~~f.mt ti , ~~ Employees· Pro, ide nt Fund Organisa !Jon

'al<~ Th'f1m ~ -~ ~ (Ministry of Labour & Employment , GoH. of Ind ia 1

~~- ~/Regional Office . '\ oida f.tfu '!l<R. c;-2 ID, ~ -24, ~-201301 /l\idh i Bhawan, A-2 C. _ector-2-1 . oida -20 1301

~/Phone :0120-2412600, ~ /Fa x: 0120-2-112601. °{-111'r 'E -m a il : , :·) -,~ :..:a .J ee- :"- ~~ ~

RO/NOI/CT/ADMN -II ~ c__. 1- ') c;. DATE19/03/2018

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ifi4'qt{l ~f.'rfu~ Employees' Provident Fund Organisation

~-n:r ~ ~ ~ , mr.=r ~ (\1inistry of Labour & Employment. Govt. of India)

~ ifil-Qt&1:q, ~ /Regional Office. '\oida f.tm 'l'.l""q,i, t:!:-2 "ITT. ~-24, ~-201301/'iidhi Bhawan . .\-2C. Sector-2-L '\ oida-201301

~/Phone:0120-2412600, ~/Fax: OJZ0-2412601. "t-inaf/E-mail: s,,, "•' .. : , .i c~ :··-: 13 g,, . ~

RO/NOI/CT/ADMN -11 / ~ l, l ··:it DATE I 9/03/2018

TENDER NOTICE

Inviting sealed tender for providing of Securitv Guards/MTS and data entn operatrsr

The Employees Provident Fund Organization, Bhavishay Nidhi Bhawan.A-2C. Sector-24, \oida-201301. invites sealed quotations from only Pri\'ate Limited & Limited Compan: :·,::,r supp\, of Securit, Guards

(W ithout armsJ/MTS and data entrv operatrsr for deployment in Regional Office at Bha, isha~ \iclhi Bhawan,A-2C, Sector-24, 1'/oida-201301.. The agencies having e'..perience ,J:' ti , e : ears or more ,111l' having strength of more than 100 Security Guards/ MTS and data entn operatrsr (\ o. c•'.' ,•rio1, l0 ,ees as per ECR of Last Mont h of Submission of Tender) may apply. The tende1·, Shl1u !d be subrn 1r.ed in '.'.\ o bid system in two envelopes separatel y super scribing ,;Technica l Bid" and "Fin:rnc ial Bid" ::l!ong 1•. ith :1

Demand Draft amounting to Rs. 50,000 - as earnest money in favor of "RPFC . \ 0id2.

The bid form can be obtained from E.P.F.O., SRO, Bhavishay Nidhi Bhawan . . :..-2C. Sector-2 4. \ oicia -

20130 l. On any working day between 11.00 AM to 5.00 PM upto 19/03/2018 gaurd room . Th is form can also be downloaded from our website www.epfindia.gov.in & also a,ailab\e on Central Publ ic Procurement Portal. The financial bid should indicate the rate for Securit, Guards AlTS and data entry operatrsr etc. The Financial Bids Shall be opened only in respec t of ,hose Com pan ies . ,1 hi ch 11 ill qualify in the Techn ical Bids. The Agencies Shall be Fully responsi ble for compliance of a\ ! LJ.bour J.nd

other related Laws .

The sealed Quotat ions should be addressed to Regional Pro vident Fund Commissioner on the abo1 c:

mentioned address and submitted on or before 19/03/2018 to 03!0..f/2018 In 2:30.P\1 and shou\1 .:1~0

indicate "Tender for Securit, Guards/MTS etc." Quotation recei1ed after due d::ne & time sh2. i\ be

rejected. The office re serws all right to reject any or all Quotations without c1ss1s-n ing an: reasor~ lh·2

tender shall be opened date 03/04/2018 at 3:00PM on the same day.

The bid sh al 1 be opened in the presence of representative of bidders and on I: one rc:presentat i I e c' T -'''c 1, bidder will be allowed to anend the meeting.

(~aren rKurnnrSin2h ,

0:~\M.ina' Pr011ci ~11t Fu11c l •Y: •-~1! S)IOn er

Terms and conditions for providing Security Guards/MTS and data entry operatrsr

1. The Period of contract will be one years from the date of awarding the contract subject to

renewal further one year thereafter at the sole discretion of the EPFO on existing t~rms and conditions except statutory payment.

2. The Agency will abide by all statutory requirements as per Minimum Wage Act,

Employee's Provident Fund Act, ESIC, Workmen Compensation Act, Payment of wages

Act, Contract Labour (Regulation and Abolition) Act And payment of these charges shall be sole responsibility of the Agency.

3. All statutory compliances including all above payments, statutory dues, mandatory

statements to be complied with various Govt. Departments shall be the responsibility of

the Agency.

4. The Agency shall also furnish details of any legal Suit /Legal action pending especially

with regard to any violation in the PF Act, ESI Act, Labour Laws, Income Tax etc. A

certificate to the effect that no Liabilities are pending with PF Commissioner of the

Region/area where the agency has valid contracts along with copy of annual EPF return

be submitted with the tender. If any information found wrong the tender shall not be

considered ~nd no request shall be entertained.

5. Agency shall have to License & complying with the provisions of the private Security

Agencies Regulation Act (PSARA) 2005 and Uttar Pradesh Private Security Agencies

(Regulation) Rules, 2005.

6. The A~ency will not rotate the Guards/MTS and data entry operatrsr from one place to

another and/or one institution to another without the consent of the EPFO.

7. The persons who are deployed will wear proper uniform and identity card during the duty

hours provided by the agency. Provision of uniform and any related expenses shall be

borne by the Agency .Agency shall provide police verification of all persons deployed at

EPFO Sub Regional Office, Noida.

8. The Agency engaged shall not allow any material to be taken out from the said premises

unless authorized by a nominated officer(s) of the EPFO for the purpose. It is reiterated

and made clear that management, control of the Guards so provided shall be with the

Agency and the said persons for all purpose shall be within the Disciplinary Authority of

the Agency.

9. The Agency undertake to indemnify the EPFO against any loss, theft, claims, damages,

negligence as the EPFO may be put to or incur due to direct or indirect result of non­

performance or mal-performance or mis-performance in performing the works agreed to

by it EPFO has discretion to retain the entire amount if failed to fulfilled all the statutory

dues.

- 10. The Agency shall be solely responsible for carrying out the job entrusted to them and in

case of any accident resulting in death or injury or otherwise risk to the person engaged

by the agency for carrying out the said job the EPFO shall not be liable for any

compensation, damages, loss ect. As the case may be. The persons/guards engaged for

performing the Security job Shall be responsible for their acts and omissions to'" the

agency.

11. The EPFO shall make a claim, if any writing to the Agency in case of any loss caused to

the EPFO due to non -performance or ma! -performance or mis-performance, theft ect.

By the Agency/its persons in carrying out the terms and conditions and any claim lodged \

by the EPFO will be settled by the Agency within a period of month. if the claim is not

settled within one month, loss caused to the EPFO, shall be recovered from the monthly

payment made to the Agency.

12. The EPFO reserves the right to terminate this arrangement with assigning any reasons thereof by serving on the Agency a notice of one month to this effect, and on the refusal

of the Agency to accept the notice of termination of the arrangement or passive to do so

the said notice shall be sent by registered post on the address of the agency record with

· the EPFO, where after it shall be deemed to have been served on the agency. EPFO shall

also be entitled to appoint any other person, firm or Agency at its discretion to perform

the job entr~sted to the Agency after termination of the arrangement Provided that the

termination of the arrangement, as aforesaid, shall not absolve the Agency of its liability

regarding work arrangements already entrusted to it in accordance with the direction of

the EPFO.

13. In case of dispute arising out /relating to interpretation of terms & conditions or

functioning of the Agency viz-a-viz the EPFO, the EPFO shall be the sole authority to

decide the arbitrator. The Agency agrees to execute all documents, which may be

required by the EPFO it this regard.

14. An undertaking may be submitted as per the draft enclosed stating, inter-alia, the

compliance with all the provisions of applicable laws with respect to Minimum Wages

Act, ESI and EPF Acts as Per the Prescribed format at Annexure-II .

15. Latest Affidavit of the effect that: a. The renderer /parties of the bidding firm are not involved in any Criminal cases. b. The renderer/ bidding firm is not black listed in any Govt. offices c. Credentials submitted by the renderer for this tender are genuine and firm will not use any

influence to the officers/officials involved in tender process.

16. Who can apply: The Agency should tutt1ll tollowmg conct1t1ons:

1. Should be ISO 900 I certified.

11. The contractor/agency must have valid registration under the Private Security

Agency(Regulation)Act, Under respective State Governments covered in this tender.

iii. Should be registered under Contract Labour (Regulation and Abolition) Act 1970 for at le~t Preceding three years. The agency should have the Labour License.

iv. Should have PAN, ESIC, EPF, Labour License, TIN, TAN and GST Registration Number.

v. Should have minimum annual average turnover of Rs. 2.00 Crore during the preceding three

financial years ending March-2017 and should have executed three similar works of

equivalent or higher value on per annum basis. Details are to be provided to this Bid

Document.

v1. Should bear Solvency Certificate issue by any Nationalized/Commercial bank for a minimum

amount of Rs. 25.00 Lakh.

v11. Should not have been blacklisted by any authority or organization as on the date of submission

of bid or even during the currency of contract period, if awarded. A certificate from the

Statutory Auditor of the agency to this effect, as on the date of submission of the bid, needs to

be attached with part I of the bid, this would be the sole responsibility of the agency to inform the Sub Regional Office Noida in case any such action by any authority is initiated against it

during the currency of the contract period.

viii. There should be no criminal case or any other Legal Proceedings pending or contemplated in

any court of law against the participating agency or any of its owner/

owners/director/directors.

1x. The Company should enclose documentary evidence about the deposit by it towards EPF,

ESIC and"L WF (Labour welfare fund) and Service Tax during the preceding three years.

Note:- The Participating agencies are required to attach documentary evidences such as duly authenticated/attested copies of required certificates, PAN,TAN, TIN, GST No., their registration documents, copies of ITR, balance sheets, service tax return for the requisite number of years i.e. 03 years, Licenses required under relevant Acts and Rules, copies of challans, listof existing clients/office along with copies of work orders, certificates issued by the concerned authorities regarding satisfactory performance with name, address and telephone numbers of the concerned authorities. The agencies are required to attach original documents also wherever they need to do so as per these tender documents. The Bids Not Meeting All Of Above Eligibility Criteria Shall Be Summarily Rejected

Annexure-I

APPLICATION FORM - TECHNICAL BID

S.No. Particulars Details to be filled in by the Agency

(1) (2) (3)

' 1 Name of the Director & responsible

person along with address of the Company with Telephone No. & Email id

2 Date of Incorporation/ Constitution of the company

3 Name of the Directors with Addresses and responsible persons & Telephone No.

4 Name of the Bankers with address & telephone Nos.

I

5 Copy of Licence for operating the

. Security Agency

6 Registration NO. of Company with Registrar of Companies? Date of Registration? (attach copy for registration)

7 Whether registered with Labour Department? Date of Registration (Attach Copy of the registration)

8 Whether registered with Central & Excise Department for Service Tax? (attach copy of the registration Last three years Return )

I 9 Whether the compnay has experience of five years in providing security services/man power services to reputed organizations/ Pub! ic Sector / Undertakings / State Govt./ Central Govt. Departments? ( details thereof in a separate sheet

10 Detail oflncome Tax return filed with Income Tax office for last three year? ( attach copy of relevant years)

11 PAN No. of the Income Tax Department ( attach Xerox copy) \

12 EPF Registration No. (Copy of last Three Years cha! Jans as proof of compliance) +Last Month ECR.

13 ESIC Registration No. (Copy of last Three Years cha! Jans as proof of compliance)+Last Month ECR.

14 L WF Copy of Last Three Years challans.

15 Whether the Agency has obtained -

license & complying with the provisions of the Private Security Agencies Regulation Act (PSARA) 2005 and Uttar Pradesh Private Security Agencies (Regulation) Rules, 2005.

16 Details of Demand Draft/Bankers Cheque in respect of Earnest Money. (DD/Bankers Cheque should be Enclosed).

I

Note: We hereby that I am authorized to sign the tender document & the information given above are true & correct to the best of my knowledge & nothing is concealed if the technical Bid is found false at any stage of assessment, the tender shall be rejected and the entire earnest money will be forfeited by EPFO .

Date: Signature of the Authorized signatory

Place:

Name:

Date:

Place:

APPENDIX-II

UNDERTAKING BY THE LABOUR CONTRACTOR

I, . .... .. . .. ... . . .. ....... .. . .. ...... , . ..... . .... .. ..... . . . ... Slo ....... . .. .. ..... . ....... . .. ..... . .. .. .. . ,

..... . ......... ,R/0 . . . . .. .. . .. ... .......... ... ........ ... .. . . . .. .. ... ... . . . .. .. . ....... . ..... . .. ... ... . . .

. . . . . . .. ,Director of. ... . .. .. ... .. . . .. .. ..... .. . ... do hereby declare and undertake as under:

That m the capacity of Independent Labour Contractor for Mis

...... . ... . .... .. . . .... .. .............. . ... . ..... . .............. . .... I have complied with the

provisions of all Jaws as applicable. I have paid the wages for

..... .. . .. . ..... . . .. .... ...... ... ... .. .. . . .... . . , which are not less than the minimum rates as

applicable, to all my employees and no other dues are payable to any employee.

That I have cG>vered all the eligible employees under Employees Provident Fund and

Miscellaneous Provisions Act, I 952 and the Employees' State Insurance Act and

deposited the contributions for the following months and as such no amount towards

contributions whatsoever is payable.

I further declare and undertake that in case any liability pertaining to any employees is to

be ' discharged by Mis

........ . ..... . ........ due to my lapse, I undertake to reimburse the same to Employees

Provident Fund Organization the Employees Provident Fund Organization is also

authorized to deduct the same from my dues as payable.

LABOUR CONTRACTOR

Authorized Signatory

Seal:

Rates are quoted on Monthly Basis, inclusive of all charges, but excluding Services Tax which will be paid as per prevailing rates.

1. Minimum Wages for each category

2. Reliving Charges (for Security Guards)

3. Total

4.EPF

5. E.S.l.

6. Services Charges

7. TOTAL (S. No. 3+4+5+6)

8. Taxes

9. Grand Total (Per Person)

Date: Place:

FINANCIAL BID

Regional Office, Noida, Bhavishay Nidhi Bhawan,

A-2C, Sector-24, Noida-201301.

Security Guards (With out Arms) MTS

:,

Annexure-III

' DEO