Neue PowerPoint Template · 2020-02-06 · trends to your budget, you’ll be better prepared to react to the unexpected and reallocate resources well before fiscal year end. What’s

2/5/2020

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©2019 Forecast5 Analy tics. All Rights Reserved. 2019 National Conf erence - All Sy stems Go!

Being proactively reactive with your

budget and strategic plan

Julie CinkExecutive Director of Business ServicesPrior Lake-Savage ISD 719

Bob ManikasSr. Account ExecutiveForecast5 Analytics


Prepare

P r o j e c t i n g f u n d b a l a n c e

-15.00%

-10.00%

-5.00%

0.00%

5.00%

10.00%

15.00%

20.00%

($40,000,000)

($20,000,000)

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-20

RevisedBudget

20-21

Projected

21-22

Projected

22-23

Projected

23-24

Projected

24-25

Projected

Unassigned Fund Balance as % of Expenditures (+125 students/year)

Fund 01 Expenditures Total Unassigned Fund Balance Fund Balance Percentage


Prepare

B A S I C F O R M U L A

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School district budgets have many moving pieces. Analyzing changes to enrollment, staffing, revenues, and expenses are a normal part of managing the yearly budget.

By analyzing and benchmarking historical revenue and expenditure

trends to your budget, you’ll be better prepared to react to the unexpected and reallocate resources well before fiscal year end.

What’s more, by creating and comparing various “what-if” scenarios, districts can remain nimble as they plan for future years.

In this session, we will review successful strategies for being proactively reactive in your budget and strategic planning with an eye on the role of

the School Board in this process.

Strategies for being Proactive


What do we know about budgets and forecasts? ❑ Complex❑ Confusing❑ Imperative

➢ How do communicate the critical assumptions in the forecast?

What does the community know about budgets and forecasts? ❑ What we tell them❑ What they can find

➢ How do we best tell our story along with the data?


Fi rs t s teps in be ing proact ively react i ve

D ev e l op g r ou p o f p eer s t o b en c h m ar k ag a i n s t

A s k t h e c r i t i c a l q u es t i on s :

W ha t a r e t he f i na nc i a l t r e nd s t ha t m i g ht

i m p a c t o ur f u t ur e ?

H o w d o t ho s e t r e nd s c o m p a r e t o o t he r s c ho o l s d i s t r i c t s t ha t a r e l i k e us ?

U n d er s t an d y ou r h i s t o r y

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Histor ica l Trends and Benchmarks

Being Proactively Reactive With


Histor ica l Trends

Total enrollment growth 2007-2019


Histor ica l Trends

7,529

7,840

8,307

8,561

8,796 8,838

7,491

7,872

8,277

8,503

8,697

51

45

41

38

54

7,000

7,200

7,400

7,600

7,800

8,000

8,200

8,400

8,600

8,800

9,000

2014-15

2015-16 2016-17 2017-18 2018-19 2019-20

ENROLLMENT OCT 1 TO END OF YEAR COMPARISONS

Oct 1 Enrollment Served EOY Enrollment Served Tuition Students

Open Enrollment limited to 75 in Kindergarten and 1% grades 1-12

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Histor ica l Trends

E n r o l l m e n t H i s t o r y – E O Y A D M


Histor ica l Trends

I m p a c t o f O p e n

E n r o l l m e n t

N e t i m p a c t o f i n b o u n d

v s . o u t b o u n d

L i v e e x a m p l e s


Histor ica l Trends

I m p a c t o f Op e n E nr o l l m e nt

N et i m p ac t o f i n b ou n d v s . ou t b ou n d

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Histor ica l Trends

I m p a c t o f C h a n g i n g

D e m o g r a p h i c s

B u i l d i n g l e v e l

d e m o g r a p h i c t r e n d s


Histor ica l Trends

F r e e a n d R e d u c e d

L u n c h T r e n d v s . To t a l E n r o l l m e n t T r e n d


Histor ica l TrendsF r e e a n d R e d u c e d L u n c h T r e n d

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Histor ica l Trends

Growth in staff FTE vs. growth in enrollment


Histor ica l Trends

R a t i o A D M S t a f f p e r S t u d e n t


Histor ica l Trends

E n r o l l m e n t v s . Te a c h e r F T E C h a n g e

16

17

18

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Histor ica l Trends

E n r o l l m e n t v s . A l l F T E C h a n g e


Histor ica l Trends

R e v e n u e a n d E x p e n s e p e r S t u d e n t


Histor ica l Trends

R e v e n u e , E x p e n s e , a n d F u n d B a l a n c e

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Histor ica l Trends

C o m p e n s a t o r y R e v e n u e C o m p a r i s o n


Histor ica l Trends

R e f e r e n d u m A u t h o r i t y


Histor ica l Trends

Te c h L e v y

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Histor ica l Trends

S p e n d i n g o v e r t i m e


Histor ica l Trends

S p e n d i n g o v e r t i m e o n a

p e r s t u d e n t b a s i s v s b e n c h m a r k p e e r g r o u p

L i v e e x a m p l e s


Histor ica l TrendsS p e c i a l E d u c a t i o n S p e n d i n g P e r

A D M C o m p a r i s o n F Y 2 0 1 8

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Current Year Surve i l lance of the Budget



Current Year Analys is

P r o j e c t m o n t h l y f u n d - b a l a n c e DEMO DATA



H i s t o r i c a l a c t u a l s a n d s p e n d i n g t r e n d

DEMO DATA

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I d e n t i f y h i s t o r i c a l a n o m a l i e s

DEMO DATA



P r o j e c t m o n t h l y a c t u a l s

DEMO DATA



Va r i a n c e a n a l y s i s DEMO DATA

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P r o j e c t e d y e a r - e n d f i n a n c i a l s

DEMO DATA


“W hat - i f ” Scenar io Analys i s



Prepare

P r o j e c t i n g f u n d b a l a n c e

-15.00%

-10.00%

-5.00%

0.00%

5.00%

10.00%

15.00%

20.00%

($40,000,000)

($20,000,000)

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-20RevisedBudget

20-21Projected

21-22Projected

22-23Projected

23-24Projected

24-25Projected

Unassigned Fund Balance as % of Expenditures (+125 students/year)

Fund 01 Expenditures Total Unassigned Fund Balance Fund Balance Percentage

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Prepare

F u n d B a l a n c e S c e n a r i o C o m p a r i s o n

DEMO DATA


Thank you!

Questions?

Julie CinkExecutive Director of Business ServicesPrior Lake-Savage ISD 719

Bob ManikasSr. Account ExecutiveForecast5 Analytics

37

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Documents

Neue PowerPoint Template · 2020-02-06 · trends to your budget, you’ll be better prepared to react to the unexpected and reallocate resources well before fiscal year end. What’s