Allocation of $200.00 from Student Org Operating Unallocated to
American Society of Mechanical Engineers for Bridge Competition to
take place Oct. 26, 2009. Sponsored by Andrew Ang. F5 Allocation of
$10.00 from Student Org Operating Unallocated to Vietnamese Student
Association for General Body Meeting to take place October 28,
2009. Sponsored by Andrew Ang. F6 Allocation of $11500.00 from
Student Org Operating Unallocated to DeeJays and Vinylphiles Club
for Something Awesome to take place 10/24/09. Sponsored by Andrew
Ang. F7 Allocation of $35.00 from Student Org Operating Unallocated
to Undergraduate Investment Society for Fall 2009 Day Retreat to
take place 11/14/09. Sponsored by Andrew Ang. F8 Allocation of
$1666.35 from Student Org Operating Unallocated to Cambodian
Student Association (formerly Cambodian Student Connection) for
Khmer Student Coalition Conference to take place Saturday, November
7, 2009. Sponsored by Andrew Ang. F9 Allocation of $391.46 from
Student Org Operating Unallocated to Outreach Thru Art for
Operating/Travel 2009-2010. Sponsored by Andrew Ang. F10 Allocation
of $594.77 from Student Org Operating Unallocated to Missions:
Worldwide for Operating/Travel 2009-2010. Sponsored by Andrew Ang.
F11 Allocation of $400.00 from Student Org Operating Unallocated to
Circle K. International for Operating/Travel 2009-2010. Sponsored
by Andrew Ang. F12 Allocation of $40.00 from Student Org Operating
Unallocated to Pakistani Student Association for Operating/Travel
2009-2010. Sponsored by Andrew Ang.
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ASUCSD EXECUTIVE BUDGET
Submitted by: ASUCSD President Utsav Gupta
2009-2010 Fiscal Year
Estimated Enrollment (E.E.): 22,100.00
Estimated Revenue
Student Fee Based
Estimated Income (E.E. x $47.82 x 3 QUARTERS) $3,170,466.00
Less Return-to-Aid (29% of E.E. x $26.82 x 3 QUARTERS)
-$515,668.14
TOTAL: $2,654,797.86
Enterprise Based
Lecture Notes $5,000.00 *
Soft Reserves $20,000.00 *
The Grove Caffe $0.00
Senior Memory Book $3,500.00
TOTAL: $28,500.00
Service Based
A.S. Graphic Studio $9,000.00
TOTAL: $9,000.00
S.T.I.P.
Estimated Revenue $80,000.00
TOTAL: $80,000.00
Concerts and Events Revenue
Public Ticket Shows $20,000.00
TOTAL: $20,000.00
Sponsorships
Triton Tide $0.00
AS Concerts and Events $0.00
TOTAL: $0.00
Reserves
Mandate Reserve
2008-2009 Reserve $900,000.00 *
2008-2009 Carry Forward $140,000.00
TOTAL: $1,040,000.00
Enterprise Stability Reserve
2008-2009 Reserve $3,500.00
2008-2009 Performance $0.00
TOTAL: $3,500.00
S.T.I.P. Reserve
2008-2009 Reserve $41,000.00
TOTAL: $41,000.00
SPACES Reserve
2008-2009 Reserve $205,000.00 *
2008-2009 Carryforward $95,000
TOTAL: $300,000.00
SRC Reserve
2008-2009 Reserve $50,000.00 *
2008-2009 Carryforward 0
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TOTAL: $50,000.00
Enterprise Income Reserve
2008-2009 Reserve $45,000.00
TOTAL: $45,000.00
Concerts and Events Income Reserve
2008-2009 Reserve $36,000.00
TOTAL: $36,000.00
PULSE Referendum
Student Promoted Access Center for Education and Service
(SPACES)*
(43% of E.E. x $7 x 3 QUARTERS)
*Budget must be approved by the ASUCSD before funds may be
released.
.25 FTE for Student Business Life Office (SLBO) position
$12,085.00
Programs, staff and operating $187,478.00
TOTAL: $199,563.00
Academic Success Program (ASP)*
(14% of E.E. x $7 x 3 QUARTERS)
*Budget must be approved by the ASUCSD before funds may be
released.
Programs and operating $64,974.00
TOTAL: $64,974.00
Student Initiated Access Programs and Services (SIAPS)*
(14% of E.E. x $7 x 3 QUARTERS)
*Budget must be approved by the ASUCSD before funds may be
released.
Programs and operating $64,974.00
TOTAL: $64,974.00
2008-2009 Campus Activity Fee Referendum
Sustainability Resource Center
(11.8% of E.E. x $19.82 x 3 QUARTERS)
*Budget must be approved by the ASUCSD before funds may be
released.
.25 FTE for Student Business Life Office (SLBO) position
$12,085.00
Programs and operating $142,974.79
TOTAL: $155,059.79
Office of the President
General Initiatives $10,000.00
San Diego Association of Student Governments (SDASG)
$2,000.00
Student Government Bridge Program (SGBP) $1,000.00
Speaker Series $1,500.00
All Campus Graduation Celebration (ACGC) $25,000.00
TOTAL: $39,500.00
Office of Student Advocacy
Know your Rights Campaigns $2,000.00
Discover the Law $700.00
Forensic Fund $1,500.00
TOTAL: $4,200.00
Office of College Affairs
College Council Relations (Council Mixers) $1,000.00
Freshman Council $2,000.00
TOTAL: $3,000.00
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Office of Academic Affairs
Dine with a Professor Program $1,500.00
Course and Professor Evaluations (CAPE) $15,000.00
US Grants $7,500.00
US Grants Travel $2,500.00
TOTAL: $26,500.00
Office of Student Life
Leadership Development and Events $1,500.00
Meet and Greets $1,400.00
First Fall Programing $2,000.00 *
Senior Spring Programming $2,000.00 *
Pancake Breakfasts (3 x $7,000) $21,000.00
TOTAL: $27,900.00
Office of Concerts and Events*
*Budget must be approved by AS President and VP Finance before
funds may be released.
Music Licensing Fees $8,500.00
Fall Quarter
Loft Programming $10,000.00
Bear Gardens (2 x $15,000) $30,000.00
Fall Festival $135,000.00
All-Campus Dance $15,000.00
Winter Quarter
Loft Programming $10,000.00
Bear Gardens (2) $30,000.00
Spring Quarter
Loft Programming $10,000.00
Bear Garden $15,000.00
Senior Sendoff / Bear Garden $45,000.00
Sun God Festival $550,000.00
Administrative
Marketing $3,000.00 *
TOTAL: $861,500.00
Office of Diversity Affairs
Diversity Programming $1,000.00
National Conference on Race and Ethnicity $4,000.00
UCSD Cultural Celebration $3,000.00
TOTAL: $8,000.00
Office of Athletic Relations
Spirit Night Fireworks $4,000.00
Triton Tide* $20,000.00
*Budget must be approved by VP Finance before funds may be
released.
TOTAL: $24,000.00
Alliance*
*Budget must be approved by VP Finance before funds may be
released.
Day of Silence $5,000.00
Operating $1,000.00 *
TOTAL: $6,000.00
Women's Commission*
*Budget must be approved by VP Finance before funds may be
released.
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Take Back the Night $7,000.00 *
General Programming $1,000.00
Women's Awareness Week $1,000.00
Operating $1,234.00
TOTAL: $10,234.00
All Campus Commuter Board (ACCB)*
*Budget must be approved by VP Finance before funds may be
released.
Programs and Operating $9,000.00 *
TOTAL: $9,000.00 *
All Campus Transfer Association (ACTA)*
*Budget must be approved by VP Finance before funds may be
released.
Programs and Operating $9,000.00 *
TOTAL: $9,000.00
Office of Finance and Resources
Office of Student Organizations
.50 FTE for Student Business Life Office (SLBO) position
$25,904.00
Student Org Operating Unallocated $142,088.00
Student Org Programming Unallocated $301,088.00
Media Unallocated $45,000.00
Sports Clubs Unallocated* $7,000.00
*Budget must be approved by VP Finance before funds may be
released.
Media Services Payment $8,000.00
TOTAL: $529,080.00
Tradition Events*
*Budget must be approved by VP Finance before funds may be
released.
^Allocation shall be reevaluated in Fall revise
Excel Leadership Conference $9,000.00 *
LGBTQIA Non-Sexist Dances (6 x $2,300) $13,800.00
Raza Awareness Week $9,500.00
Sangam Culture Show $12,000.00
Circle K Masquerade Ball $10,000.00
Persian Club Norouz Party $8,000.00
KP Pilipino Cultural Celebration $15,000.00 *
Catholic Community Coffeehouse $960.00
BSU Kwanzaa $4,500.00
SHA Great American Smokeout $550.00
Committee for World Democracy $8,500.00 *
LGBTQIA Drag Show $1,400.00
National Coming Out Day Rally $150.00
VSA Culture Night $6,000.00
SHA World Aids Day $2,100.00
TOTAL: $101,460.00
Office of Student Services
Saferides $27,000.00
Holiday Airport Shuttle $4,500.00
TOTAL: $31,500.00
Office of Enterprise Operations
Enterprise Initiatives $0.00
TOTAL: $0.00
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Volunteer Connection
Programs and Operating $8,000.00
Philanthropic Council $1,000.00
TOTAL: $9,000.00
KSDT Radio
Operating $9,000.00
Broadcast Initiatives $2,000.00
TOTAL: $11,000.00
Student Run Television (SRTV)
Operating $9,500.00
Film Initiative $1,500.00
TOTAL: $11,000.00
Office of External Affairs
Outreach, forums, and campaigns $6,000.00
UCSA Board Meeting $1,000.00
Travel and Conferences $44,000.00
TOTAL: $51,000.00
Office of Local Affairs
Local Affairs Initiatives $0.00
TOTAL: $0.00
Senate*
*Budget must be approved by Senate Chair before funds may be
released.
Senate Initiatives $500.00
TOTAL: $500.00
Marketing
General Promotions $7,000.00
Events $1,500.00
Operating $1,375.00
Public Relations $6,550.00
TOTAL: $16,425.00
Memberships
UCSA Membership ($2.24 x E.E.) $49,504.00
TOTAL: $49,504.00
Associated Students Elections
General Elections $3,000.00
Special Elections $0.00
General Election Manager Stipend (2 weeks) $0.00
TOTAL: $3,000.00
Administrative
Administrative Supplies and Expenses
Graphics / Printing $5,500.00
Telephone Equipment and Tolls $4,000.00
Mail Delivery ($40 x 12 months) $480.00
Postage $100.00
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Office Supplies $5,300.00
Business Cards ($30 x 8 boxes) $240.00
Cart Maintenance $500.00
Computer Equipment $500.00
General Liability (0.0046% of all payroll) $1,599.08
Next Generation Network ($85 x 8.8 FTE x 12 Months)
$8,976.00
TOTAL: $27,195.08
Administrative Staff Salaries
Admin Assistant III - Executive Assistant (1.00 FTE)
$37,548.00
Admin Specialist - Human Resources (0.50 FTE) $23,500.00
Admin Specialist - Bookkeeper (0.30 FTE) $15,300.00
Fiscal Assistant III - Payroll and AS Fund Manager (1.00 FTE)
$41,148.00
Programmer / Analyst II - Software Developer (1.00 FTE)
$47,253.00
Public Events Manager (Event Coordinator) $35,257.00
Principal Public Events Manager (Event Manager) $50,722.00
Graphic Studio Manager $46,824.00
Staff Benefits 23% $79,953.98
TOTAL: $377,505.98
Administrative Student Salaries
Graphic Artists (3) $12.00 x 20h x 50w $36,000.00
Graphic Artist $12.00 x 10h x 50w $6,000.00
Front Desk Student Staff (2) $10.00 x 20h x 35w $14,000.00
Webmaster / Computer Programmer (1) $13.00 x 12h x 30w
$4,620.00
Office Assistant $9.60 x 20h x 40w (SLBO) $7,680.00
Public Relations $12.00 x 13h x 40w $6,240.00
Office Assistant $10.00 x 12h x 32w (AS) $3,600.00
Assistant III $10.00 x 12h x 35w $4,200.00
Student Benefits 1.8% $1,482.12
TOTAL: $83,822.12
Council Stipends
Cabinet Stipends
Position Amount Duration Total
President $250.00 40 $10,000.00
Vice President Student Life $150.00 35 $5,250.00
Vice President External $150.00 35 $5,250.00
Vice President Finance $150.00 35 $5,250.00
AVP Academic Affairs $100.00 35 $3,500.00
AVP Concerts and Events $100.00 35 $3,500.00
AVP Student Organizations $100.00 35 $3,500.00
AVP Student Services $100.00 35 $3,500.00
AVP Enterprise Operations $100.00 35 $3,500.00
AVP Student Advocacy $100.00 35 $3,500.00
AVP Diversity Affairs $100.00 35 $3,500.00
AVP Athletic Relations $100.00 35 $3,500.00
AVP College Affairs $100.00 35 $3,500.00
AVP Local Affairs $100.00 35 $3,500.00
TOTAL: $60,750.00
Senate Stipends
SOFAB Stipend (7) $70.00 30 $2,100.00
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Senator Stipend (29) $290.00 30 $8,700.00
TOTAL: $10,800.00
Office Stipends
Office of External Affairs (3) $150.00 30 $4,500.00
Office of Student Advocacy (2) $100.00 30 $3,000.00
Office of Concerts and Events (15) $660.00 30 $19,800.00
Office of the President (4) $60.00 30 $1,800.00
Office of Student Life $35.00 30 $1,050.00
Office of Finance and Resources $35.00 30 $1,050.00
Office of Academic Affairs $20.00 30 $600.00
TOTAL: $31,800.00
Service and Commission Stipends
SRTV Staff $80.00 30 $2,400.00
KSDT Staff $80.00 30 $2,400.00
Volunteer Connection Staff $80.00 30 $2,400.00
US Grants Staff $40.00 35 $1,400.00
ACCB Staff $40.00 30 $1,200.00
ACTA Staff $40.00 30 $1,200.00
Triton Tide Director $40.00 30 $1,200.00
TOTAL: $12,200.00
Stipend Benefits (0.91% of Stipend Payroll)
0.91% of Stipend Payroll $1,051.51
TOTAL: $1,051.51
Staff Development
NASPA - Student Affairs Adminstrators in Higher Education
Conference (2) $3,000.00
Graphic Studio Manager Development $1,500.00
Programmer / Analyst Development $1,500.00
South By Southwest Music Conference for ASCE $1,500.00
TOTAL: $7,500.00
Total Revenue: $2,792,297.86
Total Appropriations: $2,939,498.47
Overallocation: $147,200.61
Attachments
1 Letter: "A.S. Funded Student Business Life Positions"
2 Proposal: "The Future of Student Life Business Office Support
for the Associated Students"
3 Proposal: "A.S. Graphic Studio Staffing Request - May 21,
2009"
4 Proposal: "The Enterprise Stability Reserve"
5 "Fiscal Overview of Student Activity Fee Revenue"
6 Proposal: "A.S. Concerts and Events Office"
7 Proposal: "Office of the President Programs"
8 Pie Chart: Allocation of ASUCSD Executive Budget
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May 22, 2009
JOHN DAVID HUGHES, Director, Student Life Business Services
SUBJECT: A.S. Funded Student Business Life Office Positions
Due to the misappropriation of Registration Fees, students will
be seeing a reduction of service
in the coming academic year. As a consequence, the Student
Business Life Office (SLBO) may
see a reduction of 1.00 FTE. Given the growth of the Associated
Students Council (ASUCSD)
and the estimated expansion in the number of funding requests
from campus student
organizations, the ASUCSD has decided to fund two positions at
0.50 FTE for a total of 1.00
FTE ($50,474) as per the proposal submitted to the President on
May 7, 2009 and attached to the
2009-2010 ASUCSD Executive Budget as Attachment #2.
These two positions are funded with the understanding that the
ASUCSD only guarantees these
funds for the 2009-2010 ASUCSD fiscal cycle. Before the
2010-2011 fiscal cycle, the President
shall conduct a review and recommend to the ASUCSD whether the
funding of these positions
shall be continued.
If the ASUCSD decides to continue funding past the 2009-2010
fiscal cycle, this President
recommends that amendments be made to Title VII: Career and
Student Staff of the ASUCSD
standing rules regarding the establishment of these
positions.
The ASUCSD reserves its right to discontinue the funding of
these two positions at the end of the
2009-2010 fiscal cycle if it so chooses.
Kind Regards,
Utsav Gupta
President
Associated Students
c: L. Weiner
Associated Students Council
SAN DIEGO: OFFICE OF THE ASSOCIATED STUDENTS PRESIDENTUCSD, LA
JOLLA, CA 92093-0077
(858) 534-4452
EB0910 ATTACHMENT 1
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Current Level of Support
The Student Life Business Office’s administration of Associated
Student funds comes in the form of 1.30 FTE of AS funded direct
support and 2.00 FTE of Registration Fee funded indirect support of
AS funded student organizations. The total support for AS funds is
3.30 FTE.
Planned Level of Support
To address a growing need for fund management, the Student Life
Business Office tentatively plans to reorganize in an attempt to
meet the needs of AS and Student Organizations by shifting an
existing position from HR support to fund management, resulting in
4.30 FTE of future support or a 30% increase.
Measurable Workload
Workload for the support provided to AS is measured primarily by
counting the number of manual transactions needed to appropriately
administer AS funds. Automatic transactions such as payroll, phone
charges, and other recharges from other campus departments are not
counted because they have little effect on the overall workload
within the Business Office. It is also important to note that
actual transaction may not take very long but the associated phone
calls to vendors, face-to-face meetings, multiple emails to
principal members, faxing, filing, copying, and other business
tasks related to each transaction can be very time consuming.
140% Increase in AS Fee Income over a Four Year Period
The AS fee income will increase 140% from 2006/07 ($1.3M) to
2009/10 ($3.1M) and will result in an inevitable increase in AS
sponsored activities.
156% Increase in Manual Transactions over a Four Year Period
The Student Life Business Office has experienced an increase in
the number of manual transactions since 2006/07 due to two reasons.
The first reason is the increased activity related to SPACES, which
received substantial funding via the PULSE referendum. The second
increase is due to the administration of AS Programming funds being
transferred from UEO to the Business Office. More increases are
expected in late 2008/09 and 2009/10 with increased activity from
SPACES, additional funding for AS Programming and Student
Organizations, and the addition of an AS Sustainability Center. As
a result, manual transactions in the Business Office are expected
to increase 156% from 2006/07 (2,532 transactions) to 2009/10
(6,483 transactions).
23% Decrease in Future Levels of Support without AS Support
Student Life experienced a $97,000 Registration Fee budget cut
in Fiscal Year 2008/09; and is facing cuts upwards of $183,000 in
2009/10 and $165,000 in 2010/11 ($445,000 total).
Due to these cuts, the Student Life Business Office will be
forced to cut 1.0 FTE associated with Student Organization Fund
Management. This cut will result in a 23% reduction in planned
staffing levels from 4.30 FTE to 3.30 FTE. Furthermore, the
increased needs of SPACES and the Student Run Sustainability
initiative will go unsupported.
The Future of Student Life Business Office Support for the
Associated Students
1 of 3
EB0910 ATTACHMENT 2
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The Impact of Recent Changes to Student Org Funding
The Associated Students recently approved two changes to their
traditional student org funding model that will have an impact on
the Student Life Business Office:
1. Rolling requests – The AS is encouraging student orgs to
request funds for events throughout the academic year rather than
once per quarter. The hope is that student orgs will be more likely
to spend the funds if allocated closer to the events and can better
return the funds back to the unallocated pool if events in fact
won’t take place as a result of less-than-anticipated funding. In
the past, a student org could request funds for an event 10 weeks
in advance but would sometimes choose to not put on the event
because the request was only partially funded. As a result, the
funds remained encumbered but unused for the entire quarter. Under
the new rules, student orgs can request funds as little as 4 weeks
in advance of their planned events.
Many student orgs input their events into TAP more than three
weeks in advance so Fund Managers can make arrangements well in
advance or coordinate similar services for like events. The lack of
advanced notice caused by the rolling requests will shorten the
planning horizon Student Org Fund Managers have become accustomed
to. The inefficiencies caused by managing events singularly may be
offset by improvements to TAP but the increase in student org
funding and the likelihood for more events will likely, without
relief, push the capacity for two fund managers to their
limits.
2. Block funding – The AS established a new funding model that
allows all student organizations to apply for up to $400 per year
in general administration and travel funds. The purpose of these
funds is to reduce the paperwork for student orgs who want to pay
for normal operating supplies with AS funds. The funds will also
supplant requests for travel funds, which will have two
consequences; travel funds will be limited to $400 per org per
year; and more student orgs will have the flexibility to travel
without having individual requests scrutinized by the Associated
Students. Other possible consequences of block funding are:
• More student orgs will request funding.
The Future of Student Life Business Office Support for the
Associated Students
2 of 3
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• Student orgs may fracture to take advantage of block funding.
That is to say, a large student org eligible for $400 may split
into two smaller orgs that would be collectively eligible for
$800.
• More student orgs will form to take advantage of the
funding.
Regardless of the possible consequences, there is a strong
likelihood that expenditures associated with numerous, modest
operating requests will increase. Likewise, the number of
transactions associated with travel may increase, although they may
decrease in size due to the $400 limit. Travel reimbursements are
highly regulated and are very time intensive. The prospect of
managing a high volume of low dollar value transactions and an
increase in travel requests in addition to managing TAP events
would, again without relief, eventually result in diminished
service to all student organizations.
Proposed Solutions
1. The Student Life Business Office proposes the creation of a
half-time position (.50 FTE) to manage the block funding
transactions for student organizations. Additionally, the new
position could absorb the gift processing and other non-TAP related
transactions, allowing the TAP Fund Managers to better focus on the
grander needs of event coordination. To assume that the current
student org fund management staff can absorb the increase in
activity without adversely affecting the student org experience is
short-sighted.
Furthermore, creating a position that acts as a block funding
“banker” will allow student organizations to work with a dedicated
staff person without having their relatively small requests thrown
in with the time-consuming requests associated with TAP events.
That is to say, the new position should create a level of
convenience for the day-to-day operation of student orgs while
allowing TAP fund managers to focus on the complexities of event
coordination.
2. The Student Life Business Office also proposes that SPACES
and the AS Sustainability Center contribute .25 FTE each (for which
they’ve budgeted) so that they can also take advantage of dedicated
service. This combined .50 FTE would be coupled with .50 FTE
dedicated to Graduate Student Association to fund a single,
full-time employee that could provide 100% coverage for all the
sponsoring organizations at a fraction of the cost to each.
Obviously, we only anticipate providing 50% effort for AS and
50% effort for GSA but office hours, flexibility, and
prioritization will allow the employee to meet everyone's needs
(especially availability). Also, by sharing an office with the
current AS Fund Manager, there will be a natural back up for the
SPACES and Sustainability functions when the employee isn't
available. Likewise, we anticipate the new employee will be a
natural backup for the AS Fund Manager as well (something that
hasn't materialized in our current arrangement).
Financial Ramifications
To recap, the Student Life Business Office needs:
• Sustainability - $12,085 for .25 FTE including benefits.
• SPACES - $12,085 for .25 FTE including benefit.
• AS for Student Org block funding - $25,904 for .50 FTE
including benefits.
The Future of Student Life Business Office Support for the
Associated Students
3 of 3
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!"#$%&$'$()&*"(+)&%,"-)#"./0.0#,1"20/"*+,"!34536"7889:78;8"*$?,"@>1%,*":"*0"$&(A>1,",&*,/./$#,"$&(0B,"$&"*+,")&&>)A"()A(>A)*$0&"02"/,?,&>,C""@,20/,D"$&(0B,"2/0B",&*,/./$#,#"-)#"*0"E,"20>&1"0&AF"$&"0E#(>/,D"#$&%>A)/")((0>&*#C""G+,"+0.,"$#"*+)*"-$*+"*+$#"&,-"./$0/$*$H)*$0&")&1">#)%,D"*+,"%0)A"02"#,,I$&%")11$*$0&)A",&*,/./$#,"/,?,&>,"%)$"$B.0/*)&(,C""1,&*"!(*$?$*F"J,,"/,?,&>,C
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53%17!859
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B,"*+)*"*+,"!34536",=.,(*#"U;88"$&",&*,/./$#,:E)#,1"/,?,&>,"0?,/")"#.)&"02"V"F,)/#C
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-
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-
EB09010 Attachment 5
Fiscal Overview of Student Activity Fee Revenue
Year Baseline Revenue Est. Inflation Adjustment Total Est.
Revenue Act. Inflation Adjustment Act. Revenue
2009-2010 $3,100,000.00 0.00% $3,100,000.00
2010-2011 $3,100,000.00 0.00% $3,100,000.00
2011-2012 $3,100,000.00 2.00% $3,162,000.00
2012-2013 $3,162,000.00 3.00% $3,256,860.00
2013-2014 $3,256,860.00 3.00% $3,354,565.80
!"#$%&&&'&&(
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-
Student Staff
Festivals Coordinators (2 @ $50)
(a) Shall coordinate all aspects of FallFest and the Sun God
Festival.
(b) Shall oversee the Sun God Festival committees, delegate
committee responsibilities, and appoint committee leads.
Bear Garden Coordinator & Assistant ($50 & $40)
(a) Shall coordinate/assist in all aspects of the Bear Garden
event series.
(b) Shall coordinate/assist in all logistical aspects of the
Senior Sendoff.
Special Events Director ($50)
(a) Shall work to bring additional funds to the Office of
Concerts And Events through the coordination of Public Ticket
Events.
(b) Shall work in conjunction with interested individuals and
organizations to plan new and diverse programming.
(c) Shall oversee and delegate work to the Special Event
Assistant(s) and the College Festivals Liaison.
Special Events Assistants (2 @ $40)
(a) Shall coordinate all ASCE events at The Loft.
(b) Shall coordinate all aspects of the Fall All Campus
Dance.
(a) Shall attend College Programming Board meetings on a monthly
basis, or as needed.
(b) Shall assist in the coordination, specifically booking, of
College Festivals.
(c) Shall report to the Special Events Director.
EB0910 ATTACHMENT 6
-
Marketing Director ($50)
(a) Shall be responsible for developing marketing plans for all
events.
(b) Shall supervise the creation and design of all graphics for
publicity.
(c) Shall oversee and delegate work to the Marketing
Assistant(s) and the Media Liason.
Marketing Assistant ($40)
(a) Shall be responsible for the printing and distribution of
all marketing materials.
(b) Shall coordinate “Street Team” efforts on- and
off-campus.
(c) Shall report to the Marketing Director.
Media Liaison ($40)
(a) Shall be responsible for placing advertising in print media
as appropriate.
(b) Shall coordinate with radio stations as appropriate.
(c) Shall research, develop, and maintain relations with local
media.
(d) Shall coordinate and solicit photographers for all
events.
(e) Shall write and distribute press releases for all public
ticket events.
(f) Shall report to the Marketing Director.
Production Assistants (2 @ $40)
(a) Shall work with the ASCE Event Manager and ASCE Event
Coordinator to assist in all event production.
(b) Shall meet regularly with the ASCE Event Manager and/or the
ASCE Event Coordinator.
-
Treasurer ($40)
(a) Shall maintain an office budget including final audits of
all events.
(b) Shall coordinate all merchandise sales.
(c) Shall act as a liaison to the Fund Manager.
(d) Shall act as a liaison to the VP Finance and Resources.
Sponsorship Director ($50)
(a) Shall work to bring additional funds to the Office of
Concerts And Events through sponsorship contributions.
(b) Shall oversee and delegate work to the Sponsorship
Assistant.
Sponsorship Assistant ($40)
(a) Shall assist in the solicitation of sponsorship
contributions.
(b) Shall report to the Sponsorship Director.
Student Staff Total = $660/wk
-
Full-Time Staff (these are fairly general descriptions)
Advisor
- We’re willing to compromise and hold off on this position for
the time being. That said, we will need support from Lauren on
administrative relations, but she will not be directly involved
with event coordination.
Event Manager
- Shall provide Professional Development with Concerts/Events
industry for ASCE staff and volunteers.
- Shall serve as a Liaison with Campus Administration.
- Shall coordinate all production aspects for events.
- Shall develop event budgets.
- Shall review and edit artist contracts and vendor
agreements.
- Shall be responsible for event staffing plans.
- Shall be responsible for safety/security; liason with Police,
Fire, Venue, etc.
- Shall serve as the on-site Event Manager.
- Shall provide work direction to the Events Coordinator
(Olivia).
Event Coordinator
- Shall serve as a liaison/coordinator with campus and business
vendors.
- Shall serve as a liaison/coordinator with technical crew.
- Shall lead event coordination for small-scale/low-impact
events.
- Shall coordinate meetings, agendas, action items, etc.
- Shall provide work direction to the student Production
Assistants.
-
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-
!
Potentially Competitive Elections "!!
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-
Uncompetitive Elections:
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,&$*&-)*8!=&42*)%!>2B&3!.=0!C66&@4'8@&@4&*!CD?*)!,-*#$+')3?!./EF&3-D*)0!!!0$7#3*$7$9!G*&)6D*&*!>#''!A2$+8&*!.=0!H@*I!,&3)-2*!J&K#3!"D**)8!./E:D'K&*!:#-80!!@A$%&9"/8$733,"/#+&2,3.$,4.&5017&"/7&,/&B1,41&C962&,3&+"4#.7%>?&
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-
EB0910 ATTACHMENT 8
hlucasFile AttachmentAttachment 1.pdf
-
F13 Allocation of $400.00 from Student Org Operating Unallocated
to Pre-Podiatry Society for Operating/Travel 2009-2010. Sponsored
by Andrew Ang. F14 Allocation of $30.00 from Student Org Operating
Unallocated to VOX for Operating/Travel 2009-2010. Sponsored by
Andrew Ang. F15 Allocation of $400.00 from Student Org Operating
Unallocated to Stand, The for Operating/Travel 2009-2010. Sponsored
by Andrew Ang. F16 Allocation of $15.40 from Student Org Operating
Unallocated to Baha'i Club for Operating/Travel 2009-2010.
Sponsored by Andrew Ang. F17 Allocation of $14.50 from Student Org
Operating Unallocated to Roosevelt Institute, The for
Operating/Travel 2009-2010. Sponsored by Andrew Ang. F18 Allocation
of $400.00 from Student Org Operating Unallocated to Neighborhood
Community Garden at UCSD for Operating/Travel 2009-2010. Sponsored
by Andrew Ang. F19 Allocation of an additional $125 from Student
Org Programming Unallocated to Persian Club at UCSD for Annual
Porter's Pub Persian Party. F20 Allocation of $1246.00 from Student
Org Operating Unallocated to SangamSD for Fall Banquet to take
place 11/6/09. Sponsored by Andrew Ang. F21 Allocation of $1350.00
from Student Org Operating Unallocated to Field Hockey at UCSD for
Operating/Travel 2009-2010. Sponsored by Andrew Ang. F22 Allocation
of $630.00 from Student Org Programming Unallocated to Multi-Asian
Student Association for Thanksgiving Potluck to take place
11-21-09. Sponsored by Andrew Ang. F23 Allocation of $180.00 from
Student Org Operating Unallocated to Multi-Asian Student
Association for Thanksgiving Dinner to take place 11/20/2009.
Sponsored by Andrew Ang. Campus Affairs Committee C1 Appointment of
Celina Velazquez as Legislative Liaison effective immediately until
appointment of successor. Sponsored by Gracelynne West. C2
Appointment of Leslie Manjarrez as Campus Organizing Director
effective immediately until appointment of successor. Sponsored by
Gracelynne West.
-
C3 Appointment of Facundo Ramos as Chief of Staff effective
immediately until appointment of successor. Sponsored by Gracelynne
West. C4 Appointment of Amy Chiu as ASCE Bear Garden Director
effective immediately until appointment of successor. Sponsored by
Alex Bramwell. C5 Appointment of Stephanie Chiu as ASCE Special
Events Director effective immediately until appointment of
successor. Sponsored by Alex Bramwell. C6 Appointment of Henderson
Blumer as ASCE Special Events Assistant effective immediately until
appointment of successor. Sponsored by Alex Bramwell. C7
Appointment of Jeremy Gabriel as ASCE Special Events Assistant
effective immediately until appointment of successor. Sponsored by
Alex Bramwell. C8 Appointment of Natasha Gonzales as ASCE Marketing
Director effective until appointment of successor. Sponsored by
Alex Bramwell. C9 Appointment of Melissa McCoy as ASCE Marketing
Assistant effective immediately until appointment of successor.
Sponsored by Alex Bramwell. C10 Appointment of Vishaal Buch as ASCE
Sponsorship Director effective immediately until appointment of
successor. Sponsored by Alex Bramwell. C11 Appointment of Danielle
Arpon as ASCE Sponsorship Assistant effective immediately until
appointment of successor. Sponsored by Alex Bramwell. C12
Appointment of Steven Anderson as Office of the President Chief of
Staff effective immediately until appointment of successor.
Sponsored by Utsav Gupta. C13 Appointment of Jeanette Ordonez as
ASCE Festivals Coordinator effective immediately until appointment
of successor. Sponsored by Alex Bramwell. C14 Appointment of Willa
Lim as ASCE Bear Garden Assistant effective immediately until
appointment of successor. Sponsored by Alex Bramwell. C15
Appointment of Stephanie Fong as ASCE Treasurer effective until
appointment of successor. Sponsored by Alex Bramwell C16
Appointment of Brian Wong as ASCE Production effective immediately
until appointment of successor. Sponsored by Alex Bramwell. C17
Appointment of Priya Kanayson as ASCE Production effective
immediately until appointment of successor. Sponsored by Alex
Bramwell.
-
C18 Appointment of David Ritcherson as Director of Local Affairs
effective immediately until appointment of successor. Sponsored by
Jasmine Phillips. C19 Amendment to the ASUCSD Standing Rules Title
V, Section 1.5 (See Attachment2 ) C20 Amendment to the ASUCSD
Constitution Article V, Section 3, b(2) (See Attachment 3).
Sponsored by Brian McEuen and Rishi Ghosh. C21 Amendment to the
ASUCSD Standing Rules, Title IV, Chapter 3, Section 2.1 (See
Attachment4 ). Sponsored by Brian McEuen and Rishi Ghosh. C22
Appointment of Kaitlyn Keigharn as ASCE Media Liaison effective
immediately until appointment of successor. Sponsored by Alex
Bramwell. C23 Appointment of Sharleen Chan as Volunteer Connection
Co-director effective immediately until appointment of successor.
Sponsored by Peter Benesch. C24 Appointment of Wafa Ben Hassine Jr
as Student Organization Funding Advisory Board Senator effective
immediately until appointment of successor. Sponsored by Andrew
Ang. C25 Appointment of Lynne Swerhone as Student Organization
Funding Advisory Board Senator effective immediately until
appointment of successor. Sponsored by Andrew Ang.
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Title V Finance and Resources… Chapter 1 Section: 1.5 Underwrites Add: (f) Funds for underwrites shall come from Mandate Reserve.
hlucasFile AttachmentAttachment 2.pdf
-
ARTICLE V Section 3. Vice-President External Affairs (b) The
Vice-President External Affairs shall appoint or dismiss only the
members of the Cabinet listed below in this subsection with the
advice and consent of the Council. The term of office of each
cabinet member listed below in this subsection expires when a
successor is appointed.
(1) Associate Vice-President Local Affairs (2) Associate
Vice-President Sustainability
hlucasFile AttachmentAttachment 3.pdf
-
1
TITLE IV External Affairs Chapter 3. Sustainability §2.1. Office
of Sustainability
(a) Appointment of the Associate Vice-President Sustainability
(1) Whenever the Vice-President External Affairs desires to appoint
the Associate Vice-President Sustainability, the Vice-President
External Affairs shall convene a Special Committee to Select the
Associate Vice-President Sustainability. (2) The membership of the
committee shall consist of
(a) the Vice-President External Affairs, or designee, who shall
chair the committee; (b) the Associate Vice-President
Sustainability at the Vice-President External Affairs’s discretion;
and (c) the Social and Environmental Sustainability Committee Chair
or designee; and (d) three Senators appointed by the Vice-President
External Affairs.
(3) The committee shall solicit applications for the position,
screen and interview candidates for the position, and make a
recommendation to the Vice-President External Affairs on the
appointment of the Associate Vice-President Sustainability. The
type and manner of the recommendation shall be specified by the
Vice-President External Affairs at the first meeting of the
committee. (4) The Vice-President External Affairs shall consider
the recommendation of the committee and submit a nominee for the
position to the Council. (5) The committee shall dissolve upon the
approval of the appointment by the Council. (6) The Vice-President
External Affairs is required to execute this appointment process
every year during Seventh Week of Spring Quarter unless the
incumbent Associate Vice-President Sustainability was appointed
during or after First Week of that year’s Winter Quarter. (7) This
subsection shall not apply to interim appointments, which the
Vice-President External Affairs may make without the advice of a
committee or the consent of the Council.
(b)Purpose. The purpose of the Sustainability Office shall be to
increase knowledge, appreciation, and presence of sustainability
efforts on campus. The Office of Sustainability will focus on
elements of environmental and social sustainability inherent in
council decisions and at the university. It is expected that the
officer to fill this position will contribute additional knowledge
and foresight on matters regarding sustainability will hence have a
direct positive effect on the impact ASUCSD has on campus, around
San Diego, and in the international community.
-
2
(c) Structure, Powers, and Responsibilities (1) Associate
Vice-President Sustainability
(a) Conduct three projects per year (one per quarter) that
either support sustainability efforts on campus or make ASUCSD more
sustainable.
(b) Give a yearly report on ASUCSD’s sustainability practices
and recommend changes.
(c) Promote, adhere and enforce the AS Principles of
Sustainability.
(d) Provide weekly written report of campus sustainability
efforts to Council.
(e) Inform Council of supporting roles that council can play to
make sustainability projects a reality.
(f) Work closely with the Sustainability Resource Center (SRC)
to monitor problems, goals, finances, and other issues.
(g) Serve as an ex-officio member of The Green Initiative Fund
(TGIF) and SRC board meetings.
(h) Work to raise campus awareness about ASUCSD’s own
sustainability efforts.
(i) Work with the Programming Office to implement sustainable
practices at large programming events (where feasible).
(j)Work with Enterprise Office and Business Services Office to
implement sustainable practices (where feasible).
(k) Attend four sustainability organizations meetings per
month.
(l) Serve as an ex-officio member of Social and Environmental
Sustainability Committee (SESC).
(m) Serve as an ambassador to other campuses, municipalities and
governments regarding the success of ASUCSD sustainability
efforts.
(n) Advocate for environmental policies at municipal and state
level when students are directly impacted by said policies.
-
3
(2) Assistant to the Associate Vice-President Sustainability
appointed by the Associate Vice-President Sustainability (a) Shall
help the Associate Vice-President Sustainability coordinate
activities and facilitate contact between the above mentioned
organizations and entities
hlucasFile AttachmentAttachment 4.pdf
