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MSOffice EXCEL
1
Part 2®
Microsoft® Office 2010: Illustrated Introductory
Objectives• Make a workbook user friendly• Understand function syntax• Enter formulas and function • Enter function swith the Insert
function dialog box
2
Microsoft® Office 2010: Illustrated Introductory
Objectives
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• Use the AutoFill tool to enter formulas and data and complete a series
• Use the COUNT and COUNTA functions
• Use an IF function
• Use an Round function
Microsoft® Office 2010: Illustrated Introductory
Objectives
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• Create an embedded chart• Apply styles to a chart• Add data labels to a pie chart• Format a chart legend• Create a clustered column chart• Create a stacked column chart
Objectives
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• Create a line chart• Create a combination chart• Format chart elements• Modify the chart’s data source
Visual Overview: function
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Working with functions
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• Quick way to calculate summary data• Every function follows a set of rules (syntax)
that specifies how the function should be written
• General syntax of all Excel functions
• Square brackets indicate optional arguments
Working with function
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• Advantage of using cell references:–Values used in the function are visible to
users and can be easily edited as needed
Choosing the Right Summary function
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• AVERAGE function– To average sample data
• MEDIAN function– When data includes a few extremely large or
extremely small values that have potential to skew results
• MODE function– To calculate the most common value in the data
Inserting a function
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• Three possible methods:–Select a function from a function category in
the function Library–Open Insert function dialog box to search
for a particular function
–Type function directly in cells
Using the Insert function Dialog Box
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• Organizes all function s by category• Includes a search feature for locating functions
that perform particular calculations
Using the function Library to Insert a function
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• When you select a function, the function Arguments dialog box opens, listing all arguments associated with that function
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• Use the fill handle to copy a formula and conditional formatting –More efficient than two- ‐step process of
copying and pasting• By default, AutoFill copies both content and
formatting of original range to selected range
Formulas with AutoFill
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Formulas with AutoFill
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• Use Auto Fill options button to specify what is copied
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Formulas with AutoFill
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• Use AutoFill to create a series of numbers, dates, or text based on a patterns
• Use Series dialog box for more complex patterns
Formulas with AutoFill
Formulas with AutoFill
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Counting Cells
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• Excel has two function for counting cells—the COUNT function and the COUNTA function.
• The COUNT function tallies how many cells in a range contain numbers or dates (because they are stored as numeric values)– The COUNT function does not count blank cells
or cells that contain text.
Counting Cells
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COUNTA FUNCTION• If you want to know how many cells contain
entries—whether those entries are numbers, dates, or text—you use the COUNTA function, which tallies the nonblank cells in a range.– The COUNTA function does not count blank cells
Working with Logical functions
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• Logical function–Build decision- ‐making capability into a
formula–Work with statements that are either true
or false• Excel supports many different logical
function, including the IF function
Comparison Operators
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Using the IF function
Microsoft® Office 2010: Illustrated Introductory
• Returns one value if a statement is true and returns a different value if that statement is false
• IF (logical_test, [value_if_true,][value_if_false])
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Rounding Function• The more you explore features and tools in Excel,
the more ways you’ll find to simplify your work and convey information more efficiently.
• For example, cells containing financial data are often easier to read if they contain fewer decimal places than those that appear by default.
Microsoft® Office 2010: Illustrated Introductory
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Rounding Function• You can round a value or formula result toa specific number of decimal places by using the ROUND function.
Microsoft® Office 2010: Illustrated Introductory
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Excel Charts
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• Charts show trends or relationships in data that are easier to see in a graphic representation rather than viewing the actual numbers or data.
• When creating a chart, remember that your goal is to convey important information that would be more difficult to interpret from columns of data in a worksheet.
Charts
• Keep it simple• Focus on the message• Limit the number of data series• Use gridlines in moderation• Choose colors carefully• Limit chart to a few text styles
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4 Steps for creating Excel Charts
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• Select the range containing the data you want to chart.• On the INSERT tab, in the Charts group, click the
Recommended Chart button or a chart type button , and then click the chart you want to create (or click the Quick
• Analysis button , click the CHARTS category, and then click the chart you want to create).
• On the CHART TOOLS DESIGN tab, in the location group, click the Move Chart button , select whether to embed the chart in a worksheet or place it in a chart sheet, and then click the OK button .
Creating an Excel Chart
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• Select a range to use as chart’s data source
Creating an Excel Chart
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• Select chart type that best represents the data
Moving and Resizing Charts
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• Excel charts are either placed in their own chart sheets or embedded in a worksheet.
• When you create a chart, it is embedded in the worksheet that contains the data source.
Choosing a Chart Style
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• Recall that a style is a collection of formats that are saved with a name and can then be applied at one ti me.
• In a chart, the format of the chart ti t l e , the location of the legend, and the colors of the pie slices are all part of the default chart style.
• You can quickly change the appearance of a chart by selecting a different style from the Chart Styles gallery.
23New Perspec: ves on MicrosoC Excel 2013
Designing a Pie Chart
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• Choose location of the legend, and format it using tools on Chart Tools Layout tab
Formatting the Pie Chart Legend
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• You can fine- ‐tune a chart style by formatting individual chart elements. From the Chart Elements button, you can open a submenu for each element that includes formattingop-ons, such as the element’s loca - on within the chart.
• You can also open a Format pane, which has more options for forma e n g the selected chart element.
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Formatting the Pie Chart Legend
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Formatting the Pie Chart Label
Formatting the Chart Area• The chart’s background, which is called
the chart area, can also be Formatted using fill colors, border styles, and special effects such as drop shadows and blurred edges.
• The chart area fill color used in the pie chart is white, which blends in with the worksheet background.
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Designing a Pie Chart
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• Exploded pie charts–Move one slice away from the others–Useful for emphasizing one category above
all of the others
Performing What- If ‐Analyses and Filtering with Charts
Microsoft® Office 2010: Illustrated Introductory
• A chart is linked to its data source, and aschanges are made to the data source the changes translate to the chart allowing a visual representa - on of the What- ‐if changes.
• Filtering is another type of what- ‐if analysis that limits the data to a subset of the original values in a process.
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Creating a Column Chart
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• Column chart–Displays values in different categories as
columns–Height of each column is based on its
value• Bar chart
–Column chart turned on its side–Length of each bar is based on its value
Filtered Pie Chart
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Charts vs Pie Charts
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• Column/bar charts are superior to pie charts– For large number of categories or categories
close in value– Easier to compare height or length than area– Can be applied to wider range of data– Can include several data series (pie charts
usually show only one data series)
Inserting a Column Chart• Select data source• Select type of chart to create• Move and resize the chart• Change chart’s design, layout, and
format by:• –Selecting one of the chart styles, or• –Formatting individual chart elements
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Moving a Chart to a Different Worksheet
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• Move Chart dialog box provides options for moving charts
Editing the Axis Scale and Text
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• Range of values (scale) of an axis is based on values in data source
• Vertical (value) axis: range of series values• Horizontal (category) axis: category values• Primary and secondary axes can use different
scales and labels• Add descriptive axis titles if axis labels are not
self- ‐explanatory (default is no – titles )
Changing and Formatting a Chart Title
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Session 4.2 Visual Overview
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Crating a Line Chart
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• Use when data consists of values drawn from categories that follow a sequential order at evenly spaced intervals
• Displays data values using a connected line rather than columns or bars
Editing the Scale of the vertical Axis
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Formatting the Chart Columns
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• Columns usually have a common formatting distinguished by height, not color
Working with Column Widths
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Formatting Data Markers
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Formatting the Plot Area
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Creating a combination Chart
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Combo Chart Example
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