NATIONAL FOOD AUTHORITY...ENT AGR NATIONAL FOOD AUTHORITY 1898 Western Visayas Regional Office (Region VI) 1072 Quintin Salas, Jaro, lloilo City 5000 Contact No. (033) 329-6246 E-mail:

AGR ENT

NATIONAL FOOD AUTHORITY 1898

Western Visayas Regional Office (Region VI) 1072

Quintin Salas, Jaro, lloilo City 5000 Contact No. (033) 329-6246 E-mail: [email protected]

REQUEST FOR QUOTATION

Date Quotation No.

:October 12, 2020 IRO-2020-J- 061

VISAYAN VETS PORT SERVICES, INC. Bgy. Loboc, Lapuz, lloilo City

Please quote your lowest price on the items/listed below, subject to the Terms and Condition herein stated.

Submit your quotation (RFQ) for the Procurement of Cargo Handling Services through Direct Contracting of 83,000 bags of NFA rice to BARMM and 70,000 bags of NFA rice to Region VIll the Chairperson of BAC-NFA, Regional Office VI, Brgy. Quintin Salas, Jaro, loilo City on or before October 19, 2020 at 9:30 AM.

COLITA M PAZ Asst Regional Mahager/BAC Chairperson

COST QUANTITY TO ABC TOTAL ITEM BID

AMOUNT OFFERED

ITEM DESCRIPTION (VAT Inclusive)

PER NO. BE HANDLED OFFERED TON

P419,832.00 54.88 7,650 MT

(153,000 bags) ARRASTRE (NON-PALLETIZED)

7,650 MT

(153,000 bags) 7,650 MT

(153,000 bags)

STEVEDORING (NON-PALLETIZED) P198,747.00 25.98

TOTAL ABC| P618,579.00

The following shall be submitted together with the RFQ (attached hereto). 1. Current and valid Mayor's Permit - Certified True Copy

2. 2019 Income Tax Retun / Financial Statement duly stamped received by BIR - Certified True Copy

3. For Corporation/Partnership- SEC Registration-Certified True Copy 4. Certified True Copy of Philgeps Certificate

Delivery Period: October to November 2020

After having carefully read and accepted your Terms of Reference (TOR), IWe quote you on the items at prices stated above.

Service Provider's Name: TIN No.

Address: E-mail Add:

Telephone No. Fax No.:

Service Provider's Authorized Representative Signature over Printed Name:

Date:

NFALO-FO-AGS-017 00 (10.04.17)

AGR ENT

000 NATIONAL FOOD AUTHORITY 1898

Western Visayas Regional Office (Region VI)


TERMS OF REFERENCE

PROCUREMENT OF CARGO HANDLING SERVICES FOR THE INTER-REGIONAL TRANSFER OF 83,000 BAGS OF NFA RICE TO BANGSAMORO AUTONOMOUS REGION IN MUSLIM MINDANAo (BARMM) AND 70,000 BAGS OF NFA RICE TO REGION VII THROUGH DIRECT CONTRACTING

I. RATIONALE

These terms of Reference (TOR) are hereby adopted by the NFA Regional Bids and Awards Committee for the procurement of cargo handling servicees (arrastre and stevedoring) for the inter regional transfer of 83,000 bags of NFA rice to BARMM and 70,000 bags of NFA rice to Region VIl through direct contracting in order to achieve the following objectives

1. To uphold transparency and accountability; 2. To achieve equity, effectiveness, efficiency and economy; and 3. To award the contract for the cargo handling services to the sole authorized service

provider of Philippines Ports Authority at the lloilo Commercial Port Complex

I. MODE OF PROCUREMENT

Procurement of cargo handling services (arrastre and stevedoring) for the inter-regional transfer of 83,000 bags of NFA rice to BARMM and 70,000 bags of NFA rice to Region VIl shall be undertaken through Direct Contracting under Section 50 and Annex H of the 2016 Revised Implementing Rules and Regulations of RA 9184 and pursuant to RBAC Resolution No.:

RO6-2020-VESSEL-054

II. SCOPE OF SERVICES

Provision of cargo handing services (arrastre and stevedoring) for the duration of loading period at the lloilo Commercial Port Complex, Loboc, Lapaz, loilo City

83,000 bags of NFA rice to BARMM 70,000 bags of NFA rice to Region VIll

V. SCHEDULE OF REQUIREMENTS

Immediate delivery of cargo handing services (arrastre and stevedoring) for the loading of 83,000 bags of NFA rice to BARMM and 70,000 bags of NFA rice to Region VIl once contracted cargo vessel is ready to accept cargo.

V. APPROVED BUDGET FOR THE CONTRACT

The total Approved Budget for the Contract of the project is Six Hundred Eighteen Thousand Seven Hundred Fifty Nine Pesos Only (Php618,759.00)

VI. TECHNICAL SPECIFICATIONS

1) Arrastre and stevedoring services at the load port should be capable of handling food grains stocks.

2) Loading operations must be witnessed by all authorized representatives of NFA Region VI, NFA loilo Provincial Office, NFA's hauling contractor, cargo handling contractor and vessel contractor.

OF

AGRIC,. 00D. NATIONAL FOOD AUTHORITY

1898

Western Visayas Regional Office (Region

Quintin Salas, Jaro, Iloilo City 5000 Contact No. (033) 329-6246 E-mail: [email protected]

3) Adequate working area shall be provided for NFA personnel/checkers. 4) Port services to be rendered must ensure the safety and security of NFA personnel,

stocks

and property.

VIl. REQUIREMENTS TO BE SUBMITTED

The supplier to submit a price quotation or a pro-forma invoice together with the conditions of

sale including the following:

1) 2020 Mayor's Permit-certified true copy 2) 2019 Income Tax Return with accompanying Financial Statements-certified true copy 3) SEC Registration (for Corporation/Partnership)- certified true copy 4) Certified True Copy of Philgeps Certificate

ViIll. SUBMISSION AND OPENING OF QUOTATIONS

Request for Quotation and the attached requirements shall be submitted to NFA Regional Office

VI Quintin Salas. Jaro, loilo City or through password protected electronic mail to [email protected] on or before 9:30AM of October 19, 2020. Request for Quotation with the attached requirements shall be opened at 10:00AM of October 19, 2020.

IX. TERMS OF PAYMENT

The one-ime payment should be made once services had been delivered (notice of billing) and in compliance with the Terms of Reference and the Contract, and the issuance of Certificate of

Acceptance.

Recommended by Approved by

oLITA Y.PAZ Chairperson, RBAC Asst. Regional Manager, NFA Region VI

DIANNE A. SILVA

Head of the Procuring Entity (HOPE) Regional Manager I|, NFA Region VI1

Conforme:

Applicant

day of exhibited to me his/her Community Tax Certificate No.

Philippines.

20affiant issued on

SUBSCRIBED AND SWORN to before me this

at

Notary Public Doc. No.

Page No. Book No. Series of REPUBLIC OF THE PHILIPPINES) CITYOF -)S.S

NaW

AGR. ENT O

o0D NATIONAL FOOD AUTHORITY 1898



BID-SECURING DECLARATION Quotation No. IR0-2020-J-001

TO: NFA REGION VI Quintin Salas, Jaro, lloilo City

IWe, the undersigned, declare that

I/we understand that, according to your conditions, bids must be supported by a 1. Bid Security, which may be in the form of a Bid-Securing Declaration.

IWe accept that: (a) Iwe will be automatically disqualified from bidding for any contract with any procuring entity for a period of two (2) years upon receipt of your

Blacklisting Order; and, (b) Iwe will pay the applicable fine provided under Section 6 of the Guidelines on the Use of Bid Securing Declaration, If I/we have committed

any of the following actions:

2

) Withdrawn my/our Bid during the period of bid validity required in the Bidding Documents, or

Fail or refuse to accept the award and enter into contract or perform any and (i) all acts necessary to the execution of the Contract, in accordance with the Bidding Documents after having been notified of your acceptance of our Bid

during the period of bid validity.

IWe understand that this Bid-Securing Declaration shall cease to be valid on the 3. following circumstances:

(a) Upon expiration of the bid validity period, or any extension thereof pursuant

to your request;

(b)am/we are declared ineligible or post-disqualified upon receipt of your notice to such effect, and () Iwe failed to timely file a request for reconsideration or (i) lwe filed a waiver to avail of said right,

(c) I am/we are declared as the bidder with the Lowest Calculated and Responsive Bid/Highest Rated and Responsive Bid, and I/we have furnished

the performance security and singed the Contract.

day of IN WITNEss WHEREOF, IWe have hereunto set my/our hand/s this month] year) at [place of execution]

Insert NAME OF BIDDER'S AUTHORIZED REPARESENTATIVE]Insert signatory's legal capacityl

Affiant

F

AGRIC MENT

o0D 4 NATIONAL FOOD AUTHORITY T898 Western Visayas Regional Office (Region VI) T972


SUBSCRIBED AND SWORN to before me this. day of [month] [yearj at [place of execution. Philippines, Affiant/s is/are personally known to me and was/we identified by me through competent evidence of identity as defined in the 2004 rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card used), with his/her photograph and signature appearing thereon, with no.

and his/her Community Tax Certificate No. issued on at

Witness my hand and seal this, day of fmonth] [year.

NAME OF NOTARY PUBLIC Serial No. Of Commission Notary Public for Roll of Attorneys No. PTR No.

until

date issued]. [place issued] lbp no.

issued [date issued]. [place

Doc. No. Page No. Book No.

-

Series of.

OF AGRI TMENT

NATIONAL FOOD AUTHORITY 1898



Omnibus Sworn Statement (For Sole Proprietorship)

REPUBLIc OF THE PHILIPPINES) CITY/MUNICIPALITY OF S.S

AFFIDAVIT

of legal age,, (Nationality) (Civil Status)

after having been duly sworn in accordance (Name of Affiant)

residing at (Address of the Bidder)

with law, do hereby depose and state that

1. lam the sole proprietor of (Name of Bidder)

with office address at

2. As the owner and sole proprietor of . (Name of Bidder)

T have full power and authority to do, execute and perform any and all acts necessary to represent it in the bidding for

(Name of the Project) of the National Food Authority, Regional Office VI;

3 is not "blacklisted" or barred from (Name of Bidder)

bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or

international financing institution whose blacklisting rules have been recognized

by the Government Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided

therein are true and correct

5. is authorizing the Head of the Procuring (Name of Bidder)

Entity or its duly authorized representative(s) to verifty all the documents submitted;

6. I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), Technical Working Group, and the BAC Secretariat, the Head of Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

7. complies with existing labor (Name of Bidder)

laws and standards; and

tMENO

NATIONAL FOOD AUTHORITY AU 1898

Western Visayas Regional Office (Region VI) T072 Quintin Salas, Jaro, lloilo City 5000 Contact No. (033) 329-6246 E-mail: [email protected]

8 is aware of and has undertaken (Name of Bidder)

the following responsibilities as a Bidder,

a. Carefully examine all of the Bidding Documents;

b. Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract,

Made an estimate of the facilities available and needed for the contract to be bid, if any; and

C.

d. Inquire or secure Supplemental/Bid Bulletin(s) issued for the

(Name of the Project)

IN WITNESS WHEREOF, I have hereunto set my hand this day of 20at Philippines.

Bidder's Representative/Authorized Signatory

GRIC

OF

R G MENT

NATIONAL FOOD AUTHORITY 1898 Western Visayas Regional Office (Region Vi)


Omnibus Sworn Statement (For Corporation)

REPUBLIC OF THE PHILIPPINES) CITY/MUNICIPALITY OF )S.S

AFFIDAVIT

of legal age, (Name of Affiant) (Civil Status)

(Nationality) residing at after having been duly sworn in accordance

(Address of the Bidder) with law, do hereby depose and state that

1. ThatI am the duly authorized and designated representative of

with office address at_ (Address of Bidder)

2. lam granted full power and authority to do, execute and perform any and all acts

necessary and/or to represent it (Name of Bidder)

in the bidding as shown in the attached (Attached document showing proof of authorization e,g, duly notarized Secretary's Certificate issued by corporation or the member of the joint venture)

3. is not "blacklisted" or barred from (Name of Bidder)

bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information

provided therein are true and correct;

5. is authorizing the Head of the Procuring (Name of Bidder)

Entity or its duly authorized representative(s) to verify all the documents submitted;

6. None of the officers and members of (Name of Bidder)

is related to the Head of Procuring Entity, member of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the Head Project Management Office or the end-user unit, and project consultant by consanguinity or affinity up to the third civil degree;

o AGRIC MENT

NATIONAL FOOD AUTHORITY AU 1898


Contact No. (033) 329-6246 E-mail: [email protected] Quintin Salas, Jaro, lloilo City 5000

None of the officers, directors, and controlling stockholders of

(Name of Bidder) is related to the Head of Procuring Entity, member of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the Head Project Management Office or the end-user unit, and project consultant by consanguinity or affinity up to the third civil degree

complies with existing 7. labor (Name of Bidder)

laws and standards; and

is aware of and has 8 undertaken (Name of Bidder)

the following responsibilities as a Bidder a. Carefully examine all of the Bidding Documents b. Acknowledge all conditions, local or otherwise, affecting the

implementation of the Contract;

Made an estimate of the facilities available and needed for the contract to C. be bid, if any; and

Inquire or secure Supplemental/Bid Bulletin(s) issued for the d.

(Name of the Project)

. day of IN WITNESS WHEREOF, I have hereunto set my hand this Philippines. 20_at

Bidder's Representative/Authorized Signatory