MS Office and Email Training Manual

8/7/2019 MS Office and Email Training Manual

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Basic Computer Skills for Teachers

Page: 1

Course Outline &

Trainer/Trainees Manual


y Windows XP Essentials & Explorer Basics y Working with Microsoft Word

y Working with Microsoft Excel

y Creating Presentations with Microsoft PowerPoint

Total Training Time: 10 hours 4 Sessions

Prepared by:

Syed Siraj Munir

Associate Prof essor, DADC [email protected]




Page: 2

UNIT 01

W indows and Internet Basics

Learning Objectives:

The course is designed for the participants with very little or zero knowledge of the computers

and Internet. After completion of the session for Unit 01, a trainee will become able to perform

following tasks:

y Boot up the computer using WindowsXP

y Maintain the files and folders

y Personalize the System

y Create a System User

y Administer User Rights

y Regulate the Control Panels and other controls

y Work and browse with and resize the windows

y Delete, rename, restore, copy and move a file/folder/s

y Browse on the Internet

y Search for the required information

y Create a personalized email address

y Send, receive and forward emails

y Send data files through emails

Course Pre-Requisite: None

Total Duration for Unit 01: 02 hours

Resources Required:

y Computers, (Pref erably) in the ratio of 1:1.

y Multimedia projector

y System and Application Software

o Windows XP

o Explorer Version 6.0 or later

y Printer.

y Access to Internet.

y Course contents/resource material copied onto each PC.

y 1 x USB drive for consolidating and recording the participants work.

Assessment Criteria: Participants are expected to create a user with due rights in his/her own

name, create an email address on the web and send an email to the course leader.




Page: 3

Unit 01: The Windows XP Basics and The Internet

Contents

i. Unit 01-1: Introduction to Windows

a. About the Operating System: Windows b. The Windows Environment

c. The Keyboard

d. The Mouse and the Cursor

e. Starting a Program: The Start Button

f. Using Windows

g. Using Views

h. Sorting Folder Contents

i. Using Windows Help

ii. Unit 01-2: The Windows Basics a. The Monitor Display Properties

b. Creating Shortcuts

c. The Control Panel

d. Creating Users

e. Setting Date/Time Display

f. Customizing the Start Menu and Taskbar

g. Audio Settings

iii. Unit 01-3: File Management

a. Searching for a File or Folder

b. Selecting File/Files

c. Creating a New Folder

d. Renaming Files/Folders

e. Cutting, Copying and Pasting Files and Folders

f. Deleting File/Folder/s

g. The Recycle Bin

iv. Unit 01-4: The Internet Explorer

a. About Internet

b. Introduction to the Explorer

c. The URL: WWW, WAP, http, ftp

d. Famous Search Engines

e. Searching for the Desired Information




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v. Unit 01-5: Personalized Communications: Emails

a. Web Based Email Servers

b. Creating a personalized Email Address

c. Sending/Receiving/Forwarding Emails

d. Attaching Files with Emails

Training Methodology:

y Interactive training methodology incorporating real-time internet connection and

desktop projection using multimedia projector.

y Each Participant will be provided 1 x Trainees Manual for synchronized activity.

y Assessment through step-by-step lab work, recorded through hard copy of the

individuals work.




Page: 5

Unit 01: INTRODUCTION TO WINDOWS

a. What is an Operating system: Windows

An operating system (OS) is software (programs and data) that runs on computers and manages the

computer hardware and provides common services for efficient execution of various application

software.

Microsoft Windows is a series of software operating systems and graphical user

interf aces produced by Microsoft. Microsoft first introduced an operating

environment named Windows in November 1985 as an add-on to MS-DOS in

response to the growing interest in graphical user interf aces (GUIs).

b. The Windows Environment

The "home" skin became known as "Luna", and this refined version f eatured other UI elements, such as

a reworked Start Menu and Control Panel and task panes in Windows Explorer, among other f eatures. It

was shipped with Windows XP.

The main interf ace can be characterized by the distinct MyComputer, MyDocumnets, Recycle Bin, Start

Button and a TaskBar.

The basic XP environment is known as Desktop, and may look like follows:




Page: 6

The Typical Windows Desktop

My Computer

The icon on the desktop which shows all the hardware attached to the computer and their properties.

MyDocuments

The pref erred Folder (a place in the computer system) where a users all documents are typically stored.

RecycleBin

The Folder in which all the unwanted files/documents which are to be completely removed from the

computer.

The Start Button

The control place which lets the user choose what has to be done

The Task Bar

The blue colored bar, typically located at the bottom of the Desktop which shows the status of the ma jor

processes being run in the computer.

c. The Keyboard

In computing, a keyboard is an input device, partially modeled after the typewriter keyboard, which uses

an arrangement of buttons or keys, to act as mechanical levers or electronic switches. After punch cards

and paper tape, interaction via teletype-style keyboards became the main input device for computers.




Page: 7

Despite the development of alternative input devices, such as the mouse (computing mouse), touch

sensitive screens, pen devices, character recognition, voice recognition, and improvements in computer

speed and memory size, the keyboard remains the most commonly used and most versatile device used

for direct (human) input into computers.

A keyboard typically has characters engraved or printed on the keys and each press of a key typically

corresponds to a single written symbol. However, to produce some symbols requires pressing and

holding several keys simultaneously or in sequence. While most keyboard keys produce letters, numbers

or signs (characters), other keys or simultaneous key presses can produce actions or computer

commands.

In normal usage, the keyboard is used to type text and numbers into a word processor, text editor or

other program. In a modern computer, the interpretation of key presses is generally left to the software.

A computer keyboard distinguishes each physical key from every other and reports all key presses to the

controlling software. Keyboards are also used for computer gaming, either with regular keyboards or by

using keyboards with special gaming f eatures, which can expedite frequently used keystroke

combinations. A keyboard is also used to give commands to the operating system of a computer, such as

Windows' Control-Alt-Delete combination, which brings up a task window or shuts down the machine.

A Typical Layout of a Regular Keyboard

d. The Mouse and the Cursor:

A mouse is an input device which moves a pointer on the computer screen with its relative

movement on the surf ace where it Is placed. A mouse has two buttons which produces a

sound Click when pressed, thus pressing it once is called Click and pressing it twice is

known as a Double Click. The left button is used to select an item with a single click, or launch it with a

Double Click. The right button, or a Right Click lets the user choose between a menu of choices. Some

newer versions may have a Scroll Wheel as well which is used to scroll the contents of a window up or

down.

Exercise: Move the pointer to various locations




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Use Single Clicks See what happens

Use Double Clicks See what happens

Use Right Click See what happens

e. Starting a Program: The Start Button

The programs can be started in two ways: first by double clicking its icon on the

desktop or, by choosing its name from the list which emerges when Start button is

pressed on the lower left corner of the desktop.

The Start Menu Options Displayed

Exercise: Point to the Start Button

Navigate and explore the contents/sub-contents




Page: 9

f. Using Windows

While everything is closed on the desktop, point your pointer on MyDocuments and Double Click, this

opens a window as follows showing its contents:

Observe the contents of the window and see how the shape of the cursor changes in diff erent areas of

the window.

Exercise: Use Up/Down and Left/Right Arrows to scroll the contents of the window

Hold the slider on the right/bottom of the window and slide the contents

Hold the window from right/bottom boundary and resize the window

Horizontally/vertically

Hold the window from lower-right corner and resize the window with symmetry

Explore the Minimize/Maximize/Close buttons on the top right corner of

the window.

g. Using Views

This options lets the user have diff erent views of the content of the window. Just as shown in the

specimen below, try diff erent options in the Views menu item.




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h. Sorting Folder Contents:

In the View menu, choose Arrange Icons By and try various options. This option lets the user arrange

the contents in diff erent categories.

i. Using Windows Help

While performing you own task, you might need an expert advise for using Windows. You may choose

the Help menu for any assistance in this regard. A window would appear as follows:




Page: 11

The Windows Help

The above window gives a menu of topics to choose from.

Exercise: Choose from the given choices and see the response.

Type a question in the Search box and see the response.




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Unit 01-2: The Windows Basics

a. The Monitor Display Properties:Placing the pointer on the desktop with a Right Click, a menu will appear as shown on the

right. Choose Properties and you will get a dialogue box as follows:

With this dialog box, you can set up the display properties e.g. Themes, Desktop, Screensaver,

Appearance and Settings.

Exercise: Choose various themes and see how your desktop appearance changes.

Choose various desktops and see its impact.

Choose various screensavers and see how they work.

Choose diff erent type of appearances and examine its eff ect.

Bring the desktop back to its original shape.

b. Creating Shortcuts

Shortcuts are icons which are created for direct accessibility to any file, folder or a program. It

is convenient to make a shortcut of an item which is accessed frequently so that it is not

searched for every time it is required. A shortcut icon is easily distinguished by an arrow sign

associated with it.

c. The Control Panel

The control panel is a relatively advanced option. It is accessible through the Start button and has

following appearance.




Page: 13

The Control Panel lets the user exercise the various hardware, software and administrative controls.

Exercise: Select all options one-by-one and see what are they meant for.

d. Creating Users

You need to be a System Administrator or you must have the Administrators rights in order to gain full

access to your computer system. A Guest user is the one which has minimal function rights over the

computer system. Only an authorized user can access the computer which help securing the data and its

confidentiality. Another advantage is that it keeps the work of various users in diff erent places so that

each individuals work is kept separately and no one is disturbed by other user/intruders activity.

Exercise: Create a new user in your own name. Next time you will use this

name/password for logging into the system.

e. Setting Date/Time Display

Access the Date/Time control panel, or Double Click on the clock being displayed at the bottom right of

the desktop. The Date-Time dialogue box would appear which has three option tabs; Date & Time, Time

Zone and Internet Time.

Exercise: Advance the clock by one hour.

Set the Calendar to your date of birth.

Set the Time Zone to a Country of your own choice, see how does it aff ect the clock.

Reset the Zone to Islamabad, Pakistan.

Synchronize the clock using Internet.




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f. Customizing the Start Menu and Task Bar

Right click on Start button and choose Properties, the customize dialogue box will appear. This

dialogue box lets the user customize the Start options. It helps simplify the given options and provides

increased access to the frequently used options.

Exercise: Try diff erent options in the Taskbar and Start Menu Properties dialogue box.

g. Audio Settings

Double Click on the speaker icon in the lower right corner of the desktop. The Audio Panel appears

which lets the user set the audio settings/volume etc. A single click lets the user directly

increase/decrease/mute the systems volume.




Page: 15

Unit 01-3: File Management

a.

Searching for a File or Folder:A computer might have more than one storage device and it is possible that one could forget the name

with which a file might have been saved. In order to search for a file using its name and or its contents,

Windows provide a mechanism using the Search option.

Click the Start button and choose Search option, the following dialogue box will appear:

Exercise: Try searching for files/folders using various options.

Click on the Search Companion dog. See what it does.

b. Selecting File/s and/or Folder/s:

Selecting single item: Open any folder and click on any file/folder. Its color is highlighted. This shows that

the item is selected.

Selecting multiple items: You may select more than one items at a time using

a) Holding option key; for one at a time multiple selection

b) Holding shift key; for selection in chunks






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After when a new folder is created, the folder can renamed to suit the purpose and context.

d. Renaming Files/Folders:

Files/Folders can be renamed so as to match the content and give the content a

suitable topic/context. In order to change the name of a file/folder, the cursor is

to be placed on the present name and with a right click, choose Rename. The

cursor will change into an I-Beam and the name will get highlighted, ready to be

changed. Type the new name and press Enter to confirm.

e. Cutting, Copying and Pasting Files and Folders:

For copying or moving a file/folder/s from one place to another:

a) Select the file/folder/s to be copied/moved

b) Right click - choose Copy to move a copy and keep the original in place, and Cut in order to

move the item/s without keeping the original in its original place.

c) Get to the proposed destination

d) Right click choose Paste




Page: 18

Cutting and Pasting an Item from One Place

f. Deleting Files/Folders:

When a file is no longer required, the user may select them and right-click and choose Delete or just hit

the Delete key on the keyboard; the selected item/s would disappear and will apparently be deleted and

gone into the Recycle Bin, the waste paper basket of the system.

g. The Recycle Bin:

The files which are deleted in the system remain inside the folder The Recycle Bin, until

and unless the Recycle Bin is not Emptied on purpose.

In case the user wants to restore the file trashed earlier, the Recycle Bin may be

opened and the file in question may be right-clicked and Restored, which places the

file back to the place from where it was deleted.

After the Recycle Bin is Emptied, no files can be restored.




Page: 19

Unit 01-4: The Internet Explorer

a. A

bout the Internet

The Internet is a global system of interconnected computer networks that use the standard Internet

Protocol Suite (TCP/IP) to serve billions of users worldwide. It is a network of networks that consists of

millions of private, public, academic, business, and government networks of local to global scope that

are linked by a broad array of electronic and optical networking technologies. The Internet carries a vast

array of information resources and services, most notably the inter-linked hypertext documents of the

World Wide Web (WWW) and the infrastructure to support electronic mail.

b. Introduction to the Explorer:

Windows Internet Explorer (formerly Microsoft Internet Explorer; commonly abbreviated to IE), is a

series of graphical web browsers developed by Microsoft and included as part of the Microsoft Windows

line of operating systems starting in 1995. The Internet Explorer is the most commonly used means for

connecting to the information available on the internet, most common of which is World Wide Web

(www.).

Click on the start button and choose Internet, or simply double click on the Internet Explorer on the

Desktop. The window somewhat similar to the following would appear:




Page: 20

The most important parts of the top portion of the Internet Explorer window contain:

a) URL: The Universal Resource Locater the address of the required website is typed in this

place, the explorer redirects the connection to the given address.

b) A Cross Sign: The Stop button stops the transmission abruptly.

c) A Dual Arrow Sign: The Reload button reloads the contents of the website under question.

d) A House Sign: The Home button Redirects to the home webpage.

c. The URL: www, WAP, http, ftp:

The URL entry, the Universal Resource Locator is the name of a website. An example of which is as

follows:

http://www.dadegreecollege.edu.pk

Where:

http indicates that the website is based on Hypertext Transf er Protocol. An ftp in

the same place will indicate that the website contains a File Transf er Protocol.

www indicates that the website is available on the World Wide Web. A WAP in the

same place will indicate that the website is available on Wireless Access Protocol,

typically available on cell phones.




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edu indicate that that the website is related to education. A com would indicate a

commercial, gov will indicate it is related to the government, and a net indicates that

it is related to network services .

pk in the TLD (top level domain) which contains the initials of the country to where it

belongs, pk indicates Pakistan, sa indicates Saudi Arabia, in for India etc.

A URL or the website address must be correctly typed, in the correct case in order to get to the required

website.

d. Famous Search Engines:

The internet has information regarding millions of topics in various forms e.g. text, graphics, sound,

video and other formats. In order to get to the required information available on the internet, a typical

type website can be accessed, which are known as Search Engines. www.google.com, www.bng.com,

www. dogpile.com and various such websites are good examples of most widely used search engines on

the internet.

e. Searching for the Desired Information:

Exercise: In the URL section, type www.google .com. The google window would appear.

Type your own name and press enter. What happens?




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Unit 01-5: Personalized Communications: Emails

While the open information on the Internet is available to everyone, Emails are used for personalized

communications of information on the net. There are web based free servers as well as paid emailservers.

a. Web Based Free Email Servers:

A web based free email server is the easiest access point through which a person can create his/her

identity on the Internet and communicate electronically worldwide over the internet. Hotmail, Yahoo,

Gmail are all examples of web based free mail servers.

An email address may look like: s_sira [email protected], or [email protected]

Where s_sira j_munir and vice-principal are usernames, the character @ indicate at and yahoo.com

and dadegreecollege.edu.pk are the locations of that username.

Do remember that email addresses are password protected in order to maintain confidentiality and the

addresses as well as the passwords are case sensitive, thus, for example, Pakistan and PAKISTAN are not

similar!.

b. Creating Personalized Email Address:

Exercise: -Open Internet Explorer

-Get to the website mail.yahoo.com

-Click on Create a New Account

-Follow the instructions

-Note down your username and password in a secure place

c. Writing/Sending Emails:

Exercise: -Get to the website mail.yahoo.com

-Type in your username and password

-Choose New

-In the To field, type s_sira [email protected]

-Type in a simple and small message

-Click Send

-Choose Sign out




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d. Attaching Files with Emails:

Exercise: -Get to the website mail.yahoo.com

-Type in your username and password

-Choose New

-In the To field, type s_sira [email protected]

-Type in a simple and small message

-Click on Attach File

-Select any simple file

-Click on Attach File

-Click Send

-Choose Sign out




Page: 24

UNIT 02

Microsoft Word Basics


After completion of the session for Unit 02, a trainee will become able to perform following

tasks:

y Start a new document

y Save, Open and Print a Document

y Identify various tools

y Type in using various text styles and justifications

y Insert symbols and graphics in various settings

y Work with tables

y Run the spelling check and Thesaurus

y Format in multiple columns

y Using various text wraps

y Draw basic geometrical shapes

Course Pre-Requisite: Unit 01 (Windows XP and Internet Explorer)


Resources Required:




o Windows XP


o MS Office 2007 (or later).

y Printer.


y Course contents/resource material copied onto each PC. y 1 x USB drive for consolidating and recording the participants work.

Assessment Criteria: Participants are expected to create a word document as per the given

exercises and submit a complete print out to the course leader.




Page: 25

Unit 02: The Microsoft Word

Contents

i. Unit 02-1: The Word Toolbars

a. The Home Toolbar

b. The Insert Toolbar

c. The Page Layout Toolbar

d. The Ref erences Toolbar

e. The Mailings Toolbar f. The Review Toolbar

g. The View Toolbar

ii. Unit 02-2: Typing in the Basic Text

a. Typing a paragraph of 10 lines

b. Save, Close, Open and Print a document

c. Cut, copy and paste

d. Undo and Redo

e. Checking for spelling mistakes f. Using synonyms

g. Choosing the right:

1) Font

2) Size

3) Style

4) Justification

iii. Unit 02-3: Inserting Ob jects

a.

Inserting text symbols b. Inserting graphic ob jects

c. Inserting pictures/clip arts

d. Cropping, Resizing and Text wraps

e. Insertion and placement of Text Boxes

f. Inserting Tables

g. Inserting Wordart




Page: 26

iv. Unit 02-4: Finishing

a. Multiple columns

b. Borders and shading

c. C

opying and pasting from internet explorer and other applications d. Find and Replace

e. Headers and Footers

f. Page numbers






individuals work.




Page: 27

Unit 02-1: Introduction to MS Word

i. Unit 02-1: The Word Toolbars

a. The Home Toolbar

a) Clipboard: Copy, Cut Paste

b) Text: Font, Size, Upsize, Downsize, Text Color, Background Color,

Bold, Italic, Underline, Strikethru, Subscript, Superscript

c) Paragraph: Bullets, numbering, Justify left/right/centre/ justified,

borders, fill, sorting.

d) Editing: Find, Find/Replace


a)

Pages b) Tables

c) Picture, Chart, Clip Art

d) Header/Footer, Page Number

e) Text Box, Word Art

f) Symbols

c. The Page Layout Toolbar

a) Margins

b) Orientation

c) No of columns




Page: 28

d) Page Break

e) Indents and Spacing

f) Arrangement (Send to back/Bring to Front)

g) Text Wrapping

d. The Ref erence Toolbar

a) Table of Contents

b) Footnotes

c) Bibliography

d) Index

e. The Mailings Toolbar

a) Mailing Labels

b) Mail Merge

f. The Review Toolbar

a) Spelling Check

b) Grammar Check

c) Thesaurus

d) Access Restrictions




Page: 29

g. The View Toolbar

a) Document views

b) Ruler/Gridline

c) Zoom level

d) Arrangement of Windows

Exercise:

Choose Font: Times New Roman

Choose Font Size: 12

Choose Text Justified

Type the given text:

Pakistan, officially the Islamic Republic of Pakistan (also the Fedration of Pakistan), is a

countary in South Asia. It has a 1,046-kilometre (650 mi) coastline along the Arabian Sea

and Gelf of Oman in the sauth, is bordered by Afghanistan and Iran in the west, and India

in the east and China in the far northeast. Tajikistan also lies very close to Pakistan but is

seprated by the nerrow Wakhan Corridar. Thus, it occupies a crossroads position between

South Asia, Central Asia and the Middle East. The regeon forming modern Pakistan was

at the heart of the ancient Indus Valley Civilization and then leter was the recipient of

Vedic, Persian, Indo-Greek, Islamic, Turco-Mongol, and Sikh culteres. The area haswitnesed invasions and/or settlements by the Indo-Aryans, Persians, Greeks, Arabs, East

Africa, Turks, Afghans, Mongols, and British.




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Run the Spelling Check

Inset the Pakistani Flag from the Folder MyDocuments/MyPictures:

Make it in Two Columns

Insert a 6x4 Table

o Try Diff erent Borders

o Insert values as given

Add WordArt on the Top: My Country

Add a TextBox at the bottom: Type in your credentials

so as to look as follows:

Pakistan, officially the Islamic Republic of Pakistan (also the Federation of Pakistan),

is a country in South Asia. It has a 1,046-

kilometre (650 mi) coastline along the

Arabian Sea and

Gulf of Oman in the

south, is bordered by

Afghanistan and Iran

in the west, and

India in the east and China in the far

northeast. Tajikistan also lies very close to

Pakistan but is separated by the narrow

Wakhan Corridor. Thus, it occupies a

crossroads position between South Asia,

Central Asia and the Middle East. The

region forming modern Pakistan was at the

heart of the ancient Indus Valley

Civilization and then later was the

recipient of Vedic, Persian, Indo-Greek,

Islamic, Turco-Mongol, and Sikh cultures.The area has witnessed invasions and/or

settlements by the Indo-Aryans, Persians,

Greeks, Arabs, East Africa, Turks,

Afghans, Mongols, and British.

A population-ranking table of five largest

cities is as follows:

y Use the Thesaurus to choose more appropriate words

y Add appropriate Header and Footer (with page numbers)

y Print the Document

y Save the document with your own name

Article By: Syed Siraj Munir

Email: [email protected]

DA Degree College, Karachi




Page: 31

UNIT 03

Microsoft Excel Basics


After completion of the session for Unit 03, a trainee will become able to perform following

tasks:

y Start a new document

y Save, Open and Print a Document

y Become f amiliar with worksheet working area

y Arrange data in tabular format

y Type in using various text styles and justifications

y Insert symbols and graphics in various settings

y Establishing relative ref erences

y Inserting basic formulae

y Conditional formulae

y Borders and shading

y Find/Replace

y Sorting data Ascending/Descending

y Creating various charts

y Draw basic geometrical shapes

Course Pre-Requisite: Unit 02 (MS Word)


Resources Required:




o Windows XP


o MS Office 2007 (or later).

y Printer.


y Course contents/resource material copied onto each PC.

y 1 x USB drive for consolidating and recording the participants work.

Assessment Criteria: Participants are expected to create an Excel worksheet as per the given

exercises and submit a complete print out to the course leader.




Page: 32

Unit 03: The Microsoft Excel

Contents

i. Unit 03-1: The Excel Work Area

a. The Cell

b. Cell ref erence

c. Diff erent cursor shapes

d. Save, Close, Open

e. Selecting a Print Area and printing worksheet

f. Cut, copy and paste

g. Undo and Redo

ii. Unit 03-2: The Excel Toolbars

a. The Home Toolbar


c. The Formula Toolbar

d. The Data Toolbar

e. The View Toolbar


iii. Unit 03-3: Typing in the basic Dataa. Inserting data of 10 x rows

b. Merging cells

c. Borders and shading

d. Choosing the right:

1) Font

2) Size

3) Style

4) Justification

e.

Row Height &Column Width

iv. Unit 03-4: Inserting Ob jects

a. Inserting text symbols

b. Inserting graphic ob jects






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v. Unit 03-5: Relations and Calculations

a. Simple relations using =

b. Fill Down / Fill Right

c.

Basic formulae, Sum/A

verage/Min/Maxd. Conditional formulae

vi. Unit 03-6: Charts

a. Selecting data for making charts

b. The Charts Gallery

c. Creating Chart

d. Customizing Charts






individuals work.




Page: 34

Unit 03-1: Introduction to MS Excel

i. Unit 03-1: The Excel Work Area

a. The Cell1) Significance of a cell in an electronic worksheet

2) Selecting a cell

3) The possible contents of a cell

b. Cell ref erence

1) Row number/Column Number

2) Relative ref erence

3) Absolute ref erence

c. Diff erent cursor shapes: I Beam, cross hair, pointer, resize

d. Save, Close, Open e. Selecting a Print Area and printing worksheet

f. The Clipboard: Cut, copy and paste

g. Undo and Redo

ii. Unit 03-2: The Word Toolbars

a. The Home Toolbar

a) Clipboard: Copy, Cut Paste

b) Text: Font, Size, Upsize, Downsize, Text Color, Background Color,

Bold, Italic, Underline, Strikethru, Subscript, Superscript

c) Paragraph: Bullets, numbering, Justify left/right/centre/ justified,

borders, fill, sorting.

d) Editing: Find, Find/Replace

e) Cell formatting

f) Find/Replace

g) Conditional Formatting




Page: 35

b. The Insert Toolbar:

a) Insert picture, shape, clipart

b) Insert Chart: Column/Line/Pie/Bar/Area/Scatter

c) Insert WordArt

d) Insert Symbols

c. The Page Layout Toolbar:

a) Page Setup: Margins, orientation, size, print area, print titles

b) Scale to Fit

c) Sheet Options

d) Arrange

d. The Formula Toolbar:

a) Formulae:

- Arithmetic

- Conditional/logical

- Chronological

- Text

-

Maths and Trigonometry

e. The Data Toolbar:




Page: 36

a) Retrieving Data

b) Sorting Data Sheet: Ascending/Descending

f. T

he Review T

oolbar:

a) Spelling

b) Thesaurus

c) Protection/Security

g. The View Toolbar:

a) Page Layout

b) Display options

c) Work Area: Zoom, Arrange windows, Split, Arrange




Page: 37

Guided Exercise:

Open MS Excel

Select an appropriate cell

Type in the following data

Employee Name Basic Salary

Sira j Munir 5000

Adnan Kayani 4000

Mashooque Ahmed 6000

Mamshooque Ahsan 3000

Qamaruddin Khan 7000

Bilal Q ureshi 5500Ishtiaq Ghori 3500

Kamran Khan 6500

Zeeshan Asghar 5000

Farhan Shakoor 4000

Adjust the widths of the columns

Draw borders

Merge cell in the rows above the data and give an appropriate title in the merged area.

Add a column to the left of column Employee Name

Add serial numbers as Sr #: Type 1, 2, 3, then pull the select handle down to fill till 10,

the data should now look like follows:

Sr. # Employee Name Basic Salary

1 Sira j Munir 5000

2 Adnan Kayani 4000

3 Mashooque Ahmed 6000

4 Mamshooque Ahsan 3000

5 Qamaruddin Khan 7000

6 Bilal Q ureshi 5500

7 Ishtiaq Ghori 35008 Kamran Khan 6500

9 Zeeshan Asghar 5000

10 Farhan Shakoor 4000




Page: 38

In the column on the right to Basic Salary type House Rent which is to be calculated

at the rate of 45% of the Basic Salary. The instructor will demonstrate how to insert a

formula for one entry

The same formula is to be filled down for the rest of the entries.

The worksheet should now look as follows(watch the formula in the formula bar):

In the next column, calculate Conveyance Allowance with the condition that for people

with Basic Salary more than Rs. 5000/- the allowance is Rs. 1500/- and Rs. 1000/-

otherwise.

Fill Down the formula for the remaining entries.

The worksheet would now look as follows (notice the formula in the formula bar):

Utility Allowance will be calculated at the rate of 60% of Basic Salary.

The worksheet will now look as follows notice the formula in the formula bar):




Page: 39

Gross Salary is the Sum of all the previous amounts. Insert formula for Sum( ) and Fill

Down for all other entries. Your worksheet must now look as follows (notice the formula

in the formula bar):

Tax is to be calculated with the criteria that tax is to be calculated at the rate o of 5%

(0.05 times) for the people with Gross Salary more than Rs. 10,000/- and at the rate of

3% (i.e. 0.03 times) of the Gross Salary if otherwise.

Your worksheet should now look as follows (notice the formula in the formula bar):

Net Salary is Gross Salary

Tax.

Calculate for the first entry and fill down for rest of the

entries.

Your worksheet must now look as follows (notice the formula in the formula bar):




Page: 40

Select the data (less the serial numbers) and sort the data in alphabetical order

(ascending order) of Employee Name.

Your worksheet should now look like the following:

Draw a chat of Name vs Basic Salary vs Net Salary. While holding Ctrl key, click and drag

to select data as follows:




Page: 41

Choose Insert: Chart and draw a 3-D Bar Chart for the selected data. The chart must

look as follows:

Select Print Area for the worksheet and Print:

o Entire Worksheet

o The Chart






Page: 43

Unit 04: The Microsoft PowerPoint

Contents

i. Unit 04-1: The PowerPoint Slide

a. Essentials of a presentation Slide

b. Inserting/appending new slide

c. Saving/Exporting the presentation


e. Cut, copy and paste

f. Undo and Redo

ii. Unit 04-2: The PowerPoint Toolbars

a. The Home Toolbar


c. The Design Toolbar

d. The Animation Toolbar

e. The Slide Show Toolbar


g. The View Toolbar

h. The Format Toolbar

iii. Unit 04-3: Preparing a Slide

a. Choosing a design layout

b. Selection of right font/size/eff ect of text

c. Text/background/foreground colors

d. Borders and shading

e. Bullets and numbering

iv. Unit 04-4: Inserting Ob jects in a Slide





v. Unit 04-5: Customizing the Slide

a. Adding animations

b. Adding predesigned color schemes

c. Adding design templates




Page: 44

vi. Unit 04-6: Running the Slide Show

a. The Slide Show

b. Breaking/Resuming/Re-starting a Slide Show

c. Changing the Presentation Sequence: The Slide Sorter

d. The outline view






individuals work.




Page: 45

i. Unit 04-1: The PowerPoint Slide

a. Essentials of a presentation Slide

b. Inserting/appending new slide

c. Saving/Exporting the presentation




Page: 46


e. Cut, copy and paste

f. Undo and Redo

ii. Unit 04-2: The PowerPoint Toolbars

a. The Home Toolbar


c. The Design Toolbar

d. The Animation Toolbar

e. The Slide Show Toolbar




Page: 47


g. The View Toolbar

h. The Format Toolbar

iii. Unit 04-3: Preparing a Slide

a. Choosing a design layout

b. Selection of right font/size/eff ect of text

c. Text/background/foreground colors

d. Borders and shading




Page: 48

e. Bullets and numbering

iv. Unit 04-4: Inserting Ob jects in a Slide








Page: 49

v. Unit 04-5: Customizing the Slide

a. Adding animations

b. Adding predesigned color schemes

c. Adding design templates

vi. Unit 04-6: Running the Slide Show

a. The Slide Show:

a) How to enter into full screen slide show

b) How to navigate through the slides

c) Using cursor keys for navigation

b. Breaking/Resuming/Re-starting a Slide Show

c. Changing the Presentation Sequence: The Slide Sorter

d. T

he outline view




Page: 50

Exercise:

Create a New Presentation

Choose the appropriate layout

Slide-01: Title Slide

o Add Suitable Captions

o Write Presenters Name

o Use Google to search for the logo of CDGK

o Paste the logo in an appropriate size at an appropriate location

Slide-02: Type-in the given text:

o Choose correct

font,

eff ect,

size,

color

o Use dictionary to check for spellings/typographical errors




Page: 51

Slide-03: Insert new slide captioned General Information

o Choose the appropriate layout

o Turn on the Bullet mode

o Choose the right bullet style

o Type in the correct information as given

o Be careful for plain text, bold, italics, sub/super scripts etc.

Slide-04: Insert another new slide

o Insert a chart of 6 x 6o Choose right text style and font

o Enter the given information




Page: 52

Slide-05: Insert a new slide for Chart

o Insert a Pie chart on the slide

o Insert the given datao Make pie chart as per the given chart

o Try diff erent using other charts too charts

Slide-06: Insert a new slide for Notable Places

o Browse through the internet OR

o Use the clip art to add photos

o Resize photos to appreciable size

o Provide suitable captions




Page: 53

Add a last slide for Thank You

o Add an appropriate graphic from the Internet

o Add a suitable caption to the slide

Choose an appropriate Theme Try various animation options

Save a Slide Show




References:

y Computer Science

By Ahmed Arsalan & Muhammad Adnan Rafiq

y Computer Science

By Syed Akhtar Raza

Ahmed Academy