National Support Team 2016.1 - (2nd Round)

National Support Team 2016.1

AIESEC in Bolivia 2nd Round

Applications must be completed and sent in pdf format by e-mail to

[email protected]

You can see the application editable version in: http://bit.ly/AppEditable

All questionnaire must be answered by all candidates. The Applicant is

free to choose the format, design and language of the application.

The visual part of the application must be considered for a better

reading, but will not be part of the selection process.

DDL: 02/01/2016 until 23h59 (-4 GMT)

Candidates Guideline

mailto:[email protected]





http://bit.ly/AppEditable





MC Chronos (2015-16) Contact

NST 2016.1 - Available Positions (2nd Round)

NST 2016.1

Job Descriptions

F&L - National Finance & Legal Team

MCVP F&L

NST F&L Team Leader

Accounting & Events Manager

Legal Manager Legal Manager Tools & Coaching

Manager

National Audit Team Leader

National Audit Team Member



NST F&L Team Leader Job Description 1: Monthly and weekly control of results

Job Description 2: Elaborate a timeline in order to present every management job

Job Description 3: Have monthly meetings with each manager and team meetings

Job Description 4: Send a monthly report to the MCVP F&L about the goals of each management

Job Description 5: Coordinate the synergy among the managements

Job Description 6: organize LC visits in order to expand the financer network

Knowledge before arrival: know how to work with La Bruna, read National Compendium, International compendium, Local rules,

know ICX and OGX flow, basic knowledge in finance area, LCVP experience

Details on the Working Conditions: 10 hours per week, coaching and consulting with MCVP F&L

Measurable results expected: % of achieve management goals according to the planning, % of team meetings, # of LCs visited.

Additional Information: have experience in Finance area (preferred)

National Accounting & Events Manager Job Description 1: Monthly control of finance back documents

Job Description 2: Monthly control of the cash flow in La Bruna (Bancos General)

Job Description 3: Monthly control of the bank statements of each LC

Job Description 4: Assess and control of National OC Finance report in national events

Job Description 5: obtain NIT

Knowledge before arrival: Basic accounting knowledge, National events management

Details on the Working Conditions: 8 Hours per week, Monthly meetings with NST head and constant communication with finance members

Measurable results expected: # months of complete national registration, # of OC Finance reports on time, % of money increase in “Events

account”, Obtain NIT

National Legal Manager Job Description 1: Elaborate the National compendium

Job Description 2: Control and assessment of legal documents and assembly acts

Job Description 3: Follow the national proceeding to obtain the national recognition as Non profit organization under Bolivian government.

Job Description 4: Once the National compendium is done. Organize Legal education to LCVPs

Knowledge before arrival: understanding of the current National compendium, read the local rules of each LC, read the contracts.

Details on the Working Conditions: 8 hours per week, monthly meetings with the NST head and weekly meetings with the legal team

Measurable results expected: % Of the national compendium approved in Assembly, % of local assembly acts well redacted, recognition as

non profit organization.

National F&L Tools & Coaching Manager Job Description 1: Actualization and weekly improvements in La Bruna (control tool)

Job Description 2: Provide coaching sessions to Local Finance member in order to teach them how to fill and

manage La Bruna

Job Description 3: Organize education sessions regarding the finance role, synergy, etc.

Knowledge before arrival: Google Drive and excel knowledge, Know basic ICX and OGX flow

Details on the Working Conditions: 8 hours per week, monthly meetings with NST head and informal contact

with NST head.

Measurable results expected: % of improvements in La Bruna, % of functionality of the tool, # of LCs

using correctly the tool, # educational sessions given

Job Description 1: Define Audit timeline

Job Description 2: Create Audit Process

Job Description 3: Coach auditors

Job Description 4: Monthly report to BoP and NST head

Job Description 5: calculate the economic santions for each LC according to the monthly report

Knowledge before arrival: OGX and ICX flow, PODIO management

Details on the Working Conditions: 10 hours per week, Montly meetings with NST head, meetings with Audit team

Measurable results expected:% Audits (Financial and Documents) over 80%

National Audit Team Leader

Job Description 1: co-create the audit timeline

Job Description 2: Control all documents for ICX and OGX in PODIO

Job Description 3: Audit documents for 3 LCs

Job Description 4: Monthly report for Audit Manager

Knowledge before arrival: OGX and ICX flow,

Details on the Working Conditions: 10 hours per week, meetings with Audit manager

Measurable results expected: % Audits (Financial and Documents) over 80%

National Audit Team Members

iGCDP - National Incoming Exchange Team

MCVP ICX

GCDP Visa & Legal iGCDP standard &

Delivery Team Leader

iGCDP Standard & Satisfaction La Paz

iGCDP Standard & Satisfaction Oruro

iGCDP Standard & Satisfaction Santa

Cruz

iGIP Standard & Satisfaction Santa

Cruz

International Relations Manager

latam - wena

Positions not available Positions available only nationals Positions available for internationals

GCDP Visa & Legal Manager Job Description 1: Update Manual for Visa for EPs and AIESEC Members, Training the 2016 Network in Visa Knowledge for iGCDP exchanges;

Job Description 2: Support LCVPs in Matching Process, answering emails, call and general doubts;

Job Description 3: Present monthly reports of the matching activities and problems solved;

Job Description 4: Virtual weekly meeting with NST Customer Experience;

Knowledge before arrival: Management Skills; High level of Emotional Intelligence; Fast learning; Sense of urgency; Tracking Skills..

Key learning points: Deep knowledge about iGCDP; Operations Management; Visa Process knowledge; Embassy Relationship; Strategy

implementation; Strong International relationship

Measurable results expected: 95% of the EPs with Visa; Manual updated for Visa in iGCDP exchanges;. Monthly reports presented; 80% of

NST meetings attended; 4h per week on Skype for supporting the network.

iGCDP Standard & Delivery (OR, SC) Job Description 1: Update Manual for Visa for EPs and AIESEC Members, Training the 2016 Network in Visa Knowledge for iGCDP exchanges;

Job Description 2: Support LCVPs in Matching Process, answering emails, call and general doubts;

Job Description 3: Present monthly reports of the matching activities and problems solved;

Job Description 4: Virtual weekly meeting with NST Customer Experience;

Knowledge before arrival: Management Skills; High level of Emotional Intelligence; Fast learning; Sense of urgency; Tracking Skills..

Key learning points: Deep knowledge about iGCDP; Operations Management; Visa Process knowledge; Embassy Relationship; Strategy

implementation; Strong International relationship

Measurable results expected: 95% of the EPs with Visa; Manual updated for Visa in iGCDP exchanges;. Monthly reports presented; 80% of

NST meetings attended; 4h per week on Skype for supporting the network.

iGIP Standard & Delivery (Santa Cruz) Job Description 1: Responsible for innovation in IGIP Delivery process.

Job Description 2: Manage implementation of Customer Experience Management, XPP & national quality regulation principles;

Job Description 3: Implement LEAD and NPS for Companies through LDM in delivery process;

Job Description 4: Responsible for the implementation of a customer-centric culture of AIESEC in Bolivia towards quality management and

implementation of the global minimum standards

Knowledge before arrival: LCVP previous experience; Management Skills; Sense of urgency; Project Management skills.

Key learning points: Delivery Process Experience; innovation Process; Strategy implementation

Measurable results expected: % Cases solved (100%); Trainee Lead; NPS (60); % Promoters (90%); Response Rate (80%); Fire-fighting

(100%); LDM in all processes.

International Relations Manager LatAm - WENA

Job Description 1: Responsible for innovation in IGIP Delivery process.

Job Description 2: Manage implementation of Customer Experience Management, XPP & national quality regulation principles;

Job Description 3: Implement LEAD and NPS for Companies through LDM in delivery process;

Job Description 4: Responsible for the implementation of a customer-centric culture of AIESEC in Bolivia towards quality

management and implementation of the global minimum standards

Knowledge before arrival: Good understanding about ICX GCDP (required); oGCDP undestanding; iGCDP Timeline; Supply and

demand knowledge in GCDP.

Key learning points: Pipeline Management;.General Analysis; Internation Educational

Measurable results expected: # Conversion Rate from Open to Match; # Partnerships Projects delivered (PDM); # of

Matches per country partner; # % of RE growth with our main partners

MKT - National Marketing Team

MCVP oGCDP & MKT

Designer Team Leader

B2B Video Editor & Designer Manager

B2C Designer manager

Social Media Manager

Positions not available

Social Media Manager Job Description 1: Management social media Bolivia

Job Description 2: To do campaigns for that AIESEC Bolivia to be relevant in Bolivia and AIESEC.

Job Description 3: Monitor and control for correct use the fan page of each committee AIESEC Bolivia .

Job Description 4: Publish the material to position our programs young talent and Global Citizen and Global Families through showcasing .

Job Description 5: In charge of internal campaigns AIESEC Bolivia and generate material for these campaigns.

Knowledge before arrival: know about the design programs, know about our programs.

Details on the Working Conditions: 6- 10 hours per week.

Measurable results expected: # intern campaigns, #likes fan page per month, # campaigns will using the committees of AIESEC Bolivia.

Additional Information: Have experience in MKT and TM or GCDP areas, tracking skills, management skills, high level times managements and high level use to design programs.

NST 2016.1

Application Questionnaire

1. Mark in the board below the time you’ll be for interviews.

Put you photo in here!

Name

Most Recent Role in AIESEC

LC

E-mail

General Questions

Period 03/01 04/01

13:00

14:00

15:00

16:00

17:00

18:00

19:00

20:00

21:00

22:00

Cellphone

Skype

2. Why are you applying for NST 2016.1 of AIESEC in

Bolivia? What is going to be your main contribution to

the network and what is going to be your main

contribution to the team?

Dates Position and Entity Description of role, key

activities and results achieved

3. Most meaningful positions held inside AIESEC.

General Questions & Experience

F&L Specific Questions - NST F&L Team Leader

1. How do you think the National Finance Team could help to increase the exchange numbers in AIESEC BOLIVIA?

2. Have you ever worked as a team leader? How was your experience? What did you learn?

3. What kind of change do you think Finance area need?

4. Why do you want to manage the Finance network?

5. How would you motivate the managers to achieve the goals?

F&L Specific Questions - National Accounting & Events Manager

1. Why do you want to be part of the National Finance Team ?

2. Do you have experience in basic accounting?

3. Why do you think is important to have NIT and financial statements if we are a non profit organization?

4. How accounting can help to increase the exchange numbers?

5. Have you ever being part of an OC? If so, why do you think the finance report is important?

F&L Specific Questions - National Legal Manager

1. Why do you think is important to have a national compendium?

2. Why do you want to be part of the National Finance Team?

3. Have you ever drafted a document? How was it?

4. What do you think about the current national compendium?

F&L Specific Questions - National F&L Tools & Coaching Manager

1. Why do you want to be part of the National Finance Team?

2. Have you ever developed a system or worked with excel? What was it about?

3. Do you know how La Bruna works? What kind of improvements would you suggest?

4. Why do you think is important to have this tool?

5. Do you have experience as a faci? If so, tell me about your experience

1. Why do you think is important to audit the LCs?

2. How would you work with your team?

3. How would you help to increase exchange numbers as audit manager?

4. How would you make sure that the LCs are presenting all the documentation?

5. Under what situation would be necessary to make a physical auditory?

F&L Specific Questions - National Audit Team Leader

1. Why do you want to be part of the audit team?

2. Why do you think your JD is important?

3. How do you think audit team could help to increase exchange numbers?

4. How would you make sure the LCs have all the documentation ?

F&L Specific Questions - National Audit Team Members

iGCDP Specific Questions - GCDP Visa & Legal Manager

1. What is going to be your main contribution to the network and what is going to be your main contribution to the

team?

2. What is the bottleneck for the VISA in iGCDP today?

3. What are the strategies that you will implement as NST Visa and Legal to reduce the Match breaks in 2016.1?

4. How can we educate the network regarding visa knowledge? What are your strategies to work VPs and

members?

iGCDP Specific Questions - Standard & Delivery (LP, OR, SC)


team?

2. What is the bottleneck for the Standard and Delivery in ICX today? (analize the last peak in your city)

3. What are the strategies that you will implement as NST Standard and Delivery to reduce the Family

Global, Buddy program and EPs detractors in 2016.1?

4. Make a implementation plan for the 16 Standard & Satisfaction Minimums.

iGCDP Specific Questions - iGIP Standard & Delivery (Santa Cruz)


team?

2. What is the bottleneck for the Standard and Delivery in iGIP today?

3. Explain the incoming GIP process.

4. How can you improve to reduce the time to get the visa for a GIP EP of LatAm?

5. How can you improve to reduce the time to get the visa for a GIP EP of WENA or MENA?

iGCDP Specific Questions - International Relations LatAm – WENA - MENA


team?

2. What would you consider the main bottleneck in the Matching process in iGCDP today?

3. Mention 3 countries or LCs in LatAm, 2 countries or LCs in WENA and 2 countries or LCs in MENA to make

cooperations and why

4. Make and strategy to sell a product packaging project to make cooperations. (Considering we have 4 types of

projects: with children (LinkAge), environment (no name yet), women (Do it for her) and health education (no

name yet)

5. Analyze the iGCDP supply in LatAm and give us the analysis about how attractive are the type of projects that

we have and which one we should have more focus on.

1. Why are you applying for MKT NST 2016.1 of AIESEC in Bolivia? What is going to be your main

contribution to the network and what is going to be your main contribution to the team?

2. How was your experience in AIESEC? What did you learn?

3. Mention one idea about a campaign for Global Citizen, Young Talents and Global Families to be a

first option our customers.

4. Create an attractive infography about this campaign.

MKT Specific Questions - Social Media Manager

National Support Team 2016.1

AIESEC in Bolivia 2nd Round