MS Office 2010 Training

8/16/2019 MS Office 2010 Training

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Microsoft® Office 2010: Tips and Tricks

© NetAssist Services 2012

Presenter: Azral

for Sembcorp Industries LtdDec 2012


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Office 2010 using Interactive Menu to

Ribbon Guide

© NetAssist Services 2012Slide2


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Office 2010

© NetAssist Services 2012 Slide3


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Getting Started with Microsoft Office 2010



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Customize the User Interface


Quick Access Toolbar

Slide5


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Customize the User Interface


Get to the Customize the Ribbon window

Click the File tab.Under Help, click Options.

Click Customize Ribbon.

Tip You can also get to the Customize the

Ribbon window, by right-clicking any tab on

the ribbon, and then clicking Customize the

Ribbon.

Quick

Access

Toolbar

Slide7


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Exploring Ribbons



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The Ribbon



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Work with Contextual Tabs


Contextual Tabs

Table / Image / Video / etc

Slide10


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Save Files


To Save File

Click the File tab.

Save or Save As or Save and Send

Slide11


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PDF Options



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Printing

© NetAssist Services 2012 Slide13


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Print Files


To Print

Click the File tab.

PrintSlide14


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Modifying Documents Using Microsoft Office

Word 2010

Slide15© NetAssist Services 2012


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Use the Navigation Pane

© NetAssist Services 2012 Navigation Pane

To Activate Navigation Pane

Click the View tab.Check Navigation Pane


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Apply Text Styles



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Formatting Text



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Work with SmartArt Graphics


To Activate SmartArt Graphics

Click the Insert tab.Select SmartArt from the Illustration Group


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Insert Screenshots in a Document


To Activate Screenshots

Click the Insert tab.Select Screenshot from the Illustration Group


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Compare Reviewed Documents

© NetAssist Services 2012Review -> Compare ->Slide21


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Lesson 3: Working with Spreadsheets Using

Microsoft Office Excel 2010



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Work with Tables in Excel 2010


To Work with tables

Highlight the data you wish to set table to.

Click Home tab, Select Format as Table


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Apply Conditional Formatting


Conditional Formatting

1) For example: Indicate all Sales that reach target sales >=$250,000 in Qtr 1

2) Highlight all figures below Qtr 1 header

3) Home -

>Conditional

Formatting ->

Highlight Cells Rules -

> More Rules ->

Format only cells thatcontain

(see the diagram on

the right) -> OK

Slide24


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Apply a Formula

• Sum, Average, Maximum, Minimum, Count,

Countif, Sumif



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Work with Charts


Slide26


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Create Sparklines


Create Sparklines:Highlight the information you wish ana

Click Insert tab, Select Line from Spark

group


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Work with PivotTables



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Lesson 4: Creating Dynamic Presentations Using

Microsoft PowerPoint 2010



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Apply Themes



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Apply Picture Effects to Presentations



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Applying Animation Effects


Welcome to Animation Effects


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Add Videos to a Presentation


Add Video:

Click Insert tab, Select Video , From File or

From Website or Clip Art Video

Slide33


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Divide a Presentation into Sections


Sections

Divide Section:

Click at the space in between the slides. Right

click, Add Section. Right Click Rename Section

Slide34


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Organizing Your MailsQuick Access Toolbar (QAT) Tab Ribbons

Navigation

Pane

Reading Pane

To-DoBar Pane

People Pane

Reading View


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Slide36© NetAssist Services 2012


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Archive items manually

1. Click the File tab

2. Click Cleanup Tools.

3. Click Archive.

4. Click the Archive this folder and all subfolders option, andthen click the folder that you want to archive. Any subfolder

of the folder you select is included in this manual archive.

5. Under Archive items older than, enter a date.



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Archive items manuallyBefore Archiving After Archiving

3/20/2012 3/20/2012

All

E-mails

before

3/20/2012are archived



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Archive items manually to Backup2010.pst file

File

Info

Account Settings

Account Settings

Data Files

Add

Outlook data file (.pst)

Click OK

Enter Backup2010

Click OKClose



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Archive items manually to Backup2010.pst fileFile

Info

Cleanup Tools

Archive

Select

Archive items older than

Current date

Click BrowseSelect: Backup2010 pst file

Click OK



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Turn off AutoArchive

• If you want to archive only manually, you must turn off

AutoArchive. Do the following:

• Click the File tab.

• Click Options.

• On the Advanced tab, under AutoArchive, click

AutoArchive Settings.

• Clear the Run AutoArchive every n days check box



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Creating and Applying Rules to E-Mail

1. Ensure no e-mails are selected, click on the Home tab, and

click the Rules button.

2. Select Manage Rules & Alerts.

3. On the E-Mail Rules tab, click New Rule

4. In the Rules Wizard select a template from the list, such as

Move messages from someone to a folder, and then click

Next.

5. In the next window, click from people or public group.

6. In the Rules Wizard, under Step 2, click the specified folder

hyperlink.



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7. From the Contact list, select My Colleague and click From.

8. Click OK.

9. Go back to the Rules Wizard dialog box in Step 2 and click

the specified Folder hyperlink.



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10. In the Choose a folder , click New.

11. Enter the folder name and click OK .

12. In the Rules Wizard, check that the information is correct and

click Finish.

13. Review the information in the Rules and Alerts dialog box,

and click Apply.



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Select Rules

Click Manage Rules & Alerts

Click New Rule

Move messages with specific words in the subject to a folder

Click specific wordsType Microsoft

Click Add

Click OK

Click Specified folder

Click Microsoft

Click OK

Click Next a few times if you have more conditions.Click Finish

Click Apply



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Calendars

• To share a calendar:

1. On the Home tab, in the Share group, click the Share

Calendar button.

2. In the To field type the name(s) of people who will share

your calendar.

3. Select Allow recipient to view your Calendar

4. Enter any additional information in the message body.

5. Click Send.6. If everything is correct, click Yes in the Confirmation dialog

box.



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To share a calendar :Home

Select Your Calendar

Share Calendar

Type in the person whom you wish to share your calendar with

Or Click To

Click SendClick @ the check box of your colleague



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Using the New Schedule View

• If you have ever been frustrated when trying to coordinate

too many different schedules, you’ll love the Schedule view.

With shared calendars enabled, you can see a colleague’s

calendar and know exactly what they are doing before you

schedule a meeting.

Note: Microsoft Exchange is required.



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On the Home tab, in the Arrange group, click the

Schedule View button.

In the Navigation pane, click the calendars you want

to view. Now you can easily see when all

participants have available time.

Click the proposed meeting space to schedule your

event in the New Meeting window.



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Using the Schedule Assistant

1. On the Home tab, in the New group, click the New Meeting

button.

2. From the Untitled-Meeting window, on the Meeting tab, in

the Show group, click Scheduling Assistant.3. The window shows the potential attendees with their

availability color coded as Free, Tentative, Busy or Out of

Office.

4. Schedule a meeting by clicking a time when all participants

are available.



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1. On the Home tab, in the New group, click the New Meeting

button.

2. From the Untitled-Meeting window, on the Meeting tab, in

the Show group, click Scheduling Assistant.3. The window shows the potential attendees with their

availability color coded as Free, Tentative, Busy or Out of

Office.

4. Schedule a meeting by clicking a time when all participantsare available.



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Creating an Appointment

To create an appointment

1. On the Home tab, in the New group, click the New

Appointment button OR right-click any free calendar space.

2. From the appointment tab, add any actions, such as invitingattendees or categorizing the appointment.

3. Click the Save & Close button to save the appointment on

your calendar.



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Creating an Appointment: Scenario 1

To create an appointment on the following scenario:

Day& Date: Wednesday, 21st March 2012

Time: 9 am – 11 am

Location: Board Room

Invitee: Name of the person whom you wish to invite for the

meeting

Attach the file you wish to work on during the meeting



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Creating an Appointment

Click to add appointment

@To: Name of person you want to invite for appointment

@Subject: Enter subject

@Location: Enter location

@Start time: Enter start time

@End time: Enter end time

Enter text

Attach file

Click Send



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Contacts



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Adding a Contact

1. On the Home tab, the New group, click the New Contact button. Many contact features are available from the Ribbon.

2. Enter your contact’s e-mail address, phone number and

business address.

3. To select a new label for a phone number or address, click thedown arrow.

4. To add a picture click the image icon.

5. Add any notes

6. Click the Save & Close button.



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Adding a Contact

Select Contact

Select New Contact

Enter details of a new contact

Click

Business

Card

Click Save & Close



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Creating a Contact Group (Distribution List)

1. On the Home tab, in the New group, click the New Contact

Group button.

2. Name the contact group

3. On the Contact group, the Members group, click the Add

Members button.

4. You can add members from your Contacts list to Address

book or enter names manually.

5. Click OK to add them to the group.

6. Click the Save & Close button.



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Creating a Contact Group (Distribution List)

Click Contacts

Click New Contact GroupEnter Group Name Add Members From Outlook ContactsPickup the list of administrators from the OutlookContactsPickup the list of administrators from the Outlook Contacts

Click OK



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Sharing Your Contacts

1. On the Home tab, in the Share group, click the Share

Contacts button.

2. Enter the name of the person with whom you want to share

contacts.

3. Enter a subject.

4. Type a note into the body if needed.

5. You can also select Request permission to view recipient’s

Contact folder.

6. Click Send.



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Select Contact Folder you

wish to share, Right Click

Click Share, Share Contact

Enter the person’s email

Address you want to share

your calendar with

Enter message

Click Send


Why Use OneNote


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1. Create Notes/Copy Paste from Websites

2. Simple Recording of Audio and Video.

3. Using Tags

4. Copy Text from Pictures or Name Cards

5. Link OneNote to Outlook 2010

6. Share OneNote-Notebook from SkyDrive

Why Use OneNote

Using Tags


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Using Tags

Simple Recording of


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Audio and Video

Using Tags


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Using Tags

Copy Text from Pictures or


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Copy Text from Pictures or

Name Cards

Link OneNote to Outlook 2010


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Share OneNote-Notebook


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Share OneNote-Notebook

from SkyDrive


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