Msv58 - Material Cost and Analysis System

8/13/2019 Msv58 - Material Cost and Analysis System

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MATERIAL COST AND ANALYSIS SYSTEM

Synopsis

This project titled MATERIAL COST AND ANALYSIS SYSTEMis developed to

maintain the entire operation on materials done in a sales company like orders receiving,checking stock, planning production, material indent to supplier, material receiving to the

production department and pending materials are calculated. The project provides the updated

details like billing and necessary reports like orders booked.

Material maintenance is a main task for the company to maintain the demand of the

materials and sales flow of the company in a smooth manner. The Project store all the details

about the material pricing, demand details about the material we take orders.

The calculation of material price by comparing the material prices by date wise and can

make a decision to buy the material which is used more and which is used less. This will be

helpful to inform the management about the changes needed for the material purchase for also

analyzing the cost of the materials at any period of time.

This project computerizes all the above-mentioned details. We can also maintain orders

in time for the customer because the raw materials insufficient were eliminated in the project.

We can also produce individual material reports. Thus this application project will help in

reduced manual work and results in consuming less time and easy to check price for a particular

material.


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Module Description

The Material Cost and Analysis System Consists of following Modules.

1) Master Module

2) Planning Module

3) Inventory Module

4) Material Analysis Module

5) Costing Analysis Module

Master Module

The module consists of the primary details such of the materials, the unit details in which

the materials are measured and the supplier details from where the materials are being ordered

and purchased.

This module involves

Materials details

Unit Details

Supplier Details.

Planning ModuleMaterial Cost and analysis is integrated with work orders, production planning module,

Material planning module orders to ensure that the latest information is always considered. The

Module collects all the details to provide access to currently effective bills of material, routings,

and item planning policies.

This module involves

Order Confirmation

Production Planning

Material Planning

Bill of Material


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Inventory Module

This module describes the available stock details of the material, the reorder level for the

materials and the indent details in order to avoid the insufficient materials for production

planning.

Inventory Module Consists of

Stock List

Reorder Level

Indent Details

Material Analysis Module

This material module is used to maintain the material details used for the production and

the graphical analysis to know the value of the material purchased. The material analysis

refers to the receiving and sending of the materials for production and the material pending

details which has been collected from the department and not sent to the production

department are calculated. The rejected materials due to various reasons are analysed.

The Module consists of the

Material Receiving

Material Delivery to Production

Material Pending

Material Rejected details

Costing Analysis Module

The variance of the cost details is maintained in the analysis module to maintain the key

motivation of the company to control the cost. The analyzing are taken as graphical reports.

The Module consists of the

Budget Cost

Process Cost

Price Variance

Pending Cost


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THE ORGANISATION PROFILE

The company, Vespa Electronics, was founded in the year in 1985. Vespa Electronics is

one of the largest distributors of weighing scales products in the world, the company has an

enviable line-up of various brands in its portfolio. Vespa Electronics is one of the biggest names

in the field of consumer electronics, and weighing scales amongst the other companies

competed.

The company is situated in chinthamanipudur, Vespas remarkable progress into being a

consumer electronics giant has been built with an uncompromising adherence to quality. The

Company works seamlessly with channels such as the Retail Division and Corporate Sales

Division, with support from the Vespa Services Division, to set new benchmarks in customer

service.

From modest beginnings in 1998, Vespas remarkable progress into being a consumer

electronics giant has been built with an uncompromising adherence to quality. Vespas five

principal divisions -- Sony Division, IT Division, Telecom Division, Supra Division, Channel

Sales Division -- work seamlessly with channels such as the Retail Division and Corporate

Business Division, with support from the Vespa Services Division, to set new benchmarks in

customer service.

Vespa's entrepreneurial skills at creating new markets has effectively backed up a

pioneering spirit that has made it one of the most powerful and respected corporations in the

world. Vespa always leaded the way in making available the finest broadcast and post-

production facilities to customers. Vespa Electronics is the distributor for the entire range of

these state-of-the-art products.

Vespa Electronics has made a major foray in the fast emerging telecommunications

market. Representing brands for weighing machines, Vespa offers the complete range of

consumer products as well as communications solutions for the corporate sector.

OFFICE AUTOMATION


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In pace with the changing technologies and the concepts of modern business, the Office

Automation division, with a portfolio of a wide range of products from brands like Brother and

Ricoh is equipped to handle state-of-the-art automation for offices.

MANUFACTURING

Vespa has the state of the art manufacturing facility in the location, where a range of high

quality of the products is produced for the markets. The Company also manufactures high quality

Weighing machines in a quality-ensured environment.

SALES CHANNELS

Sales in our company have full-fledged franchisee located across the length and breadth

of the Tamilnadu.

AFTER SALES SUPPORT

Vespa Electronics is the only organization that maintains full-fledged service centers all

over the Tamilnadu. We value our customers, providing them the finest after-sales service in the

areas of Consumer Electronics, and the Weighing Scales.

THE FUTURE

Building on its traditional strengths, Vespa Electronics is today poised on the threshold of

rapid growth. On the agenda are both backward integration into manufacturing and forward

integration into retailing.


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STUDY ON THE EXISTING SYSTEM

The existing system in the company abides a manual system. Its functions such as Work

Allotment, the scheduling and calculation are maintained manually. The information provided

by the existing system requires a lot of manual interventions at the time of preparing the system.

Hence there is a need for updating of the system.

LIMITATIONS OF EXISTING SYSTEM

Even though a part of it was computerized, the system has so many pitfalls. some of them are

The necessary data are stored in different register and transactions are noted in it.

Time consumption

Many files and paper works are maintained by the existing system.

Unavailability of quick references

There is no facility to know the validity of the data entered.

Another problem is the lack of security

The existing system does not implement the restriction for the user to access data.


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STUDY ON THE PROPOSED SYSTEM

DEFINING THE PROBLEM

The proposed system of Material Cost and Analysis has been incorporated the Item

details, Customer details and Cost Analysis as that of the existing system. The various problems

which are present in the manual process are addressed in the proposed system where the

processing of information will be faster and accurate.

DEVELOPING SOLUTION STATERGIES

The proposed system uses the ideal environment, windows environment, as it is the most

popular multitasking system available today. The tool used to develop this proposed system was

Visual Basic.NET a GUI for its flexibility and compatibility. The proposed system uses SQL

Server, a database system with powerful DBMS functions and easy accessing.

ADVANTAGES OF PROPOSED SYSTEM

Time is saved

Report generation at ease

Creating User friendly software for making the billing make easier.

Search of information at ease

User friendly system

Large volumes of data can be stored with case.

Maintenance of file is flexible.

Records stored are updated now and then.

Stored data and procedures can be easily edited.

Reports can be generated with case.


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DATA FLOW DIAGRAM

This is concerned with the transformation of requirements into data &software

architecture various notation are used in this stage. The most frequently used category of

architectural design notation is directed graphs. There includes DFDs, pertinence etc.

The Data Flow Diagram is used as graphical notation to depict information flow. The

objective of this method is the derivation to program structure analysis and design. DFD is a

structural analysis and design. It describes the flow of data throughout a system.

DFD SYMBOLS:

Defines a Source or destination of a system.

Identifies data flow, data in motion

Represents a process that transforms incoming data flow into

outgoing dataflow.

Data store at rest, temporary repository of data.

____ To generate report


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`

AdminOrder

Confirm

LEVEL 1

Production

Material

Planning

Bill of

Material

Orders

Order

Confirmation

Production

Production

Planning

Material

Material

PlanningBOM

Material

Planning

Planning

Planning

Request

Billing

Customer OrderGENERAL

REPORTSREQUEST RESPONSE

LEVEL 0


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Admin

LEVEL 2

Production

Bill of

Material

Material

Sending

Budget Cost

Process Cost

Price

Variance

Process

Production

Report

Budget

Budget Cost

Report

PV Cost

PV Cost

Report

Process

Process Cost

Report

Checking

Sending

Calculating

Calculating

Calculating

Reorder

Process

Sending

Material

Receiving

Updating

Material

Rejected

Verify &

Updating

Stock

Stock

Report

Re ection

Rejection

Stock


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E-R Diagram

Amt

Item master

Order

Confirmation

ICode

IName

Process

Ono

Date Item

Qty

Customer

Cell No

Custcod

Custnam

Plans

Production

PPlanno

Plandate

Dept

InputsMaterial

Planning

Mplanno

Dept Direct

Demand

MPlanDate

Receives

BOM

Qty

BOMDateBOMNo

AmtA Indents


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Material

PendingChecks

SDate

ICode Qty

PendMatl

Supplier

IntentNo

Date ItemCode

Rejects

Material

RejCode

RejDate

ICode

CalculatesBudget Cost

Budget ID

ICode Budget

Cost

BudgetDate

CalculatesProcess Cost

ICode

ProcessDateProcessID

Process

Cost

A

Qty

Reason

Price

Variance

Budget

Cost

Process

Cost

Price

Variance


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DATABASE DESIGN

The most important aspect of building candidate system is database design. Instead of

each program managing its own data, the authorized persons share data across applications with

database software managing the data as an entity. It is a logical development, in the methods

used by the computers to access and manipulates data stored in the various parts of computer

system.

It is information from several files is coordinated accessed and operated upon as though it

is a single file. A database is collections of inter related data stored with a minimum redundancy

to serve many users quickly and efficiently. The objective is to make information access easy

and quick, inexpensive and flexible to the User.

Normalization is the process of efficiently organizing data in a database. There are two

goals of the normalization process: eliminating redundant data (for example, storing the same

data in more than one table) and ensuring data dependencies make sense (only storing related

data in a table). Both of these are worthy goals as they reduce the amount of space a database

consumes and ensure that data is logically stored.

TABLE DESIGN


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1.Item Master

Table Name: ItemMaster

Field Name Data Type Attributes Size Field Description

Item Code Numeric Primary Key 20 Item Code

Item Name Varchar Not Null 30 Item Name

Item Desc Varchar Not Null 25 Item Description

UOM Varchar Not Null 10 Unit of Measurement

Rate Numeric Not null 9 Rate of an Item

Qty Numeric Not Null 5 Quantity

TotalAmt Numeric Not null 8 Total Cost Value

2.Supplier Master

Table Name: SupplierMaster


Suppliercode Numeric Primary Key 20 Supplier Code

Suppliername Varchar Not null 30 Supplier Name

Date Date/Time Not null 8 Date of Creation

Address Varchar Not null 100 Address of Supplier

City Varchar Not null 20 City of the Supplier

Phone Numeric Not null 9 Phone of Supplier

Fax Numeric Not null 10 Fax Numeric

E-mail Varchar Not null 15 E-mail

Remarks Varchar Not null 50 Remarks

3.Customer Master

Table Name: CustomerMaster


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Custcode Numeric Primary Key 20Customer Code

Custname Varchar Not null 30 Customer Name

Date Date/Time Not null 8 Date of Creation

Address Varchar Not null 100 Address of Customer

City Varchar Not null 20 City of the Customer

Phone Numeric Not null 9 Phone of Customer

Fax Numeric Not null 10 Fax Numeric

E-mail Varchar Not null 15 E-mail

Remarks Varchar Not null 50 Remarks

4.Order Confirmation

Table Name: OrderConfirm


Orderno Numeric Primary Key 20 Order NumberDateoforder Date/Time Not null 30 Order Date

Itemcode Numeric Foreign Key 8 Item Code

Quantity Numeric Not null 9 Quantity

Totalamount Numeric Not null 10 Total Amount

Deliverydate Date/Time Not null 8 Delivery Date

Customercode Numeric Foreign Key 10 Customer Code

Customername Varchar Not null 25 Customer Name

5.Production Planning

Table Name: Productionplan


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PPlanno Numeric Primary Key 20 Prodcution Plan No

Plandate Date/Time Not null 8 Planning Date

Orderno Numeric Primary Key 20 Order No

Dateoforder Date/Time Not null 8 Order Date

OrderPriority Varchar Not null 10 Priority of the Order



Startdate Date/Time Not null 8 Production Start Date

Enddate Date/Time Not null 8 Production End Date

Department Varchar Not null 10 Production Department

5.Material Planning

Table Name: Materialplan


Mplanno Numeric Primary Key 10 Material Plan No

Mplandate Date/Time Not null 8 Material Plan Date

PPlanno Numeric Foreign Key 20 Production Plan No

Plandate Date/Time Not null 8 Planning Date



DirectDemand Varchar Not null 10 Demand Description

Yield%Rate Varchar Not null 5 Demand %


6.Bill of Materials

Table Name: BOM



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BOMNo Numeric Primary Key 10 Bill of Material No

BOMDate Date/Time Not null 8 Bill of Material Date



UnitMCost Numeric Not null 10 Unit Material Cost

TotalMatCost Numeric Not null 5 Total Material Cost


7.Material Pending

Table Name: PendMaterial


StatusDate Date/Time Not null 8 Date status Material



SCode Numeric Not null 9 Supplier Code

Sname Varchar Not null 9 Supplier Name

RecdMatl Numeric Not null 9 Received Material

PendMatl Numeric Not null 9 Pending Material

Status Varchar Not null 10 Status of the Material


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8.Material Indent to Supplier

Table Name: Indent

Field Name Data Type Attributes Size Field DescriptionIndentNo Numeric Primary Key 10 Bill of Material No

IndentDate Date/Time Not null 10 Date of Indent



9.Material Rejection

Table Name: MaterialRejected


RejCode Varchar Primary Key 10 Rejection Code

RejDate Date/Time Not null 8 Rejection Date



SCode Numeric Not null 9 Supplier Code

Inspected By Varchar Not null 15 Inspected Person Name

Reason Varchar Not null 25 Reason for Rejection


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10. Budget Cost

Table Name: Budget cost


BudgetID Varchar Primary Key 10 Budget Code

BudgetDate Date/Time Not null 8 Budget Date


MaterialEst Numeric Not null 10 Material Req Estimation

Stockavail Numeric Not null 10 Material Stock Available

MatlPur Numeric Not null 10 Material Plan to Purchase

UnitperMatl Numeric Not null 10 Unit Material Cost

BudgetCost Numeric Not null 10 Budget Cost for Material

11.Process Cost

Table Name: Process cost


ProcessID Varchar Primary Key 10 Process Code

ProcessDate Date/Time Not null 8 Process Date


Materialtaken Numeric Not null 10 Material used


ProcessCost Numeric Not null 10 Process Cost for Material


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12. Price Variance

Table Name: Price Variance


ProcessID Varchar Primary Key 10 Process Code

BudgetDate Date/Time Not null 8 Process Date

Itemcode Varchar Foreign Key 20 Item Code

Budgetmatl Numeric Not null 10 Material Budgeted

ProcessMatl Numeric Not null 10 Material Processed

BudgetCost Numeric Not null 10 Cost of Budget

ProcessCost Numeric Not null 10 Cost of Process

13. Pending Cost

Table Name: CostPending


AnalysisDate Date/Time Not null 8 Process Date

Itemcode Varchar Foreign Key 20 Item Code

ProcessMatl Numeric Not null 10 Process Quantity

WastageMatl Numeric Not null 10 Wastage Material

PendingMatl Numeric Not null 10 Pending Material


Pending Cost Numeric Not null 10 Pending Cost

Documents

Msv58 - Material Cost and Analysis System