NATIONAL TRANSPORT AND SAFETY AUTHORITY JOB … ADVERT 06.04.17.pdf · Duties and Responsibilities Manage contracts and relationships with external suppliers and support organizations

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NATIONAL TRANSPORT AND SAFETY AUTHORITY

JOB ADVERTISEMENT

The National Transport and Safety Authority (NTSA) is a State Corporation established through

an Act of Parliament; Act Number 33 of 26th October 2012. The Authority is mandated with

effectively managing the road transport sub-sector, minimizing road traffic accidents and loss of

lives resulting therefrom.

NTSA seeks to recruit qualified persons for the following positions:

1. MANAGER, ICT PROJECTS- REF: NTSA/02/2017/06.

Reporting to the Deputy Director, ICT, the Manager, ICT Projects will be responsible for the

development, documentation, review and improvement of operational processes and procedures

that cover all areas of the ICT Infrastructure to ensure that they are fit for purpose, in line with

ISO 27001 and ITIL standards and are kept complete, current and accurate.

Duties and Responsibilities

Ensure that the ICT Infrastructure team keeps the ICT infrastructure secure from internal

and external threats and that all privileges are proactively managed;

Responsible for ensuring that the ICT Infrastructure team completes the lifecycle planning,

installation, testing, upgrading, control and management of all configuration items of the

ICT infrastructure including all documentation, software, hardware and firmware assets,

including information relating to the configuration items, their dependencies and

relationships;

Ensure that the ICT Infrastructure team designs, implements, maintains and test strategies,

procedures and contingency plans for all systems, data and components;

Manage major ICT infrastructure related projects through the complete project lifecycle

from project initiation to end project review;

Manage the ICT Infrastructure team to ensure that appropriate action is taken to investigate

and resolve all reported incidents and problems associated with the ICT infrastructure in

line with Service Level Agreements (SLVA); and

Proactively manage customer requirements and expectations via regular communications

at all levels and implementation of action plans to improve the customer ICT experience to

maintain high levels of customer satisfaction.

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Qualifications & Experience

To be appointed to this role, the successful candidate must possess the following key requirements;

Bachelor’s degree in Computer Science, Information Systems or Information Technology

from an institution recognized in Kenya;

Master’s degree in a relevant field from an institution recognized in Kenya;

A minimum of ten (10) years professional IT experience, three (3) of which must have

been at the level of Deputy Manager, ICT or a comparable and relevant position;

Member of a professional body;

Experience in Project Management;

Experience in managing a team from a large corporate environment; and

Experience in negotiating large contracts and services necessary.

Certifications

Microsoft Certified Professional / ITIL / SQL and/or Oracle Certification.

Skills and Competencies

Familiar with a variety of concepts, practices, and procedures related to ICT;

Strong communication/customer service skills to resolve problems with

stakeholders/users/vendors;

A wide degree of creativity;

Business problem solving skills - analysis and synthesis;

Ability to lead multidisciplinary teams in an environment conducive to continuous change, learning, creativity and innovation; and

A strategic thinker with an eye for detail.

2. MANAGER, ICT INFRASTRUCTURE SERVICES- REF: NTSA/02/2017/07.

Reporting to the Deputy Director, ICT, the Manager, ICT Infrastructure Services will be

responsible for the provision of technical support of the ICT infrastructure, communications and

mobilizing systems, including architectural design, functionality and security.


Manage contracts and relationships with external suppliers and support organizations

including having regular formal review meetings to ensure the best possible economic

goods and services are received by the Authority and mission critical ICT services are

maintained;

Manage Project major ICT infrastructure related projects through the complete project

lifecycle from project initiation to end project review, undertaking proactive monitoring

of costs, timescales and resources throughout;

Responsible for ensuring the ICT Infrastructure Team complete the lifecycle planning,

installation, testing, upgrading, control and management of all configuration items of the

ICT infrastructure including all documentation, software, hardware and firmware assets,

including information relating to the configuration items, their dependencies and

relationships;

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Ensure that all records are complete, current and accurate;

Manage the ICT Infrastructure Team to ensure that appropriate action is taken to

investigate and resolve all reported incidents and problems associated with the ICT

infrastructure in line with Service Level Agreements;

Ensure that such incidents and problems are fully documented. Co-ordinate the

implementation of remedies and preventative measures to address such incidents and

problems;

Manage the assessment, analysis, documentation and implementation of all changes to the

configuration items of the ICT infrastructure;

Document and Implement appropriate processes to manage and report on all changes.

Maintain complete, current and accurate records of all changes to the ICT infrastructure;

Responsible for ensuring the ICT Infrastructure Team design, implement, maintain and test

strategies, procedures and contingency plans for all systems, data and components to

ensure ICT services are restored in a timely fashion in the case of a disaster; and

Ensure the strategies, procedures and plans are complete, current and accurate. Organize

regular testing of disaster recovery plans and document outcomes.

Qualifications & Experience


Bachelor’s degree in Computer Science, Information System or Information Technology


Master’s degree in a relevant field from an institution recognized in Kenya;

A minimum of ten (10) years in professional IT experience, three (3) of which must have

been at the level of Deputy Manager ICT or a comparable and relevant position;

Be a member of a professional body;

Experience in Project Management;

Experience in supporting major infrastructure in public/private institutions;

Experience managing a team from a large corporate environment and

Experience negotiating large contracts and services necessary.

Certifications

Microsoft Certified Professional / ITIL / SQL and/or Oracle Certification.


Familiar with a variety of concepts, practices and procedures related to ICT;





Ability to lead multidisciplinary teams in an environment conducive to continuous change, learning, creativity and innovation;

Willing and able to be on-call 24x7;and

A strategic thinker with an eye for detail.

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3. MANAGER, PROCUREMENT- REF: NTSA/02/2017/08.

Reporting to the Deputy Director, Procurement, the Manager, Procurement, will deputize the

Head of the Procurement function and co-ordinate Procurement, Inventory management,

Inspection, Acceptance and Asset Disposal activities in accordance with the Public Procurement

and Asset Disposal Act, 2015.


Implement procurement policies, strategies and work plans;

Co-ordination of procurement, stock control, asset disposal activities and records

management;

Provide secretarial services to the various Procurement and Evaluation committees;

Manage the monitoring of Suppliers contracts in liaison with the Legal Department;

Manage periodic and annual stock takes;

Management of staff;

Assist in preparation and implementation of the budget and Annual Procurement and Asset

Disposal Plans;

Manage compliance with relevant legislation;

Prepare management reports and represent the department in various internal and

external stakeholder committees; and

Work closely with various Project Implementation Committees on donor funded

procurement activities.

Qualifications and Experience


Bachelor’s Degree in Supply Chain Management, Procurement or in a relevant field from

an Institution recognized in Kenya;

Master’s Degree in a relevant field from an Institution recognized in Kenya;

Graduate Diploma from the Chartered Institute of Purchasing and Supplies (CIPS) or

equivalent;

Membership of the Kenya Institute of Supplies Management; and

A minimum of ten (10) years’ in Procurement, three (3) of which should be at the level of

Deputy Manager, Procurement or a comparable and relevant position preferably within

the public sector;


Familiar with a variety of concepts, practices, and procedures related to procurement in

the public sector;





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Ability to lead multidisciplinary teams in an environment conducive to continuous change, learning, creativity and innovation; and

Result oriented, a strategic thinker with an eye for detail.

4. MANAGER, FINANCE- REF: NTSA/02/2017/09.

Reporting to the Deputy Director, Finance, the Manager, Finance will be responsible for timely

development, preparation and revision of financial reports for effective decision making. In

addition, he/she will provide technical guidance and leadership to the Finance team and work

with all departments to ensure compliance with legal requirements including the NTSA Act and

the Public Finance Management Act.


Management

Maintain a documented system of accounting policies and procedures;

Manage outsourced functions; and

Oversee the operations of the treasury department, including the design of an

organizational structure adequate for achieving the department's goals and objectives.

Funds Management

Forecast cash flow positions and available funds for investment;

Ensure that sufficient funds are available to meet on-going operational and capital

investment requirements;

Maintain banking relationships;

Assist in determining the Authority's proper capital structure; and

Invest funds.

Budgeting

Manage the preparation of the Authority’s operating and Capital budget;

Report to management on variances from the established budget, and the reasons for those

variances; and

Assist management in the formulation of its overall strategic direction.

Financial Analysis

Engage in ongoing cost reduction analyses in all areas of the Authority;

Interpret the Authority's financial results to management and recommend improvement

activities;

Participate in target costing activities to create products that meeting predetermined price

goals;

Create additional analyses and reports as requested by management;

Review and produce effective and accurate quarterly financial statements;

Implementation of the various approved policies, procedures and regulations of the

Authority;

Prepare monthly analysis and reconciliation reports; and

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Liaise with external auditors with regard to preparation of financial statements in line with

the International Public Sector Accounting Standards (IPSAS).



Bachelor's degree in Finance or Accounting from an Institution recognized in Kenya;

Master’s degree in business from an Institution recognized in Kenya;

A minimum of ten (10) years’ experience in Finance or Accounting, three (3) of which

should be in the position of Deputy Manager, Finance/Accounting or a comparable and

relevant position preferably within the public sector;

Must be a Certified Public Accountant of Kenya (CPAK) or Certified Management

Accountant designations;

Member of the Institute of Certified Public Accountants of Kenya (ICPAK); and

Have practical knowledge of the PFM Act and the IFRSs.


Excellent communication skills are essential, particularly in regard to presenting the results

of analyses to management;

Have an outstanding knowledge of electronic spreadsheets and Enterprise Resource

Programme (ERP);

Strong communication and reporting skills;

Strong organization and inter personal skills; and

Good leadership, mentorship and coaching skills.

5. DEPUTY MANAGER, MOTOR VEHICLE INSPECTION - REF: NTSA/02/2017/10.

Reporting to the Deputy Director, Motor Vehicle Inspection, the Deputy Manager, Motor Vehicle Inspection, will be responsible for management of Officers, vehicle standards, inspection standards and inspection services offered in Inspection Centres.

Key Duties and Responsibilities

Direct operations in the Motor Vehicle Inspection Centres;

Develop, initiates and implements vehicles standards;

Supervision of Officer In-Charges;

Interpret and Implement Traffic Act Cap 403;

Implements Regulations concerning Roads Transport;

Public relations between the motor vehicle inspection and the stakeholders (clients);

Preparing memorandum for vehicle change of status and taxation classes;

Planning, controlling and coordinating Motor Vehicle Inspection activities of inspection of

motor vehicles;

Preparation of budgets;

Inspection of accident vehicles; and

Attending court cases.

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Bachelor’s Degree in Mechanical or Automotive Engineering from an Institution recognized in Kenya;

Master’s Degree in Business, Engineering or its equivalent from an Institution recognized in Kenya will be an added advantage;

Must be a registered Engineer with the Engineers Board of Kenya;

A minimum of eight (8) years engineers experience, three (3) of which must have been in the grade of Senior Engineer (Mechanical/Automotive ) or in a comparable and relevant position in the Public/ Private Sector;

Experience on vehicles repairs and vehicle body construction;

Knowledge on road vehicle standards;

Experience on vehicles diagnostic equipment;

Shown merit and ability as reflected in work performance and results; and

Attended Management course lasting not less than four (4) weeks from a recognized institution.


• Ability to work in multi-cultural and multi-ethnic environments with sensitivity and respect

for diversity;

• Ability to drive change and innovation;

• Negotiation and analytical skills;

• Strong organization and inter personal skills;

• Proficiency in computer applications such as PowerPoint, Microsoft Word, Excel, Access, and

Outlook express including financial and statistical packages; and

• A strategic thinker with an eye for detail.

6. SENIOR OFFICER, FINANCE- REF: NTSA/02/2017/11.

Reporting to the Deputy Manager Finance, the Senior Finance Officer will be in-charge of a key section in the Finance department.


Analyse information received (financial and non-financial), call attention to

trends/variances;

Maintenance of the general ledger; journal entries and other book-keeping assignments

necessary for effective financial accounting;

Ensure that accounts analysis and reconciliations (including bank reconciliations) are

performed on a monthly basis and approve them once they have been prepared;

Coordinate the payment of suppliers of goods and services and ensure that Suppliers are

paid promptly and deal with any supplier related enquiries;

Coordinate external system and financial audits;

Management of the Authority’s financial investment and assets;

Review the payroll and effect accurate salary payments;

Ensure that all expenditures are properly authorized and within the approved budget;

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Assist in monitoring and evaluating the effectiveness of existing policies and financial

systems and recommend improving;

Identify and report to the Manager, Finance incidences non-compliance with laid down

financial policies; and

Contribute to formulation of the Authority’s budget by consolidation of all departmental

budgets.



Bachelor’s degree in Finance or Accounting from an Institution recognized in Kenya;

A Master’s degree in business from an Institution recognized in Kenya will be an added

advantage;

A Certified Public Accountant of Kenya (CPAK) or equivalent professional accounting

certification;

Member of the Institute of Certified Public Accountants of Kenya (ICPAK);

Specialist knowledge in budgeting and financial management and Proficiency in ICT;

A minimum of six (6) years’ in Finance and Accounting gained from reputable large

organization with three (3) years at the level of Finance Officer I; Accountant I or in a

comparable and relevant position preferably within the public sector;

Demonstrable understanding of the Public Finance Management Act and thorough

knowledge of accounting and financial systems;

Diverse experience in finance and accounts management; and

Experience in supervising and leading teams of accounting professionals.


Ability to work in multi-cultural and multi-ethnic environments with sensitivity; and respect for diversity;

Ability to drive change and innovation;

Negotiation and analytical skills;

Strong organization and inter personal skills;

Decision making skills;

Ability to interpret long term plans, programs and budgets developed senior management level;

Project management skills; and

Ability to develop plans, programs, SOPS, and coordination of workflows.

7. SENIOR OFFICER, PROCUREMENT- REF: NTSA/02/2017/12.

Reporting to the Manager, Procurement the job holder will ensure that the Authority obtains value for money through procurement of goods at the right time, right quality, right price, right quantity and competitively. S/He shall be responsible for the supervision of Procurement, Inventory management, Inspection, Acceptance and Asset Disposal activities in accordance with the Public Procurement and Asset Disposal Act, 2015.

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Prepare and implement procedures, tactics and work plans for the Section;

Consolidate the Annual Procurement and Disposal Plans;

Ensure compliance with relevant legislation;

Supervise procurement/inventory activities;

Prepare contract documents;

Supervise the receipt and opening of tender documents and deliveries;

Co-ordinate the evaluations of tenders/quotations, proposals and inspection and

acceptance;

Preparation of procurement and supplies reports and updates for the management;

Conduct pre-bid and post-bid briefing sessions with bidders;

Preparation of responses to audit and investigative reports/queries; and

Supervision of staff;



Bachelor Degree in Procurement /Supplies management from an Institution recognized in

Kenya;

A Master’s degree in business from an Institution recognized in Kenya will be an added advantage;

Must have a Graduate Diploma in Purchasing and Supplies (CIPS) or its equivalent;

Valid membership of the Kenya Institute of Supplies Management (KISM);

A minimum of six (6) years’ in Procurement, three (3) of which should be at the level of

Officer I or in a comparable and relevant position preferably within the public sector;


Demonstrable understanding of Public Procurement and Disposal Act 2015;


Strong organization and inter personal skills; and

Good leadership, mentorship and coaching skills.

8. SENIOR CORPORATE STRATEGY AND PLANNING OFFICER - REF: NTSA/02/2017/13

Reporting to the Manager, Corporate Strategy and Planning, the Senior Corporate Strategy and Planning Officer, will be responsible for the development of the Authority’s short- and long-range strategic plans that are comprehensive, stretch and realistic.


Define, develop and implement business planning processes;

Coordinate and manage cross-functional teams to improve business planning methods;

Determine and execute key business initiatives that will drive NTSA business operations;

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Develop and implement best practices and learning plans to meet business objectives;

Assist management in operations, resource management, budget, revenue accounting,

etc.;

Develop standard procedures to manage and maintain business operational and financial

objectives;

Assist in preparing strategic plan by analyzing trends and forecast;

Maintain in-depth knowledge of market dynamics such as competitor analysis, market

share, demographic trends, and growth projections;

Identify business problems and provide recommendations for improvements;

Understand business direction and needs and develop solutions, roadmaps and

assessment of potential business impacts; and

Any other duties assigned from time to time.



Bachelor’s degree in Business Administration, Economics, Statistics, Finance or in a

relevant field from an Institution recognized in Kenya;

A minimum of six (6) years in corporate strategy and planning; project management or

corporate performance management three(3) of which must be at the level of

Planning/Strategy Officer I or in a comparable and relevant position;

Experience in resource mobilization, donor funds management, monitoring and

evaluation of projects/ programmes and proposal writing is mandatory;

Member of a professional body;

Practical knowledge of project planning software applications and their use (such as MS-

Project) is highly desired;


Ability to interpret donor contracts;

Ability to resolve problems in a timely manner;

Project management skills/exposure;

Proposal and report writing skills;

Ability to interpret financial and economic data;

Good oral and written communication skills; and

Ability to analyse data and use intuition and experience to complement data.

9. SENIOR RECORDS MANAGEMENT OFFICER - REF: NTSA/02/2017/14.

Reporting to the Manager, Human Administration, the job holder will be responsible for the efficient management of registry services in the Authority including security of Authority information and records.


Develop records management policies, procedures and guidelines;

Prepare and review filing classification scheme;

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Develop a filing index system;

Oversee the management of in-coming and outgoing mail and preparing quarterly reports

of in-coming/ outgoing mail;

Preparing of records retention and disposal schedules as per relevant guidelines;

Initiating records appraisal and disposal of in-active files for approval by the relevant

committee and subsequent approval by the Kenya National Archives;

Develop and maintain control measures for the authority’s records. This includes

maintaining physical security of records in the registry;

Manage records storage facilities to ensure there is adequate, safe and storage;

Ensure timely response to internal and/or external information enquiries;

Sensitize staff on records management;

Ensuring that letters are appropriately filed and marked to action employees; and

Supervision of various registries.



Bachelor’s degree in Information Science/Records Management or in a relevant social

science field from an Institution recognized in Kenya;

Diploma in Records/Information Management, Information/Library Science or any

equivalent qualifications from an Institution recognized in Kenya;

Proficiency in Computer Applications;

A minimum of six (6) years’ experience in records/information management, three (3) of

which must have been at the level of Records Management Officer I or in a comparable

and relevant position preferably within the public sector;

Good knowledge of records management software applications and their use;


Ability to handle classified information in strict confidence;


Good oral and written communication skills;

Excellent organizational skills;

Ability to work under pressure;

Integrity and commitment to producing results;

Proven working attitude and ability to give and take instructions; and

Capacity to get along with a diverse workforce.

10. MOTOR VEHICLE INSPECTIOR I (OFFICER IN- CHARGE)- REF: NTSA/02/2017/15

Reporting to the Deputy Manager, Motor Vehicle Inspection the job holder is responsible for management of inspectors, inspection standards and inspection services offered in respective inspection Centres.


In charge of a Motor Vehicle Inspection Centre;

Supervision of officers within the Motor Vehicle Inspection Centre;

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Custodian of Inspection certificates and other accountable documents plus equipment used

for vehicle inspection;

Public relations between the Centre and the stakeholders (clients);

Preparing memorandum for vehicle change of status and taxation classes;

Planning, controlling and coordinating Motor Vehicle Inspection activities of inspection of

motor vehicles;

Issuing of compliance certificates;

Preparation of budgets;

Inspection of accident vehicles; and

Attending court cases;



Must have Bachelor’s degree in Mechanical /Automotive Engineering or in a related field

from an Institution recognized in Kenya;

Must be a registered Graduate Engineer with the Engineering Board of Kenya;

A minimum of three (3) years as Engineer II (Mechanical/Automotive), or in a comparable

and relevant position in the Public/Private Sector;

Must have a valid Driving License free from any current endorsements; and

Must have shown merit and ability as reflected in work performance and results.

OR

Must have a Diploma in Mechanical /Automotive Engineering from the Kenya National Examination Council or its approved equivalent;

A minimum of three (3) years as inspector II (mechanical) or in a comparable and relevant

position in the Public Service /private sector; and

A valid driving license;

Attended Management course lasting not less than four (4) weeks from a recognized

institution; and

Shown merit and ability as reflected in work performance and results.





Outlook express including financial and statistical packages;

• Strong communication and reporting skills;

• Good leadership, mentorship and coaching skills;



Capacity to get along with a diverse workforce.

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11. ICT OFFICER I -REF: NTSA/02/2017/16.

Reporting to the Senior ICT Officer, the job holder shall be responsible for safeguarding

information system assets by identifying and resolving potential and actual security problems.


Recommend and schedule repairs to the LAN/WAN

Assist with the Information Security manager with compliance of security policies,

standards and procedures;

Handle and report all security related incidents;

Implement security technologies under the direction of the Senior Information Security

and Risk Officer;

Ability to analyze IT security risks/vulnerabilities and recommend solutions for internal

threats;

Assist with reports on security incidents;

Assist with the delivery on security awareness across the business; and

Monitor, deploy and maintain security tools.



Bachelor’s degree in Computer Science, Information System or Information Technology


Diploma in Information Technology;

Computer application packages and information technology; and

A minimum of three (3) years’ experience as an ICT Officer II or in a comparable and

relevant position in the Public/Private Sector;


Ability to troubleshoot common hardware/software issues;

Proficient in a multi-platform environments e.g. Microsoft, Linux; and

Excellent verbal and written communication skills

12. OCCUPATIONAL SAFETY AND HEALTH OFFICER I -REF: NTSA/02/2017/17.

Reporting to the Manager, Human Resources, and the job holder will be responsible for

monitoring and assessing hazardous and unsafe situations in all Authority work places and

developing and implementing measures to ensure a safe work environment in line with the

Occupational Safety and Health (OSH) Act.


Support the development of OHS policies and programs;

Advise and instruct on various safety-related topics (noise levels, use of machinery etc.);

Conduct risk assessment and enforce preventative measure;

Review existing policies and measures and update according to legislation;

Initiate and organize OHS training for employees and executives;

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Inspect premises and the work of personnel to identify issues or non-conformity (e.g. not

using protective equipment);

Oversee installations, maintenance, disposal of substances etc.;

Stop any unsafe acts or processes that seem dangerous or unhealthy;

Record and investigate incidents to determine causes and handle worker’s compensation

claims; and

Prepare reports on occurrences and provide statistical information to management.



Bachelor of Arts or Bachelor of Science in Safety Management, Engineering from an

institution recognized in Kenya or relevant field is preferred;

Certificate in Occupational Health and Safety (OHS);

A minimum of 3 years’ experience in handling OHS as a Safety Officer II or in a comparable

and relevant position;

In depth knowledge of legislation (e.g. OSHA/EPA) and procedures;

Knowledge of potentially hazardous materials or practices;

Experience in writing reports and policies for health and safety;

Working knowledge of safety management information systems; and;

Knowledge of data analysis and trending and reporting statistics;


Proficiency in MS Office;

Outstanding organizational skills;

Diligent with great attention to detail;


Excellent communication skills with the ability to present and explain health and safety topics;



Capacity to get along with a diverse workforce;

13. SECURITY OFFICER I -REF: NTSA/02/2017/18.

Reporting to the Manager, Security, the job holder is responsible for the maintenance of safety

and security in all NTSA premises.


Support in writing or review security-related documents, such as incident reports,

proposals, and tactical or strategic initiatives;

Train subordinate security professionals or other organization members in security rules

and procedures;

Support the Security Manager in planning security for special and high-risk events;

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Attend meetings, professional seminars, or conferences to keep abreast of changes in

executive legislative directives or new technologies impacting security operations;

Assist in emergency management and contingency planning;

Respond to medical emergencies, bomb and terrorism threats, fire alarms, or intrusion

alarms, following emergency response procedures;

Prepare reports or make presentations on internal investigations, losses, or violations of

regulations, policies and procedures;

Monitor security policies, programs or procedures within NTSA to ensure compliance with

internal security policies, licensing requirements, or applicable government security

requirements, policies, and directives;

Assist in Analysing and evaluating security operations to identify risks or opportunities for

improvement;

Assist in development of security standards, policies, and procedures;

Communicate security status, updates, and actual or potential problems, using established

protocols;

Collect and analyze security data to determine security needs, security program goals, or

program accomplishments;

Supervise subordinate security professionals; and

Assist in coordination of security activities to safeguard company assets, employees, guests,

or others on company property.



Bachelor’s degree in Sociology, Criminology, Forensic investigations, or relevant equivalent

from a recognized university;

Must have attended approved security course at Administration Police Training College

(A.P.T.C) Criminal Investigation Department (C.I.D.) Training School, Police Training

College, Military Training Institute or other similar institutions;

Certificate in computer applications (Windows, Ms-Word, Ms- Excel, Ms-Access and

Internet) from a recognized institution;

Exposure to and knowledge of loss prevention, access control systems and procedures,

video surveillance, CCTV and related physical security skills;

Be in possession of a valid certificate of good conduct;

Demonstrated outstanding professional experience in security matters investigations and

competence in work performance and results;

A minimum of three (3) years’ service at the level of Inspector/Lieutenant in the Military

or National Police, Prisons, or related disciplined services with honorable discharge.






Excellent communication skills with the ability to present and explain health and safety topics;

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Must be physically fit and pass a background check.

14. AUDIT OFFICER I -REF: NTSA/02/2017/19. Reporting to the Manager, Audit, the job holder is responsible for Review and evaluation of the systems of internal Audit controls, assessing their adequacy, effectiveness and proposing recommendations for their improvement. Duties and Responsibilities

Contribute to preparation of risk based audit plan and programs for the audit engagement; Conduct in accordance to the auditing standards segments of financial, operations, systems and compliance audits to operations;

Obtain information directly or indirectly through examination of records or interview the auditee;

Safeguard the authority’s assets by establishing appropriate means of verifying their existence, ownership and valuation;

Prepare audit working papers properly documenting the work performed;

Draft on a monthly basis audit reports and communications on work performed for review; and

Assist in establishing a follow up mechanism on agreed recommendations on financial, operational and regulatory deficiencies reported during past audits; and carry put special audits as may be directed by management.



Bachelor’s degree in Commerce (Accounting or Finance option), Economics or a related field from a recognized institution;

Passed Part III of the Certified Public Accountants (CPA) Examination; Certified Information Systems Auditor (CISA) or Chartered Financial Analyst (CFA);

Certificate in computer applications (Windows, Ms-Word, Ms- Excel, Ms-Access and Internet) from a recognized institution; and

A minimum of three (3) years’ experience as Audit Officer II or in a comparable and relevant position.


Knowledge of computer applications and information technology;

Excellent verbal and written communication skills.

Ability to communicate both inside and outside the organization;

Ability to write complex reports;

Analytical skills;

Organization and inter personal skills; and

Ability to work under pressure, prioritize and multi task.

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15. HUMAN RESOURCE ADMINISTRATION OFFICER I-REF: NTSA/02/2017/20

Reporting to the HR and Administration Manager and Regional Manager, the job holder shall

support in execution of administrative and Human Resources activities such as allocation and

management of office space, management of outsourced services, Resolution of Human Resource

issues and ensuring the safety of assets, property and staffing in the Authority.


Coordination of Human Resource activities in NTSA, Mombasa Office;

Allocation of office space, and ensuring availability of office equipment, furniture and

working materials to every member of staff;

Assist in management of Mombasa office facilities, equipment and machinery including

scheduling of repairs and preventive maintenance;

Responsible for ensuring health and safety regulation are adhered to in Mombasa

Office as guided by the Health and Safety committee;

Support in general office administration;

Supervision of cleaning and waste disposal services in Authority offices;

Assist in facilities and asset management; and

Implementation of a preventive maintenance program to minimize cost and maximize use

of Assets.



Bachelor’s degree in Human Resources Management, Social Sciences, Public

Administration, Business Administration, or a related field from a recognized institution;

Post-graduate Diploma in Human Resource Management, Industrial Relations, or a related

field from a recognized institution;



Diverse experience in managing contracts, facilities, transport system and outsourced

services;

Specialist knowledge in public administration management;

A minimum of three (3) years’ experience as a Human Resource Officer II or in a


Member of the Institute of Human Resource Management (IHRM);


Shown merit and ability as reflected in work performance and results;


Ability to write complex reports; and

Analytical skills.

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16. ADMINISTRATION OFFICER II (NAIROBI) REF: NTSA/02/2017/21.

Reporting to the Senior Administration Officer, the job holder will support the execution of

administrative activities such as allocation and management of office space, work

equipment/tools, management of outsourced services and ensuring the safety of assets, property

and staffing in the Authority.


Assist in the allocation of office space, lease agreements, and ensure availability of office

equipment, furniture and working materials to every member of staff;

Assist in management of office facilities and the Authority’s equipment and machinery

including scheduling of repairs and preventive maintenance;

Responsible for ensuring health and safety regulation are adhered to as guided by

the Health and Safety committee;

Support in general office administration;

Supervision of cleaning and waste disposal services in Authority offices;

Assist in facilities and asset management; and

Implementation of a preventive maintenance program to minimize cost and maximize use

of Assets.



Bachelor’s degree in Business Administration/ Management or a Bachelor’s degree in

Social Sciences, from an Institution recognized in Kenya and a Diploma/Higher Diploma

in fleet management, property management, Public or Business Administration,

Government or a related field from a recognized institution;



A minimum of 3 years’ experience as administration Officer III or in a comparable and

relevant position from a reputable organization;

Diverse experience in managing contracts, facilities, transport system and outsourced

services;

Specialist knowledge in public administration management;




Negotiation and analytical skills;

Proficiency in computer applications such as PowerPoint, Microsoft Word, Excel, Access,

and Outlook express including financial and statistical packages;




Capacity to get along with a diverse workforce; and

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Ability to write reports.

17. RECORDS MANAGEMENT OFFICER II -REF: NTSA/02/2017/22.

Reporting to the Senior Records Management Officer, the job holder shall be responsible for the

management of NTSA records with the mandate of maintaining and implementing the Authority’s

records management policy.


Ensure security of information, documents, files and office equipment;

Storage and maintenance of Authority’s documents, files and personnel records;

Management of files movement including maintaining up-to-date file movement records;

Receipt and dispatch of mail including maintenance of related registers;

Sorting and classifying documents for filing and storage;

Updating and maintenance of personnel records and file index;

Control the opening of files and allocation of staff personal numbers;

Initiating appraisal and disposal of dormant files/documents in liaison with National

Archives and Documentation Services;

Planning appropriate office accommodation for registries;

Ensuring that file covers are well maintained; documents are carefully handled; pending

correspondence and bring-ups are checked and appropriate action taken; and

Supervise the Records Assistant



Bachelor’s degree in Information Science/Records Management or any of the Social

Sciences from a recognized institution; or

Diploma in any of the following: Records/Information Management, Library/Information

Science or equivalent qualifications from a recognized institution;

Certificate in any of the following: Records/Information Management,

Information/Library Science or equivalent qualifications from a recognized institution;



A minimum of three (3) years’ experience in the grade of Records Management Officer III

or in a comparable and relevant position in the Public/Private Sector;

Kenya Certificate of Secondary Education (KCSE) mean grade C- (Minus) from the Kenya

National Examinations Council (KNEC) or equivalent qualification from a recognized

Institution;

Good experience in archiving and database management; and

Certificate in E- registry (electronic records management) an added advantage.

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Good experience in archiving and database management; and

Certificate in E – registry (electronic records management) an added advantage Excellent communication skills ,Integrity and commitment to producing results;



18. HUMAN RESOURCES OFFICER II -REF: NTSA/02/2017/23.

Reporting to a Senior Human Resource Officer in charge of a HR function, the job holder will

provide HR support services and assist in providing specialist advisory to staff and management

in recruitment and selection, training and development, staff induction, discipline, leave

management, welfare matters and other HR services while ensuring that all functional records

are well maintained.


Participate in recruitment and selection of staff which will involve preparation of job

adverts, shortlisting of prospective candidates for interviews and take part in interviews as

per the recruitment policy;

Assist in co-ordination of organization’s training and development activities;

Assist in implementation of various talent management activities to support the

achievement of the strategic plan;

Train managers to effectively utilize the Performance & Learning tools ;

Review the data inputted into the HR information system and ensure it is accurately

updated;

Manage, develop, mentor and coach the HR Assistant to ensure optimal performance;

Provide support in management of staff welfare and benefits requirements in the Authority;

Support in administration of staff welfare and benefits records;

Continuous preparation and review of staff bio-data;

Provide advice to management and staff on a broad range of employee issues including

general HR issues, policy interpretation, work conditions, employee development and

performance management;

Support in resolution of employee grievances and complaints as per the HR policy;

Conduct exit interviews to ensure proper information is captured, recorded, and is

available for analysis;

Assist in the interpretation of labour laws and NTSA human resources policies, rules and

regulations; and

Manage, develop, mentor and coach the HR Assistants to ensure optimal performance.



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Bachelor’s degree in Human Resources Management or a Bachelor’s degree in Public

Administration, Business Administration, or in a related Social Science field from a

recognized institution and a Diploma in Human Resource Management, Industrial

Relations, or a related field from a recognized institution;

A minimum of three (3) years’ experience as a Human Resource Officer III or in a



Internet) from a recognized institution; and

Member of the Institute of Human Resource Management (IHRM).







Ability to write complex reports; and

Analytical skills




19. FINANCE OFFICER II -REF: NTSA/02/2017/24.

Reporting to the Senior Finance Officer, the job holder will be responsible for compiling and

updating the general ledger information and financial transactions to ensure accurate and timely

maintenance of accounting records in accordance with prescribed financial policies, accounting

standards and other requirements.


Prepare the annual tax deductions returns and furnish staff and the Board as appropriate;

Maintain invoices and LPO/LSO file and make the necessary follow-up to ensure that items

are cleared promptly;

Facilitate timely payments to suppliers, staff and the Board;

Maintain and regularly update the Fixed Assets Register, including computation of monthly

depreciation and posting the same to the General Ledger;

Post transactions in the general ledger, cash book and other subsidiary ledgers;

Monitor monthly revenues and expenses and where applicable ensure that they are

accrued or posted in the correct accounting period;

Prepare accounts reconciliations and follow up on the outstanding items;

Confirm the accuracy and completeness of accounts receivables (invoicing, receipting,

banking and reconciliations) and reporting on the same as appropriate;

Maintain staff imprest and advances ledgers;

Issuance of inspection licenses, monitoring and reconciling revenue records;

Updating the cash book, creditors’ subsidiary accounts, vote book & the fixed asset register;

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Bank Reconciliation and reconciling the posted transactions in the General Ledger to the

subsidiary accounts;

Timely processing of approved payment requests;

Prepare draft financial reports and statements in conformance to the applicable

International Financial Reporting Standards and Generally Accepted Accounting standards

and Principles;

Initiate the opening of new ledger accounts as necessary to more accurately capture

detailed accounting information;

Track the utilization of capital and operational expenditure against the approved budget

and report on the same;

Monitor and report variances on actual expenditure and budget;

Facilitate provision of information necessary for preparation of budget estimate, financial

statements and various financial reports; and

Facilitate provision of schedules for internal and external audits and ensure effective

implementation of audit recommendations.



Bachelor’s degree in Finance and Accounting or Business related field;

Full professional qualification like CPA-K, ACCA or equivalent;

Member of the Institute of Certified Public Accountants of Kenya (ICPAK);

Specialist knowledge in Accounts management;

Proficiency in ICT;

A minimum of three (3) years’ experience as Finance and Accounting officer III or in a

comparable and relevant position gained from reputable organizations;

Knowledge of accounting and financial systems;

Diverse experience in finance and accounts management;


Knowledge of accounting and financial systems;

Diverse experience in finance and accounts management;


Ability to write complex reports;

Analytical skills;

Organization and inter personal skills; and

Ability to work under pressure, prioritize and multi task.

20. ICT OFFICER II -REF: NTSA/02/2017/25.

Reporting to the ICT Officer, the job holder is responsible for installation repair and maintenance

of computer hardware and software in Authority offices.


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Support users in TIMS and ERP functionality for improved business results and improved

client services;

Provision of inputs to the administrative business processes mapping and implementation

of the internal standard operating procedures (SOPs);

Performance of specific technical functions, including changing of hardware electronic

components (disks, memories, network wiring, power sources, etc.) and routine repairs;

Assistance in the installation of commercial and in-house developed software and related

upgrades patches and anti-virus programs on a timely basis;

Support to users in backing up and restoring their files, as well as in virus detection,

removal and prevention;

Assistance in trouble-shooting and monitoring of network problems and provision of ICT

support to key events;

Assistance in backup and restoration procedures for local drives. Maintenance of backup

logs. Assistance to organization of off-site storage of backups;

Maintenance of an up-to-date inventory of software and hardware and a library of ICT

related reference materials;

Maintenance of the inventory and stock of supplies and spare parts in cooperation with the

Procurement Unit; and

Participation and assistance in the organization of training of staff on ICT issues.



Bachelor’s Degree in Information Technology, Computer Science or related field from a

recognized university;

A minimum of three (3)years’ experience as ICT Officer III or a comparable and relevant

position from a reputable organization;

a busy working environment;

Knowledge of computer applications and information technology;

CCNA;


Ability to troubleshoot common hardware/software issues;

Proficient in a multi-platform environments e.g. Microsoft, Linux; and

Excellent verbal and written communication skills

21. MOTOR VEHICLE INSPECTOR III-REF: NTSA/02/2017/26

Reporting to the Officer In-Charge of a Motor Vehicles Inspection Centre, the job holder is responsible for ascertaining vehicles’ roadworthiness and compliance with road transport regulations.


Making reports on motor vehicle inspections and court cases;

Inspection of motor vehicles and affixing of stickers;

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Examination and test of motor vehicles;

Preparation and Issuing of Prohibition Orders and Compliance Certificates;

Data entry of vehicle inspection reports details; and

Preparation of certificates of weights and measures.



Must have a Diploma in Mechanical Engineering (Automotive option) or an equivalent

and relevant qualification from a recognized institution;

Proficiency in Computer Applications;

Must have a valid Driving License free from any current endorsements;

High level of integrity; and

Ability to work under pressure.




• Strong organization and inter personal skills;


Outlook express including financial and statistical packages;

• A strategic thinker with an eye for detail;

• Interpersonal skills including being a team player;



Ability to get well with the diverse workforce.

If you possess the required skills and competencies, please submit your typed application, detailed

Curriculum Vitae and Testimonials indicating three referees, National Identification card, current

and expected remuneration, mobile phone contacts, a valid Tax Compliance Certificate, HELB

clearance certificate, current Certificate of Good Conduct from Criminal Investigations

Department and Ethics and Anti-Corruption Commission so as to reach us on or before 10th May,

2017 and addressed to:

Director General

National Transport and Safety Authority

Hill Park Plaza, Upper Hill Road

P.O. Box, 3602 -00506

NAIROBI.

NTSA is an Equal Opportunity Employer. Persons with Disability are encouraged to apply.

Canvassing of any nature will lead to automatic disqualification.

Documents

NATIONAL TRANSPORT AND SAFETY AUTHORITY JOB … ADVERT 06.04.17.pdf · Duties and Responsibilities Manage contracts and relationships with external suppliers and support organizations