NAPA VALLEY COMMUNITY COLLEGE DISTRICTOFFICIAL BUDGET

GENERAL FUND BUDGET SUMMARYFISCAL YEAR 2013-2014

INCREASEADOPTED % OF TENTATIVE OFFICIAL % OF (DECREASE)

BUDGET ACTUAL TOTAL BUDGET BUDGET TOTAL (Col. 5 - Col. 2)

(1) (2) (3) (4) (5) (6) (7)UNRESTRICTED FUNDS

BEGINNING BALANCE 3,460,445 3,460,445 4,633,117 4,149,643 689,198

INCOMEFederal Income 31,439 31,439 0.08% 31,168 31,168 0.08% (271)State Income 8,468,279 9,254,943 22.86% 9,925,868 8,690,511 21.34% (564,432)Local Income 22,362,216 22,798,565 56.31% 22,244,104 23,649,038 58.06% 850,473Other Financing Sources 1,245,867 1,116,011 2.76% 1,272,160 1,572,160 3.86% 456,149

Total Unrestricted Fund Income 32,107,801 33,200,958 82.00% 33,473,300 33,942,877 83.33% 741,919

INCOME - RESTRICTED SOURCES 7,000,000 7,289,618 18.00% 9,369,227 6,789,600 16.67% (500,018)

TOTAL GENERAL FUND INCOME 39,107,801 40,490,576 100.00% 42,842,527 40,732,477 100.00% 241,901

EXPENDITURES - UNRESTRICTED

SALARIES: Faculty Salaries - Permananent 6,829,837 6,826,595 17.15% 7,115,966 7,062,141 17.39% 235,546Faculty Salaries - Temporary 3,532,728 3,644,007 9.16% 3,340,500 3,367,611 8.29% (276,396)Administrative - Academic Permanent 1,647,770 1,739,580 4.37% 1,803,023 1,741,422 4.29% 1,842Classified Salaries - Permanent 5,168,763 4,518,096 11.35% 5,190,489 5,030,698 12.39% 512,602Classified Salaries - Temporary 663,182 1,064,300 2.67% 879,760 842,146 2.07% (222,154)Administrative/Confidential - Permanent 1,361,266 1,382,979 3.47% 1,462,653 1,404,512 3.46% 21,533

Total Salaries 19,203,546 19,175,557 48.18% 19,792,391 19,448,530 47.88% 272,973

FY 2012-2013 FY 2013-2014

NAPA VALLEY COMMUNITY COLLEGE DISTRICTOFFICIAL BUDGET

GENERAL FUND BUDGET SUMMARYFISCAL YEAR 2013-2014

INCREASEADOPTED % OF TENTATIVE OFFICIAL % OF (DECREASE)

BUDGET ACTUAL TOTAL BUDGET BUDGET TOTAL (Col. 5 - Col. 2)

(1) (2) (3) (4) (5) (6) (7)

FY 2012-2013 FY 2013-2014

EMPLOYEE BENEFITS: State Teachers Retirement System 725,879 720,187 1.81% 836,345 818,618 2.02% 98,431Public Employees Retirement Syst 1,380,115 1,235,424 3.10% 1,416,232 1,416,686 3.49% 181,262Social Security System 819,973 833,837 2.09% 854,942 823,240 2.03% (10,597)Health & Welfare Benefits 3,395,797 3,301,874 8.30% 3,647,737 3,580,173 8.81% 278,299Unemployment Insurance 265,011 213,837 0.54% 28,629 28,318 0.07% (185,519)Workers Compensation Insurance 407,712 389,483 0.98% 447,228 385,073 0.95% (4,410)Other Employee Benefits 406,372 393,823 0.99% 378,544 372,055 0.92% (21,768)

Total Employee Benefits 7,400,859 7,088,465 17.81% 7,609,657 7,424,163 18.28% 335,698 GASB 45 LIABILITY 328,000 328,000 0.82% 490,956 490,956 1.21% 162,956

BOOKS AND SUPPLIES 577,576 585,790 1.47% 554,927 563,080 1.39% (22,710)

OTHER OPERATING EXPENSES 3,705,192 3,569,602 8.97% 4,243,941 4,308,692 10.61% 739,090

CAPITAL OUTLAY 10,000 392,203 0.99% 20,425 31,800 0.08% (360,403)

SHIFT from CATEGORICAL PROGRAMSOverspent Grants/Categoricals 0 237,038 0.60% 237,133 200,000 0.49% (37,038)

OTHER OUTGO 1,192,700 1,135,105 2.85% 1,362,160 1,362,160 3.35% 227,055

Total Unrestricted Expenditures 32,417,873 32,511,760 81.69% 34,311,590 33,829,381 81.51% 1,552,106

EXPENDITURES - RESTRICTED 7,000,000 7,289,618 18.31% 9,369,227 6,789,600 16.72% (500,018)

TOTAL GENERAL FUND EXPENDITURES 39,417,873 39,801,378 100.00% 43,680,817 40,618,981 98.22% 817,603

EXCESS OF CURRENT YEAR INCOME OVER CURRENT YEAR EXPEND. (310,072) 689,198 (838,290) 113,496

ENDING BALANCE 3,150,373 4,149,643 3,794,827 4,263,139 113,496

9/13/13 2:29 PM 12.76% 11.06% 12.60%Fiscal Services #2 - BOT approved 09-12-13

D 1150/BP 3250: Proposed Timeline

FALL 2013

September: Draft BP 3250 based on CCLC template

October: Approval by Planning Committee (October 4 or October 18)

November: Forward to Council of Presidents for Feedback (by October 21) Academic Senate Approval (Mutual Agreement) (November 12 or November 26)

December: Board of Trustees for Approval (December 12)

SPRING 2014

Develop Administrative Procedures/Administrative Regulations for BP 3250

6.2

Revised Timeline for Strategic Plan & Planning Committee Work 2013-2014

September • Collect “Area Plans” from Councils • Hold Forums – goals, initiatives, definitions of student success

October • Hold Forums – goals, initiatives, definitions of student success • Establish Planning Priorities2014-2015

November • Draft Preliminary SP 14-19 o Goals o Initiatives o Measures

• Sources of information for SP development: o Educational Master Plan (EMP)

o PEP Reports o Information collected from forums o Environmental scan o Other institutional plans

December • Finalize Preliminary SP 14-19 • Distribute to campus community for input

January • Flex Activity: Gather feedback on Preliminary Draft • Preliminary draft to Board of Trustees • Revisit Planning Priorities

February • Draft Tentative SP 14-19 March • Finalize Tentative SP 14-19

• Distribute to campus community for input • Tentative draft to Board of Trustees

April • Draft Final SP 14-19 • Distribute to campus community for input

May • Board approval of Strategic Plan 2014-2019

6.6

Glossary of Acronyms & Terms

Glossary

Definition

AA Associate of Arts degree Academic Senate The exclusive representative of faculty for academic and

professional matters as defined in the Education Code and in Title 5 Academic Standards & Practices Committee

Concerned with scholastic success of the students at NVC, the measurement of the degree of success achieved by students, and the instructional resources to help achieve student success

ACCJC Accrediting Commission for Community & Junior Colleges ACCT Association of Community College Trustees, a nonprofit educational

organization of governing boards, representing more than 6,500 elected and appointed trustees who govern more than 1,200 community, technical, and junior colleges in the United States

ACP Association of Classified Professionals ADA Americans with Disabilities Act AS Associate of Science degree, occupational programs ASF Assignable Square Feet ASNVC Associated Students of Napa Valley College ATB Ability to Benefit tests for students who do not have a high school

diploma or General Education Diploma AdAstra Software that manages room scheduling and resource utilization ADA American with Disabilities Act ADN Associate Degree in Nursing program Annual Report (Card) to the Community

NVC’s official report to the collegewide district community on enrollment, retention, student profiles, accomplishments. Distributed on campus and as an insert to local area newspapers

APE Adaptive Physical Education A & R Admissions & Records ARAH Arts and Humanities ARCC Accountability Reporting for Community Colleges Area Instruction, Student Services, and Administrative Services are the

three main organizational areas for the college ASB Associated Student Body, official organization of students enrolled

at NVC ASSIST Articulation System Stimulating Interinstitutional Student Transfer,

an online student-transfer information system that shows how course credits earned at one public California college or university can be applied when transferred to another. Also the official repository of articulation for California’s public institutions of higher education

Association of Classified Professionals

Bargaining unit for staff

Basic Skills Initiative A state wide effort to assist academically under-prepared students to be successful in college level courses and programs

6.7

Basic Skills Steering Committee

Provide institutional direction to integrate validated effective practices for under prepared students to succeed at college level learning. Responsible for developing and assessing a yearly basic skills plan reflecting the state’s Basic Skills Initiative

BCS Business & Computer Studies Division BIRT Bias Incident Response Team to respond to complaints of hate

crimes or bias incidents Blackboard Online instructional software used at NVC for hybrid courses and

totally online courses BOT Board of Trustees BSI Basic Skills Initiative Budget center managers A manager who has responsibility for one of the college’s budget

centers, such as a dean or division chair BC Budget Committee; develops and recommends Preliminary,

Tentative, and Final budgets consistent with annual institutional goals and objectives, strategic institutional plans, and the Planning and Budget Philosophy

CAAHEP Commission on Accreditation of Allied Health Education Programs Cal SACC California Student Association of Community Colleges Cal SOAP California Student Aide Student Opportunity and Access Program

sponsored by UC Berkeley to provide pre-college services to target schools

CalWorks Categorically funded program for students identified by county social services

Cap-PASS California Partnership for Achieving Student Success CAP Curriculum Action Plan CARE Cooperative Agencies Resources for Education Carnegie Unit Basic unit that defines how many hours a student should have with a

teacher for a unit of credit. One unit of credit for 54 hours of student work

CCCApply Statewide system for online applications to the California Community Colleges

CCCCO California Community College Chancellor’s Office CCCSAA California Community College Student Affairs Association CCFS-320 Internet Appointment Attendance Report formerly required by the

CCCCO CCLC Community College League of California, a nonprofit public

benefit corporation whose voluntary membership consists of the 72 local community college districts in California, consisting of two major organizations that share a common mission, staff, and fiscal resources: the California Community College Trustees (CCCT) and the Chief Executive Officers of the California Community Colleges (CEOCCC)

CFO Chief Financial Officer CELSA Combined English Language Skills Assessment for English as a

Second Language students CEO Chief Executive Officer CERT Community Emergency Response Team, a program that trains

people in basic disaster response skills following an event when professional responders are not immediately available to help

CHEA Council for Higher Education Accreditation, a nonprofit organization serving as the national advocate for voluntary self-regulation through accreditation

Child Development Center

Provides subsidized childcare through the State Department of Education for the children of NVC students

CIO Chief Information Officer for technological services COLA Cost-of-Living Adjustment Community Education Center

Former National Guard Armory building, off campus location

CORE Datatel Implementation Team, Datatel Colleague team members that meet monthly on ERP and continued development of the Datatel system

CORE Facilities committee that provides guidance for bond implementation monies

Council of Presidents/ Presidents’ Council

Leadership group consisting of the college president; area vice presidents; presidents of the Academic, Administrative, Classified, and Faculty Senates; the presidents of the faculty and classified unions, the ASB, and dean of Human Resources

CLOs Course-Level Outcomes CPR Cardiopulmonary Resuscitation CSFI College Success Factors Index CTE Career & Technical Education (Voc. Ed) CTEP College Tests for English Placement CWE Cooperative Work Experience 3CDUG California Community Colleges Datatel Users Group Curriculum Committee Evaluates and make recommendations on matters related to the

credit and non-credit curriculum CurricUNET Proposed software to replace WebCMS Data Mart The data mart is maintained by the California Community Colleges

Chancellor’s Office (CCCCO) and provides information about California Community College students, courses, student services, outcomes and faculty and staff

Datatel Colleague Software managing Business and Finance, Student Services, and all student records for NVC

DISC Datatel Implementation Steering Committee; provides guidance and sets priorities for projects related to Datatel Colleague(District Committee)

Distance Education Committee

A sub-committee of the Curriculum Committee; concerned with matters specifically related to on-line instruction

District Safety and Health Committee

Identifes, investigates, make recommendations, and communicates to the college community on matters of safety and health that pertain

to the educational and working environment throughout the District DITC District Instructional Technology Committee Diversity Task Force/DTF

Task force to improve campus climate and hiring of underrepresented groups; has evolved into Inclusivity Committee

DLS Diagnostic Learning Services DOR Department of Rehabilitation DSPS Disabled Students Programs & Services DTAC District Technology Advisory Committee, committee will evolve

into TEC (Technology Executive Committee) DTF Diversity Task Force DUG National Datatel Users Group EAP Employee Assistance Program to promote wellness

Educational Master Plan Plan developed by the Office of Instruction and the VP of Instruction that looks at current program needs and identifies future program development needs

EEO Equal Employment Opportunity, pertaining to discrimination and harassment

ELC English Learning Community EOPS Extended Opportunity Programs & Services ERC Emergency Response Committee (ERC) Committee develops and

integrates appropriate emergency response plans and procedures, and ensures compliance with relevant State and Federal laws

ERP Enterprise Resource System, software and hardware (a Datatel system) that integrates the data and processes of the college into one single system with a unified database

ESL English As a Second Language Faculty Association Bargaining unit for faculty Faculty Coach Committee

Concerned with the Contract Faculty Evaluation Process

Faculty Standards & Practices Committee

Concerned with matters regarding professional qualifications and equivalencies, academic rank, and faculty relations

FAQs Frequently Asked Questions FKCE Provides education and support opportunities to caregivers of

children and youth in out-of-home care so that these providers may meet the educational, emotional, behavioral and developmental needs of children and youth in the foster care system. Overseen by the local colleges under the direction of the California Community Colleges Chancellor’s Office

FLEX/Instructional Excellence Days

Three non-instructional, required professional development days for faculty. One is held at the beginning of each semester, and the third is at the instructor’s discretion

FMP Facilities Master Plan FTE (S) (F) Full-time Equivalent (Student) (Faculty)

FTE Network Fault Tolerant Ethernet Network GE General Education GIS Geographic Information Systems GLBT/LGBT Gay, Lesbian, Bisexual, Transgender GPA Grade Point Average HEOC Health Occupations Division Hershey Singularity Document imaging system that is integrated with Datatel Colleague HR Human Resources HSI-STEM Hispanic Serving Institution—Science, Technology, Math &

Engineering IDEC Indirect Direct Evaporation Cooling, a ventilation system Inclusivity Committee District committee formerly known as the Diversity Task Force ILOs Institutional-Level Outcomes Instruction Council Council under the direction of the Vice President of Instruction,

consisting of instructional deans and faculty division chairs Instructional Excellence Day/ FLEX Day

Non-instructional, required professional development days for faculty. One is held at the beginning of each semester, and the third is at the instructor’s discretion

GAAP Generally Accepted Accounting Principles GIS Geographic Information Systems HSI Hispanic Serving Institution ICOC Independent Citizens’ Oversight Committee IGETC Intersegmental General Education Transfer Curriculum Interest Based Problem Solving

A structured process by which participants work to solve problems while simultaneously fulfilling their own needs and attempting to satisfy the needs of others

IPEDS US Department of Education’s Integrated Postsecondary Education Data System, a primary source for data on colleges, universities, and technical and vocational postsecondary institutions in the United States

IT Information Technology Department ITC Instructional Technology Committee, faculty members interested in

advancing technology in the classroom (Academic Senate Committee)

District ITC District Instructional Technology Committee Keenan and Associates NVC is self-insured and is a member of the Northern California

Community College Self-Insurance Authority. Keenan and Associates is the 3rd party insurance administrator for that entity

LADS Language Arts and Developmental Studies Division LAO California Legislative Analyst’s Office Laramie Project A play about the reaction to the 1998 murder of University of

Wyoming gay student Matthew Shepard in Laramie, Wyoming LASSI Learning and Study Strategies Inventory LDTP Lower Division Transfer Program (Cal State Univ.) LLRC Library and Learning Resource Center

LOAC Learning Outcome Assessment Committee LVN Licensed Vocational Nursing MAC Mutual Agreement Committee MDTP UC/CSU Mathematics Diagnostic Testing Project MESA Mathematics Engineering Science Achievement program Measure L Facilities Bond measure not approved by voters in 2008 Measure N Facilities Bond measure approved by voters in 2002 Millenial Students Students entering college after the year 2000 MIS Management Information System for reporting to the CCC

Chancellor’s Office MOU Memorandum of Understanding; any document describing an

agreement between two or more parties MSC Matriculation Steering Committee Mutual Gains A collaborative approach to negotiating contracts. Rather than the

adversarial approach (win-lose), the mutual gains process involves a consensus-building, win-win approach

My NVC Campus platform that allows faculty and other departments to create web pages that can be updated regularly with time-sensitive and critical information

Napa Valley Support Services

A community nonprofit job assistance program for the developmentally disabled

NVC Napa Valley College NVC-ACP Napa Valley College Association of Classified Professionals NVCCD Napa Valley Community College District NVC Communicate Comprehensive alert system NVCF Napa Valley College Foundation, a non-profit organization to fund-

raise for the benefit of NVC students, faculty, and staff NVCVTF Napa Valley College Viticulture and Winter Technology

Foundation, a foundation to hold a bond for the teaching winery so student-produced wine can be sold

Office of Student Life Coordinates student government (ASB), student activities, and student clubs

OHR Office of Human Resources; refers to personnel matters OIR Office of Institutional Research OSS Office of Special Services, categorically funded for services to

disabled students PAC Performing Arts Center PC Planning Committee; oversees all college planning PCR Program Continuance Review PEP Program Evaluation and Planning Persistence Percent of students enrolled in the next term out of students enrolled

in the first term Portal Single log-on point for access to a variety of information and tools POST Police Officer Standards & Training PFE Partnership for Excellence

PLOs Program-Level Outcomes President’s Cabinet 3 college vice presidents (Instruction, Finance, Student Services),

dean of Human Resources, and the president Presidents’ Council/ Council of Presidents

Leadership group consisting of the college president; area vice presidents; presidents of the Academic, Administrative, Classified, and Faculty Senates; the presidents of the faculty and classified unions, the ASB, and Dean of Human Resources

Professional Development Committee

Concerned with faculty development, including instructional excellence, sabbatical leaves, salary advancement projects, evaluation, and professional achievements and honors

PTEC Psychiatric Technician PTK Phi Theta Kappa, an national honor society for community college

students Puente English learning community to increase the number of educationally

disadvantaged students who enroll in four-year colleges, earn college degrees, and return to the community as mentors. Co-sponsored by the UC Office of the President and the CCCCO

Regional Occupation Program

Career training program designed for high school juniors and seniors and adult learners

Retention Percent of students who are retained in courses out of total students enrolled in courses

RT Respiratory Care RPIE Office of Research, Planning, and Institutional Effectiveness Safe Space Program Committed to providing a campus environment that is a safe place

for all students to learn and for staff to work SARS-GRID Online appointment system for Counseling Division SBDC Small Business Development Center for short-term training and

contract education SELF JPA Schools Excess Liability Fund Joint Powers Authority SES Self-Evaluation Survey, part of the faculty evaluation process SharePoint A web site that provides a central storage and collaboration space

for documents, information, and ideas, a tool for collaboration SIG Strata Information Group that completed a technology assessment

report for NVC SLOs Student Learning Outcomes 5+1 SLOAC Student Learning Outcomes Assessment Cycle, 20% of active

courses analyzed each year for five years with sixth year reserved for program PEP report

SLOAC Student Learning Outcomes Assessment Cycle SI Supplemental Instruction SIA Northern California Community College Self-Insured Authority SME Science, Math, and Engineering SNAP Solano, Napa and Partners, a library consortium to which Napa

Valley College Library belongs Social Committee Helps create a positive, warm, collegial environment among faculty

and with the college community SQL Structured Query Language, a standard language for accessing and

manipulating databases SPSS Statistical Package for the Social Sciences, a data analysis software

program SSC Student Services Council, under the VP of Student Services SSCCC Student Senate of California Community Colleges SSS Student Support Services, part of TRiO programs, academic support

services to low-income, first-generation college students Steering Committee Council of Presidents/Presidents’ Council job overseeing the writing

of the 2009 Self-Study Report STEM Science, Technology, Engineering, and Mathematics Student Standards & Practices Committee

Advocacy for students and faculty on student standards and practices that promote an inspirational and fair learning environment

SRJC Santa Rosa Junior College STARS Online Third-party software scholarship applications Strategic Plan NVC master plan that includes college goals, institutional outcomes,

and key performance measures for each goal Student Services Council Council under the direction of the Vice President of Student

Services Student Services Outcomes

Student services area proposed equivalent to instructional SLOs

Successful course completion rate

Percent of students who are successful in courses (i.e., who receive grades of A, B, C, CR) out of total students enrolled in courses

SWACC Statewide Association of Community Colleges Swing space Temporary space used during construction to house classes, offices

or programs while work is being completed in another space Talent Search Part of federally funded TRiO programs for pre-college students in

the Napa Unified School District TBR Transaction-Based Reimbursement from the California State Library TCO Total Cost of Ownership TEC Technology Executive Committee, modified version of DISC and

DTAC will be eliminated The Way Forward (TWF) Evaluate the college's fiscal health and provide initiatives to achieve

a three phase plan for fiscal and institutional viability, stability, and vitality

Title 5 Federal regulations pertaining to institutions of higher education TLC Teaching and Learning Center TLC The Library Corporation, automated software provider for the SNAP

consortium library system TOEFL Test of English as a Foreign Language TracDat Assessment data management software application that tracks

student learning outcomes assessment TRANS Tax Revenue Anticipation Notes TRiO Federally funded programs: Student Support Services, Talent

Search, and Upward Bound TTC Testing and Tutoring Center TTIP Telecommunication, Technology, and Infrastructure Program funds

from the CCC Chancellor’s Office UMOJA English learning community to enhance the educational and cultural

experiences of African American and other students Unit A college unit is the same as a college budget center Upward Bound Part of federally funded TRiO programs for pre-college students in

the Napa Unified School District, an intensive academic program for students in grades 9-12

UVC Upper (Napa) Valley (College) Campus in St. Helena VPI Vice President of Instruction VPSS Vice President of Student Services VTEA A funding mechanism under the auspices of the Carl D. Perkins

Vocational and Technical Education Act of 1998 VOIP Voice Over Internet Protocol for phones VOC Volatile Organic Compounds affecting indoor air quality VWT Viticulture & Winery Technology WAIII Workability III, a vocational program sponsored by the California

State Department of Rehabilitation and the NVC Disabled Students Programs & Services office

WCRSC Wine Country Regional Simulation Center WebAdvisor Software application that manages student registration process, a

Datatel product WebCMS Web-based software application that manages course approval

process for curriculum WebCT/Blackboard Platform that allows colleges and universities to host classes on the

World Wide Web WES World Evaluation Service for international student transcripts WIB Workforce Investment Board WOEX Cooperative Work Experience (CWE) Program Workability III Vocational program sponsored by the California State Department

of Rehabilitation and the NVC Disabled Students Programs & Services office