Monthly Progress Report No. 24103.211.51.154/storage/data/C2_Implementation-Support/C2.02_CTC/C2.02... · Cc: 1. DirekturJenderalBinaMarga 2. InspektoratJenderal,KementrianPU 3. DirekturTransportasi-Bappenas

Monthly Progress Report No. 24Covering Project Activities During

December 2014

Cc:1. DirekturJenderal Bina Marga2. InspektoratJenderal, KementrianPU3. DirekturTransportasi - Bappenas4. DirekturPengelolaanKas Negara (PKN), KementrianKeuangan5. DirekturBina Program, DiUen Bina Marga6. DirekturBinaTeknik, DiUen Bina Marga7. DirekturBina PelaksanaanWilayah I, DJBM8. Biro Perencanaan& KLN, KementrianPU9. Kasubdit KawasanStrategisdan Andalan, KementrianDalamNegeri10. Kasubdit Pembiayaandan KerjasarnaLuar Negeri, Dit. Bipran, DJBM11. KasubditWilayah I B, DirektoratBina PelaksanaWilayah I, DJBM12. KasubditWilayah I C, DirektoratBina PelaksanaWilayah I, DJBM13. KasubditWilayah I D, DirektoratBina PelaksanaWilayah I, DJBM14. KepalaSNVT PembinaanAdministrasi dan PelaksanaanPengendalianPHLN15. PT. PerentjanaDjaja16. Yongma EngineeringCo, Ltd17. PT. EpadasconPermata Engineeril1gConsultant18. FilePT. PERENTJANADJAJAin subconsultancy with eYongma Engineering Co. Ltd and S"PT. Epadascon Pennata Engineering Consultant

CTCOffice: JI. Ciniru VIINo. 25, Kebayoran Baru, Jakarta Selatan, 12180Phone /Fax: (021) 7229823

Should you have any comment or additional information that need to be incorporated in the Report, pleasefeel free to et in touch with us.

This Report is reproduced in twenty (20) copies for distributionto all concemed authorities.

In compliance with the Terms of Reference of our Consultancy Contract, we submit herewith the MonthlyProgressReport No.24covering the month of December2014.

Dear Sir,

Subject Submission of December 2014 Monthly Progress Report No.24; WINRIP Loan IBRD No.8043-10

Attention: Ir. Agusta Ersada Sinulingga , MTOfficer In Charge PMUWINRIP

DirectorateGeneral of Highways,MPWJI. Patimura20 KebayoranBaruJakarta SelatanIndonesia

Jakarta, January 12, 2015: 03_02/CTA/O/M-12.2014Our Ref.No.

MINISTRY OF PUBLIC WORKSDIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNINGCore Team Consultant for

Western Indonesia National RoadsImprovement Project (WINRIP)IBRO LoanNo. 8043-10

Monthly Progress Report December 2014

Western Indonesia National Roads Improvement Project 1

1 EXECUTIVE SUMMARY

1.1 Current Implementation SituationCivil Works

Implementation of the WINRIP Project is scheduled to be implemented into three (3) Annual WorkPrograms (AWP’s).

AWP-1 original implementation is scheduled to begin with the pre-construction activities(procurement) in mid 2011 and the actual work implementation to start in mid 2012.

AWP-2 consist of three (3) implementation stages. The 1st stage is the preparation of TenderDocuments (construction drawings, bid documents, special specs and other related documents) byDesign Supervision Consultant (DSC), 2nd stage is the procurement and the 3rd stage is the actualimplementation of the works. AWP-2 is originally scheduled to start in mid 2013 and to beimplemented at the beginning of Year 2014.

AWP-3 implementation stages are of the same sequence with that of AWP-2. The only difference isthat AWP-3 is originally schedule to take-off beginning the 1st month of the Year 2013 and to beimplemented in the 1st month of the Year 2015.

But to due some unavoidable circumstances, the original schedules incurred delays. Actualimplementation status are shown below.

AWPNo. of

PackagesImplementation Status

as of December 31, 2014

AWP-1 4 4 Nos. Under construction

AWP-2 9

1 No. Bid Evaluation Report (BER) and recommendation to award the contract were forwarded tothe World Bank (WB) for request of No Objection Letter (NOL).Detailed clarifications and justifications as required by the Bank are still to be submitted byPOKJA.

2 Nos. Contract Agreements signed between Government of Indonesia and the winning bidders.1 No. Bids were submitted and opened. Preparation of Bid Evaluation Report by POKJA is

underway.4 Nos. Detailed Engineering Design drawings were forwarded to World Bank for NOL.

1 No. Replacement road, still to be finalized.

AWP-3 8

1 No. Contract Agreement signed. World Bank concurred the Contract Agreement and issuedForm 384 for disbursement

1 No. Bids were submitted and opened. Preparation of Bid Evaluation Report by POKJA isunderway.

1 No. Draft Bidding Documents for ICB (Post Qualification) had been concurred by World Bankwith issuance of No Objection subject to incorporation of minor comments by the Bank.

4 Nos. Detailed Engineering Design (DED) drawings completed. Final review is on-going.1 No. Replacement roads, still to be finalized.

TOTAL 21



1.2 Disbursement

Loan Allocation and Percent (%) Disbursement To Date

The total disbursement from the loan to the end of December 2014 was USD 11,533,045.90equivalent to approximately 4.61% of the loan funds. The following table summarizes the individualdisbursements as calculated by CTC but retaining the total disbursement from Client Connectionat the end of December 2014. Appendix A shows the Overall Loan Progress Status.

Category DescriptionLoan Restructuring

Amount US$Disbursement

This PeriodPrevious

Disbursement

Totals Disbursed toEnd December in

US$% Disbursed

1Part 1 Betterment andCapacity Expansion of

National Roads.220,400,000.00 4,209,742.10 4,757,422.97 8,967,165.07 4.07

2Part 2

Implementation Support16,000,000.00 0 2,565,880.83 2,565,880.83 16.04

3Part 3

Road Sector InstitutionalDevelopment

1,000,000.00 0,00 0 0 0

4Part 4

Contingency for DisasterRisk Response

0 0 0 0

Unallocated 12,600,000.00 0,00 0 0 0Original Loan

Amount250,000,000.00 4,209,742.10 7,323,303.80 11,533,045.90 4.61

The amount disbursed during this month of December 2014 are “Statement of Work Accomplished” forPackage No.1 Contractor covering the Monthly Certificate Nos. 8, 9, 10 and 11 amounting to USD 366,065.86,Package No.2 Contractor covering the Monthly Certificate Nos. 7, 8, 9, 10 and 11 amounting to USD1,715,527.17, Package No.3 Contractor for Monthly Certificate Nos. 7, 8, 9, 10 and 11 amounting to USD909,301.26, Package No.4 Contractor for Monthly Certificate Nos. 1 up to 11 amounting to USD 665,412.08and Package No 17 Contractor applied for Down Payment amounting to USD 553,435.73. The Ending balancefor Special Account end of December 2014 USD 311,398.45.

1.454.35 4.35

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Month

% C

ompl

ete

Actual Expenditure USD11.53 mil (4.61 %)

WINRIP ACTUAL PROGRESS UP TO DECEMBER 2014 AND FORECAST UP TO DECEMBER 2017

ACTUAL December 2014

Forecast December 2014Forecast Expenditure USD

123.25 mil (49.30%)

Deviation = 44.69%



1.3 VisitNo World Bank Implementation Review mission and site visit during the month. However the mid-term review mission is scheduled to take place on January 14 and 15, 2015

1.4 Procurement of Civil Works Contract Under Category 1 of the Loan Agreement

The current status of Contract Packages which are under procurement stage are as follows :

1. Package 17 (Sp. Gunung Kemala – Pugung Tampak) AWP-3.

This sub-project is under implementation schedule AWP-3. The project roadline islocated in the Province of Lampung having an approximate length of 36.80 kilometers.

The Contract Package is procured thru the Prequalification and InternationalCompetitive Bidding (ICB) procurement method.

As mentioned in the preceding Monthly Progress Report, the Award of Contract wasexecuted between the Government of Indonesia and the winning responsive bidder, PT.Jaya Konstruksi Manggala Pratama with the signing of Contract Agreement onNovember 17, 2014 for a contract amount of Rp. 199,551,233,999 and contract periodof 24 months. Commencement of Works (COW) is expected to be on or before May2015.

During this period, DGH submitted the signed contract agreement to World Bank andthe Bank issued the Form 384 for disbursement purpose.

2. Package 11 (Bantal – Mukomuko) AWP-2

This sub-project is under implementation schedule AWP-2. The project roadline islocated in the Province of Bengkulu having an approximate length of 50.10 kilometers.


As previously mentioned in last month progress report, World Bank interpose noobjection to award of contract and Ministry of Public Works accepted and announcedthat the lowest responsive bidder PT. Hutama Karya in joint operation with PT. DayaMulya Turangga as the winner of the bidding process.

In the middle of this reporting month (December 18, 2014) the Award of Contract wasexecuted between the Government of Indonesia as represented by the Ministry ofPublic Works and PT. Hutama Karya (Persero) / PT. Daya Mulya Turangga J.O. for acontract amount of Rp.228,899,717,000 and completion period of 720 calendar dayswith the Works to commence on or before the end of February 2015.

Copy of the signed contract is still to be submitted to World Bank in order for the Bankto issue the disbursement form (Form 384).

3. Package 13 (Sp. Rukis – Tj. Kemuning) AWP-2



As previously mentioned in last month progress report, World Bank interpose noobjection to award of contract and Ministry of Public Works accepted and announcedthat the lowest responsive bidder PT. Pt. Waskita Karya (Persero), Tbk as the winner of



the bidding process.

In the middle of this reporting month (December 18, 2014) the Award of Contract wasexecuted between the Government of Indonesia as represented by the Ministry ofPublic Works and PT. Waskita Karya (Persero), Tbk for a contract amount ofRp.292,700,000,000 and completion period of 720 calendar days with the Works tocommence on or before the end of February 2015.

Copy of the signed contract is still to be submitted to World Bank in order for the Bankto issue the disbursement form (Form 384).

4. Packages 5 (Simpang Rampa – Poriaha) AWP-2

This sub-project is under implementation schedule AWP-2. The project roadline islocated in the Province of Sumatera Utara having an approximate length of9.70 kilometers.


As mentioned in previous Monthly Progress Report of November 2014, the bid openingtook place as schedule on September 22, 2014 in Medan.

The lowest canvassed bid was submitted by PT. Nusa Konstruksi Enjiniring, Tbk with anamount of Rp. 107,321,260,000 or 26.40% below the approved Owner’s Estimate ofRp.145,815,316,000, while the 2nd lowest bid was quoted by PT. PembangunanPerumahan (Persero) in the amount of Rp.108,270,000,000 or 25.75% lower than theapproved Owner’s Estimate.

However, based on the evaluation of the Procurement Committee (POKJA), the lowestbidder failed to meet the qualification for financial situation which was found negativedue to its financial resources is much lower as compared with the minimumrequirement of the bidder to carry on current project plus the financial requirements ofPackage No.5.

Due to failure of the lowest bidder to satisfy the financial requirements, POKJAevaluated the bid of the 2nd lowest bidder wherein the bidder fulfilled all qualificationsand requirement criteria, thus, POKJA recommended the award of contract to PT.Pembangunan Perumahan (Persero) with a contract amount of Rp. 108,270,000,000with bid validity to remain valid until January 20, 2015.

The Bid Evaluation Report was forwarded to the World Bank to request confirmationand issuance of No Objection Letter (NOL) on the BER and award of Contract, however,the Bank thru their letter of November 24, 2014 required further clarifications of thefinancial resources of the 1st lowest bidder and/or justification why the award ofcontract be awarded to the 2nd lowest bidder instead to the 1st lowest bidder.

To comply with WB’s required clarifications, Head of Balai I sent response letter to DGH-Director of Implementation Affairs Region I clarifying Bank’s comment and reason whythe award was not given to the 1st lowest bidder.

As of this writing, No Objection Letter (NOL) is still to be issued by World Bank.

5. Package No. 6 (Pasar Pedati – Kerkap) AWP-2

This sub-project is under implementation schedule AWP-2. The project roadline islocated in the Province of Bengkulu having an approximate length of 20.90 kilometer.



The Contract Package is procured thru the National Competitive Bidding (NCB) using themethod of e-procurement system of procuring the works.

As originally scheduled, the pre-bid conference/meeting and site visit pushed thru onDecember 5, 2014, however, the bid opening was rescheduled from December 18, 2014to December 29, 2014 in Bengkulu.

There were seven (7) applicant bidder who submitted their bids on December 29, 2014and bids were opened on the same day. Six (6) bidders are sole entity contractors, whilethe other bidder is in joint venture with another contractor.

The applicant bidders who submitted their bids are as follow :

PT. Multi Structure (JO) – PT. Rodate : Rp. 90,287,440,000

PT. Jaya Konstruksi, MP : Rp. 90,800,000,000

PT. Yasa Patria Perkasa : Rp. 90,850,000,000

PT. Hutama Karya (Persero) : Rp.109,292,800,000

PT. Bumi Karsa : Rp. 86,912,075,000

PT. Waskita Karya (Persero) : Rp. 86,517,470,600

PT. Istaka Karya (Persero) : Rp. 90,100,660,000

The lowest canvassed bid is submitted by PT. Waskita Karya (Persero) with an amount ofRp. 86,517,470,600 which is 6.06% below the approved Owner’s Estimate ofRp. 92,097,356,000, while the 2nd lowest bid is quoted by PT. Bumi Karsa with anamount of Rp. 86,912,075,000 or 5.63% lower than the Owners’s Estimate.

Bid Evaluation Report is under preparation and finalization by POKJA and expected to befinalized on January 19, 2015.

6. Package No.19 (Lais – Bintunan) AWP-3


The Contract Package is procured thru the National Competitive Bidding (NCB) using themethod of e-procurement system of procuring the works.

As originally scheduled pre-bid conference/meeting and site visit pushed thru onDecember 5, 2014, however, the bid opening was reschedule from December 18, 2014to December 29, 2014 in Bengkulu.

There were three (3) applicant contractors who submitted their bids on December 29,2014 and bids were opened on the same day. All the three (3) bidders are sole entityContractors.

The applicant bidders who submitted their bids are as follows :

PT. Maras Bangun Persada : Rp. 32,929,110,000

PT. Rodatekindo Purajaya : Rp. 33,689,459,000

PT. Sumber Tratindo Utama : Rp. 31,758,052,000

The lowest canvassed bid is submitted by PT. Sumber Tratindo Utama with an amountof Rp. 31,758,052,000 which is 11.18% below the approved Owner’s Estimate ofRp. 35,756,587,000, while the 2nd lowest bid is submitted by PT. Maras Bangun Persada



in the amount of Rp. 32,929,110,000 or 7.91% lower than the Owners’s Estimate.

Bid Evaluation Report is under preparation and finalization by POKJA and expected to befinalized on January 19, 2015.

Procurement of Other Civil Work Contract Package

The present status of other Contract Package which is about to be put on tender is as follow :

1. Package No. 15 (Sibolga – Batas Tapsel) AWP-3

This sub-project is included in the implementation schedule AWP-3. The project road is36 kilometer long and located in the Province of Sumatera Utara.

The Bank agreed on DGH to pilot the use of MPW’s full e-procurement system, using theWorld Bank ICB Standard Bidding Documents (SBD) for procurement of works afterincorporating in the ICB bidding documents for this package the changes required foruse e-procurement system. The bidding documents are on-going finalization.

It is expected that DGH can invite bids within this coming month of January 2015.

1.5 Procurement of Three (3) Consultancy Packages Under Category 3 of the Loan Agreement,Part 3 : Road Sector Institutional Development

1. Technical Assistance for Capacity Building for Disaster Risk Reduction

Terms of Reference had been finalized with the incorporation of Bank’s comments andformally submitted to World Bank for final review and issuance of No Objection Letter(NOL). Standard Bidding Documents for ICB full e-procurement method is under finalpreparation. A practical demonstration to present how the e-procurement system forselection of consultants actually works in practice for the selection process is tentativelyscheduled on the first working week of January 2015.

2. Technical Assistance for Capacity Building for Environmental Management

Consultant still to be procured.

3. Technical Assistance for Capacity Building for Road Safety

Consultant still to be procured.

1.6 Consolidated Update of the Progress of the Project

Other brief updates of the pre-construction activities of this reporting month are shown in Table 1.1.



Consolidated Project Status As Of End December 2014

Table 1.1

DEDTechnical

DesignReview

Road SafetyAudit

Status Doc Requirement Status Doc Requirement StatusBudget

AllocationStatus

Est'd.Start

Duration(Months)

1 Krui - Bha Completed Completed CompletedSPPL & AMDAL

(No.1 & 17)

SPPL OK P2JN 2010 &AMDAL Subdit TLKJOK 2012 . WB NOL

issues on 20 Nov 2013

1).LARAP2). LARAP MonReport

1).NOL WB 4 Jan 13 2).NOLMonitoring LARAP 18 April2013, Rev 26 June 2013.Remaining issues: (1) one plotdue to the alignment changingnot yet paid by project. (2)Certif ication process of the PAPw ill be as soon as resolved byLG

Satker PJNProv 98% Completed Jan-14 21.00 A

Padang Saw ah - Sp. Ampat

Including Air Gadang Bridge

3 Manggopoh - Padang Saw ah Completed Completed Completed SPPLOK P2JN 2010.(No

need NOL WB forSPPL/UKL&UPL)


1).NOL WB 13 Dec 122).Pending issues:compensation payment for theremaining 1 PAP (Rajo Sati) notyet paid by Local Government

APBD Provinsi 99% Completed Jan-14 24.00 A

4 Ipuh - Bantal Completed Completed Completed SPPL & UKL&UPL

SPPL OK P2JN 2010 &UKL/UPL

OK, 31 Oct. 2014recommended by BLH

and env, permitpublished by Bupati on

4 Dec. 14


1).NOL WB 10 Dec 122). A monitoring report for 15New PAP is under preparationby CTC

Satker PJNProvinsi 98% Completed Jan-14 24.00 A

5 Sp. Rampa - Poriaha Completed Completed Completed UKL/UPLOK Balai 1 2011. (No


1).SLARAP2). LARAP MonReport

1).Nol WB 10 Dec 122).Relocation 1 kiosk affectedproject w ill be done paralelconstruction

Satker PJNProvinsi

Not Applicable.No LandAcquisition

Bids opened onSept. 22, 2014

Des-14 18.00 C

6 Ps. Pedati - Kerkap Completed Completed Completed UKL/UPLOK TLKJ 2011. NOLWB issued on 20 Nov

2013


1).NOL WB 20 Nov 20132). Target of a Mon Report onJan 2015

Satker PJNProvinsi

Comp paymentin process

Bids opened onDecember 29,

2014Dec-14 15.00 J

7 Indrapura - Tapan Completed Completed Completed AMDALOK TLKJ , 20 Feb 2014.

NOL WB issues on 8Aug 2014


1).NOL WB 10 Oct 20142). Target of a Mon Report onApril 2015

APBD Provinsi2015

Inventoryaffected assetprocess

Not Yet Started Jan-15 21.00 B

8 Bts. Kota Pariaman - Manggopoh Completed Completed Completed AMDALOK TLKJ 2013 . NOL

WB issued on 14 April2014


1).NOL WB 12 Aug 20142). Target of a Mon Report onMay 2015

APBD Provinsi2015


Not Yet Started Feb-15 24.00 B

9Rantau Tijang - Kota Agung bechanged w ith Bengkunat - Biha

UKL/UPLOK TLKJ 2011. NOLWB issued on 20 Nov

2013

Social and Envsafeguardsscreening

Being prepared by Consultant(Balai 3)

Satker PJNProvinsi Not Yet Started Jun-15 21.00 I

10 Sp. Empat - Sp. Air Balam Completed Completed Completed AMDALOK TLKJ 2013 . NOL

WB issued on 14 April2014


1).NOL WB 12 Aug 20142). Target of a Mon Report onApril 2015

APBD Provinsi2015



11 Bantal - Mukomuko Completed Completed Completed AMDALOK TLKJ 2014. NOL WBissues on 8 Aug 2014


1).Nol WB: 20 Nov 20132). A MR (81 from total 183PAP) already submitted to WB

Satker PJNProvinsi

81 from total183 PAP)alreadysubmitted to WBand submission

Bids opened onOct. 3, 2014

Dec-14 24.00 E

12 Kambang - Indrapura Completed Completed Completed AMDAL OK TLKJ 2014 .NOL WBissues on 8 Aug 2014


1).NOL WB 10 Oct 20142). Target of a MR on 2015

APBD Provinsi2015



13 Sp. Rukis - Tj.Kemuning Completed Completed Completed UKL/UPLOK P2JN 2011. (No



1).NOL WB:20 Nov 20132).Target a MR in Mar - Jun2015

Satker PJNProvinsi

Appraisalprocurementprocess

Bids opened onOct. 3, 2014

Dec-14 24.00 E

14 Painan - Kambang On Going AMDALOK TLKJ 2014 .NOL WBissues on 8 Aug 2014


1).NOL WB 19 Des 20142). Target of a MR on Jun 2015

APBD Provinsi2015

Socializationprocess Not Yet Started Mar-15 21.00 H

15 Sibolga - Bts.Tap Sel Completed Completed Completed UKL/UPLOK Balai 1 2011. (No



1).NOL WB: 5Feb 20142).Target a MR on Dec 2014 -Mar 2015

Satker PJNProvinsi

Affected assetappraisalprocess

On-Going Feb-15 30.00 D

Seblat - Ipuh including

Air Lalang & Air Guntung Bridge

18Mukomuko - Bts.Sumbar be changed

w ith Sibolga - SorkamUKL/UPL

OK TLKJ 2011. (Noneed NOL WB forSPPL/UKL&UPL)

Social and Envsafeguardsscreening

Being prepared by Consultant(Balai 1)

Satker PJN IIProvinsi

Not Yet Started May -15 18.00 I

19 Lais - Bintuan Completed Completed Completed UKL/UPLOK TLKJ 2011.(Noneed NOL WB forSPPL/UKL&UPL)


1).Nol WB: 20 Nov 20132).Target a MR in Jan 2015

Satker PJN IProvinsi

Comp paymentin process

Bids opened onDecember 29,

2014Dec-14 10.00 J

20 Lubuk Alung - Sicincin On Going UKL/UPLOK TLKJ 2011.(Noneed NOL WB forSPPL/UKL&UPL)



APBD Provinsi2015

Socializationprocess Not Yet Started Feb-15 18.00 H

21 Lubuk Alung - Kurajati On Going UKL/UPLOK TLKJ 2011. (No




APBD Provinsi2015

Socializationprocess Not Yet Started Feb-15 18.00 H

Remarks :A On going Construction = 3 Packages in 1 study AMDAL (West Sumatera Prov ince)B Design rev ision by Balai II (Padang) Completed and submitted to WB w ith comments.

C Bid Ev aluation Report by POKJA submitted to WB = 2 Packages in 1 study AMDAL (Bengkulu Prov ince)D For inv itation to bidE Contract aw arded and signedF Design f inalization by DSCG Bank issued Form 384 for disbursement purposeH Detailed design by DSC completedI Proposed to be replacedJ Bids w ere submitted and opened

Group Pack.No.

ProcurementStatus

AWP-1


1).NOL WB 13 Dec 122).Pending issues:Compensation for the remaining21 PAP and 24 new PAP not yetresolved by Local Government

APBD Provinsi 80% Completed Jan-14

AWP-2

Remarks

ContractImplementation Plan

Loan Package Name

2 Completed Completed Completed SPPL&UKL/ UPLBridge

OK P2JN 2010 (Noneed NOL WB forSPPL/UKL&UPL)

Environmental Social Land Acquisition

24.00 A

G

H

AWP-3

Appraisalprocurementprocess

Contractaw arded and

signedOct-14 24.00

OK TLKJ 2011. NOLWB issued on 20 Nov

2013


1).NOL WB: 16 Sep 20142). Target of compensationpayment on Mar - Jun 2015

16 Finalization Completed

17 Sp.Gunung Kemala - Pg.Tampak Completed Completed

21.00Mar-15Not Yet StartedComp paymentin process

Satker PJNProvinsi

Satker PJN IIProvinsi

OK TLKJ 2014 . NOLWB issues on 8 Aug

2014Completed AMDAL

Completed AMDAL (No.1&17)

1).NOL WB: 20 Nov 20142).Target a MR on Jan 2015




2 PROJECT DESCRIPTION

2.1 Background

The Government of Indonesia wishes to continue strengthening of the National Road system inIndonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assistedby AusAID through the Australian Indonesia Partnership or AIP), is providing support program ofNational road and bridge improvement works in Eastern Indonesia. The Western Indonesia NationalRoad Improvement Project (WINRIP) will provide similar support for National road and bridge in theSumatera region of Indonesia. The focus of WINRIP will be roads administered directly by theNational Government, including those currently classified as Provincial, Kabupaten (District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will bemade for major bridge repair works, rehabilitation, duplication and replacement as necessary tocomplement road betterment works.

2.2 Project Development

The loan effectiveness date for the WINRIP is 12 March 2012 and key project data is shown in thefollowing detail.

Key Project Data WINRIP Loan No. 8043-ID

Project Cost US$350 million

Original Loan Amount US$250 million

Revised Loan Amount N/A

Board Approval Date 26 May 2011

Loan Signing Date 14 December 2011

Effectiveness Date 12 March 2012

Disbursement (as of 31 December 2013) US$ 2.2 million (0.88%)

Original Closing Date 31 December 2017

Environmental Category B-Partial Assessment

The IBRD loan amount is US$250 million. The Project is intended to finance a part of the DGHinvestment program for national roads with a particular focus on the Western corridor of Sumatera.The corridor is one of the three main corridors in Sumatera and connects the city of Padang (with apopulation of around one million) to major towns along the west coast (Bukittinggi, Sibolga andBengkulu). It also connects through connector roads on the West coast to Medan in the northeastand to Pekanbaru in the centre of the island. The project has four components:

Project Component 1: Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs of bettermentand capacity expansion of approximately 715.6 km including replacement of 194 meters of bridges.This civil works program will be executed in three Annual Work Programs(AWP), as summarized inTable 2.1. The table shows the IBRD assisted scope and costs of civil works at estimated current



(year of implementation) prices, excluding taxes.

Table 2.1 Proposed Physical Works by DGH Program

Type of WorksAWP-1 AWP-2 AWP-3

Km USDMillion

Km USDMillion

Km USDMillion

Road Betterment - - 53.10 22.77 - -

Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58

Bridge works 0.100 1.94 - - 0.08 2.06

TOTAL(excluding tax @ current prices)

137.20 81.64 367.70 150.45 207.68 76.65

The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used inother Bina Marga projects. They are not in fact “annual” programs as such but rather a series ofmulti-year programs, each commencing in consecutive years. Hence, hereinafter it will call as justWork Programs (WPs). It is expected that implementation of the first Works Program (WP-1) willcommence in the third quarter of 2013 and be completed by third quarter or late 2015. The secondWork Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 ormiddle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and becompleted by mid-2017. The loan will be closed on December 2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages in this group shouldhave been free from any land acquisition issues, but in fact two packages (Krui – Biha andManggopoh – Padang Sawah) had land issues which were solved by the DGH properly. Thus, thereare no foreseeable impediments to implementation.

Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province LinkNo.

LinkName

Clas

s

Road

Typ

e

Road Works Bridge Works Total Cost

From

To Leng

th

Trea

tmen

t

Cost

(201

0)

No

Leng

th

Cost

(201

0)

2010

Pric

es

Equi

vale

nt

Km Km Km Rp mill m Rp mill Rp mill US$ mill

1 Lampung 053.0 Krui –Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 WestSumatera 047.2

PadangSawa –SimpangEmpat

K1 IU 0.0 40.9 40.9 Bett’ntto 7 m. 189,810 189,810 21.09

2a WestSumatera 34.1 AirGadan

gBridge K1 IU NewBridge 1 100 17.580 17,580 1.95

3 WestSumatera 047.1

Manggopoh –PadangSawah

K1 IU 102.2 134.2 32.0 Bett’ntto 7 m. 152,435 152,435 16.94



No Province LinkNo.

LinkName

Clas

s

Road

Typ

e

Road Works Bridge Works Total Cost

From

To Leng

th

Trea

tmen

t

Cost

(201

0)

No

Leng

th

Cost

(201

0)

2010

Pric

es

Equi

vale

nt

Km Km Km Rp mill m Rp mill Rp mill US$ mill

4 Bengkulu 015.3 Ipuh -Bantal K1 IU 0.0 49.7 49.7 Bett’nt

to 7 m. 226,275 226,275 25.14

It should be noted that all road sub-projects have been subject to economic appraisal and haveestimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected forinclusion and are subject to completion of environmental and social screening, to confirm that thereis no land acquisition or resettlement requirements remain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for allprojects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed in Table 2.3. FinalEngineering Designs and Engineer’s Estimates for all WP-2 and WP-3 proposed works requirepreparation or finalization. In the cases of some projects, preliminary Engineering Designs wereprepared during Project preparation which will require review and possible amendment by theDesign and Supervision Consultant prior to procurement.

The costs presented in Table 2.3 are planning estimates only, and the overall scope and contents ofWP-2 and WP-3 may need to be revised as when revised costs and budgets are determined.

Table2.3: IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

ENGINEER’SESTIMATE(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

WP-2

5. Sumut : Link No. 015.xx,Sp. Rampa – Poriaha 9.7 152,870 6.0 Aug 2014 18

6. Bengkulu : Link No. 010.0,Ps. Pedati – Kerkap 20.88 92,127 7.0 June 2014 15

7. Sumbar : Link No. 019.0,Indrapura – Tapan 19.5 207,010 7.0 August 2014 21

8. Sumbar : Link No. 024.0,Bts. Pariaman – Manggopoh 46.8 401,567 7.0 Sep 2014 24

9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831 7.0 Jan 2015 21

10. Sumbar : Link No. 034.1,Sp. Empat - Sp. Air Balam 61.7 546,065 7.0 Sep 2014 24



NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

ENGINEER’SESTIMATE(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

11. Bengkulu : Link No. 015.2,Bantal – Mukomuko 50.1 246,500 6.0 August 2014 24

12. Sumbar : Link No. 017.2,Kambang – Indrapura 55.2 498,619 7.0 Sep 2014 24

13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 316,305 7.0 August 2014 24

WP-3

14. Sumbar : Link No. 017.1,Painan – Kambang 31.5 118,993 7.0 Jan 2015 21

15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.0 353,956 7.0 August 2014 30

16.

Bengkulu : Link No. 009.4,Seblat – Ipuh, including Air Galang andAirGuntung Bridges

34.50.052 110,237 6.0 Jan 2015 21

17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak

36.8 255,269 6.0 August 2014 24

18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,Lais – Bintuan 10.8 35,886 7.0 June 2014 10

20. Sumbar : Link No. 002.0,Lubuk Alung – Sicincin 14.6 54,557 7.0 Jan 2015 18

21. Sumbar : Link No. 027.0Lubuk Alung – Kuraitaji 16.8 65,788 7.0 Jan 2015 18

Project Component 2: Implementation Support

This component provides consulting services to support project management and implementationso as to ensure implementation efficiency and overall quality of the works. It also includes funds fora small amount of training of DGH staff and for incremental operating costs for the project. This willprovide support to the MPW for the implementation of the civil works, including: (a) provision ofCore Team Consultants (CTC), Design and Supervision Consultants (DSC) and road safety audits; (b)Project management support and technical audits. This is directly related to the implementation ofthe civil works and covers consulting services for design and supervision of the civil works inComponent 1; management support and technical audits to help improve the quality of constructionand support to governance improvements during procurement and implementation; and a series ofsystematic road safety audits of road designs for all project roads in Component 1. This is to ensurecompliance with road safety standards and regulations, identify road hazards and undertakeremedial treatments for safety improvements.



Project Management Core Team Consultants (CTC)

The CTC will provide support to the PMU and DGH in the management of the Project, based inJakarta. Their tasks include financial and progress monitoring and reporting, informationmanagement and dissemination, quality assurance and performance review for the Design andSupervision Consultants, implementation and monitoring of the anti-corruption action plan, supportfor project monitoring and evaluation, and support for implementation of a training program tosupport project management and implementation. The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT.PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT. Epadascon Permata Engineering Consultant.

Design and Supervision Consultants (DSC)

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civilworks and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-typecontract. The tasks include the preparation and maintenance of a quality assurance plan, validationand updating of designs, supervision of all civil works, environmental and social monitoring andmanagement, and support for financial and progress monitoring and reporting. The DSC will also beresponsible for quality assurance of materials and workmanship, certifying whether or notcontractors have achieved the required results, as well as documentation and reporting based onthe financial management plan. They will prepare a Quality Assurance system covering allsubprojects, and continuously monitor the effectiveness of their supervision procedures. The teamwill be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and willbe based in Padang, West Sumatera.

Project Component 3: Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster risk mitigationin the road sector, including capacity building support for the new environment/risk mitigation androad safety unit of DGH to conduct disaster risk assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, and analysis of alternative designs for road segmentsthat pass through critical environmental assets and vulnerable areas. The procurement forconsultants under this component has not yet been started. Preparation for the procurement wouldbe coordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4: Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster, emergency and/orcatastrophic events as needed. This provisional zero dollar component will be added under thisproject to allow for rapid reallocation of loan proceeds from other components under streamlinedprocurement and disbursement procedures.



2.3 Project Objective

The main objective of the program will be to increase the effective use of selected sections ofNational roads along the Western Sumatera Corridor by reducing road user costs, throughimproving the National road network especially in 4 (four) Provinces of Sumatera (North Sumatera,West Sumatera, Bengkulu and Lampung) and, where desirable, raise the road standard to that set bythe Directorate General of Highways. This will contribute significantly to ensuring that the Nationalroad network in the region provides acceptable standards of service and accessibility, and is capableof supporting local and regional economic development.



3 CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of Services

The CTC contract services originally were structured in its different project management elements.

Inception Phase

A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC’s Team Leader as well as with all Provincial Project Managers (Satkers) wherethe first works are to be constructed under WP-1.

Project Management and Support to PMU, including acting DSC until the DSC is established

The Terms of reference identify a number of sub-items to be performed by CTC. The key factorthat will ensure success is that the CTC must work pro-actively and alongside PMU counterpartsand with DSC team in a professional manner based on mutual respect and trust.

Preparation of Work Programs

The tendering process for WP 1 sub-projects began as soon as procurement committees havebeen formed and received appropriate training in the procurement procedures required. Theindicative work programs and cost estimates identified for WP-2 and WP-3 are subject toverification, and are likely to change following more detailed investigations. Further preparationfor WP-2 and WP-3 will be managed by the PMU supported by the CTC.

Financial Monitoring

It will be the role of the CTC to first assess the level of understanding of the financialmanagement, monitoring and reporting procedures by the finance staff at the provincial andcentral level and subsequently devise an appropriate training program and assist the PMU intraining delivery.

Project Progress and Performance Monitoring

CTC will monitor the loan project progress and prepare the report in monthly basis. In themeantime, GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) tomeasure the project’s performance in achieving its stated development objectives. CTC willtherefore first concentrate on the establishment of precise definitions, calculation methods anddata collection procedures to monitor the KPIs.

Support for the Implementation of the ACAP

The CTC will assist PMU be responsible for ensuring the ACAP is properly implemented and for



revising the Project Management Manual on an annual basis to incorporate necessaryimprovements to processes and procedure.

ESAMP and LARAP Implementation Monitoring

CTC will closely work with BLH and DSC and will monitor and report the action of theEnvironmental Management Plan on a periodical basis and/or as required.

Training to Support Project Implementation

CTC is responsible for preparation and management of all training program required underWINRIP.

Reporting

CTC is responsible for all reports required under the contract agreement with standardize forms,charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as of end of December 2014 are listed in Table 3.1.

Senior Highway Engineer (International) have completed his allocated man-month in the originalcontract and Amendment No. 1 and demobilized on March 2014. Likewise, the Senior Road SafetyEngineer (International) have also completed his man-month under Amendment No. 1 andtemporarily demobilized on March 2014, however, he will be remobilized for two (2) months periodunder Amendment No. 2 during the post construction phase to conduct final Road Safety Audits.

With no mobilization and demobilization of staff this month, the composition of the CTC professionalstaffs to date remain the same as during the previous month.



Table 3.1

40.00 - - Mahbub ur Rahman - - - - A

- 35.25 - Per Weiss Pedersen Apr-13 Mar-14 10.50 - B

- - 23.00 C.T. Arenas Apr-14 - 8.31 14.69Senior Highway

Engineer 8.00 12.50 14.00 Moon, Sung Hyung Mar-13 Mar-14 14.00 0.00 C

Senior RoadSafety Audit 6.00 11.00 13.00 Cho, Woo Sung Jun-13 Mar-14 11.00 2.00 D

18.00 - - Wasim ur Rahman - - - - A

- 16.00 16.00 Sanjeev KumarAgarwal Jan-14 - 11.20 4.80

40.00 9.67 9.67 Besar Awiat Bowo Nov-12 Sep-13 9.67 - B

- 30.33 6.67 Agus Setiawan Sep-13 Mar-14 6.67 - B

- - 23.36 Julius J. Sohilait Apr-14 - 9.00 14.36

36.00 7.37 7.37 Whiliyanto Nov-12 Jun-13 7.37 - B

- 28.40 28.63 Lebiyartono Jul-13 - 17.97 10.66 EQuality Assurance

Engineer 30.00 30.00 30.00 Uray Abdul Manaf Jul-13 - 17.97 11.03

36.00 10.37 10.37 Uus Martawijaya Nov-12 Sep-13 10.37 - B

- 25.63 25.63 YD Tarwanto Oct-13 - 14.97 10.66 EEnvironmental

Specialist 30.00 30.00 30.00 Leti Hermawati Dec-12 - 24.43 5.57

36.00 9.37 9.37 M. Sutopo Nov-12 Oct-13 9.37 - B - 26.63 26.63 Witono Sep-13 - 15.93 10.70 E

12.00 - - Darmansiri - - - - A - 12.00 12.00 Muhdi - - - - A - - 12.00 Mardiansyah Jul-14 6.00 6.00

12.00 - 4.10 Rudi Rungkat Nov-12 Mar-13 4.10 - B

- 24.00 24.00 M. Edhi Fachri Mar-13 - 21.17 2.83

30 - - Agung Lukito - - - - A

- 25.00 25.00 Sony Thamrin May-13 - 19.97 5.03Community

DevelopmentOfficer

36.00 36.00 36.00 Yakobus Jan-13 - 23.90 12.10

Road Safety AuditEngineer 25.00 25.00 19.00 Aditya Moraza Alwi Jun-14 - 7.00 12.00

Bridge Engineer 5.00 5.00 5.00 Harimurti Suprihantoro Apr-13 Aug-13 5.00 0.00 C

Training Specialist - 12.00 12.00 Roedjitarjo Jan-14 - 9.90 2.10

RemarksA - Not able to mobilizied due to poor health or personal reasonsB - Resigned due to personal reasons or poor healthC - Task assigment completedD - Remaining man - month for post auditE - Corrected man - month based on recently approved Amendement No.2

FinancialManagement

Specialist

Social ImpactSpecialist

ProcurementSpecialist-2

ManagementInformationSpecialist

ProcurementSpecialist-1

Highway Engineer

POSITION

Man - Months Duration

Name Mobilized

Team Leader

SeniorProcurement

Specialist

Assistant TeamLeader

Demob-ilized

Man - MonthUsed as of end

of December2014

Man - MonthRemaining RemarksOriginal

ContractAmendment

No.1Amendment

No. 2



3.1.3 CTC Contract

The CTC contract for “Western Indonesia National Roads Improvement Project” (Contract No.06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between theGovernment of Indonesia represented by Directorate General of Highways in the Ministry of PublicWorks and PT. Perentjana Djaja in joint venture with Yongma Engineering Co.Ltd. and PT. EpadasconPermata Engineering Consultant.

The Notice To Proceed was issued by letter dated 6 November 2012 from the PPK, and the officialstarting date of the contract was set at 6 November 2012.

Likewise, Amendment No. 1 to the original contract was signed on 25 October 2013 to cover allrequirements of the CTC are summarized below.

Replacement of the Senior Procurement Specialist Extending the assignment of the Senior Highway Engineer. Extending the assignment of the Senior Road Safety Audit Engineer. Extending the assignment of the Procurement Specialist 2 and replacement of the

Procurement Specialist 1. Adding the new position of Bridge Engineer. Adding the new position of Training Specialist, and Adding the new position of Road Safety Engineer.

Amendment No. 2 to the Original Contract and Amendment No. 1 was signed on September 3,2014 to cover requirements of CTC are enumerated as follows :

Additional / Modification to Terms of Reference (TOR) Amendment to the Team Composition and Staffing Schedule Additional Technical staff for local Replacement of Foreign and Local Consultants Adjustments of Remuneration paid in foreign currency and local currency Adjustment inputs of personnel Modification to various reimbursable and provisional sum to match the actual requirement

Presented in Table 3.2 is the current status of CTC contract.Table 3.2

Description USD IDR

Original Contract 1,276,700 21,415,400,000

10% VAT 127,670 2,141,540,000

Total Original Contract 1,404,370 23,556,940,000

Amendment No.1 1,315,925 22,426,175,000

10% VAT 131,592 2,242,617,500



Description USD IDR

Total Amendment No. 1 1,447,517 24,668,792,500

Variance Against Original Contract +3,07% +4,72%

Amendment No. 2 1,371,925 22,458,676,500

10% VAT 137,192 2,245,867,650

Total Amendment No. 2 1,509,117 24,704,544,150

Variance Against Original Contract +7,46% +4,87%

3.2 DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civilworks and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-typecontract. The tasks include the preparation and maintenance of a quality assurance plan, validationand updating of designs, supervision of all civil works, environmental and social monitoring andmanagement, and support for financial and progress monitoring and reporting. The DSC will also beresponsible for quality assurance of materials and workmanship, certifying whether or notcontractors have achieved the required results, as well as documentation and reporting based onthe financial management plan. They will prepare a Quality Assurance system covering allsubprojects, and continuously monitor the effectiveness of their supervision procedures. The teamwill be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and willbe based in Padang, West Sumatera.

DSC has been established in Balai II Padang following the contract signing on 11 June 2013 betweenBalai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT.Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.

Shown in Table 3.3 is the present status of the Design Supervision Consultant (DSC) contract.

Table 3.3

Description USD IDR

Original Contract 820,600 51,818,705,000

VAT 10% (GOI Portion) 82,060 5,181,870,500

Total 920,660 57,000,575,500

3.3 Technical Assistance for Capacity Building for Disaster Risks Reduction

Terms of Reference had been finalized and agreed between TLKJ and the World Bank. StandardBidding Documents for ICB full e-procurement method is under final preparation.

Schedule for Public Works Data and Information System for the procurement of consultancyservices is under preparation by CTC for formal discussion with the World Bank and PMU.



3.4 Technical Assistance for Capacity Building for Environmental Management

Consultant still to be procured

3.5 Technical Assistance for Capacity Building for Road Safety

Consultant still to be procured



4 CIVIL WORKS

4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for allprojects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the constructionsupervision of all the works programs will be performed by the same DSC team. In parallel with theinstruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH toreview the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).

To date, detailed engineering design for fifteen (15) sub-projects has been completed, four (4) areunder final review with respect to highway engineering and road safety audit and detailed designworks of two (2) sub-projects are still pending due to proposal to replace the two (2) originally listedpackages.

As previously reported in previous Monthly Progress Report of November 2014 CTC conducted thefinal review with respect to highway engineering and road safety audit wherein detailed report foreach of the four (4) sub-project drawings were prepared and forwarded to PMU.

The four (4) detailed drawings were submitted to World Bank for their review and issuance of NoObjection Letter (NOL).

However, based on Bank’s review some comments were noted.

The comments will be considered and incorporated the necessary correction prior to resubmission toWorld Bank .

The final detailed engineering design drawings for the four (4) sub-project that were finalizedby BALAI II and reviewed by CTC and World Bank are follows :

Package 7 : Indrapura – Tapan

Package 8 : Bts. Pariaman – Manggopoh

Package 10 : Sp. Empat – Sp. Air Balam

Package 12 : Kambang – Indrapura

With regards to the preparation of the other four (4) drawings, the designer, DSC have completed thedetailed design drawings and were submitted to BALAI II for final review and approval. The finalreview will be jointly conducted by Balai II, CTC, DSC and TLKJ in Padang.

The completed DED drawings are for the following sub-projects :

Package No. 14 : Painan – Kambang

Package No. 16 : Seblat – Ipuh

Package No. 20 : Lubuk Alung – Sicincin

Package No. 21 : Lubuk Alung – Kuraitaji



As mentioned earlier, there is a proposal to delete two (2) originally listed packages forimplementation under AWP-2 and AWP-3 due to the two (2) listed sub-projects were recentlyrehabilitated with newly laid asphalt concrete overlay on the existing travelledway.

The sub-projects that are originally listed for implementation in the WINRIP Program and proposed tobe replaced are are Package No. 9 (Rantau Tijang – Kota Agung) and Package No. 18 (Mukomuko –Bts. Sumbar) both located in Lampung and Bengkulu, respectively.

The candidate roadlinks that are considered and proposed as repalcements are Biha – Bengkunat (LinkNo. 028) and Sibolga – Sorkam (Link No. 043) both located in Lampung and North Sumatera,respectively. One (1) of the two (2) proposed road sections which is Biha – Bengkunat is alreadyincluded in “List of Proposed Links For Feasibility Studies”on Report from the Technical Assistance ofProject Preparation for WINRIP but updating of economic evaluation still to be conducted. While theother proposed roadlink (Sibolga – Sorkam) which is not included in the original “List of Proposed LinkFor Feasibility Studies” needs economic evaluation to determine whether it is feasible for furtherimplementation.

A “Technical Analysis Report For Verification of Replacement Road” was prepared by the CTC’sCo– Team, Highway Engineer and Road Safety Audit Engineer from data and informations gatheredduring the reconnaissance and preliminary surveys and was formally submitted to PMU.

Based on the final review by PMU of the “Technical Analysis Report For Verification of ReplacementRoad, the Directorate of Planning endorsed the proposal to World Bank for the Bank’s confirmationand issuance of No Objection Letter (NOL).

In principle, the World Bank thru letter ref. no.WINRIP/187 interpose conditional No Objection to theproposal by DGH to replace the original road sub-projects by two (2) new road links as follows :

(a) the two (2) replacement roads will be subjected to evaluation of technical and economic pointof view by the World Bank and subsequently to restructure the project with loan agreementto change the road section.

(b) DGH to confirm the willingness to fully or partially finance the civil works with ABPN budget incase World Bank’s technical and economic evaluation are not satisfactory and / or the loanclosing date is not extended.

Progress of Technical Design Review and Road Safety Audit are shown in Appendix B.

4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures as mentioned in the LoanAgreement. The International Competitive Bidding (ICB) based on the Bank letter Ref. WINRIP/136 willapply to the packages with the construction estimated cost more than US$ 25 Million to comply with thenew Bank’s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for thepackages with the construction estimated cost more than IDR 10 Billion. Review from previousprocurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojectsqualification still used Pre-Qualification and for remaining sub-project must be process with Post



Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification inprocurement process.

All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiplecontract. This was an advanced procurement action agreed by both DGH and the World Bank prior to theCTC establishment. All AWP-1 sub-projects had signed the contract. The last 2 sub-projects, Package 02: Pd.Sawah – Simpang Empat and Package 03: Manggopoh – Padang Sawah, signed the contract on December6, 2013 and NOL for disbursement for all 4 packages had been issued by the World Bank on December 10,2013.

As of the reporting month (December 2014), a more detailed current updates are fully described inSub-Chapter 1.4 Procurement on Page 3 of this Report and consolidated project status in a tabulatedformat shown in Table 1.1 on page 7 of this Report.

Under Category 3 of Loan Agreement there are three (3) consultancy packages namely ;

1. Capacity Building For Disaster Risks Reduction

2. Capacity Building For Environmental Management

3. Capacity Building For Road Safety

Consultants for the three (3) consultancy packages are still to be procured. A more detailed updates can befound in Sub-Chapter 1.5 Procurement on Page 6 of this Report.

Draft Terms of References for the three packages are in the process of finalization.

The WINRIP updated Procurement Plan is attached as Appendix F.

4.3 Civil Works Implementation

All 4 contract packages under AWP-1 are currently under construction by different contractors.Commencement of works for all the 4 packages commenced on the 2nd week of January 2014.

As the year ended, award of contract and signing of Contract Agreements for three (3) packagesbetween the Government of Indonesia and the winning Contractors has been excuted. Two (2) ofthe contract packages are under implementation schedule AWP-2 and the other contract package isunder AWP-3.

Table 4.1 shows the details for each contract packages.



Table 4.1

ProgramContractPackage

#Contractor Name of Road Province Contract

Signed

Noticeto

Proceed

ContractTime

CompletionDate

AWP-1

1Jaya KonstruksiManggalaPratama Tbk

Biha - Krui Lampung Nov 25,2013

Jan 8,2014 640 CD Oct 9, 2015

2

Jaya KonstruksiManggalaPratama Tbk

Padang Sawah– Sp. Empatincluding AirGadang

WestSumatera

Dec 6,2013

Jan 6,2014 730 CD Jan 5, 2016

3Jaya KonstruksiManggalaPratama Tbk

Manggopoh –Padang Sawah

WestSumatera

Dec 6,2013

Jan 6,2014 730 CD Jan 5, 2016

4PT. Waskita Karyaand PT. MulyaTurangga (JO)

Ipuh - Bantal Bengkulu Nov 14,2013

Jan 10,2014 730 CD Jan 9, 2016

AWP-2

11PT. HutamaKarya/PT. DayaMulya J.O.

Bantal –Mukomuko Bengkulu Dec 18,

2014

Still tobe

issued720 CD Still to be

determined

13PT. Waskita Karya(Persero) Tbk. Sp. Rukis – TJ.

Kemuning Bengkulu Dec 18,2014

Still tobe

issued720 CD Still to be

issued

AWP-3 17

PT. JayaKonstruksiManggalaPratama Tbk

Sp. GunungKemala –PugungTampak

Lampung Nov 17,2014

Still tobe

issued24 MOS Still to be

issued

4.4 Civil Works ProgressAll the 4 Contractors substantially completed their mobilization and construction of Base Camps inall packages have been completed. Other activities done during this month were repair andrestoration of deteriorated existing pavements, roadway excavation, embankment formation,spreading of granular pavement for roadway widening, asphalt paving, structural works,construction of stone masonry side ditches, stockpiling of raw material, production of crushaggregates and other minor works. Progress status of the four (4) on-going civil work contracts as ofthis reporting period are shown in Table 4.2.

Table 4.2

ProgramContractPackage

#Contractor Name of Road

Target ProgressSchedule EndingDecember 2014

Actual ProgressAccomplished Slippage Time Elapsed

AWP-1

1Jaya KonstruksiManggala PratamaTbk

Biha - Krui 60.68% 16.08% - 44.60% 55.00%

2

Jaya KonstruksiManggala PratamaTbk

Padang Sawah– Sp.Empatincl.Air GadangBrd

44.72% 33.73% - 10.99% 48.36%

3Jaya KonstruksiManggala PratamaTbk

Manggopoh –Padang Sawah 44.01% 24.38% - 19.63% 48.36%

4PT. Waskita Karyaand PT. MulyaTurangga (JO)

Ipuh - Bantal 40.88% 9.35% - 31.53% 47.81%



At the end of this reporting month of December 2014, all the four (4) contract packages did notachieved any significant accomplishments to catch up with the schedule and were still laggingfarther behind schedule. The situation remains the same as in previous month as four (4) of thecontract packages continue to follow a downward trend of delayed schedules.

With time elapsed at the halfway mark (50%) of the contract time for each of the four (4) contractpackages, the Contractors will have hard time to deliver the Works on the target dates ofcompletion, unless a workable and realistic action plans or “Catch-up Schedules” will be strictlyimplemented.

Package No. 1 : Biha – KruiAt the end of this month, there was no substantial work accomplished to reduce previous monthslippage of -39.91%, instead the behind works further slipped behind to – 44.60% as 54.84% of thecontract time have elapsed. This problem have been going on for the past several month.

The major work item which should have been given more concentration in order to attain a modestprogress during the period would have been the drainage works (34.19%) granular pavement(9.22%) and asphalt pavement (40.14%) which have a combine total work value of 83.55%.

However, the Contractor was able to accomplished only 3.05%, progress for the three (3) majorworks item out of the overall month’s progress of 3.46%.

As agreed during the progress meeting held in Jakarta Bina Marga Office during the middle of themonth, the Contractors committed to conduct a Test Case for a period of two (2) weeks fromDecember 17-31, 2014 with targeted accomplishment of 4%.

The Test Case was unsuccessful as only 3.46% progress was attained not in two (2) weeks time, butfor the whole month.

The overall situation of this contract package which to date, only 16.08% of progress is attained inthe last 12 months of the contract time is so critical with respect to timely completion taking intoconsideration the short remaining contract time of only ten (10) months to complete the hugedeficit of remaining works.

As time is running out and with the balance of remaining works which is equivalent to 83.92% thatis still to be completed by the Contractor within the remaining 45% of the contract period or283calendar days cannot be attained unless the Contractor start a workable “Action Plan” thiscoming of January 2015.

A high level management meeting between DGH and Contractors was held in Padang during themiddle of the month wherein the main agenda were to resolved all issues and major problems thathampers the progress of the works.

It is expected that in the coming months, the work progress will ultimately offset the previousslippage and be on time at the target date of completion.A more detailed status of this Package is presented in ANNEX P-I Executive Summary Report.



Package No. 2 : Padang Sawah – Sp. Empat (Including Air Gadang Bridge)As of end this month the total overall work progress is 33.73% against scheduled progress of 44.72%incurring a -10.99% slippage.

In the previous report of November 2014, the progress showed signs of slight improvement withrespect to delayed progress. However, during this period the delayed works abruptly fell behindfrom -7.36% to -10.99%, mainly due to inadequate manpower, equipment, financial resources, thedelayed construction of Air Gadang Bridge which is yet to be started and the very lowaccomplishment in the asphalt pavement item whichto date only 5% of the 52% of the weightedpercentage of the contract had been accomplished.

To date, the delayed work is still on a manageable level, but it is already a bit of concern that unlessthe current problems are addressed immediately, the delayed works will further fall behind in thecoming months.ANNEX P-2 Executive Summary Report present a more detailed status of the Contract Package.

Package No. 3 : Manggopoh – Padang SawahThe current slippage which further slipped down from -17.65% the previous month to -19.63% thismonth is of much concern due to the very limited remaining contract time left.

As of end of this month, only 24.38% of actual progress has been attained in the past twelve (12)months of the contract period.

The situation is so alarming with respect to timely completion of the Works considering that almost50% of the contract time have already elapsed while 75.62% of the works are still to be completed.

The main reason for the minimal progress was the delayed works on the asphalt pavement itemwhich accounted for almost 56% of the entire contract as the Asphalt Mixing Plant is frequently outof order. To date only 5.29% of entire work item out of the 55.81% weighted percentage of thecontract items is completed.

In addition, number of unit of dump trucks is insufficient, low productivity of stone crusher andinadequate manpower for drainage work also contributed to the slow progress.

Due to urgency to maximize the output of paving works to attain a modest progress, the Contractorshall maintain the AMP regularly and address and resolve all issues that are presently hamperingthe progress of the works.

A more detailed status of the project progress are shown in ANNEX P-3 “Executive SummaryReport”.

Package No. 4 : Ipuh – BantalThe current status of this contract package still remain in critical situation as the negative slippageof -24.66% incurred last month further slipped down to -31.53% as of end of this reporting month.

The actual progress of only 9.35% since the project started a year ago is of much concern than theslippage. Simply looking at the percentage of work accomplished, it seems that the project is only



on the initial stage of construction, whereas by this end of the 12th month period, at least 41% ofthe works should have been completed.

The major work item which should have been given more concentration in order to attain a modestprogress during the period would have been the drainage works (12.26%) granular pavement(18.07%) and asphalt pavement (49.27%) which have a combine total work value of 79.40%.

However, the Contractor was able to accomplished only 1.14%, progress for the three (3) majorworks item out of the overall month’s progress of 1.25%.

As agreed during the progress meeting held in Jakarta Bina Marga Office during the middle of themonth, the Contractors committed to conduct a test Case for a period of two (2) weeks fromDecember 17-31, 2014 with targeted accomplishment of 4%.

The Test Case was unsuccessful as only 1.25% progress was attained not in two (2) weeks time, butfor the whole month.

A high level management meeting between DGH and Contractors was held in Padang during themiddle of the month wherein the main agenda were to resolved all issues and mayor problems thathampers the progress of the works.

It is expected that in the coming months, the work progress will ultimately offset the previousslippage and be on time at the target date of completion.

Shown in ANNEX P-4 “Executive Summary Report” are the current problem and actions to be takento attain substantial progress in order to catch-up with the schedule.

For contract packages under AWP-2 and AWP-3 which have a combined total of 17 Packages, a briefsummary of the actual activities and status as of this reporting period are presented in Table 1.1,page 7 of this Report.



4.5 Quality AssuranceThe DSC will be responsible for quality assurance of materials and workmanship, certifying whetheror not contractors have achieved the required results, as well as documentation and reporting basedon the financial management plan. They will prepare a Quality Assurance system covering allsubprojects, and continuously monitor the effectiveness of their supervision procedures.

During the month of December 2014, the CTC’s Quality Assurance Engineer attended the generalcoordination meeting on December 22 and 23, 2014 in Padang

4.6 Environmental and Social Considerations

4.6.1 Current Overall Situation

A project category is assigned to each package as either Category A, B or C depending on the likelydegree of influence on environmental issues with a brief explanation as follows:

Category A project is one which will have a significant negative impact on the environment and mayhave an influence on areas outside the actual project area. A project classified as such requires anAMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to some extent but with asmaller impact than a Category A. The required environmental analysis is a UKL/UPL study only.

Category C project has minimal effect on the people or environment and an environmental analysisis not required. SPPL are used to handle any minor problem which may arise.

All the twenty one (21) packages require environmental impact investigations. There are a total offourty one (41) studies required, twenty (20) for environmental impact investigations and twentyone (21) for social studies.

The twenty (20) environmental studies need the approval of the Environmental Agency (BLH) withfive (5) of the studies (AMDAL/EIA) to be approved by World Bank (WB).

While the twenty one (21) social studies (SLARAP and LARAP) require the approval of World Bankprior to implementation.

As of end of this reporting period (December 2014), twenty (20) environmental impact studies hasbeen approved by BLH, while all of the five (5) studies that requires World Bank approval, Bankalready issued No Objection Letter (NOL).

For the social studies , twelve (12) of the twenty one (21) studies were already given No ObjectionLetter from the World Bank (WB).

Details of sub-projects that require environmental and social safeguards and progress are shown inAppendix E.



Presented below in a tabulated format is the current status of the environmental and social studies.

WorksProgram

No ofPackages

No of Investigations Approval by Remarks

BLH World Bank

AWP-1 4 11

AMDAL x 1UKL&UPL x 2SPPL x 4Full LARAP x 4

1 (AMDAL) 1UKL&UPL4 (SPPL)

1 EIA, NOLIssued by WB

4Full LARAP

Approved – NOL issuedby WB (LARAP andAMDAL paket 1&17),except for SPPL.UKL-UPL for PackageNo.4 processing ofenvironmental permitwas recommended byBLH Kab. Muko-mukoand environmentalpermit on 4 Dec 2014

AWP-2 9 17

AMDAL Study x 4UKL&UPL x 4Simple LARAP x 1Full LARAP x 8

4 UKL&UPL4 AMDAL

1 SimpleLARAP;

3 Full LARAP4 EIA, NOL

Issued by WB

1 (one) Study AMDALfor three packages.Packages No.7, 12 and14 /packages on AWP2&AWP3.

1 (one) Study AMDALfor two packages.Packages No.11 & 16./packages on AWP2&AWP3.

AWP-3 8 13

Full LARAP x 4Simple LARAP x 4AMDAL Study x 1=Paket No.1 AWP 1UKL/UPL x 5

AMDAL OK =paket No.1&

17 AWP15 UKL&UPL

EIA same withPackage 11 SimpleLARAP;

3 Full LARAP

Approved – NOL issuedby WB include AMDALexcept for UKL/UPL

Total 21 41 Env=20,Soc=21 20 12

Note: UKL & UPL do not need a NOL from WB, and SPPL not necessary to submit to the WB.

Appendix E shows the Progress of Environmental Safeguard Studies.

4.6.2 Environmental and Social Issues

This section outlines the activities of the Social Impact Specialist and the Environmental Specialistduring December 2014.

4.6.2.1 Environmental Issues

During the month of December 2014, the RKPPL prepared by Contractors of Packages 2 and 3 weresubmitted to World Bank, while RKPPL for Packages 1 and 4 are under signing procees by theContractors and PPK. While awaiting the signing of the documents, CTC informally submitted toWorld Bank the advance copies of the documents.

1. Monitoring of Environmental Aspects During Construction

CTC provided monitoring forms to DSC for use in monitoring of environmental and social impacts.These forms are to be used every month by the DSC Environmental Specialist.



CTC’s environmental staffs actively advises DSC on environmental monitoring, but DSC have notdirectly carried out monitoring or to implement the Environmental and Social Analysis ManagementPlan for WINRIP.

To date, only the DSC’s Site Engineer of Package 1 have regularly submitting the monthlyenvironmental mitigation reports since January to September 2014 although the Reports were not instandard format that was provided by CTC. Reports covering the last three (3) of 2014 are still to besubmitted.

For the three (3) other packages, the Site Supervision Engineers of Contract Packages No.2, 3 and 4have never submitted not even a single report since commencement of projects in the early days ofJanuary 2014.

CTC issued letter to DSC on July 23, 2014 requiring DSC to submit the Reports at each end of themonth.

Environmental Monitoring Report for the month of December 2014 have not yet been submitted bythe Site Supervision Engineers of DSC to CTC.

2. Design Integration, Road Safety Aspects and Monitoring of Environmental Studies

Task 5.8.0 of CTC-2 TOR (Implement the Environmental and Social Analysis ManagementPlan/ESAMP) and paragraf 10.9 of the PMM requires ensuring that environmental managementaspects of contracts have been implemented in accordance with AMDAL, UKL&UPL, SPPL studies andenvironmental issues will be integrated in the design and to prepare environmental mitigation onconstruction stage for contractor (Contractor Program for Executing Environmental ManagementPlan CPEMP/RKPPL). Therefore CTC will proposed that staff visit the site of projects subject tostudies or issues, and ensure that the plans are being implemented. A schedule for these visits arescheduled as the need arises.

During the period (December 2014), the CTC’s Environmental Specialist conducted verificationsurvey on Package No.8 (Bts. Pariaman - Manggopoh), Package No.20 (Lubuk Alung – Sicincin) andPackage No.21 (Lubuk Alung - Kuraitaji). The recommendations of AMDAL and UKL/UPL are not yetincorporated in Detailed Engineering Design (DED). CTC will coordinate with DSC and BALAI IIregarding this matter.

4.6.2.2 Social Issues

1. Monitoring Report of the LARAPPackage No. 1 : Krui – BihaProvince : Lampung

A. Previous Status :

LARAP documents approved by World Bank on January 4, 2013

Monitoring Report approved by World Bank on April 18, 2013

B. Pending Issues, Concern and Actions

a) Existing mosque is partially traversed due widening of the existing travelled way.



b) Due to resistance to partially demolished and rebuild the mosque, a new action planis proposed, where the road alignment centerline will be shifted to the other side.

c) Land acquisition is required on the other side of the road centerline alignment if thenew action plan push through.

C. Update during this reporting month of December 2014

a) On-going construction

b) No Update this period

2. Monitoring Report of the LARAPPackage No. 2 : Padang Sawah – Sp. EmpatProvince : Sumatera Barat



Monitoring Report approved by World Bank on July 19, 2013

Additional LARAP documents approved by World Bank on July 21, 2014


a) Remaining twenty one (21) affected persons and twenty four (24) new PAPare notyet compensated by the Local Government. Five (5) of the twenty one (21) affectedpersons are residing along the proposed bridge site of Air Gadang Bridge.

b) Documents for compensation payments are being processed by the LocalGovernment.

c) Monitoring Report concerning the payments to the remaining affected persons still tobe prepared for submission to World Bank.



b) Compensation payments for fourty five (45) PAP are still being resolved and underpreparation by the local government.

3. Monitoring Report of the LARAPPackage No. 3 : Manggopoh – Padang SawahProvince : Sumatera Barat



Monitoring Report approved by World Bank on April 18, 2013

CTC received proof of compensation payments for five (5) of the affected persons out ofthe remaining fifteen (15) persons and Monitoring Report was submitted to World Bankon February 28, 2014.

CTC received proof of compensation payment for 8 of the affected persons out of the 10remaining persons and 67 from 68 new PAP and Monitoring Report submitted to WorldBank on June 19, 2014.

B. Pending Issues, Concerns and Actions

a) Documents for compensation payments for one (1) remaining identified PAP was



witheld by the Local Government.

b) Monitoring Report concerning compensation payments to the one (1) identified PAPstill to be prepared for submission to World Bank.



b) No update this month.

4. Monitoring Report of the LARAPPackage No. 4 : Ipuh – BantalProvince : Bengkulu


LARAP documents approved by World Bank on December 10, 2012

CTC received proof of payments for 157 affected persons out of the 227 Project AffectedPersons.

Monitoring Report was submitted by PMU to World Bank on December 24, 2013

World Bank transmitted their comments on the Monitoring Report to PMU on January 6,2014.

For the remaining 70 affected persons, Local Government settled their compensationpayments in January 2014 and February 2014.

Monitoring Report for the compensation of the remaining 70 affected persons wassubmitted by PMU to the World Bank on February 28, 2014.

World Bank sent letter to PMU on March 5, 2014 informing that the Bank have no furthercomment on the Monitoring Report.


a) Monitoring Report for the compensation payments of additional 30 PAP still to besubmitted to World Bank.


a) On-going construction.

b) Monitoring Report for the compensation payments of additional 30 PAP is underreview and finalization by CTC.

5. Monitoring Report of the LARAPPackage No. 5 : Sp. Rampa – PoriahaProvince : Sumatera Utara


Comments on LARAP documents by World Bank were transmitted to PMU on September16, 2013

On September 23, 2013 World Bank wrote letter to Director of Implementation Affairsthru Satker/PPK to revise the LARAP documents in line with their comments.

CTC in consultation with PMU prepared the revised LARAP documents and resubmitted iton November 6, 2013.

World Bank accepted the revised LARAP documents on November 12, 2013.



On November 18, 2013 the Director of Planning issued a letter to the Director ofImplementation Affairs Region 1, that the LARAP documents can now be implemented inthe acquisition of Right of Ways and removal of construction obstructions.


a) PMU/CTC is awaiting the LARAP implementation Report from SATKER

b) Relocation of 1 kiosk still to done.


a) No update this month.

6. Monitoring Report of the LARAPPackage No. 6 : Pasar Pedati - KerkapProvince : Bengkulu


September 30, 2013, CTC received the LARAP documents from BBPJN III Palembang.

After CTC’s review, PMU forwarded the documents to World Bank on November 13, 2013requesting for No Objection Letter (NOL).

Bank conducted their review and their comments were relayed to PMU thru letter onNovember 20, 2013.

On November 27, 2013, the World Bank sent letter to the Director of Planning to requestthe Director of Implementation Affairs thru Satker/PPK to revise the LARAP documents byincorporating their comments.

PMU resubmitted to the World Bank on January 9, 2014 the revised LARAP documents andwas resubmitted again on May 21, 2014 due to some minor corrections.


a) LARAP’s implementation still to be implemented by SATKER.


a) Compensation payments under process and Monitoring Report to be submitted toWorld Bank by January 2015.

7. Monitoring Report of the LARAPPackage No. 7 : Indrapura - TapanProvince : Sumatera Barat


CTC received the Draft Final LARAP documents from Balai II/P2JN on January 2014

After CTC’s review of the documents, comments were transmitted in the form of a MEMODINAS to Balai II thru the Directorate of Implementation in Region I.

CTC received the corrected/revised LARAP documents from BALAI II/P2JN on June 2014.

LARAP documents approved by World Bank on October 14, 2014.


a) LARAP Implementation Report to be prepared and submitted to PMU/CTC for



review.

b) No allocated budget in 2014 for payment of land acquisition.

c) Implementation cost of LARAP will be included by Local Government in the 2015budget.


a) Inventory of affected assets and measurements by Land Acquisition Committee ofLocal Government are on-going.

8. Monitoring Report of the LARAPPackage No. 8 : Bts. Pariaman - ManggopohProvince : Sumatera Barat


CTC received the Draft Final LARAP documents from Balai II Padang on August 1, 2013

CTC reviewed the documents with comments transmitted to PMU on September 9, 2013and PMU forwarded to P2JN/Local Consultants the CTC’s comments requesting thedocuments for revision in line with CTC’s comments.

Revised LARAP documents from P2JN Consultant resubmitted in June 2014.


LARAP documents submitted to World Bank on August 7, 2014.

LARAP documents approved by World Bank on August 12, 2014.


a) Implementation cost of LARAP will be included by the Local Government in the 2015budget.



9. Monitoring Report of the LARAPPackage No. 9 : Rantau Tijang – Kota AgungProvince : Lampung


LARAP documents are still to be prepared.


a) Still no issues and concerns.


a) Nothing to report this period.

b) Proposed to be replaced.



10. Monitoring Report of the LARAPPackage No. 10 : Sp. Empat – Sp. Air BalamProvince : Sumatera Barat



CTC reviewed the documents with comments transmitted to PMU on September 9, 2013and PMU forwarded to P2JN/Local Consultants the CTC’s comments requesting thedocuments for revision in line with CTC’s comments



LARAP documents submitted to World Bank on August 7, 2014.

LARAP documents approved by World Bank on August 12, 2014.


a) Implementation cost of LARAP will be included by the Local Government in the 2015budget.



11. Monitoring Report of the LARAPPackage No. 11 : Bantal - MukomukoProvince : Bengkulu







World Bank issued on May 30, 2014 a No Objection Letter (NOL) on the revised LARAPdocuments for implementation.

Monitoring Report for compensation payments of 81 out of 183 PAP have been submittedto World Bank.


a) Monitoring Reports of the LARAP’s implementation have to be prepared andsubmitted for review and for submission to World Bank.

b) Compensation payments for the remaining 102 PAP is in process .




a) The remaining 102PAP’s Monitoring Report for compensation to be submitted toWorld Bank by January 2014.

12. Monitoring Report of the LARAPPackage No. 12 : Kambang - IndrapuraProvince : Sumatera Barat



CTC reviewed the documents with comments transmitted to PMU on September 9, 2013and PMU forwarded to P2JN/Local Consultants the CTC’s comments requesting thedocuments for revision in line with CTC’s comments



LARAP documents approved by World Bank on October 14, 2014.

B. Pending Issues, Concern and Actionsa) No allocated budget to pay land acquisition in the 2014 budget of the Local

Government.



13. Monitoring Report of the LARAPPackage No. 13 : Sp. Rukis – Tj. KemuningProvince : Bengkulu







World Bank issued on May 30, 2014 a No Objection Letter (NOL) on the revised LARAPdocuments for implementation.



C. Update during this reporting month of December 2014a) Affected assets inventory and measurements is under process by BPN/Land

Acquisition Committee.



b) Appraisal procurement is under process.

14. Monitoring Report of the LARAPPackage No. 14 : Painan - KambangProvince : Sumatera Barat


CTC received the Draft Final LARAP documents from Balai II/P2JN on January 2014.



LARAP documents submitted to World Bank on November 2014.


a) LARAP documents still to be issued by World Bank for NOL.


a) World Bank issued on December 2014 the No Objection Letter to the LARAPdocuments.

b) Documents still to be approved by World Bank.

15. Monitoring Report of the LARAPPackage No. 15 : Sibolga – Bts. TapselProvince : Sumatera Utara


CTC received the Draft Final LARAP documents on September 30,2013 from Balai.

PMU submitted the documents to World Bank on October 28, 2013 requesting furtherreview and acceptance.

On October 28, 2013, World Bank returned to PMU the documents with comments to beconsidered in finalizing the documents for resubmission.

On October 31, 2013, PMU requested the Director of Implementation Affairs thruSatker/PPK to address the World Bank comments

Revised LARAP documents was resubmitted to World Bank on January 30, 2014

World Bank approved the LARAP documents on February 6, 2014 for implementation inacquiring Road Right of Ways and removal of obstruction.

PPK/Satker and the Local Government started the preparation stage of land acquisition


a) LARAP implementation under preparation stage by SATKER/PPK.

b) Appraisal result still to be finalized prior to negotiation with the land owners andsubsequent payments of the PAP.


a) Appraisal result for two (2) out of the six (6) sub-districts affected by the roadimprovement are ready for negotiation

b) Compensation payment documentations are under process.



16. Monitoring Report of the LARAPPackage No.16 : Seblat - IpuhProvince : Bengkulu







World Bank issued on May 30,2014 a No Objection Letter (NOL) on the revised LARAPdocuments for implementation.



b) LARAP documents for this Package No.16 covers only land acquisition for the roadlink. If there are land acquisition for the bridge site, a separate LARAP documentsneed to be prepared.

c) Head of Satker in Bengkulu informed PMU thru letter that LARAP implementationregarding land acquisition will be completed by the end of August 2014.

d) Monitoring Report to be submitted to World Bank on January 2015.

C. Update during this reporting month of December2014a) LARAP Implementation is underway.b) Payment of Compensations is on-going.

17. Monitoring Report of the LARAPPackage No.17 : Sp. Gunung Kemala – Pg. TampakProvince : Lampung


Comments on LARAP documents by the World Bank was forwarded to PMU on September16, 2013

World Bank issued letter on September 23, 2013 to the Director of Implementation AffairsRegion I thru Satker/PPK to incorporate their comments on the LARAP documents.

CTC revised the LARAP documents taking into consideration all the Bank’s comments andPMU resubmitted the documents to the World Bank on November 6, 2013

World Bank approved the corrected documents on November 12, 2013

Director of Planning issued letter on November 18, 2013 to the Director ofImplementation Affairs to inform that World Bank had already approved the LARAPdocuments for implementation by the land acquisition committee.




a) LARAP implementation report is not yet submitted to PMU/CTC.

b) Hiring of Appraisal committee is on-hold due to no available budget in the year 2014budget.


a) Inventory of affected assets (buildings, houses, plant and other obstructions) is on-going.

b) Appraisal procurement is under process and payment of compensation is scheduledin March to June 2015.

18. Monitoring Report of the LARAPPackage No.18 : Mukomuko – Bts. SumbarProvince : Bengkulu


LARAP documents are still to be prepared


a) Still no issues and concerns


a) Still no update during this period.

b) Proposed to be replaced.

19. Monitoring Report of the LARAPPackage No.19 : Lais - BintunanProvince : Bengkulu







World Bank issued on May 30, 2014 No Objection Letter (NOL) on the revised LARAPdocuments for implementation



b) Head of Satker in Bengkulu informed PMU thru letter that LARAP implementationregarding land acquisition will be completed by the end of August 2014.



c) Monitoring report to be submitted to World Bank on January 2015.

C. Update during this reporting month of December 2014a) LARAP Implementation is on-going.b) Payment of compensation is on – going.

20. Monitoring Report of the LARAPPackage No. 20 : Lubuk Alung - SicincinProvince : Sumatera Barat




CTC received the revised LARAP documents from BALAI II/P2JN on August 2014.


a) No issue.


a) World Bank issued NOL to LARAP documents on December 19, 2014.

21. Monitoring Report of the LARAPPackage No. 21 : Lubuk Alung - KuratajiProvince : Sumatera Barat




CTC received the revised LARAP documents from BALAI II/P2JN on August 2014.


a) No issue.

C. Update during this reporting month of November 2014

a) World Bank issued NOL to LARAP documents on December 19, 2014.

4.7 Anti Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)

ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same maincomponents of involving the Community Representative Observers (CRO) in the bid opening andThird Party Monitoring (TPM) during the construction supervision although modification was madeon the selection process of the CROs for SRIP. Within this plan there are four main pillars asindicated separately below

a) Community Representative Observers (CRO)



b) Publication / Disclosurec) Complaints Handling System (CHS)d) Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, who are required to observe the actual bid opening,were appointed for WP-1 group. All of the CROs were university staff, selected in accordance withthe World Bank suggestion to request assistance from local universities.

CRO is the independent observer who is not related directly or indirectly to the Contractors,Consultants, and Suppliers or not be part of the WINRIP’s management, and not a member of anypolitical party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.b. Director of Planning, DGH/ as Chairman of the Project Management Unit, delegated of the

authority to the selection of the CRO to the Head of National Roads Implementation Agency(BBPJN) / Head of Procurement Services Unit (Unit Layanan Pengadaan - ULP), hereinafterreferred to as Head of Balai.

c. Head of Balai to invite CRO candidates from the local universities or colleges.d. Selection of CRO to be facilitated by Balai (BBPJN) / Procurement Services Unit (Unit Layanan

Pengadaan - ULP).e. Elected CRO and substitute CRO must attend one day training to be conducted by the PMU / CTC

WINRIP.f. Head of Balai to report the result of CRO selection by attaching the Minutes of Election Meeting

and send an approval application letter of the CRO to Director of Planning DGH as the Chairmanof PMU.

g. Based on the report and a written request from the Head of Balai, the Director of Planning DGHas the Chairman of PMU must sign a Letter of Agreement and the Decree of the Establishment ofCROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting, Site Visit, Bids Submissionand Opening of Bids, and Announcement of Bids Winner) by invitation of the ProcurementCommittee, and are required to sign the attendance list

b. If the elected CRO is unable to attend on procurement activities, a Substitute CRO shall beappointed to attend these activities.

c. In discharging of duties the Substitute CRO have the same responsibilities as elected CRO.d. The CRO / Substitute CRO, after attending the Procurement activities, required to make a report

of his/her activities and submit them to the PMU and copy furnished to the related Head ofBalai.

CRO as the representative of the community is to be independent observers and in performing their



duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from their home / office to thelocation of procurement meeting, and also he / she also receives per diem or Out Station Allowance(OSA) and hotel accommodation if necessary to stay. CROs also get additional charged for theirreporting costs. The financing standards adjusted to the General Cost Standard (Standar BiayaUmum) issued by the Ministry of Finance.

The CRO’s financing charged to the Contract for Consulting Services for Technical Assistance for CoreTeam Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated 5 November 2012.

4.7.3 Publication / Disclosure

The second task under ACAP is publication of related ACAP documents for public disclosure witheasy access to the general public and this is mainly manifest in the ACAP segment of the WINRIPwebsite. This ACAP section has been being designed to attain the best possible transparency of theproject.

Ministry of Public Work (MPW) will provide necessary information in the Project ImplementationPlan (PIP), Project Management Manual (PMM) on its website, and in the bidding documents, suchas contact point for complaint (mail and e-mail address, phone, fax, text message). The contact willalso include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetingsto enhance accountability and project information sharing with civil society. The PMM will provideguidelines on disclosure of information related to the project. MPW official website will displaycritical information on WINRIP to enhance both internal and external monitoring of the project:

Work Plan and Procurement Plan.

Quarterly newsletter containing information on the list of contracts, implementation progress,projects related activities, number, types and status of complaints in each location. Thenewsletter will also be made available to civil society in hard copy and through electronic mailingsystem.

Mid-Term Review Report, promptly after completion of the mid-term review implementationsupport is carried out in accordance with the loan agreement;

All final audit reports (financial or otherwise, including qualified audit reports) prepared inaccordance with the loan agreement and all formal responses of the government in relation tosuch reports. The publication should be done within one month after the report is accepted asfinal.

Contracts awarded with information on general scope of work (with location), value, andsummary information of the awarded firms/ contractors. The practice in other projectsdemonstrates that disclosure of contracts awarded will help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMU WINRIP supportedby CTC will develop his own website: http://www.winrip-ibrd.com, and with it all the information



and data about WINRIP be inputted or uploaded on this site.

In the application of one of the components of ACAP, the public disclosure and transparency, it isnecessary to spread information and increase the capacity of all stakeholders involved in theimplementation of this WINRIP project, through a variety of relevant training. The trainings havebeen expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derives from thelikelihood that project management staff does not have adequate training in or experience of themanagement of large-scale projects.

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on the subject of“Complaints Handling System”. The Community Development Specialist and the ManagementInformation Specialist will play a crucial role in the set-up of the Complaints Handling System (CHS)within PMU, in cooperation with the PMU officer(s) in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

Data Entry.

All complaints were expected to be submitted through the WINRIP website but in fact, todate, most complaints have been received by letter, either directly or indirectly, although afew were sent by fax or email. However, to attain the best possible transparency of theproject, complaints submitted manually through letter, facsimile, telephone, e‐ mail or visit tothe Public Works regional offices will be entered in the WINRIP website by the CHS team ofCTC. The possibility of using the ‘short message service’ (SMS) from a cell phone forcomplaints was considered and it was decided that all SMS messages, although not treated asformal complaints, will be recorded as additional information.

Complaint Registration.

Every submitted complaint is registered and stored into the CHS database, categorized, andsent to the correlated expert for future consultation in order to formulate a response.

Complaint Assessment.

The CHS Team assesses the urgency and complexity of all complaints. Simple complaints arefollowed by the formulation of a response for PMU’s approval before uploading the formalresponse into the WINRIP website. Complex complaints are followed by a thoroughinvestigation.

Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will make field visits and takenecessary action such as discussion with related institutions (Satker, Dinas, SupervisionConsultant, etc); invite the complainer; interview the contractor; etc. Findings will be used foranalysis to formulate a conclusion, solution, next action and any further decision.



4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved in conducting an independentassessment of the project throughout construction. Project information is accessible through theWINRIP website (under construction), project information booth which is normally maintained in thePPK/Satker/Dinas office or, project announcement (billboard) at each site. ACAP requires a thirdparty, from outside the project, to independently monitor the progress of construction work of eachlink and these personnel are provided by universities nearby each package.

It was decided that the best method of recruitment for TPM was through the universities closest toeach package and PMU mailed invitations asking them to express their interest in formingindependent monitoring teams of Third Party Monitors. This concept is based on the fact thatUniversities/Technical Faculties have the engineers available for recruitment and Universities coulduse this opportunity to be involved in public service. It is hoped that this concept will be moreeffective and more efficient in getting legitimate, competent, independent Third Party Monitoring(TPM).

The duties of a TPM included:

a) Report to the PPK for his intended package and obtain copies of all drawings and contractdocumentation.

b) Make at least three (3) separate visits to site, with each visit up to four (4) days long, andascertain that the works are being carried out in compliance with the drawings anddocumentation.

c) Prepare and submit a report for the PMU following each visit with their last report post PHO.

4.8 Road Safety Audit

Since the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013 anddemobilized on April 1st 2014, technical design and road safety engineering review and roadsafety audit which is AWP-2 and AWP-3 sub-projects has been implemented. Since local RoadSafety Audit Engineer has been mobilized on 2nd June 2014, road safety audit review for Seblat –Ipuh (Package #16) and road safety engineering review and road safety and managementmonitoring report for AWP-1 (4 packages) has been implemented. After completing of technicaldesign review, the report of Road Safety which is to identify the road safety weaknesses indesign during the design and actual construction and make recommendations for realisticimprovements, has been made in response to recommendation of the links for betterment andtheir implementation under Annual Works Programs(AWP-1,2,3), through site visiting, review ofprepared drawing & report, had an official meeting with stakeholder which is for Full designreview and technical advisory. The Road Safety Engineering CTC team (Road Safety AuditEngineer & Ass. Road Safety Engineer) shall compile all the road safety advise &recommendations in the Road Safety Audit and Engineering Reports which shall be part of thetechnical reports. The RSA report has to be disseminating in particular to the audited packages.

The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1 DetailedDesign Preparation” combined with highway part for the Design Stage.



5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS

5.1 Draw‐Downs and Future Costs

Details of the disbursements already made from the loan are listed in the following sub‐section.

5.2 Disbursement

The total disbursement from the loan to the end of December 2014 was USD 11,533,045.90equivalent to approximately 4.61% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment, notincluding the Special Account advance, is shown in Appendix C. The following tablesummarizes the individual disbursements as calculated by CTC but retaining the totaldisbursement from Client Connection at the end of December 2014.

Category DescriptionLoan Restructuring

Amount USDTotals Disbursed toEnd November in

USD% Disbursed

1Part 1 Betterment andCapacity Expansion of

National Roads.220,400,000.00 8,967,165.07 4.07

2Part 2

Implementation Support16,000,000.00 2,565,880.83 16.04

3Part 3

Road Sector InstitutionalDevelopment

1,000,000.00 0 0

4Part 4

Contingency for DisasterRisk Response

0 0 0

Unallocated 12,600,000.00 0 0

Original LoanAmount

250,000,000.00 11,533,045.90 4.61

5.3. Management Information System

5.3.1. General OverviewThe Management Information System tasks are as follows below:

1) Information Systema. Develop and manage the File Storage as database system to store soft copy

documents into the server.b. Establish the Document Management System (DMS) to provide:

Letter Database System, used to record all information of incoming andoutgoing letter.

Document Library System, used to record all information of hard copydocuments then store it into library shelves.



c. Create and updated content of the WINRIP official website.d. Develop and updated content of the Website Geographic Information System

(WebGIS) of spatial and roads information that overlay into Google Maps.e. Develop, manage and updated content of the Financial Management

Information System (FMIS), the web based application to monitoring thefinancial report and the physical progress report.

f. Provide and manage of the Complaint Handling System (CHS), used and supportthe ACAP activities to accommodate complaints from the public.

2) Data Collection and Document Uploada. Collecting data and updating list of data catalog every month.b. Uploading documents into a file storage server.

3) Technical and Computer Troubleshootinga. Setting up and manage cable network of local area network and internet

connection.b. Setting up and manage hardware problem of the computer, printer, copier and

phone.c. Software installation and cleaning up of computer virus.

5.3.2. Database

Incoming andOutgoing Data Administrator Saved

Stored

Inputted

File StorageServer

Shelves

DatabaseApplication

Soft File

Hard Copy

DataInformation

Typical Workflow ofDatabase Management

A typical workflow in management of incoming and outgoing data is divided into 3 typesof data handling, below:

1. Hardcopy, the document is stored in a rack.2. Soft files, saved in the File Storage Server.3. Data information, inputted in database applications.

For further handling that needs to be made an integrated database management systemso that all data can be stored properly. The database system has been prepared tostore all of WINRIP project information in a systematic, easily traceable, maintainable,and manageable format as outlined below with the following systems:

a. File Storage Server, used to stored all files of report and other document. Pleasecheck the URL address http://storage.winrip-ibrd.com.



b. Document Management System (DMS), used to record all information of letter anddocument files. The URL address of the DMS application will be at http://dms.winrip-ibrd.com. The DMS have 2 main modules below:

1. Letter Database System, used to record all information of incoming andoutgoing letter.

2. Document Library System, used to record all information of document andreport files.



6 PROJECT PERFORMANCE

6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

No World Bank implementation mission this period.

6.1.2 Agreed Key Actions and Mission Plans During Recent World Bank Visit

A list of the key actions monitored during the period are listed below.

No. Action By Whom Status and Target dates

1 Medium Term Review Meeting DGH, Bappenas,MoF and Bank January 14, 15 - 2015

2 ToR for Capacity Enhancement onDisaster Risk Mitigation PMU and CTC /

Bank and CTC have provided comments PMU has submitted the revised TOR for Bank NOL,

ROI and RFP in December 19, 2014.

3 Complete and send to the Bank UKL& UPL for package 4 CTC

Environmental Agency has issued recommendation ofthe UKL & UPL on October 30, 2014.

The Environmental permit was issued on Dec 8, 2014and UKL/UPL informally submitted to WB on Nov. 14,2014.

4Submit LARAP documents forpackages 7, 8, 10 and 12 for Bankreview

DGH 8, 10 - NOL given on August 12, 2014. 7, 12 – NOL given on October 14, 2014.

5 Submit to the Bank the LARAPmonitoring report for package 2 PMU Will be submitted in January, 2015.

6Submit to the Bank the LARAPmonitoring reports for packages 6,11 and 19

PMU Package 11 submitted on Dec. 2014 Package 6 and 9 to be submitted on Jan. 2015

7Submit to the Bank the LARAPmonitoring report for packages 13and 15

PMU Will be submitted in April to June, 2015.

8Submit to the Bank the LARAP forpackages 14, 20 and 21 PMU Will be submitted in July, 2015.

9 Submit to the Bank the LARAPmonitoring report for package 17 PMU Will be submitted on April to June, 2015.

10Finalize NCB standard biddingdocument (SBD) for full e-procurement

MPW (Bintek,PMU, Pusdata,and Bapekon)and Bank

Resolved

11 Package 6 and 19 start biddingprocess using NCB full e-proc PMU Bids were submitted and opened on December 29,

2014

12 Bidding of Package 17 PMU

Contract awarded on Nov. 17, 2014 Commencement of work will depend on LARAP

implementation progress Send weekly LARAP progress report to Bank every

Monday

13 Bidding of package 5 PMU Bid Evaluation Report for the Bank’s prior review have

been submitted on November 19, 2014.Resubmission on end of January 2015.

14 Bidding of packages 11 PMU Contract awarded on December 18, 2014

15 Bidding of packages 13 PMU

Contract awarded on December 18, 2014 Commencement of work will depend on LARAP

implementation progress Send weekly LARAP progress report to Bank every

Monday



16Submit the bidding document ofpackage 15 (ICB) to the Bank forNOL

PMU Bank comments were already incorporated. Biddingto take place on January 2015.

17 The auditing report of the 2012 and2013 financial statements PMU and Bank

The PMU needs to report back to the Bank on howthey have implemented the recommendations of theauditors by the end of November.

18 Submit to the Bank the revisedPMM, including the web application PMU

The revised PMM, including the supplement with theprocedures to activate component 4 of the loanagreement, will be submitted on November 25, 2014.

19Finalize ToR for technical andfinancial audit and submit proposalto DFAT for funding

DGH (teamleader forEINRIP) and Bank

Comment from DGH on the TOR will be submitted inNovember 21, 2014.

DGH and EINRIP will agree on the timing of mission ofTFAC consultants by November 24, 2014.

20

Make sure that adequate budgetsfor LARAP implementation areallocated in 2015 for packages allpackages, especially packages 14,16, 20, 21, 12 and 7

DGH

Budget for LARAP from APBN needs to besupplemented in January 2015 as discussed

A meeting between DGH, WB, Balai, and LocalGovernment of West Sumatera is planned to takeplace on November 24, 2014 to check LARAP budgetavailability. Yes, available by 2015.

21 LARAPs for packages #2 PadangSawah – Simpang Empat DGH

Bank sent a reminder to the PMU to complete theLARAP implementation process and submitdocumentary evidence

Will be submitted on Jan. 2015.

22 LARAPs for packages #3Manggopoh - Padang Sawah PMU

Bank sent a reminder to the PMU to complete LARAPimplementation process and submit documentaryevidence

23

Engineering design andreview/approval of slope protectiondesign completion and thenomination of the chief inspectorfor package 4

DSC The PMU will send to the Bank a copy of these

designs for information by the end of November,2014.

24 PMU to submit draft DED and EE ofpackage # 7, 8, 10, and 12 PMU

Bina Marga decided to redesign these four packagesbased on hybrid standard combining old and newstandards: design life of 20 years, the road width(shoulder-road-shoulder) is 2-7-2 m, and thepavement thickness (AC-WC-AC-BC-AC-Base) is 4-6-7.5 cm

The PMU will send to WB the revised designs and EEon November 21, 2014.

Bina Marga will confirm to Bank that the hybridstandard is in line with norms and laws, and alsoendorsed by Bintek

25PMU to submit draft DED and EE ofpackage # 14, 16, 20, and 21

PMU The PMU will send draft DED and EE to WB onNovember 30, 2014.

26 DSC additional staffs PMU and DSC

The TL of DSC informed the Bank team that DSC isfinalizing the contract addendum #1 for additionalstaff, asking for one highway inspector, one surveyor,and one laboratory technician for each work packageand, for the central office, one highway engineer, onebridge engineer, one quality engineer, one social andenvironmental specialist, and one QAT operator.

To expedite the process, the Bank team suggestedthat PMU and DSC to submit a request letter for somestaffs who are urgently needed (e.g. bridge engineerpackage #2, supervision engineer, and environmentalspecialist), rather than waiting for the completeaddendum.

DSC will submit the request to the PMU in the end ofNovember, 2014.

27 Submission of IFR PMU The PMU has submitted the IFR for the period July to

September on November 17, 2014. Bank hasreviewed and accepted it.

28 Progress of package 1 DSC/DGH Overall progress 16.08% (-44.60% from schedule),time elapsed 54.84%



Field engineering has not been approved Contractor has submitted field engineering. According

to satker, price submitted by contractor is too highand contractor need to submit detail of the fieldengineering

Contractor will resubmit the revised field engineeringon November 21, 2014 and will be approved onNovember 27, 2014

High level management meeting between DGH andContractors took place in Padang on December 22,2014

29 Progress of package 2 DSC/DGH

Overall progress 33.73% (-10.99% from schedule),time elapsed 48.36%

Field engineering has not been approved Contractor will resubmit the revised field engineering

on November 21, 2014 and will be approved onNovember 27, 2014

Soil investigation for bridge foundation is not finalizedyet



Field engineering has not been approved Contractor will resubmit the revised field

engineering on November 21, 2014 and will beapproved on November 27, 2014

AMP is always out of order. Shortage of dumptruck and manpower.



Field engineering has not been approved Contractor will resubmit the revised field

engineering on November 21, 2014 and will beapproved on November 27, 2014

Construction activities are very late andmismanagement of the Joint Operation.

There is a plan to change the supervision engineer High level management meeting between DGH and

Contractors took place in Padang on December 22,2014

32Submission of environmentalmanagement plan for packages 2and 3

CTC/DGH Submitted on December 19, 2014.

33Submission of environmentalmanagement plan for packages 1and 4

CTC/DGH Informally submitted to WB on January 7, 2015.

34

Status reports to be sent to theenvironmental agency, whichapproved the environmentaldocuments.

CTC/DGH

Submission of status reports at regular intervals asper local law. Please copy the Bank on the submissionof these reports. For Package No.4, UKL/UPLsubmitted to WB on November 14, 2014 andenvironmental permit on January 12, 2015.

35

Replacement packages for packageNo. 9 Rantau Tijang – Kota Agungand package No. 18 Mukomuko –Batas Sumbar (Biha – Bengkunatand Sibolga – Sorkam)

CTC/DGH

If DGH wants to try to include them in this project,design works need to start immediately since no newbidding processes can be started after March 31,2015 (otherwise works implementation will gobeyond the closing date). However, before startingthe design works under the project, DGH needs toconfirm that they will finance the works with ABPNbudget in case the technical and economic evaluationis not satisfactory or the bidding for civil works cannotstart 31before March 31, 2015. In addition, DGHneeds to provide the Bank with the technical andeconomic evaluation for the new sections by the endof November at the latest (the Bank is available tomeet at your convenience to discuss the scope of this



evaluation).

36 Submit MTR report to Bank as perrequest email of November 7, 2014 PMU Submitted on January 2015

37

Send to the Bank the budget for thewhole project using actual costs forongoing contracts and latest versionof cost estimate

PMU Submitted on January 2015

6.1.3 Performance Indicators

GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to measure theproject’s performance in achieving its stated development objectives. These KPIs are provided in theWorld Bank’s Project Appraisal Document (PAD), together with baseline data and targets.

The annual targets for KPIs that are indicated in the Project Appraisal Document are based on theinitial Project Implementation Schedule as shown in Appendix I.

The CTC is concentrating on the establishment of precise definitions, calculation methods and datacollection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant (CTC)

The CTC is responsible to provide support to the PMU and DGH in the management of the Project,based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, informationmanagement and dissemination, quality assurance and performance review for the Design andSupervision Consultants (DSC), implementation and monitoring of the anti-corruption action plan,support for project monitoring and evaluation, and support for implementation of a trainingprogram to support project management and implementation.

The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGHand a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. EpadasconPermata Engineering Consultant.

The main CTC activities during December 2014 are as follows:

Continue assistance to PMU as and when required. Prepare and submit Monthly Progress Report for November 2014. Finalized of International Competitive Bidding full e-proc documents for Package No.15 (Sibolga

– Batas Tapsel). Attended the opening of bids for the of National Competitive Bidding full e-proc for Package 6

(Ps. Pedati – Kerkap) and Package No. 19 (Lais – Bitunan). Monitoring LARAP implementation of various Packages. Monitoring of implementation of environmental mitigation measures. Monitoring of financial status and disbursements. Conducted technical design review of DED safety audit .



Prepared issued letters to PMU and DSC. Prepared reports and materials for PMU’s preparation of reports for the upcoming World Bank

mid-term review meeting on January 2015. Assisted Procurement Committe (POKJA) in preparing Bid Evaluation Reports (BER). Attended general coordination meetings concerning progress and problems of procurement. Attended various meetings with PMU, TLKJ and World Bank. Assisted in the selection of CRO and TPM. Monitoring of Implementation Package #04 Bengkulu.

6.2.2 Design and Supervision Consultant (DSC)

The Design and Supervision Consultant (DSC) will be responsible for design of WP 2 and WP 3 civilworks and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-typecontract. The tasks include the preparation and maintenance of a quality assurance plan, validationand updating of designs, supervision of all civil works, environmental and social monitoring andmanagement, and support for financial and progress monitoring and reporting.

The DSC will also be responsible for quality assurance of materials and workmanship, certifyingwhether or not contractors have achieved the required results, as well as documentation andreporting based on the financial management plan. They will prepare a Quality Assurance systemcovering all subprojects, and continuously monitor the effectiveness of their supervision procedures.The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II),and will be based in Padang, West Sumatera.

DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II (Balai-II) of DGH. Thenegotiation result and draft contract have been sent to WB on 25 March 2013 for review andapproval. The Bank issued no objection letter on the negotiation results and draft contract withletter dated 19 April 2013.

6.2.3 Road Sector Institutional Development

This component consists of technical assistance for capacity building for the new environment/riskmitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, riskmapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designsfor road segments passing through critical environmental assets and vulnerable areas.

It is planned so far that there will be three (3) consultant services for: Capacity Building of Disaster Risks Reduction Capacity Building for Environmental Management Capacity Building for Road Safety

Terms of Reference for “Capacity Building of Disaster Risk Reduction” has been finalized and agreedbetween TLKJ and World Bank. The TOR to be submitted to the Bank for request of No Objection



Letter (NOL) Standard Bidding Documents (SBD) for ICB full e-procurement method is under finalpreparation. A practical demonstration to present how the e-procurement system for the selectionof consultant actually works in practice for the selection process is tentatively scheduled nextmonth.

Consultants for the other two (2) Technical Assistance are still to be procured.

6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION

The work during this reporting month is actually inseparable continuation of what wereprepared and done during previous month (November 2014) summarized below:

Continuing to assist PMU in preparing further socialization/dissemination of the PMMwhen it has been officially approved/signed by the World Bank and the Director General ofHighways.

Preparing and scheduling the next Financial Management and Reporting (IFR) trainingsnext year (2015): identifying packages & PPK involved, prospective participants, venue,training materials, correspondences, etc.

Preparing and Carrying out proposed special PMM Application Training for Contractorsand Consultants staffs prior to their mobilization to the respective packages.

Preparation of other training programs urgently needed in line with the physical progressof the project.

The work during this reporting month was then focused on the following activities:

6.3.1 Continuing to socialize (the socialization of) the PMM

Preparing a Proposal for PMM Socialization Training for Contractors and Consultantsprior to their mobilization. This training aims to improve the comprehension of theContractors and Consultants staffs who have to obey the provisions/requirementsincluded in the PMM, so that the project implementation will be going along smoothly.

The target group of the proposed training are mainly the Contractors and Consultantsstaff prior to their mobilization to packages of AWP-2 and AWP-3 which are in the phaseof signing the contract, and the related PPK., as shown in the following table (Table 1).

The Proposal of PMM Socialization Training for Contractors and Consultants wassubmitted to PMU on 19 December 2014 for approval.

Scheduling the PMM socialization training. The fist one is scheduled to be implementedin the last week of January 2014, for packages 05, 11, 13, and 17.The second class is for packages 06, 15, and 19, scheduled in March 2015, and the thirdclass will be in the third week of April, for packages 07, 08, 10, and 12, The TentativeSchedule is in Table 2.



Table 1. Prospective Participants Targeted for the PMM Socialization Training for Contractors& Consultants

Notes: Three (3) prospective participants targeted for each Contractor & Consultant. It’s expected thatthey can send 3 persons each, or at least 2 persons, to achieve + 75 % of the target.

*) The PPK related to the packages who had not attended the Socialization of PMM inPadang last September will also invite to attend this training.

Table 2. Implementation Schedule of PMM Socialization Training forContractors & Consultants

( Tentative )Phase

( Class )2 0 1 5

REMARKJANUARY FEBRUARY MARCH APRIL MAY JUNE

I Packages:05, 11, 13, 17

II Packages:06, 15, 19

III Packages:07, 08, 10, 12

JULYI AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

IV The rest,possibly needs1-2 classesV

Notes :

Phase( Class )

Package No.

N a m e o f P a c k a g e P r o v i n c eNumber of Participants Invited

Contractor

Consultant

BinaMarga

Total

I

5 Simpang Rampa - Poriaha Sumatera Utr 3 3 1 *) 7

11 Bantal – Mukomuko Bengkulu 3 3 1 *) 7

13 Rukis – Tj. Kemuning Bengkulu 3 3 1 *) 7

17 Gunung Kemala – Pg. Tampak Lampung 3 3 1 *) 7

Total : 12 12 4 28

II

6 Ps. Pedati – Kerkap Bengkulu 3 3 1 *) 719 Lais – Bintunan Bengkulu 3 3 1 *) 715 Sibolga – Batas Tapsel Sumatera Utr 3 3 1 *) 7

Total : 9 9 21

III

7 Indrapura – Tapan Sumatera Brt 3 3 1 *) 78 Bts.Kota Pariaman – Manggopoh Sumatera Brt 3 3 - 6

10 Simpang Empat – Sp. Air Balam Sumatera Brt 3 3 - 612 Kambang – Indrapura Sumatera Brt 3 3 - 6

Total: 12 12 1 25



6.3.2 Annual Training Program

Preparation of Financial Management & Reporting (esp. IFR) training for 4 packages of AWP-2/3, i.e: packages 05, 11, 13, and 17. Has been continued and planned to be delivered insecond week of February 2015. This includes:

Identification of the prospective participants of the IFR training;

Identification and selection of the venue;

Preparation of training materials and methods to be used.

Analyzing, calculating the provisional sum allocated for training in the Amendment no. 1and no. 2, possibility of spending it, revision required, etc.

6.3.3 Progress

Proposal of Project Management Manual (PMM) Training for Contractors andConsultants was submitted to PMU on 19 December 2014 for approval.

The PMM Training for Contractors & Consultants for packages 05, 11, 13, and 17 hasbeen scheduled to be delivered in the fourth/last week of January 2015 ( possibly on28,29,30).

IFR Training for packages 05, 11, 13, and 17 has been prepared to be delivered insecond week of February 2015.

6.3.4 Activities Plan for next month (January 2015)

Continuing to assist PMU in preparing and conducting PMM Training for Contractors andConsultants.

Preparation and Carrying out the next Financial Management and Reporting (IFR)training in February 2015 (prospective participants, venue, training materials,correspondences, etc.) .

Preparation of other training programs (procurement training, environmental and socialtraining, implementation of PMM training) urgently needed in line with the physicalprogress of the project.

6.4 Anti‐Corruption Issues

6.4.1 Anti-Corruption Action Plan (ACAP)

The main duties of the Community Development Officer are implementation of Anti-CorruptionMeasures and Monitoring their Effectiveness. Provide assistance as required with the establishmentof anti-corruption measures necessary to support the project and monitor and report theireffectiveness based on the Anti-Corruption Action Plan (ACAP) agreed between the World Bank andthe DGH.

The following tasks particularly need to establish procedures to be undertaken:

Selection of Community Representative Observers (CROs) of civil society groups to attend theprocurements process on key procurement steps including pre-bid meeting and site visit, bids



submission and bids opening, and the announcement of the bid winner. These CROs will beinvited from local universities or other selected independent institutions, and will sign theattendance list for the procurement/selection process.

Establishment of a Third Party Monitoring (TPM) mechanism, whereby the media and civilsociety groups can become involved in monitoring the progress of the project. This mechanismwill include regular sharing of information with the media.

Establishment and Management of a Complaints Handling Mechanism (CHM), which includesmaintaining project complaint log and filing to monitor status of follow-up of each complaint.This mechanism will include provision for follow up investigations of substantial complaints bythe Inspectorate General of Ministry of Public Works or third party audit to ensureindependence and reliability of the system. The CTC assignment concerns the monitoring of theaspects of Anti-Corruption Action Plan (ACAP) implementation and where required act pro-active in resolving issues when such a matter arises. The Community Development specialist hasa major role in monitoring performance and assists PMU in the set-up and follow-through of theComplaints Handling Unit (CHU) for the ACAP related incidents

Enhanced Disclosure Provisions and Transparency, Ministry of Public Work (MPW) will providenecessary information in the Project Implementation Plan (PIP), Project Management manual(PMM) on their website, and in the bidding documents, such as contact point for complaint (mailand e-mail address, phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountabilityand project information sharing with civil society. The PMM will provide guidelines on disclosureof information related to the project. MPW official website will display critical information onWINRIP to enhance both internal and external monitoring of the project

6.4.2 Community Representative Observers (CRO)

The Anti-Corruption Action Plan (ACAP) activities on Community Representative Observers (CROs),was adjusted and supported the progress of procurement activities.

The activity on the Community Representative Observers (CROs) during December 2014 was asfollows:

1. On December 05, 2014 the elected CROs (Ms. Hot Maria Angelina, ST and Ms. Hesti Aulia Sari,ST) followed Pre-Bid Meeting and site visit for package 06 (Pasar Pedati – Kerkap) and package19 (Lais – Bintunan) as invited by the Procurement Committee (Pokja) of Procurement Unitfrom BBPJN III for PIU/Satker PJN Region I Bengkulu Province).

2. On December 16, 2014, the Community Development team CTC WINRIP has carried out theselection of CROs for Package 15: Sibolga – Batas Tapanuli Selatan (under PPK 12 (Sibolga Cs)Satker PJN II, Sumatera Utara). The meeeting was held in the BBPJN I, Jalan Sakti Lubis No.1Medan.

The meeting was conducted by Ir. Irwan, MT (Ketua Pokja /Procurement Committee of WINRIPfor Sumatera Utara Province), and attended by elements of:



a. Balai Besar Pelaksanaan Jalan Nasional / National Roads Executing Agency (BBPJN) I Medanb. Satker PJN (PIUs of National Roads Implementation) Region II, Sumatera Utara Province.c. Pokja Pengadaan (Procurement Committee) for WINRIP Sumatera Utara Province,d. PPK 12 (Sibolga Cs).e. CROs Candidates from Politeknik Negeri Medan / State Polytechnic of Medan,f. CTC WINRIP (Community Development Team)

Results of CRO/WPM Selection:

Elected CRO for Package 15: Sibolga – Batas Tapanuli Seatan is Ernie Shinta Y.Sitanggang, ST, MT, and Ir. M. Koster Silaen, MT as the substitute CRO (both fromPoliteknik Negeri Medan / State Polytechnic of Medan)

After the selection of CRO, continued by the preparatory training for the elected CROs. Thetraining was carried out by Community Development Officer of CTC WINRIP as the Facilitator.The Subject matters of the training were as follow:

- Overview of the WINRIP project.- Anti-Corruption Action Plan (ACAP) in the Implementation of WINRIP- Scope of Duties of the CROs on the Procurement Process.- The CRO’s Report and financing.

3. On December 29, 2014 the CROs of package 06 (Pasar Pedati – Kerkap) and package 19 (Lais –Bintunan) attended the Bid Opening Meeting as invited by the Procurement Committee (Pokja)of Procurement Unit from BBPJN III for PIU/Satker PJN Region I Bengkulu Province).

The activities progress of Community Representative Observers (CROs) from January 2013 untilDecember 2014, as shown in Appendix H1.

6.4.3 Third Party Monitoring (TPM)

The Third Party Monitoring, activities during December 2014 was focus on the subject as follow:

1. Selection of Third Party Monitoring for package 17 (Simpang Gunung Kemala – Pugung Tampak)Lampung Province, on December 4, 2014. The selection meeting was held in PPK 08 office,Jalan. W. R. Mongonsidi No. 220 B, Lampung. The meeting was attended by element of PPK 08and Satker PJN Region II Lampung Province, TPM Candidates from University of Lampung(UNILA), Community Development Team of CTC WINRIP.

The Results of this meeting was Ir. Y. Martono Hadi, MT elected as a Team Leader / MainObserver, whereas Ofik Taufik Purwadi, ST., MT and Tas'an Junaidi, ST., MT as the members.

2. On December 22, 2014 has held the selection of Third Party Monitoring (TPM) for WINRIPPackage 11: Bantal - Mukomuko and Package 13: Sp. Rukis - Tj. Kemuning, in the Office of theSatker PJN I Bengkulu, Jl. Ir. Rustandi Sugianto Km 12+225 Pulau Baai, Bengkulu, withattendances:

Official / Staff of Satker PJN Region I Bengkulu Province



Official / Staff of Satker PJN Region II Bengkulu Province Official / Staff of PPK 01 for Package 11: Bantal – Mukomuko Official / Staff of PPK 06 for Package 13: Simpang Rukis - Tanjung Kemuning TPM Candidates from University of Bengkulu (UNIB) Community Development Team of CTC WINRIP

The results of TPM Selection meeting, are:

- The elected TPM for Package 11: Bantal – Mukomuko: Muhammad Fauzi, ST., MT as theMain Observer, Hesti Aulia Sari, ST, and Hot Maria Angelina, ST as members.

- For Package 13: Simpang Rukis - Tanjung Kemuning, Hardiansyah, ST., MT elected as theMain Observer, and the members are Agung Febrianto, ST and Nanda Pratama, ST.

3. The Employment Agreement or Memorandum of Understanding between TPM Packages 01:Krui – Biha (Technical Faculty of Bandar Lampung University) with the CTC WINRIP (PT.Perentjana Djaja) has been signed by Dean of Technical Faculty of Bandar Lampung Universityon December 4, 2014, *).

4. The Employment Agreement or Memorandum of Understanding between TPM Packages 02:Padang Sawah - Simpang Empat (Research and Development Institute of State Polytechnic ofPadang) with the CTC WINRIP (PT. Perentjana Djaja) has been signed by Head Research andDevelopment Institute of State Polytechnic of Padang on December 16, 2014 *).

5. The Employment Agreement or Memorandum of Understanding between TPM Packages 03:Manggopoh - Padang Sawah (Civil Engineering Department of Graduate Program, University ofBung Hatta) with the CTC WINRIP (PT. Perentjana Djaja) has been signed by Head CivilEngineering Department of Graduate Program, University of Bung Hatta, on December 16,2014 *).

6. The Employment Agreement or Memorandum of Understanding between TPM Packages 04:Ipuh – Bantal (Technical Faculty of Bengkulu University) with the CTC WINRIP (PT. PerentjanaDjaja) has been signed by Dean of Technical Faculty of Bengkulu University on December 22,2014 *).

Note:

*) The Employment Agreement or Memorandum of Understanding documents, then be signed bythe Director of PT. Perentjana Djaja on behalf of CTC WINRIP, and known by the Head of ProjectImplementation Unit of Administration Development and Implementation Control of OverseasLoans and Grants / Kepala Satuan Kerja Pembinaan Administrasi dan Pengendalian Pelaksanaan

Pinjaman dan Hibah Luar Negeri (PAP2PHLN).

The Progress of Third Party Monitoring (TPM) Activities from April 2013 up to December 2014 andthe works plan is shown in Appendix H2.



6.4.4 Complaint Handling System (CHS)

The Community Development Officer with collaboration with MIS Specialist has developed asoftware application of Complaint Handling System (CHS) in integrated to website of WINRIPhttp://www.winrip-ibrd.com.

In the implementation of Complaint Handling System (CHS) essentially there are four maincomponents as follows:

Data Entry. Complaint Registration. Complaint Assessment. Field Clarification and Analysis. Problem Solving and taking the Decision

The final draft of Complaint Handling System (the framework of the complaint procedures on theweb site of WINRIP and provided ACAP inputting data in the web site) has ready to be operated.

However these applications still continue to be refined by considering input from various parties.

The CHS team has been monitored and noted the public complaints via SiPP website and WINRIPwebsite, but until now have no complaint about the WINRIP programs.

As the result of several meeting, there were many sources of delay, but there were no partiessubmitted their complaint on CHS line.

CHS team gathered several information regarding to the problem of the project site / field, still like amonth ago, namely:

1. Package 01: Krui – Biha- Contractor disposed their responsibility to the Supplier regarding to the provision of the

material.- Supplier dug the material using equipment from Contractor, so the Local government

considered the Contractor took the material from the Quarry without any license fromEnvironment Agency / Badan Lingkungan Hidup (BLH) in Kabupaten, thus the LocalGovernment stopped the mining.

- The Supplier promised to build a mosque for the district near the quarry, but in fact theyhave not built it, and Contractor uses Village Road to entry / exit to transport of materialfrom the quarry without any compensation for damage of the road . As the consequence,local resident blocked the Contractor’s access in/out of their Base Camp, so the Contractorcould not work properly.

2. Package 02 (Padang Sawah – Simpang Empat), and Package 03 (Manggopoh - Padang Sawah)- There were many distractions from Non-Government Organization (NGO) that would like to

take profit from the project.

3. Package 04 : Ipuh – Bantal- There was a conflict between internal Contractors (PT. Waskita Karya and PT. DMT, Joint

Operation) so they divided their project’s site and worked out individually.



- The last update is the PT. Waskita Karya have a significant progress of their works.

The CHS Activities is shown in AppendixH3.

6.4.5. Publication / Disclosures

Publication and disclosure is an attempt to increase transparency of information to the public, sothe public can easily to access information about the project WINRIP. Some components ofpublication and disclosures are as follows: a) announcing the information about the project throughdissemination activities and provision the leaflets, b) installation of the project information boards,c) the provision of space / project information booth, d) providing important information that canonly be accessed by public with submitted an officially applications to the authorities, and e) theprovision of information in the website which can be accessed via the internet.

Information provision / dissemination about the Public Disclosures and Transparencies has beendone by the preparatory training of TPM for Packages 01, 02, 03 and 04, and will be done by theWINRIP regularly training likes: Project Management Manual (PMM), Procurement training, InterimFinancial Report (IFR) and other relevant trainings. Another way is to inputting the information/dataor to upload the articles into the website of WINRIP.

The publication of project information that stated above are responsible by PPK, likes provisionleaflets, project information boards, project information booth, and publication of CTC website aswell as application of Complaint Handling System.

Until now there were no information if the PPK has done publication media or provided informationas mentioned above, because there were never been implemented monitoring of it. Until now stillhave no information if the PPK has to be provided or to do this publication.

Methods of delivery of disclosure of information to the public including procedures for submissionof complaints from the public or from all relevant stakeholders, still needs to be discussed betweenthe PMU, PIUs / PPK, and CTC to get a deal together.

The Community Development Team has sent the CRO’s activities Repots and Third Party Monitoring(TPM) activities Reports to Information Management Team to be up load to the website of WINRIP.

Almost data and report documents of the Community Development activities on CommmunityRepresentative Obsrevers (CROs) for 8 packages (01, 02, 03, 04, 05, 11, 13, 17) and Third PartyMonitoring (TPM) for 7 packages (01, 02, 03, 04, 11, 13, 17) has been sent to the InformationManagement System to be entry/upload to the website of WINRIP.

The Works Activities for Publication / Disclosure is shown in Appendix H4.

6.4.6. Action Plan for Next Months

The Activities plan for future months (January 2015), in order of priority are as follows:

1. Ensure that the Employment Agreement or Memorandum of Understanding between TPM(packages 01, 02, 03, and 04) with the CTC WINRIP (PT. Perentjana Djaja) can be signed Director



of PT. Perentjana Djaja and by the Head of Project Implementation Unit of AdministrationDevelopment and Implementation Control of Overseas Loans and Grants / Kepala Satuan KerjaPembinaan Administrasi dan Pengendalian Pelaksanaan Pinjaman dan Hibah Luar Negeri(PAP2PHLN) in January 2015.

2. Inputting or upload the data, documents and reports of ACAP into the website.

3. Prepare the Third Party Monitoring (TPM) Selection for packages 05, 06, 19, and15, shall befinished in January 2015.

6.5 Road Safety Audit

6.5.1 Activities During This Month (December 2014)The activities during this month was to prepare report of review of the Road Safety Engineering andMonitoring the implementation of Traffic Management Safety for Biha - Krui (Package #1) and Ipuh -Bantal (Package #4) construction stage. The activities included site visit to collect data which has beendone at 12 - 14 November 2014.The aim of road safety engineering review is to find out the possibility to improve road safety byreviewing the design and by on site observation to reveal probable additional improvement as a wayto minimize accident and to provide a more safer road to the users.The purpose of monitoring the implementation of traffic management safety is to find out whetherthe Contractor consistently running the traffic management safety plan that has been made.

6.5.2 Current status of the project for technical field as of December 2014.

The Details of Progress of Technical Design Reviewing in aspect of road safety audit and Monitoringof Traffic Management and Safety as of the end of December 2014 as are shown in the succeedingpages.



Technical Design & Road Safety Engineering Review, Road Safety Audit Report, Traffic Management & Safety Monitoring Report Status.

Group PackNo. Name of Sub-project

Technical Design & Road Safety EngineeringReview Road Safety Audit Report Traffic Mngmt &

Safety MonitoringReport

Submitted toPMUPost

-ReviewSite

VisitingFull

-ReviewTechnical/RSE

Report DED Stage ConstructionStage

AWP-2

5 Sp.Rampa – Poriaha(Link No. 03.075) completed completed completed completed - - - Final Technical Report was resubmitted on

17th September 2013

6 PS.Pedati - Kerkap(Link No. 13.009)

completed completed completed completed - - - Final Technical Report was submitted on 17th

September 2013

7 Indrapura – Tapan(Link No. 06.034)

(By DSC) (By DSC) (By DSC) TechnicalAdvisory

Reviewed andprepared by Sub

Dit of EA& RS- -

1)Final Technical Advisory was submitted on5th February 20132)Final RSA Report was submitted on May2014

8 Bts.Pariaman – Manggopoh(Link No. 06.023) (By DSC) (By DSC) (By DSC) Technical

Advisory


Dit of EA& RS- -


9 Rantau Tijang – Kota Agung(Link No. 17.032) (By DSC) (By DSC) (By DSC) - - - - -

10 Sp.Empat – Sp. Air Balam(Link No. 06.020) (By DSC) (By DSC) (By DSC) Technical

Advisory


Dit of EA& RS- -


11 Bantal - Mukomuko(Link No. 13.002)

completed completed completed completed - - - Final Technical Report was resubmitted on16th August 2013

12 Kambang – Indrapura(Link No. 06.033) (By DSC) (By DSC) (By DSC) Technical

Advisory


Dit of EA& RS- -


13 SP.Rukis - TJ.Kemuning(Link No. 13.021)

completed completed completed completed - - - Final Technical Report was resubmitted on16th August 2013

AWP-3

14 Painan – Kambang(Link No. 06.032) (By DSC) (By DSC) (By DSC) Technical

Advisory- - -

Final Technical Advisory was submitted on 28May 2014

15 Sibolga – Bts TapSel(Link No. 03.044)

completed completed completed completed - - - Final Technical Report was submitted on 23thSeptember 2013



Technical Design & Road Safety Engineering Review, Road Safety Audit Report, Traffic Management & Safety Monitoring Report Status.

Group PackNo. Name of Sub-project

Technical Design & Road Safety EngineeringReview Road Safety Audit Report Traffic Mngmt &

Safety MonitoringReport

Submitted toPMUPost

-ReviewSite

VisitingFull

-ReviewTechnical/RSE

Report DED Stage ConstructionStage

16 Seblat – Ipuh(Link No. 13.004) Completed Completed Completed completed Completed - -

1)Final Technical Advisory was submitted on27th March 20142)RSA Report was submitted on September1st, 2014

17 Sp.Gng Kemala–Pg.Tampak(Link No. 17.025)

PPC-TAWINRIP

PPC-TAWINRIP

PPC-TAWINRIP - - - - -

18 Mukomuko – Bts.Sumbar(Link No. 13.001) (By DSC) (By DSC) (By DSC) - - - - -

19 Lais - Bintuan(Link No. 13.007) completed completed completed completed - - - Final Technical Report was submitted on 17th

September 2013

20 Lubuk Alung – Sicincin(Link No. 06.041) (By DSC) (By DSC) (By DSC) Technical

Advisory- - -


21 Lubuk Alung – Kuraitaji(Link No. 06.025) (By DSC) (By DSC) (By DSC) Technical

Advisory- -


AWP-1

2Padangsawah –Simpangempat

(Link No. 06.021)Completed Completed Completed Completed No audit - Completed

RSE Review and TM&S Monitoring Report wassubmitted on Nov, 4, 2014

3 Manggopoh – Padangsawah(Link No. 06.022) Completed Completed Completed Completed No audit - Completed

RSE Review and TM&S Monitoring Report wassubmitted on Nov, 4, 2014

1 Biha – Krui(Link No. 17.027) Completed Completed Completed - No audit - Completed

RSE Review and TM&S Monitoring Report wassubmitted on Dec, 29, 2014

4 Ipuh – Bantal(Link No. 13.003) Completed Completed Completed - No audit - Completed

RSE Review and TM&S Monitoring Report wassubmitted on Dec, 29, 2014-

Monthly Progress Report December 2014 November 2014


6.6 Environmental and Social Impact Issues

6.6.1 Package No.01: Krui – BihaSocial Issues:

Existing mosque is partially traversed due widening of the existing travelledway. Due to resistance to partially demolished and rebuild the mosque, a new action plan is proposed,

where the road alignment centerline will be shifted to the other side. Land acquisition is required on the other side of the road centerline alignment if the new action

plan push through.Environmental Issues:

CTC to check if the DSC and Contractor implement the requirements and recommendations in theAMDAL on the site and incorporated in the design. CTC is waiting for the submission of AMDALdrawings recommendations from DSC/Contractors.

CTC submitted Draft Integration and recommendation of AMDAL in the design by PMU. Contractor’s submitted RKPPL is under signing process by PPK. RKPPL informally submitted to World Bank.

6.6.2 Package No.02: Padang Sawah – Simpang EmpatSocial Issues:

Remaining twenty one (21) affected persons are not yet compensated by the Local Government.Five (5) of the twenty one (21) affected persons are residing along the proposed bridge site of AirGadang Bridge. Twenty four (24) new affected persons included in the new LARAP are not yetcompensated by the Local Government.

Environmental Issues:

RKPPL formally submitted to World Bank on December 2014. RKPPL already accommodated the environmental issues on the the SPPL and UKL/UPL for the Air

Gadang Bridge.

6.6.3 Package No.03: Manggopoh – Padang SawahSocial Issues:

The one (1) remaining affected persons still to be compensated by the Local Government.Environmental Issues:

RKPPL formally submitted to World Bank on December 2014. RKPPL already accommodated the environmental issues on the SPPL.

6.6.4 Package No.04: Ipuh – BantalSocial Issues:

Monitoring report for the compensation of 30 additional PAP is under preparation by CTC to besubmitted to World Bank on January 2015.




Contractor’s submitted RKPPL is under signing process by PPK.

6.6.5 Package No.05: Sp. Rampa – PoriahaSocial Issues:

Relocation of gasoline station affected by the road improvement have not yet been relocated.Environmental Issues:

Draft Integration of UKL/UPL recommendation into the design has been submitted to PMU.Recommendation already input on the design.

6.6.6 Package No.06: Psr.Pedati – KerkapSocial Issues:

Monitoring Reports of the LARAP’s implementation have to be prepared and submitted forreview and for submission to World Bank.

Compensation payment is under process. Monitoring Report to be submitted on January 2015.Environmental Issues:

CTC need to check the recommendations of UKL&UPL in the field for clearance of environmentalissues which will be integrated in to the design. Visit to site is scheduled on January 2015.

6.6.7 Package No.07: Indrapura – TapanSocial Issues:

Implementation cost of LARAP to be included by Local Government in 2015 budget. Affected assets inventory and measurement is by Land Acquisition Committee from Local

Government.Environmental Issues:

CTC need to check the recommendation of AMDAL in the field for clearance of environmentalissues which will be integrated in to the design. Visit to site is scheduled on January 2015.

6.6.8 Package No.08: Bts Kota Pariaman – ManggopohSocial Issues:



CTC need to check the recommendations of AMDAL in the field for clearance of environmentalissues which will be integrated in to the design.

CTC conducted site visit and report of AMDAL implementation and integration into the design isunder preparation.



6.6.9 Package No.09: Rantau Tijang – Kota AgungSocial Issues:

Still no issues and concerns.Environmental Issues:

The contract package is scheduled to be replaced.

6.6.10 Package No.10: Sp. Empat – Air BalamSocial Issues:



CTC need to check the recommendations of AMDAL in the field for clearance of environmentalissues which will be integrated in to the design. Visit to site is scheduled on January 2015.

6.6.11 Package No.11: Bantal - MukomukoSocial Issues:

Monitoring Reports of the LARAP’s implementation for compensation payment of 81 PAP alreadysubmitted for to World Bank. Report for the remaining 102 PAP compensation to be submittedon January 2015.


Surveys by CTC conducted on November 18-20, 2014. Recommendation of AMDAL not yetincorporated in the design.

CTC submitted to PMU the draft report for the integration of AMDAL recommendation into thedesign.

6.6.12 Package No12: Kambang – IndrapuraSocial Issues:



CTC need tocheck the recommendations of AMDAL in the field for clearance of environmentalissues which integrated in to the design. Visit to site is scheduled on January 2015.

6.6.13 Package No.13: Sp. Rukis – Tj. KemuningSocial Issues:

Monitoring Reports of the LARAP’s implementation have to be prepared and submitted for



review and for submission to World Bank. Affected assets inventory and measurement is by Land Acquisition Committee from Local


CTC need to check the recommendations of UKL&UPL in the field for clearance of environmentalissues which will be integrated in to the design. Visit to site is scheduled on January 2015.

6.6.14 Package No.14: Painan – KambangSocial Issues:

Implementation cost of LARAP to be included by Local Government in 2015 budget. Monitoring Report of LARAP implementation have to be prepared and submitted for review and

for submission to World Bank.Environmental Issues:

CTC need to check the recommendations of AMDAL in the field for clearance of environmentalissues which will be integrated in to the design. Visit to site is scheduled on January 2015.

6.6.15 Package No.15: Sibolga – Bts. TapselSocial Issues:

LARAP implementation Monitoring Report from Satker/PPK still to be submitted to PMU/CTC forreview and for submission to World Bank.


Draft Integration of UKL/UPL recommendation into the design has been submitted to PMU.

6.6.16 Package No.16: Sebelat – IpuhSocial Issues:

Monitoring Reports of the LARAP’s implementation have to be prepared and submitted forreview and for submission to World Bank. The Report to be submitted on January 2015.

LARAP documents covers only the road link. If there are land acquisition for the bridge site,separate LARAP documents need to be prepared


CTC submitted to PMU the draft report for the integration of AMDAL recommendations into thedesign.

6.6.17 Package No.17: SP. Gunung Kemala – Pg. TampakSocial Issues:

LARAP implementation report is not yet submitted by Satker 1 Lampung to PMU/CTC. Procurement of appraiser is on-going. Compensation payment target in March to June 2015.




CTC submitted to PMU the draft report for the integration of AMDAL recommendations into thedesign.

6.6.18 Package No.18: Mukomuko – Bts. SumbarSocial Issues:

Still no issues and concernsEnvironmental Issues:

The contract package is proposed to be replaced.

6.6.19 Package No.19: Lais - BintunanSocial Issues:

Monitoring Reports of the LARAP’s implementation have to be prepared and submitted forreview and for submission to World Bank.

Compensation payment is under process and monitoring report to be submitted to World Bankon January 2015.


CTC need to check the recommendations of UKL&UPL in the field for clearance of environmentalissues which will be integrated in to the design. Site Visit scheduled on January 2015.

6.6.20 Package No.20: Lubuk Alung – SicincinSocial Issues:

Implementation cost of LARAP to be included by Local Government in 2015 budget.Environmental Issues: CTC conducted site visit and report of AMDAL implementation and integration into design is

under preparation.

6.6.21 Package No.21: Lubuk Alung – Kuraitaji

Social Issues:

Implementation cost of LARAP to be included by Local Government in 2015 budget.Environmental Issues: CTC conducted site visit and report of AMDAL implementation and integration into design is

under preparation.



6.7. Management Information System

We have finished developing of the new DMS (Document Management System)applications. The DMS application consists of 4 programming modules, namely:

1. Letter Module2. Document Module3. Tools Module4. User Module

Currently the source code was placed on localhost. And we plan to move everything to aNAS (Network Attached Storage) server as the final storage of files and documents of theDMS applications. Then do the DNS (Domain Name Server) settings so that the applicationcan be accessed via online.

Further, we will begin the process of testing data update of letters and documents. Thistesting process will involve the supporting staff. Those who will manage and update contentof the DMS applications.

6.7.1 Rebuild The New File Storage Server1) Background

Currently the WINRIP hosting server using a shared hosting on the ISPs (Internet ServiceProvider) company. The total capacity is 20 GB of shared hosting. Then its used for theWINRIP website, CHS applications, FMIS application and File Storage. All of them that hasspent capacity of the shared hosting. And until the end of Oktober 2014, the capacity of theshared hosting is about 5 GB.

So we created a new File Storage server with a larger storage capacity that about 2 TB (equalto 2,000 GB). This server is separate from the other websites and applications. And it buildon the external hard drive with bigger capacity.

Then we create a small file manager application to access the File Storage server through theinternet. Because previously we failed to build the cloud systems that use WD My Cloudframework. The WD My Cloud framework using Java Applet that blocked by all internetbrowser software. So the File Storage failed to open with the browser software.

2) Web Server on The WD My Book LiveThe first stage is to create a File Storage to create a web server in the WD external harddrive. Web server is useful to put the File Manager application so that it can be accessedthrough the Internet.

The steps to create a web server on the WD external hard drive is as follows:1. Create a domain name of localhost.2. Make settings of localhost.3. Reload the Apache.4. Running a web server.

3) Root Folder StructuresWe did change the File Storage folder structure. Especially in the root folder. A preview ofchanges in the root folder can be seen in the figure below.



In the old folder structure in the left image, the root folder sorted by the type of documentssuch as the Project Documents, Letters, Reports, etc. But there are duplicate folders use. Forexample, a report file created by the CTC placed in the folder [03_REPORT] and also[04_CTC]. This method is very inefficient.

Then we make changes to the new folder structure in the right image. The root folders aresorted based on the WINRIP components, namely:

Component 1 abbreviated C1 is the root folder of Civil Works. Component 2 abbreviated C2 is divided into 3 sub-components:

o Sub-component 2.1 abbreviated C2.1 is the root folder of PMU.o Sub-component 2.2 abbreviated C2.2 is the root folder of CTC.o Sub-component 2.3 abbreviated C2.3 is the root folder of DSC.

Component 3 abbreviated C3 is the root folder of Road Safety Environment. Component 4 abbreviated C4 is the root folder of Disaster Management.

And all the data and files of documents placed in a sub-folder of each project component ofWINRIP. So there is no duplication of data and document files.

4) Installing The File Manager ApplicationThe next step is to install the File Manager application into a web server that is alreadyrunning. We use the eXtplorer framework as a web-based File Manager application.

To install the File Manager application is quite easily. All of the eXtplorer framework sourcecode just is copied into DocumentRoot of the web server. Then File Manager application isnow online and running well.

Log in page

Changed to



File manager

5) Integration File Storage with DMS ApplicationWe plan to combine and connect the File Storage with the DMS application. A description ofthat linked can be seen in the following chart:

All document files are saved in the File Storage. And information about the contents of thedocument is saved in the DMS application. And the path location of the document file will be



stored in the database system of DMS applications. So between the File Storage and DMSapplications will be linked.

6.7.2 Re-developing of The Document Management System (DMS)1) Background

For further handling that needs to be made an integrated database management system sothat all data can be stored properly. The database system has been prepared to storeall of WINRIP project information in a systematic, easily traceable, maintainable, andmanageable format.

2) Objectives Saving the incoming and outgoing mail in a database system. Storing an information of document file into database system. Save soft files into the following folders automatically. Create a document management system that more effective and efficient.

3) System Development Methodology

SYSTEMASSESSMENT

COM

PLAINT TYPE, STRU

CTURES AN

D SYSTEM

REQU

IREMEN

TS

SYSTEMANALYSIS

NEEDSANALYSIS

PROCESSANALYSIS

DATABASEANALYSIS

MODULEANALYSIS

SYSTEMDESIGN

INTERFACEDESIGN

FLOW CHARTDESIGN

DATABASEDESIGN

SYSTEMARCHITECTURE

COD

E PROG

RAMM

ING

AND

TESTING

SYSTEM

IMPLEM

ENTATIO

N

FINALIZATION

4) System AssessmentThe DMS is a web-based and online application. Then we need some of the following systemrequirements:

NO. SYSTEM REQUIREMENT

1 Storage server NAS (Network Attached Storage) system.

2 Storage capacity 2 TB

3 Operating system Linux

4 Web server Apache web server

5 Database MySQL



NO. SYSTEM REQUIREMENT

6 External IP Address The DynDNS

5) System Analysis1. Needs Analysis

NO. NEEDS RECOMMENDATION

1. Preparing The NAS(Network AttachedStorage) system.

Need to setting up the WD MyBookLive as the NAS(Network Attached Storage) system.

2. Installing Web Server. Setting up the Apache web server into the NASsystem.

3. Installing DatabaseServer.

Setting up the MySQL server into the NAS system.

4. External IP Address. Provides the DynDNS as an external IP address toaccess the DMS application via the internet.

2. Process AnalysisInformation system and processing documents are described through the followingscheme.

Explanation: The data sources are divided into 3 groups: Letters, Documents, and Soft

Files. From the three of data sources are then made 4 main modules in the DMS

application, namely:o Letter Moduleo Document Module



o Tools Moduleo User Module

Soft Files are saved in a following folder in the File Storage automatically.

6) System Design1. Interface Design

Login page

Welcome page

Add new Letter



Edit Letter

Add new Document



2. Flow Chart Design Flow chart of Letter Module

Explanation: The letter data will be divided into 2 types, namely Incoming and Outgoing

letter. When the letter data is inputted into the DMS database, then the letter file

is uploaded to the File Storage. Data and files of letter can also be edited and removed.

Flow chart of Document Module



Explanation: The document data will be divided into several types. When the document data is inputted into the DMS database, then the

document file is uploaded to the File Storage. Data and files of document can also be edited and removed.

3. Database Design

Table: surat

No. Column Type Extra

1 id_surat int(5) AUTO_INCREMENT

2 id_komponen int(5)

3 tipe_surat varchar(50)

4 tanggal_surat varchar(12)

5 tanggal_terima_surat varchar(12)

6 pengirim_surat vachar(100)

7 penerima_surat vachar(100)

8 nomer_surat varchar(50)

9 perihal_surat varchar(255)

10 nama_file_surat varchar(100)

11 path_surat varchar(100)

Table: dokumen


1 id_dokumen int(5) AUTO_INCREMENT

2 id_komponen int(5)

3 id_tipe_dokumen int(5)

4 id_kategori_dokumen int(5)



Table: dokumen


5 tanggal_dokumen varchar(12)

6 judul_dokumen varchar(100)

7 deskripsi_dokumen varchar(255)

8 pembuat_dokumen varchar(50)

9 nama_file_dokumen varchar(100)

10 path_dokumen varchar(100)

Table: tipe_dokumen


1 id_tipe_dokumen int(5)

2 tipe_dokumen varchar(100)

Lists of document type below:1. amendment2. addendum3. aide_memoire4. analysis5. ded6. document7. contract8. mom9. pad10. photo11. pip12. pmm13. report14. video

Table: kategori_dokumen


1 id_kategori_dokumen int(5)

2 kategori_dokumen varchar(100)

Lists of document categories below:1. environment2. social3. highway4. rsa



5. procurement6. qa7. acap8. mis9. training

Table: komponen


1 id_komponen int(5) AUTO_INCREMENT

2 nama_komponen varchar(100)

3 path_komponen text

Table: stakeholder


1 id_stakeholder int(5) AUTO_INCREMENT

2 nama_stakeholder varchar(255)

3 singkatan_stakeholder varchar(50)

Table: pengguna


1 Id_pengguna int(5) AUTO_INCREMENT

2 nama_lengkap varchar(255)

3 username varchar(100)

4 password varchar(100)

5 level int(5)

6 email varchar(255)

6.8 Quality AssuranceAfter socialization Project Management Manual (PMM) in Padang, PMM bab.7 had beencorrected by incorporating inputs noted during the socialization. The Quality Assurance Engineerpresented and discussed with the BINTEK, the finalized Chapter. As a result of discussion, BINTEKapproved the Chapter.

In the MPR SE must be submit monthly reports of testing or quality control activities for any jobthat requires testing.

Activities of the Quality Assurance Engineer are shown in Appendix D .



6.9 Project Risks and Mitigation Measures

6.9.1 Risks Related to Delays

Since the detailed engineering design (DED) is under responsibility of the Design andSupervision Consultant (DSC), delay on DSC establishment affected to the procurement ofAWP-2 and AWP-3 sub-projects. As discussed previously above, the DED of severalsubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTChas then been instructed by DGH to review the DEDs of seven packages completed by theP2JNs (package 5, 6, 11, 13, 15, 17 and 19).

6.9.2 Financial Risks

The following factors will be monitored during implementation of the loan project. Loan Amount Actual Tender Prices Price Adjustment Currency Fluctuation Current Estimated Situation

No risk was detected until preparation of this report, however CTC prepared revised costestimates in anticipation of future cost claims to cover contract price escalations andvariation orders. A revised factor from 10% have been reduced to 5% for both additionalcost components is applied on the original cost.

6.9.3 Risks Related to Quality

The quality of work is inherently tied to the competence of the Contractors and thediligence of the Supervision Teams. The competence or otherwise of contractors shall beconsidered at the time of bid evaluation and prior to the award of any contract.

The quality of supervision however is influenced by the following factors:

Ensuring that supervision staff levels are fully manned with competent, honest,qualified and experienced personnel.

The provision of properly equipped laboratories with properly trained operatorsfor each package.

Package supervision comes under the responsibilities of the immediate supervision teamsand the relevant DSC but the Quality Assurance Engineer from CTC.

Until now, the performance have not been reported by the Quality Assurance Engineer fromCTC, because the quality assurance no information from DSC.



7 ISSUES and RECOMMENDATIONS

7.1 Current Situation

The main issues during this month of December 2014 are as follows:a) The slow progress of procurement proceedings.b) Provisions for additional funds to cover claims for contract escalations and expected

variation orders.c) The official approval of the Revised Project Management Manual (PMM).d) The big negative slippage (behind schedule) of three (3) on-going construction sub-

projects.e) Finalization of Bid Evaluation Report (BER) for Package No.5 (Sp. Rampa – Poriaha) in line

with Bank’s required additional justifications to award the contract to the 2nd lowestbidder instead of the 1st lowest bidder.

f) Delayed land acquisition and compensation payments of Project Affected People (PAP) intwo (2) sub-projects. There are 2,564 affected people in Package 13(Sp. Rukis – Tj.Kemuning) and in Package 17 (Sp. Gunung Kemala – Pugung Tampak)1,885 persons are affected. These two (2) sub-projects have already been tendered withsigning of the contract.

g) Delayed action in processing the justification of the Field Engineering Survey result forthe four (4) on-going construction packages (Packages 1, 2, 3 and 4)

7.2 Actions Requireda) The main cause of the delay in procurement is attributed to the flow of communication

between POKJA, PMU, CTC and the World Bank in finalizing the procurementdocuments. To minimize or totally eliminate the delays in securing Bank’s concurrenceand issuance of No Objection Letter (NOL), special meeting shall be held regularly amongall concerned to discuss each comments and suggestions which are to be incorporated inany documents prior to formally submitting to the Bank.

b) As the budgets for the price escalation and expected variation orders were not includedin the original cost estimates, PMU shall discuss this matter with the higher authorities torequest fund allocation or request the World Bank that the funds to cover the additionalcost will be charged against the unallocated funds of the original loan amount.

c) As there are now four (4) on-going civil works contract packages under construction andsooner another four (4) civil works contracts will be implemented, the Revised ProjectManagement Manual (PMM) shall be formally approved. Although the Revised PMM hasbeen already disseminated to all concerned parties, official approval is needed prior tofurnishing copy to the World Bank.

d) Three (3) of the four (4) on-going construction packages were on critical stage due to bignegative slippages. To be on schedule or reduce the negative slippage to a manageablelevel, Design Supervision Consultant (DSC) shall initiate and schedule a high level meetingto be attended by no other than the Contractor’s principal and other concernedauthorities.

In the middle of December 2014, a high level management meeting attended by highofficials of DGH and top management of the Contractors was held in Padang to discuss



the problems of delayed progress.

The situation is too alarming due to the huge value of remaining works that are still to bedone with just only 50% of the contract time left.

Contractors shall be required to submit realistic action and workable plans and catch-upschedule to be implemented, if possible, on a two (2) shifts per day work schedule.

e) Procurement Committee (Medan) have to provide additional justifications andsupporting back-up documents in justifying that the 1st lowest bidder failed to complywith the required minimum amount of financial resources.

f) Concerned authorities in the acquisition of the road right of way shall expedite theprocess with the intervention of DGH to accelerate the LARAP implementation.

g) DSC and Contractors shall constantly follow-up with the authorities concerned the earlyapproval of the Field Engineering. To date, no even one(1) Field Engineering had beenfinalized and approved.

8 CORRESPONDENCESDuring the period the CTC received and issued letters. Lists of letters received and issued areshown in Appendix J.


Western Indonesia National Roads Improvement Project

Table of Contents

1 EXECUTIVE SUMMARY............................................................................................................... 1

1.1 Current Implementation Situation.......................................................................................................... 1

1.2 Disbursement............................................................................................................................................. 2

1.3 Visit................................................................................................................................................................ 3

1.4 Procurement of Civil Works Contract Under Category 1 of the Loan Agreement.............................. 3

1.6 Consolidated Update of the Progress of the Project .............................................................................. 6

2 PROJECT DESCRIPTION .............................................................................................................. 8

2.1 Background................................................................................................................................................ 8

2.2 Project Development................................................................................................................................ 8

2.3 Project Objective ....................................................................................................................................... 13

3 CONSULTANCY SERVICES ............................................................................................................ 14

3.1 CTC Consultants ....................................................................................................................................... 14

3.1.1 Scope of Services................................................................................................................14

3.1.2 CTC Manning....................................................................................................................15

3.1.3 CTC Contract ....................................................................................................................17

3.2 DSC Consultants...................................................................................................................................... 18

3.3 Technical Assistance for Capacity Building for Disaster Risks Reduction......................................... 18

4 CIVIL WORKS............................................................................................................................. 20

4.1 Detailed Design Preparation.................................................................................................................... 20

4.2 Procurements........................................................................................................................................... 21

4.3 Civil Works Implementation.................................................................................................................. 22

4.4 Civil Works Progress................................................................................................................................ 23

4.5 Quality Assurance................................................................................................................................... 27

4.6 Environmental and Social Considerations ........................................................................................... 27

4.7 Anti Corruption Issues............................................................................................................................. 39

4.7.1 Anti‐Corruption Action Plan (ACAP) ...................................................................................39

4.7.2 Community Representative Observers (CRO) ....................................................................40

4.7.3 Publication / Disclosure......................................................................................................41

4.7.4 Complaints Handling Mechanism (CHS).............................................................................42

4.7.5 Third Party Monitoring (TPM) ............................................................................................43

4.8 Road Safety Audit .................................................................................................................................. 43

5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS........................................................... 44

5.1 Draw‐Downs and Future Costs............................................................................................................... 44

5.2 Disbursement........................................................................................................................................... 44

5.3. Management Information System ....................................................................................................... 44



6 PROJECT PERFORMANCE ......................................................................................................... 47

6.1 World Bank and GOI Compliance......................................................................................................... 47

6.1.1 World Bank Missions.......................................................................................................47

6.1.2 Agreed Key Actions and Mission Plans During Recent World Bank Visit..........................47

6.1.3 Performance Indicators ....................................................................................................50

6.2 Implementation Support Components................................................................................................ 50

6.2.1 Core Team Consultant (CTC).............................................................................................50

6.2.2 Design and Supervision Consultant (DSC) .....................................................................51

6.2.3 Road Sector Institutional Development ........................................................................51

6.4.1 Anti-Corruption Action Plan (ACAP) .................................................................................54

6.4.2 Community Representative Observers (CRO)...................................................................55

6.4.3 Third Party Monitoring (TPM)...........................................................................................56

6.4.4 Complaint Handling System (CHS) ....................................................................................58

6.4.5. Publication / Disclosures ...................................................................................................59

6.4.6. Action Plan for Next Months ............................................................................................59

6.5 Road Safety Audit ................................................................................................................................... 60

6.6 Environmental and Social Impact Issues.............................................................................................. 63

6.6.1 Package No.01: Krui – Biha .............................................................................................63

6.6.2 Package No.02: Padang Sawah – Simpang Empat ........................................................63

6.6.3 Package No.03: Manggopoh – Padang Sawah ..............................................................63

6.6.4 Package No.04: Ipuh – Bantal.........................................................................................63

6.6.5 Package No.05: Sp. Rampa – Poriaha ............................................................................64

6.6.6 Package No.06: Psr.Pedati – Kerkap ..............................................................................64

6.6.7 Package No.07: Indrapura – Tapan ................................................................................64

6.6.8 Package No.08: Bts Kota Pariaman – Manggopoh........................................................64

6.6.9 Package No.09: Rantau Tijang – Kota Agung.................................................................65

6.6.10 Package No.10: Sp. Empat – Air Balam..........................................................................65

6.6.11 Package No.11: Bantal - Mukomuko..............................................................................65

6.6.12 Package No12: Kambang – Indrapura............................................................................65

6.6.13 Package No.13: Sp. Rukis – Tj. Kemuning ......................................................................65

6.6.14 Package No.14: Painan – Kambang................................................................................66

6.6.15 Package No.15: Sibolga – Bts. Tapsel.............................................................................66

6.6.16 Package No.16: Sebelat – Ipuh .......................................................................................66

6.6.17 Package No.17: SP. Gunung Kemala – Pg. Tampak.......................................................66

6.6.18 Package No.18: Mukomuko – Bts. Sumbar ...................................................................67

6.6.19 Package No.19: Lais - Bintunan ......................................................................................67

6.6.20 Package No.20: Lubuk Alung – Sicincin..........................................................................67

6.6.21 Package No.21: Lubuk Alung – Kuraitaji ........................................................................67

6.7. Management Information System .................................................................................................... 68



6.8 Quality Assurance...................................................................................................................................... 78

6.9 Project Risks and Mitigation Measures................................................................................................. 79

6.9.1 Risks Related to Delays ...................................................................................................79

6.9.2 Financial Risks ..................................................................................................................79

6.9.3 Risks Related to Quality ..................................................................................................79

7 ISSUES and RECOMMENDATIONS ........................................................................................... 80

7.1 Current Situation .................................................................................................................................... 80

7.2 Actions Required..................................................................................................................................... 80

8 CORRESPONDENCES ................................................................................................................ 81



ABBREVIATIONS AND ACRONYMS

ACAP : Anti Corruption Action PlanAER : Application Evaluation ReportAIP : Australian Indonesia PartnershipAMDAL : Environmental Management (Analisis Mengenai Dampak

Lingkungan)ANDAS : Analisis Dampak SosialAWPs : Annual Work ProgramsBalai : Regional Office for National Roads ImplementationBAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)Bappedalda : Regional Environmental Impact AgenciesBBPJN : Balai Besar Pelaksanaan Jalan Nasional (Regional Office for

National Roads Implementation)BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the Government

of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM)

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

EIRTP-1 : Eastern Indonesia Regional Transport Project First Project

ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils



FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

KPPN : Kantor Pelayanan Perbendaharaan Negara (Indonesian: State

Treasury Service Office)

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak Pengadaan

Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SPPL : Surat Pernyataan Pengelolaan Lingkungan

SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance



TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan / Upaya Pemantauan Lingkungan

(Site Specific Environmental and Monitoring Plan)

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat (or Community Representative

Observer / CRO )



APPENDICESAppendix A : Overall Loan Progress

Appendix B : Highway Design Progress

Appendix C : Financial Progress

Appendix D : Quality Assurance Progress

Appendix E : Environmental and Social Progress

Appendix F : Procurement Plan and Progress

Appendix G : WINRIP Website Progress

Appendix H : ACAP Training/Dissemination Progress

Appendix I : Performance Indicator

Appendix J : Correspondences

ANNEXES

Annex P-1 : Package No. 1






ANNEXES







Appendix A

Overall Loan Progress

31 December 2014 In USD

Estimated Contractor(s) or Total Est. BudgetStarting Completion Consultant(s) Man-Month WB + GOI Remarks

Date Date Name (Excl. the (PIP) Original Revised Physical Man-Month Physical Man-Month Physical Man-MonthSupp. Staff) (USD, Excl.VAT) (Excl. VAT) (Excl. VAT) ( % ) ( MM ) ( % ) ( MM ) ( % ) ( MM )

1 Betterment and Capacity 314,900,000.00 $57,821,551.95Expansion of NationalRoads

1.A AWP-1 ICB DGH 81,630,000.00 $57,821,551.95 On - Going Construction1.A1 Krui-Biha (PT. Jaya Konstruksi) $11,757,337.74 60.68% 16.08% -44.60%

1.A2 Pd. Sawah-Sp. Empat (PT.JayaKonstruksi) $17,250,183.32 44.27% 33.73% -10.99%

1.A3 Manggopoh-Pd. Sawah (PT. JayaKonstruksi) $12,522,493.13 44.01% 24.38% -19.63%

1.A4 Ipuh-Bantal (PT. Waskita Karya) $16,291,537.76 40.88% 9.35% -31.53%

1.B AWP-2 and AWP-3 ICB & NCB DGH 227,100,000.00 Under Tendering Period : 1 Packages

Sp. Gunung Kemala - Pg. Tampak $16,335,263.93

Bid Preparation : 3 PackagesPre-qualification : 3 PackagesDED Road Safety Revision : 4 Packages

1.C Contingency - DGH 6,170,000.00 Detailed Engineering Design preparation : 6 Packages

2 Implementation Support 16,000,000.00

2.A Core Team Consultants (CTC) QCBS DGH 6-Nov-12 15-Feb-16 PT. Perentjana Djaja 556 5,000,000.00 $1,276,700.00 $1,315,925.00 38.301% 212.95 33.804% 187.95 -4.496% 25.00 Supporting PMU. Joint Venture with Rp21,415,400,000.00 Rp22,426,175.00 Yongma Engineering Co.Ltd. Or US$ equivalent total : (Amandement) PT. Epadascon Permata $3,512,681.91 $3,641,077.48

2.B Design & Superv. Consultants QCBS DGH 19-Jun-13 18-Nov-16 Renardet S.A. 1,068 10,000,000.00 $820,600.00 3.964% 42.33 3.402% 36.33 -0.562% -6.00 Design preparation (package #7, #8, #10 and #12). Joint Venture with Rp51,818,705,000.00 PT Cipta Strada Or US$ equivalent total : PT. Daya Creasi Mitrayasa $6,465,729.72 PT. Seecons PT. Yodya Karya

2.C Incremental Operating Cost Varies PMU 1,000,000.00Including Technical Audits

3 Road Sector Institutional 1,000,000.00Development

3.A Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Disaster Risks Reduction

3.B Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Environmental Management

3.C Capacity Building for NCB DGH 300,000.00 Preparation of TOR.Road Safety

4 Contingency for Disaster DGH -Risk Response

5 Unallocated DGH 18,100,000.00

Total 350,000,000.00 67,799,963.58 0.450 212.95 0.395% 187.95 -0.054% -25.00

PROGRESS

Respon-sibility

Contract Value/BudgetTotal ( WB + GOI )

Appendix - AOVERALL PROGRESS STATUS

Description

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID

Proc.MethodCategory

Planned Actual Balance



Appendix B

Highway Design Progress

Appendix B. Road Safety Audit Progresss (Dec 2014),

Old (2004) New (2009) Site VisitingSubmission of

ReportSite Visiting

Presentation &Discussion

Submission ofReport

No

Date 13-Nov-14 29-Dec-14 13-Nov-14 29-Dec-14

No

Date 9-Oct-14

No

Date 9-Oct-14

No

Date 13-Nov-14 29-Dec-14

Date 08-May-1304-Apr-1301-May-1315-Jul-13

17-Sep-13

Date 18-Jul-13 18-Sep-13 17-Sep-131. Technical Advisory Report by CTC, Sept 2013

24-Oct-13 27-Sep-13 2. Road Safety Audit by Dit. EA & RS, May 20143. Result of Highway and RSA Final Review by CTC, Nov 2014

Date1. Technical Advisory Report by CTC, Sept 2013


Date1. Technical Advisory Report by CTC, Sept 2013


Date

Date 18-Jul-13 18-Sep-13 18-Jul-131. Technical Advisory Report by CTC, Sept 2013


Date

Date 18-Jul-13 18-Sep-13 18-Jul-13

Date

Date08-May-1321-Aug-13

04-Apr-1301-May-13

23-Sep-13

Date 14-Aug-14 1-Sep-14

Date

Date 18-Jul-13 18-Sep-13 17-Sep-13

Date

Date

GroupPkgNo.

Name of Sub-projectLength(km)

Width(m)

8 Bts.Pariaman – Manggopoh Process

Process

9.7 6

19.50 7

46.80 7

AWP-1

1 Biha - Krui 17.053.0 17.027.0

4 Ipuh - Bantal 13.051.1 13.003

50%Technical Review & RSA

by CTC

7 Indrapura – Tapan Process

6 PS.Pedati - Kerkap

12 Kambang – Indrapura Process 50%

11 Bantal - Mukomuko Process 50%

50%10 Sp.Empat – Sp. Air Balam Process

6

45.20 7

20.88 7

AWP-3

14 Painan – Kambang Process

13 SP.Rukis - TJ.Kemuning Process56.30 7

AWP-2

5 Sp.Rampa – Poriaha

17 Sp.Gng Kemala–Pg.Tampak Process17.061.1 17.025.0

21 Lubuk Alung - Kuraitaji 06.027.0 06.025.0 Process

7

50.10

Technical Review & RSAby CTC

16 Seblat – Ipuh Process Technical Review & RSAby CTC

15 Sibolga – Bts TapSelProcess

50%

Technical Reviewby CTC

20 Lubuk Alung – Sicincin Process Detailed Engineering Design has not finished

19 Lais - Bintuan Process 50%35,886

54,55714.60 7

Detailed Engineering Design has not finished

Link No

xx.xxx.x 03.075.0

13.010.0 13.009.0

06.019.0 06.34.0

No Road Safety Audit at Design Stage

Processed by Project Preparation Consultant

Detailed Engineering Design has not finished

50%Technical Review

by CTC

Technical Reviewby CTC

50%

50%

Process

50%Technical Review & RSA

by CTC

61.70

13.015.2 13.002.0

06.17.2 06.033.0

13.006.0 13.021.0

06.24.0 06.23.0

06.034.1 06.020.0

13.009.1 13.007.0

06.009.1 06.041.0

06.017.1 06.032.0

03.016.1 03.044.0

13.010.0 13.004.0

31.50 7

35.86 7

34.50 6

228,772 Process

25.00 7 163,535 Process 60%No Road Safety Audit at Design Stage. Road Safety Engineering Review and

Monitoring of Traffic Management & Safety by CTC

Road Safety at Constrcuction Stage

Traffic Mgmt & Safety Road Safety AuditPresentation &

Discussion Submission of Report (

RSA / RSE Review)

EstimatedCost /

Excl.VAT(mil. RP)

Road Safety at Design Stage

Total Process(%)

RemarkStatus Post-Review Site Visting Full-Review

60%No Road Safety Audit at Design Stage. Road Safety Engineering Review and


3 Manggopoh -Padangsawah 06.047.1 06.022.0 32.00 7 167,678 Process

2 Padangsawah - Simpangempat 06.047.2 06.021.0 40.90 7

60%No Road Safety Audit at Design Stage. Road Safety Engineering Review and


Process 60%No Road Safety Audit at Design Stage. Road Safety Engineering Review and


Road Safety Audit Process by Dit. EA & RS, May 2014




16.80 7 65,788

36.80

42.40 7 247,105

438,675

316,304.8

118,993

376,479

110,237

255,269

152,870

92,127

175,812

374,647

511,375

246,500

6

10.80 7



Appendix C

Financial Progress



Appendix C Financial Progress

The table below shows total expenditure to date measured in the terms of World BankCommitment.

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/03/2012 1.45% - - -30/04/2012 2.90% - - -31/05/2012 4.35% - - -30/06/2012 5.80% - - -31/07/2012 7.25% - - -30/08/2012 8.70% - - -30/09/2012 10.15% - - -31/10/2012 11.60% - - -30/11/2012 13.05% - - -31/12/2012 14.50% 800,000 0.32% Actual31/01/2013 15.95% 800,000 0.32% Actual28/02/2013 17.40% 800,000 0.32% Actual31/03/2013 18.85% 2,207,915 0.88% Actual30/04/2013 20.30% 2,207,915 0.88% Actual31/05/2013 21.75% 2,207,915 0.88% Actual30/06/2013 23.20% 2,207,915 0.88% Actual31/07/2013 24.65% 2,207,915 0.88% Actual31/08/2013 26.10% 2,207,915 0.88% Actual30/09/2013 27.55% 2,207,915 0.88% Actual31/10/2013 29.00% 2,207,915 0.88% Actual30/11/2013 30.45% 2,207,915 0.88% Actual31/12/2013 31.90% 2,207,915 0.88% Actual31/01/2014 33.35% 4,940,115 1.98% Actual28/02/2014 34.80% 4,940,115 1.98% Actual31/03/2014 36.25% 4,966,535 1.99% Actual30/04/2014 37.70% 4,966,535 1.99% Actual31/05/2013 39.15% 6,109,480 2.44% Actual30/06/2014 40.60% 6,263,610 2.51% Actual31/07/2014 42.05% 6,470,288 2.59% Actual31/08/2014 43.50% 6,470,288 2.59% Actual30/09/2014 44.95% 6,681,304 2.67% Actual31/10/2012 46.40% 6,991,757 2.80% Actual30/11/2014 47.85% 7,323,303 2.93% Actual31/12/2014 49.30% 11,533,045 4.61% Actual31/01/2015 50.75%28/02/2015 52.20%31/03/2015 53.65%30/04/2015 55.10%



DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/05/2015 56.55%30/06/2015 58.00%31/07/2015 59.45%31/08/2015 60.90%30/09/2015 62.35%31/10/2015 63.80%30/11/2015 65.25%31/12/2015 66.70%31/01/2016 68.15%28/02/2016 69.60%31/03/2016 71.05%30/04/2016 72.50%31/05/2016 73.95%30/06/2016 75.40%31/07/2016 76.85%31/08/2016 78.30%30/09/2016 79.75%31/10/2016 81.20%30/11/2016 82.65%31/12/2016 84.10%31/01/2017 85.55%28/02/2017 87.00%31/03/2017 88.45%30/04/2017 89.90%31/05/2017 91.35%30/06/2017 92.80%31/07/2017 94.25%31/08/2017 95.70%30/09/2017 97.15%31/10/2017 98.60%30/11/2017 99.05%31/12/2017 100.00%



Appendix D

Quality Assurance Progress



Appendix D: Quality Assurance Progress

December 2014

No Activities has been doneStatus/condition

Date of Finish/ completed

1. Prepare data AADT and Travel Time for Project DevelopmentIndicators.

01 – 03 December, 2014

2. Make and the fill in the part of Project DevelopmentIndicators.

December 04, 2014

3. To attend a coordination meeting with WB. December 05, 2014

4. Discuss with the Bina Program about data the ProjectDevelopment Indicators result.

December 08, 2014

5. To submitted and discuss the caculation of ProjectDevelopment Indicators results with PMU.

December 09, 2014

6. Make and the fill in the part of Project DevelopmentIndicators.

10 – 11 December, 2014

7. Preparation data Site visit to package 04 Ipuh – Bantal,Bengkulu Province.

December 12,

2014

8. Site visit to package 04 Ipuh – Bantal, Bengkulu Province. 15 – 17 December, 2014

9. Make accountability reports of site visit to package 04 Ipuh -Bantal.

December 18, 2014

10. Internal Coordination meeting of CTC. December 19,

2014

11. To attend meetings accelerated implementation WINRIPpackages, at Padang.

22 – 24 December, 2014

12. Holiday (Natal) 25 – 26 December, 2014

13 Leave 29 – 31 December, 2014



Appendix E

Environmental Progress and Social Progress

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

BudgetAlocated,Year

Status

THE WB Approval(A=Studi LARAP ;

B=ImplementationLARAP

A. NOL LARAP 04 Jan2013 ;

ICB/Prior B. NOL ImplemetationLARAP 18 April 2013, Rev26 June 2013.

2 Padang Sawah - Sp Empat Sumatera Barat 40.9 7 Total PAP 430 . No Land affected . Aset affected:building 149 unit = 2.110 M2 ; Fence 2 unit = 341.8 M ;Kiosks BBM: 25 unit; Trees: 873 rod ; Mosque: 2 unit

A. NOL LARAP 13 Jan 2013;

2a Including Air Gadang Bridge Sumatera Barat 100 m 7 Total PAP 15. Land affected 2,110 M2 ; Aset affected:building 6 unit = 410 M2 ; Trees 72 rod.

B. NOL ImplementationLARAP 19 July 2013

ICB/Prior A. NOL LARAP 04 Jan 2013

B. NOL ImplementationLARAP 18 April 2013, Rev26 June 2013.

A. NOL LARAP 10 Dec 2012

ICB/Prior B.NOL ImplementationLARAP 6 January 2014

NCB/Post A. NOL LARAP 16 Sept2013, and approvalrevision the report 12 Nov2013;

B= implemented paralelwith construction

A. NOL LARAP 20November 2013;

NCB/Post B: Monitoring Report onDec 2014 (target)

ICB/Prior NOL Larap: Oct 14, 2014

B: Monitoring Report onApril 2015 (target)

ICB/Prior A. NOL LARAP 12 Sep2014;B: Monitoring Report onMay 2015 (target)

ICB/Prior A. -

ICB/Prior A. NOL LARAP 12 Sep2014;


ENVIRONMENTAL :The UKL&UPL has been recommended by KLH on 30 Oct 2014 andcompleted by environmental permit from the Bupati Kab.Muko Mukoon 8 Dec 2014.TheRKPPL under sign process (Contractor & PPK).

Ipuh- Bantal4 Bengkulu 42.4 7

ENVIROMENTAL: Draft integration of AMDAL/RKL recommendation hasbeen prepared by CTC and under discussion with contractor, DSC forinput those recommendation in to the design. The CTC was carried outtraining of RKPPL to participants (PJN, PPK,DSC,Contractor,Pokja &Balai)on 5 to 6 June 2014: The RKPPL under sign process (Contractor & PPK).SOCIAL: (1) is still on progress. (2) is still on progress.

Manggopoh - Padang Sawah3 Sumatera Barat 32 7 SPPL Air pollution, traffic congestion,market on street, soft soil andrivers

APBN (P2JN 2010) 100% YES Recommended2010. UKL&UPL noneed NOL from the WB.

LARAP Total PAP 1.338 . No affected land . Aset affected:building 115 unit = 668,33 M2; Culvert 661,05 m;concrete & foundations 1.421,60M3 ; Soilembankment 5.564,21 M3; Trees 5.324 rod

Rp. 1.147.700.000APBD Prov Sumbar,Dinas PU, 2012/2013;4.9 M from APBD 2014

The remaining 1 PAP (Rajo Sati) not yet paid by LocalGovernment. A monitoring report (1 PAP) will besubmitted to the WB when ready

ENV IRONMENTAL: The RKPPL was submit to the WB on Dec 2014. The RKPPL already acomodate the environmental issues on the SPPL(link).SOC : (1) Compensation payment to the remaining 3 PAP is underresolved by Local Government, and PMU / CTC waiting the monitoringreport from Satker II Padang.

LARAP Total PAP 2.805 in 21 Pekon. Land affected 28.763,12M2 ; Aset affected : building 882,13 M2; Fence2.445,41 M ; Trees 653 rod ; paddy field 25 plots ; Social& Pablic Facilities

Air pollution, traffic congestion,steep slopes, soft soil and riversand beach abrasion

APBN (P2JN 2010 &2011)

100% YES Recommended SPPL2010 and AMDAL 2012& NOL WB issued on 20Nov 2013. Note:environmentalmitigation will be moredetail on RKPPL

1 Krui - Bha Lampung 25 7

YES Recommended2012.UKL&UPL no needNOL from the WB.

LARAP

Remaining issues : (1) compensation for Total 21 PAP(5 on the Air Gadang Bridge and 16 on the link), and 24new PAP as Additional LARAP not yet paid by LG. (2)Certification process of the 5 PAP will be as soon asresolved.

LARAP Total PAP are change from 227 PAP becomes 257 PAP.257 PAP has received compensation from The LocalGovernment as : Affected Assets: house building =307,05 M2; terace = 672,84M2; fence = 503,85M ;foundation = 8,9 m; pavement = 2,632,01M2; Trees =82 rod, tomb = 7 unit

Rp.286.743.000.APBN, Satker PJN I,Bengkulu, 2013

Compensation for the additional 30 PAP due to designchanging have been paid by project

Relocation for one kiosk not yet be done

Identification and inventory process by LandAcquisition Commitee (LAC)

LARAP is under preparation by Balai III Palembang. Thispackage was changed to Bengkunat - Biha

SPPL 100%andUKL&UPL20%

Geometric, traffic congestion,steep slopes, soft soil and riversand beach abrasion

APBN (P2JN 2010) SPPL 100%,UKL&UPLcontract(100%)

YES Recommended2010 for SPPL andUKL&UPLrecommendation byBLH was issued on 30Oct 2014 &environmental permitswas publish by BupatiMuko Muko on 8 Dec2014.

100% YES Recommended2011. UKL&UPL no needNOL from the WB.

SimpleLARAP

1 PAP with aset affected : 1 kios BBM. Agree torelocate the kios. relocate to the beside her house.relocating costs be the responsibility of the project

ENVIRONMENTAL STATUS & PROGRESS FOR WINRIP, IBRD LOAN NO.8043-ID

Remedial Action

AWP - 1

No Loan Package Name Provinces

Procur

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

YES Recommended2010. UKL&UPL no needNOL from the WB.

ICB/PriorSPPL&UKL/UPL

Bridge

LARAP Rp.2.340.600.000APBD Prov Sumbar,Dinas PU, 2012

APBN (P2JN 2010) 100%

Rp. 5.172.349.955APBN, Satker PJN IILampung, 2011 - 2012

Remaining issues: (1) one plot due to the alignmentchanging not yet paid by project. (2) Certificationprocess of the PAP will be as soon as resolved by LG

SPPL &AMDAL

Appendix E : Progress of Environmental Safeguard Studies on WINRIPas per 31 December, 2014

one link,sensitive areas/resident,public,facilities, squater (no landacquisition), market,sopt soil andrivers

ENV IRONMENTAL: The RKPPL was submit to the WB on Dec 2014. The RKPPL already acomodate the environmental issues on the SPPL,and UKL&UPL (bridge).. SOCIAL: (1) PMU/CTC has been coordinate with PPK, and ask LG topay ASAP (2) Will be conducted together with the physical work of theroad project.

AWP - 25 Sp. Rampa - Poriaha Sumatera Utara 11.1 6 UKL&UPL slope stability, water quality, Run

off, bridges acces, continuedtraffic access & quarry problem

APBN (BBPJN I 2011)

APBN (TLKJ 2012) 100%

ENVIRONMENTAL : CTC has been submit to PMU the Draft reportIntegration of UKL&UPL recommendation in to the design. SOCIAL:Now, PMU/CTC still waiting a report from Head of Satker PJN II - NorthSumatera Province

6 Ps Pedati - Kerkap Bengkulu 25 7 UKL&UPL Comersial areas, trafficcongestion, market on the street,air pollution & noise,

APBN (TLKJ 2011) 100% YES Recommended2010. UKL&UPL no needNOL from the WB.

LARAP Total PAP = 582. Affected land = 3,625 M2. Terrace =2,925 M2 ; Fence = 4,169 M, pavement = 4399 m2

RP. 8.049.290.000APBN, Satker PJN I,

Bengkulu, 2014

Compensation payment is under process ENVIRONMENTAL : Propose to site visit on January 2015 for check theUKL&UPL recommendation will integrated in to the design. SOCIAL:Now, PMU/CTC still waiting a report from Head of Satker PJN I -Bengkulu Province

Rp.53.000.000.APBN, Satker PJN II,

Sumut, 2014

Completed/YESEnvironmental permitson Feb 2014. & NOL WBissued on 8 Aug 2014

LARAP Total PAP 1,193. Partilly affected building ( houses ankiosks) = 4,013 M2 : Affected fence = 19,206 m :Partially affected other building (terrace, decker andfloors) = 9,401 M2, and trees = 3,290.

Rp 8.29 Billion. APBDProv Sumbar, Dinas PU,

100%

ENVIRONMENTAL; Propose to site visit on January 2015 for check theAMDAL recommendation will integrated in to the design. SOCIAL: Now,PMU/CTC still waiting a report from Head of Satker PJN II - WestSumatera Province

8 Bts. Kota Pariaman - Manggopoh Sumatera Barat 46.8 7 AMDAL Comersil areas, market, publicfacilities, Air pollution, trafficcongestion, market on street, softsoil and rivers

APBN (TLKJ 2011) 100% Completed/YESEnvironmental permitson July 2013. & NOL WBissued on 14 April 2014

LARAP Total PAP 1,282. Partilly affected building ( houses ankiosks) = 8,352 M2 : Affected fence = 3,673 m : Partiallyaffected other building (terrace, decker and floors) =8,771 M2 and trees = 7,863.


Identification and inventory preparation by LandAcquisition Commitee (LAC)

ENVIRONMENTAL;; CTC has been site visit on 17 to 19 Dec 2014 tomonitor implementation of AMDAL and will be integration in to thedesign . SOCIAL: Now, PMU/CTC still waiting a report from Head ofSatker PJN I - West Sumatera Province

7 Indrapura - Tapan (1 Doc Amdal) Sumatera Barat 19.5 7 AMDAL Sensitive forest areas, socialissues, slope stability, waterquality, waste management, airpollution, squater on ROW etc

ENVIRONMENTAL: Link of Bengkunat-Biha already completed by AMDALstudy with environmental permit from the Governor at 2012.

10 Sp Empat - Sp Air Balam Sumatera Barat 61.7 7 AMDAL Sensitive forest areas, socialissues, slope stability, waterquality, waste managemnt, bridgeaccess road & quarry problem

APBN (TLKJ 2011) 100% Completed/YESEnvironmental permitsonJuly 2013. & NOL WBissued on 14 April 2014

LARAP Total PAP 1,514. Partilly affected building ( houses ankiosks) = 11,523 M2 : Affected fence = 2,613 m :Partially affected other building (terrace, decker andfloors) = 11,538 M2 and trees = 4,369


Identification and inventory preparation by LandAcquisition Commitee (LAC)

ENVIRONMENTAL;;Propose to site visit on January 2015 for check theAMDAL/RKL recommendation will integrated in to the design. SOCIAL:Now, PMU/CTC still waiting a report from Head of Satker PJN I - WestSumatera Province

9 Rantau Tijang - Kota Agung / Replace toBengkunat - Biha (already completed byAMDAL)

Lampung 42 7 UKL&UPL Sensitive areas, resident, airpollution, traffic congestion, steepslopes,soft soil and rivers andbeach abrasion

APBN (TLKJ 2011)

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

BudgetAlocated,Year

Status

THE WB Approval(A=Studi LARAP ;

B=ImplementationLARAP

Remedial ActionNo Loan Package Name Provinces

Procur

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

ICB/Prior A. NOL LARAP 20November 2013;

B: Submission aMonitoring Report on Nov2014

ICB/Prior NOL Larap: Oct 14, 2014


ICB/Prior A. NOL LARAP 20November 2013;B: Monitoring Report onJune 2015 (target)

ICB/Prior A. NOL LARAP 19December 2014;

B: Monitoring Report onJune 2015 (target)

ICB/Prior A. NOL LARAP 28 October2013 and NOL revise 05Feb 2014;

B: Monitoring Report onMarch - June 2015 (target)

Seblat - Ipuh including (1 Amdal) 34.5 6 A. NOL LARAP 20November 2013;

Air Lalang & Air Guntung Bridge 64 m 6 B: Monitoring Report onDec 2014 (target)

A. NOL LARAP 16 Sept2013

B: Monitoring Report onJUne 2015 (target)

NCB/Post A. -

NCB/Post A. NOL LARAP 20November 2013;

B: Monitoring Report onJan 2015 (target)

NCB/Post Target LARAP approvalfrom WB is Dec 2014

B: Monitoring Report onJune 2015 (target)

Target LARAP approvalfrom WB is Dec 2014

NCB/Post B: Monitoring Report onJune 2015 (target)

Total PAP 104 . No affected land, Affected assets:building= 658 M2 ; Terrace= 98; Fence= 232 M ; Trees33 rod

RP. 4.47 Billion. APBNSatker PJN I, Bengkulu,2014

Compensation payment is under process

RP. 8.237.443.000APBN Satker PJN I,Bengkulu, 2014

Compensation payment is under process

RP. 11.295.833.000APBN, Satker PJN IBengkulu, 2014

Identification and inventory preparation by BPN.Appraisal procurement is under process


LARAP

17 Lampung ICB/Prior YES Recommended2012. & NOL WB issuedon 20 Nov 2013

APBN (TLKJ 2011)

100%

16 Bengkulu ICB/Prior

AMDAL

100%AMDAL sensitive areas/steep slopes, softsoil and rivers and beach abrasion

AWP - 3

ENVIRONMENTAL: CTC has been submit to PMU the Draft reportIntegration of AMDAL recommendation in to the design. : SOC:PMU/CTC is waiting report of implementation of the Larap from Headof Satker II Lampung Province.

ENVIRONMENTAL :CTC has been submit to PMU on 11 Nov 2014 thedraft report integration of AMDAL in to the design. SOCIAL: PMU / CTCalready submit compensation payement for 81 from total 183 PAP toWB and the remaining on Dec 2014.

12 Kambang - Indrapura (1 Doc Amdal) Sumatera Barat 55.2 6 AMDAL Resident, productive land,Catcment areas,rivers, slopestability, squater on the street,land acquisition.

APBN (TLKJ 2011) 100% Completed/YESEnvironmental permitson Feb 2014. & NOL WBissued on 8 Aug 2014

LARAP Total PAP 2,678. Partilly affected building ( houses ankiosks) = 2,057 M2 : Affected fence = 32,741m :Partially affected other building (terrace, decker andfloors) = 17,144 M2 and trees = 3,225


LARAP implementation will be resolved by APBD WestSumatera 2015

ENVIRONMENTAL; Propose to site visit on December 2014 for checkthe AMDAL/RKL. SOCIAL: Waiting LARAP approval from WB

11 Bantal - Mukomuko (1 Paket doc AMDAL) Bengkulu 50.1 6 AMDAL

100%

Completed/YESEnvironmental permitson April 2014. & NOLWB issued on 8 Aug2014

LARAP Total PAP 183 . No affected land. House building =261.7 M2; kiosks = 147.7 m2, terrace = 412.9 m2, Fence= 249 M ; Trees= 36 rod, foundation = 17.2 m2,retaining wall = 35.1 m, pavement = 2,937 m2

Sensitive areas, social issues,market on the street, geometric,waste managemnt, continuedtraffic access, etc

APBN (TLKJ 2011) 100%


LARAP Total PAP: 2,564 . Affected land = 88,852 M2. Asetaffected : building 111 unit = 2.196 M2 ; Fence 127 unit= 1.575 M ; Trees 363 rod ; electricity pole 25 unit

ENVIRONMENTAL : Propose to site visit on January 2015 for check theUKL&UPL recommendation will integrated in to the design. SOCIAL:PMU/CTC will always monitor the land acquisition progress as theirschedule.

14 Painan -Kambang (1 doc Amdal) Sumatera Barat 31.5 7 AMDAL Sensitive forest areas, socialissues, slope stability, waterquality, waste managemnt,continued traffic access & quarryproblem

APBN (TLKJ 2011) 100% Completed/YESEnvironmental permitson Feb 2014. & NOL WBissued on 8 Aug 2014

SimpleLARAP

Total PAP 2,323. Partilly affected building ( houses ankiosks) = 10,474 M2 : Affected fence 21,735m : Partially

affected other building (terrace, decker and floors) =20,988 M2 and trees = 1044


Submission LARAP and DED Document to LocalGovernment from the project

ENVIRONMENTAL; Propose to site visit on January 2014 for check theAMDAL/RKL recommendation will integrated in to the design.Propose tosite visit for finding environmental issues on field. SOCIAL: PMU/CTCwill always monitor the land acquisition progress as their schedule.

13 Sp Rukis - Tj Kemuning Bengkulu 56.3 7 UKL/UPL one link,sensitive/ steepslopes,soft soil and rivers,squater on the street, resident,productive land.

APBN (P2JN 2011)

15 Sibolga - Bts Tap Sel Sumatera Utara 36 7 UKL/UPL resident, commersil areas,geometric etc.

APBN (BBPJN I 2011) 100% Total PAP 1.448 . Land affected 1.531 plot = 45,831M2.Aset affected : building 340 unit = 3.399 M2 ; Fence 12unit = 1.563 M ; Trees 385 rod, Terrace = 991,607 M2

Rp 19.34 Billion.APBN, Satker PJN II,Sumut, 2014

Affected asset appraisal still in process Environmental: The CTC has been submit to PMU on 11 Novemberdraft report integration of UKL&UPL in to the design :.SOCIAL: SOCIAL:Now, PMU waiting Larap implementation report from Head of SatkerNorth Sumatera Province

Sp.Gunung Kemala - Pg. Tampak 36.8 6

ENVIRONMENTAL : CTC CTC has been submit to PMU on 11 November2014 the draft report integration of AMDAL in to the design. SOCIAL:PMU/CTC has been coordinate with PPK to speed up the completion ofland acquisition prior to contract.

Completed/YESEnvironmental permitson April 2014. & NOLWB issued on 8 Aug2014

sensitive areas/resident, landacquisition, steep slopes,soft soiland rivers and beach abrasion

APBN (TLKJ 2011) LARAP Total PAP 1.885 . Land affected 1.926 plot = 194.278M2. Aset affected : building 440 unit = 4.557 M2 ; ;Trees 4.267 rod ;paddy field 48.602 clumps.

RP.57.414.485 .000APBN, Satker PJN IILampung, 2014

Appraisal proqurement in process.

SimpleLARAP

APBN, 2015 LARAP is under preparation by Balai III Palembang. Thispackage was changed to Sibolga - Sorkam

ENVIRONMENTAL: Based on CTC survey for environmental screening isconclusion that this packages need completed by UKL&UPL.

19 Lais- Bintunan Bengkulu 11.6 7 UKL&UPL one link,sensitive/air pollution,traffic congestion, squater on thestreet, etc

APBN (TLKJ 2011) 100% YES Recommended2010. UKL&UPL no needNOL from the WB.

LARAP Total PAP 378. Affected land = 9,504 M2. Asetaffected : floor = 1,381 M2; Terrace: 652 M2; Fence =3,276 M; Tomb = 18 units; Trees 379 rod; utilities 14unit

Rp.3.349.829.000APBN, Satker PJN IIBengkulu, 2014

Compensation payment is under process ENVIRONMENTAL: Propose to site visit on January 2014 for check theUKL&UPL recommendation will integrated in to the design:. SOCIAL:PMU/CTC has been coordinate with PPK to speed up the completion ofland acquisition prior to contract.

18 Mukomuko - Bts. Sumbar / Replace toSorkam - Sibolga

Bengkulu 25.8 6 UKL&UPL

sensitive areas/resident, landacquisition, steep slopes,soft soiland rivers

APBN (TLKJ 2011) 100%


LARAPone link,sensitive/steepslopes,soft soil and rivers

APBN (TLKJ 2011) 100%


SimpleLARAP

Total PAP: 940, Affected land: 46,579 m2, PT KAIAffected land: 682 m2, Partilly affected building (housesand kiosks) = 528m2, Affected fence = 294m, Irrigationchannal: 2.600m.



ENVIRONMENTAL; CTC has been conducted site visit on 17 to 19 Dec2014 for check the UKL&UPL recommendation will integrated in to thedesign . Social: Now, PMU waiting Larap implementation report fromHead of Satker I West Sumatera Province

21 Lubuk Alung -Kurataji Sumatera Barat 16.8 7 UKL&UPL one link,sensitive/steepslopes,soft soil and rivers

APBN (Balai II 2011) 100% YES Recommended2011. UKL&UPL no needNOL from the WB.

SimpleLARAP

Total PAP: 1,301, Affected land: 40,612 m2, Partillyaffected building (houses and kiosks) = 360.9m2Affected fence = 284m Irrigation channal: 433m



ENVIRONMENTAL; CTC has been conducted site visit on 17 to 19 Dec2014 for check the UKL&UPL recommendation will integrated in to thedesign.. SOCIAL: Now, PMU waiting Larap implementation reportfrom Head of Satker I West Sumatera Province

20 Lubuk Alung - Sicincin Sumatera Barat 14.6 7 UKL&UPL



Appendix F

Procurement Plan & Progress

APPENDIX F1

Submission Notification

Sub - Project of ofIDR (x10⁶) Application Qualification Original Addendum

AWP - 1

1 10-17/01-WINRIP-WP1/CE/A/8043-ID/11-13 Krui - BihaLampung Province.

CapacityExpansion 163,534.85 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-Jun-12 31-Oct-12 27-May-13 18-Jul-13 10-Sep-13 18-Sep-13 PT. Jaya Konstruksi

Manggala Pratama, Tbk. 25-Nov-13 Civil Work ICB 134,909.21 70.00

2 39-06/02-WINRIP-WP1/CE/A/8043-ID/12-13Padang Sawah - Sp.Empat (incl.Air Gadang Bridge), WestSumatera Province.


Manggala Pratama, Tbk. 06-Dec-13 Civil Work ICB 197,936.70 70.00

3 40-06/03-WINRIP-WP1/CE/A/8043-ID/12-13 Manggopoh - Padang Sawah,West Sumatera Province


Manggala Pratama, Tbk. 06-Dec-13 Civil Work ICB 143,688.96 70.00

4 01-26/04-WINRIP-WP1/CE/A/8043-ID/11-13 Ipuh - Bantal, Bengkulu Province CapacityExpansion 247,105.24 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-Jun-12 31-Oct-12 27-May-13 18-Jul-13 10-Sep-13 18-Sep-13 PT. Waskita Karya - PT.

Daya Mulia Turangga, J.O. 14-Nov-13 Civil Work ICB 186,936.75 70.00

AWP - 2

5 Simpang Rampa - Poriaha, NorthSumatera Province.

CapacityExpansion 152,870.49 07-Nov-13 22-Jul-14 07-Nov-13 18-Nov-13 23-Dec-13 10-Feb-14 9-Jun-14 15-Jul-14 22-Jul-14 18-Jul-14 22-Jul-14 11-Aug-14 22-Sep-14 18-Nov-14 Civil Work ICB 70.00

6 Ps. Pedati - Kerkap, BengkuluProvince

CapacityExpansion 92,127.40 21-Nov-13 N/A (Bank

Post Review) 19-Nov-14 24-Nov-14 12/29/2014 Civil Work NCB 70.00

7 Indrapura - Tapan, West SumateraProvince

CapacityExpansion 280,123.02 Civil Work NCB 70.00

8 Bts.Kota Pariaman - Manggopoh,West Sumatera Province

CapacityExpansion 603,016.70 Civil Work ICB 70.00

9

Rantau Tijang - Kota Agung,Lampung Province(proposed change to Biha -Bengkunat, Lampung Province)


10 Simpang Empat - Sp.Air Balam,West Sumatera Province


11 02-26/11-WINRIP-AWP2/CE/A/8043.ID/12-14

Bantal - Mukomuko, BengkuluProvince(proposed change to Sibolga -Sorkam, North Sumatera Province)

CapacityExpansion 246,499.55 07-Nov-13 06-Aug-14 07-Nov-13 18-Nov-13 23-Dec-13 10-Feb-14 16-Jun-14 25-Jun-14 11-Jul-14 21-Jul-14 6-Aug-14 22-Aug-14 3-Oct-14 4-Nov-14 13-Nov-14 PT. Hutama Karya (Persero)

- PT. Daya Mulia Turangga 18-Dec-14 Civil Work ICB 228,899,71 70.00

12 Kambang - Indrapura, WestSumatera Province


13 01-26/13-WINRIP-AWP2/CE/A/8043.ID/12-14 Sp Rukis - Tj Kemuning, BengkuluProvince.

CapacityExpansion 316,304.67 07-Nov-13 06-Aug-14 07-Nov-13 18-Nov-13 23-Dec-13 10-Feb-14 16-Jun-14 25-Jun-14 11-Jul-14 21-Jul-14 6-Aug-14 22-Aug-14 3-Oct-14 4-Nov-14 18-Nov-14 PT. Waskita Karya

(Persero) Tbk 18-Dec-14 Civil Work ICB 292,700.00 70.00

AWP - 3

14 Painan - Kambang, WestSumatera Province


15 Sibolga - Batas Tapsel, NorthSumatera Province

CapacityExpansion 376,479.38 30-Dec-13 28-Feb-14 Civil Work ICB 70.00

16Seblat - Ipuh, (incl. Air Lalang & AirGuntung Bridge), BengkuluProvince


17 07-17/17-WINRIP-AWP2/CE/A/8043.ID/11-14 Sp.Gng Kemala - Pugung Tampak,Lampung Province

CapacityExpansion 255,269.25 30-Sep-13 10-Oct-13 30-Sep-13 10-Oct-13 11-Nov-13 30-Dec-13 28-Feb-14 13-Jun-14 25-Jun-14 19-Dec-14 7-Jan-14 4-Jul-14 15-Aug-14 10-Oct-14 14-Oct-14 PT. Jaya Kostruksi

Manggala Pratama, Tbk 17-Nov-14 Civil Work ICB 199,551.23 70.00

18 Mukomuko - Batas Sumbar,Bengkulu Province


19 Lais - Bintunan, BengkuluProvince

CapacityExpansion 35,886.28 21-Nov-13 N/A (Bank

Post Review) 19-Nov-14 24-Nov-14 29-Dec-14 Civil Work NCB 70.00

20 Lubuk Alung - Sicincin, WestSumatera Province Betterment 54,557.00 Civil Work NCB 70.00

21 Lubuk Alung - Kuraitaji, WestSumatera Province


WESTERN INDONESIA NATIONAL ROAD IMPROVEMENT PROJECTPROCUREMENT MANAGEMENT FOR CIVIL WORK

PackageNo. Type of Work

Estimated CostEE (Incl. VAT)

Design PQ Document Invitation forPre-

qualification

Evalt.QualificationReport Category

ContractProcurement Method

Contract Price (IDR 106)including Tax

Invitationfor Bids

Date

BidOpening

Date

Bid Evaluation Report World BankFinancingRatio (%)

ContractorContractSignature

DateContract No.

WB NOLDate

Bidding Document

SubmissionDate NOL Date Submission

DateWB NOL

DateSubmissio

n DateSubmissio

n DateWB NOL

DateSubmission

Date WB NOL

Procurement Plan of Implementation Support and Road Sector Institutional DevelopmentWestern Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. STATUS December 31, 2014

Ref.No. Contract Description Project Cost (US$) Procurement

Method

Review byBank

(Prior/Post)Schedule

Preparationof DraftREOI

EOIadvertised

in MPWWebsite

SubmissionRFP to WB WB NOL to RFP

Opening ofFinancialProposal

FinalEvaluationReport

ContractSign

Service Startdate

Period(Month) Consultant Remarks

Allocated Contract Actual Submission WB NOL Submission WB NOL Submission Submission WB NOL

2 Implementation Support

Schedule 14-Nov-10 05-Dec-10 23-Jan-11 12-Feb-11 12-Mar-11 02-Apr-11 23-Apr-12 04-Jun-12 22-Jul-12 05-Aug-12 12-Aug-12 15-Sep-12 29-Sep-12 22-Oct-12 12-Nov-12

Actual 26-Nov-10 7-Jun-11 30-Jan-12 7-Mar-12 9-Dec-11 6-Mar-12 20-Mar-14 30-Apr-12 14-Jun-12 29-Jun-12 27-Aug-12 3-Sep-12 21-Sep-12 12-Oct-12 5-Nov-12 16-Nov-12 40

Schedule 11-Dec-11 08-Jan-12 27-Feb-12 26-Mar-12 07-May-12 28-May-12 08-Oct-12 22-Oct-12 05-Nov-12 12-Nov-12 19-Nov-12 26-Nov-12 01-Apr-13 18-Apr-13 02-May-13

Actual 26-Nov-10 7-Jun-11 4/2/2012 10-Aug-12 20-Jan-12 23-May-12 31-Aug-14 23-Oct-12 20-Dec-12 21-Feb-13 5-Mar-13 13-Mar-13 25-Mar-13 19-Apr-13 11-Jun-13 25-Jun-13 42

3 Road Sector Institutional Development (DGH)

Capacity Building for DGH Environment/Risk Mitigation and Road Safety Unit(developing roadmap, norm, standard, procedure,criteria for disaster risk management in road sector,risk analysis and standad implementation)Peningkatan Kapabilitas Penanggulangan Bencana,Ditjen Bina Marga. Schedule 16-Jan-15 23-Jan-15 30-Jan-15 13-Feb-15 10-Mar-15 24-Mar-15 31-Mar-15 12-May-15 11-Jun-15 25-Jun-15 09-Jul-15 16-Jul-15 30-Jul-15 13-Aug-15 27-Aug-15 10-Sep-15 18 03-Mar-17

Capacity Building for Disaster Risk Reduction in DGH Actual

Note: Part 3: The packages based on proposed by DTA (Sub-Dit. Of Environmental and Road Safety). TOR of packages had been submitted by DTA (Sub-Dit. Of Environmental and Road Safety) directly to Bank. Draft TOR had submitted to PMU by DTA.

Date ofReceipt ofProposals

Prior

Evaluation and Short List Technical EvaluationReport Negotiation & Draft Contract

Prior

Theissuance

RFP to theshortlisted

firms

aCore Team Consultant (Project Management,Technical Assistant, Enviromental & Social Aspectand Road safety Audit)

5,000,000 3,497,984 QCBS

bDesign and Supervision Consultant (DesignAWP-2 & 3 and Construction Supervision of CivilWorks Project)

10,000,000 6,070,722 QCBS

a. 1,000,000 QCBS Prior

1,000,000

PT. PerentjanaDjaja, YongmaEng. Co. Ltd

and PT.Epadascon

PermataRenardet S.A.,PT. Cipta

Strada, PT.Daya Creasi

Mitrayasa, PT.

T O T A L



Appendix G

WINRIP Website & Application Progress



APPENDIX GManagement Information System (MIS) Status on December, 2014

NO. TASK DESCRIPTION STATUS WORK PLAN

1 File Storagestorage.winrip-ibrd.com

The storage server to stored all ofsoft files of reports and documents.

The server has been completed inMay 2013.

Still on going to rebuild the new FileStorage Server with the root folderthat more efficient and integratedwith the DMS application.

2 DMS (DocumentManagement System)dms.winrip-ibrd.com

The application to record allinformation of letter and documentfiles.

The application has been developedin June 2013.

Still on going to rebuild the new DMSapplication that integrated with theFile Storage.

3 Websitewww.winrip-ibrd.com

The WINRIP official website. The website has been developed inAugust 2013.

4 WebGISwebgis.winrip-ibrd.com

The spatial data and roadsinformation that overlay intoGoogle Maps.

The application has been developedin October 2013.

5 FMIS (FinancialManagement InformationSystem)fmis.winrip-ibrd.com

The application to monitoring afinancial and physical progressreport.

The programming modules that havebeen finished are as follows: Project Data Financial and Physical Progress Progress Summary History of Financial and Physical

Progress User

The programming modules that notyet finished are as follows: Consultant Services Reports

6 CHS (Complaint HandlingSystem)chs.winrip-ibrd.com

The application to accommodatecomplaints from the public.

The application has been developedin January 2014.



Appendix H

ACAP Training /Dissemination Progress



Appendix H ACAP Activity ProgressAppendix H1

Activities Progress of Community Representative Observers (CROs)from January 2013 – December 2014 and the Works Plan

No Subject of Activities Date of Finish/completed

1. Orientation and studied of WINRIP documents and Development of Works Plan January 2013

2 Prepared of Workshop of Procurement Document Evaluation. February 2013

3. Conducted Workshop of Procurement Document Evaluation for POKJA, Satker/PPK,Balai BBPJN and PMU.

Febr. 28, 2013 –March 01, 2013

4. Provided of Term of Reference (TOR) of the CRO's Selection and Guidelines for CRO’sSelection

March 1, 2013

5. Provided the Materials (Slide Presentation/Power-point) of General Explanationsabout WINRIP and the CRO’s selection and

March 8, 2013

6. Provided Training Materials for CROs. March 8, 2013

7. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

March 11, 2013

8 Preparation of Socialization on CROs selection in BBPJN II Padang for package 02Padang Sawah – Simpang Empat and package 03 Manggopoh - Padang Sawah, andSocialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

March 31, 2013

9. Socialization on CROs selection in BBPJN II Padang for package 02 Padang Sawah –Simpang Empat and package 03 Manggopoh - Padang Sawah

April 9, 2013

10 Socialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

April 11, 2013

11. Sent the Invitation letter from Head of BBPJN III to Rector of Universities /Head ofColleges in Palembang, about selection of the CROs for package 01. Krui – Biha (Prov.Lampung) and package 04. Ipuh – Bantal (Prov. Bengkulu).

May 17, 2013

12. Sent the Invitation letter from Head of BBPJN II to Rector of Universities /Head ofColleges in Padang, about selection of the CROs for package 02. Padang Sawah –Simpang Empat and package 03. Manggopoh - Padang Sawah (Prov. Sumatera Barat).

May 20, 2013

13. Selection of CROs for Packages Krui – Biha Province Lampung and Ipuh – BantalProvince Bengkulu, and training for selected CROs in BBPJN III Palembang

May 23, 2013

14. Selection of WPM/CROs for Packages Manggopoh – Padang Sawah and Padang Sawah– Simpang Empat, and training for selected CROs in BBPJN II Padang

May 27, 2013

15. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

May 28, 2013

16. Guiding the Balai Besar Pelaksanaan Jalan Nasional (Balai) II Padang to compose theApplication Letter for Approval of selected CROs for Package 03. Manggopoh – PadangSawah, package 02. Padang Sawah – Simpang Empat, and Balai III Palembang forPackage 01. Krui – Biha Province Lampung and Package 04. Ipuh – Bantal ProvinceBengkulu.

May 29, 2013




17. Compiling summary of the results of Selection the Community RepresentativeObservers (CROs)/ Wakil Pengamat dari Masyarakat (WPM) and the Training activitiesfor selected CROs for four Packages AWP-1

June 1 - 9, 2013

18. Assist PMU to prepare the Approval letter of selected CROs for four AWP-1 Packages,and prepare of the Decree on Establishment the CROs of AWP-1 WINRIP from Directorof Planning DGH, as the Chairman of PMU.

June 1 - 9, 2013

19. Monitor and observation the Pre-Bid Meeting and Site Visit activities of ProcurementProcess that held by the Procurement Committee, in BBPJN II and III, on 10 June 2013by CROs in implementing their tasks on the

June 10 - 16,2013

20. Evaluate of the CROs observation on Pre-Bid Meeting and Site Visit activities Jun.17 - 23, 2013

21. Examine the report of CROs on the monitoring and observation of Pre-Bid Meetingand Site Visit at the packages of Annual Works Program - 1 (AWP-1) WINRIP.

Modify the template of monitoring the report of the CROs, to be more focused andmore systematically

June 24 - 30,2013

22. Monitor /Observe of Bids Submission and Bids Opening for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

July 18, 2013

23. Monitoring and examined of the CRO’s Report on the monitoring and observation ofBid Submission and Bid Opening activities for four packages of Annual Works Program- 1 (AWP-1) WINRIP, which have been carried out on July 18, 2013

August, 2013

24 Preparation on the Socialization of CROs selection to the Procurement Committee(POKJA) of Sumatera Utara province, for package Simpang Rampa – Poriaha andpackage Sibolga – Batas Tapanuli Selatan

October 2013

25 Monitored /Observed of Procurement progress on Commencement of Bid Winnersfor four packages AWP-1 (Package 01, 02, 03, and 04) and informed to relatedCommunity Representative Observers (CROs).

November 2013

26 Carried out the dissemination of CROs selection to the Procurement Committee(POKJA) of Sumatera Utara province, for package Simpang Rampa – Poriaha. in Balai(BBPJN) I Medan and in Project Management (Satker) Office.

November 19 –20, 2013

27 Carried out the CROs selection for package 17: Simpang Gunung Kemala – PugungTampak in Lampung..

July 17, 2014

28 Carried out the CROs selection for package 05: Simpang Rampa – Poriaha in NorthSumatera province.

August 20, 2014

29 Carried out the CROs selection for package 11: Bantal – Mukomuko, and package 13:Simpang Rukis – Tanjung Kemuning in Bengkulu province.

Sept. 1, 2014

30 Ms. Hesti Aulia Sari, ST, CRO for Package 11: Bantal - Mukomuko, meet the invitationof the Procurement Committee (Pokja of Procurement Unit/Unit Layanan PengadaanBBPJN III, PIU/Satker PJN Region I Bengkulu Province).

Oct. 03, 2014

31 Ms. Hot Maria Angelina, ST, CRO for Package 13: Simpang Rukis - Tanjung Kemuningwas attended Bid-Opening meeting meet the invitation by the ProcurementCommittee (Pokja of Procurement Unit/Unit Layanan Pengadaan BBPJN III, PIU/SatkerPJN Region II Bengkulu Province).

Oct. 03, 2014

32 Carried out the CROs selection for package 06: pasar Pedati –Kerkap and package 19:Lais - Bintunan in Bengkulu province.

Nov. 27, 2014

33 The elected CROs (Ms. Hot Maria Angelina, ST and Ms. Hesti Aulia Sari, ST) attandedPre-Bid Meeting and site visit for package 06 (Pasar Pedati – Kerkap) and package 19(Lais – Bintunan), Bengkulu Province

Dec. 05, 2014

34 The Community Development team CTC WINRIP has carried out the selection of CROsfor Package 15: Sibolga – Batas Tapanuli Selatan. The Elected CRO is Ernie Shinta Y.Sitanggang, ST, MT, and Ir. M. Koster Silaen, MT as the substitute CRO (both fromPoliteknik Negeri Medan / State Polytechnic of Medan)

Dec. 16, 2014,




35 The elected CROs for package 06 (Pasar Pedati – Kerkap) and package 19 (Lais –Bintunan) Bengkulu Province was attanded the Bid-Opening Meeting.

Dec. 29, 2014

Works Plan for the next steps of CROs subject activities

No Subject of Activities Datelines Plan /Actual condition

1. Prepare selection of the Community Representative Observers (CRO) for others nextpackages.

2015



Appendix H.2

The Progress of Third Party Monitoring (TPM) Activitiesfrom January 2013 – December 2014 and Works Plan for Next Steps

No Subject of Activities Target Completed

1. Preparation the initial draft of ToR of selection the TPM Dec, 2013 Dec, 2013

2. Providing the TPM selection guidelines. Dec, 2013 Dec, 2013

3. Providing the Training Materials for the TPM Dec, 2013 Dec, 2013

4.Preparing the official letter from the Director of Planning asChairman of PMU to Head of BBPJN II & III, about the Selection ofTPM.

Jan, 2014 Jan. 24, 2014

5. Preparing the official letter from the Director of Planning asChairman of PMU to Universities, about the Selection of TPM. Jan., 2014 Jan 29, 2014

Preparing the official letter from the Official in Charge/KetuaPelaksana Harian PMU to Satker/PPK, about the Selection of TPM Jan, 2014 Jan 13, 2014

5.Preparing the official letter from the Official in Charge/KetuaPelaksana Harian PMU to Universities and Satker/PPK, about theSocialization of TPM Selection for Package 01, 02, & 03

Feb. 2014 Feb. 07, 2014Feb. 13, 2014

6. Socialization of the TPM selection for package 01: Krui - Biha. Feb. 2014 Febr. 14, 2014

7. Socialization of the TPM selection for package 02: Padang Sawah –Simpang Empat and package 03: Manggopoh – Simpang Empat Feb. 2014 Febr. 18, 2014

8.Preparing the official letter from the Director of Planning asChairman of PMU to University of Bengkulu, about the Selection ofTPM for package 04: Ipuh - Bantal.

Jan, 2014 Febr. 19, 2014

9. Help the PMU on formulating the TPM Evaluation Team March 2014 Febr. 25, 2014

10. Implementation of selection of the TPM for four AWP-1 packages byTPM Evaluation Team March 2014 March 10, 2014

11. Delivery of the Preparatory Training for elected TPM for package 01:Krui – Biha in Lampung June 2014 June 5 - 6, 2014

12.Delivery of the Preparatory Training for elected TPM for package 02:Padang Sawah – Simpang Empat, and package 03: Mangopoh –Padang Sawah in West Sumatera

June 2014 June 17-18, 2014

13. Delivery of the Preparatory Training for elected TPM for package 04:Ipuh – Bantal in Bengkulu July 2014 July 7 – 8, 2014

14 Approval process of elected TPM July 2014 July 7 – 8, 2014

15Assist PMU to prepare the Decree on Establishment the TPM ofAWP-1 WINRIP from Director of Planning DGH, as the Chairman ofPMU.

August 2014 Sept. 1, 2014

16

Sending the Coordination Letter from Director of Planning,Directorate General of Highways to the Head of BBPJN Region IMedan, about Selection of the Third Party Monitoring (TPM) forpackage 05 (Simpang Rampa – Poriaha, and package 15 (Sibolga –Tapanuli Selatan border) in North Sumatera.

October 2014 Oct, 07, 2014

17

Sent the Information Letter about participation of Third PartyMonitoring (TPM) on WINRIP, from Director of Planning, DirectorateGeneral of Highways to the University of Lampung (UNILA) forpackage 17 (Simpang Gunung Kemala – Pugung Tampak) in LampungProvince.

October 2014 Oct, 03, 2014

18

Sent the Information Letter about participation of Third PartyMonitoring (TPM) on WINRIP, from Director of Planning, DirectorateGeneral of Highways to the University of Sumatera Utara (USU) forpackage 05 (Simpang Rampa – Poriaha) in North Sumatera Province

October 2014 Oct, 03, 2014



No Subject of Activities Target Completed

19

Sent the Information Letter about participation of Third PartyMonitoring (TPM) on WINRIP, from Director of Planning, DirectorateGeneral of Highways to the University of Bengkulu (UNIB) forpackage 11 (Bantal – Mukomuko) and package 13 (Simpang Rukis -Tanjung Kemuning) in Bengkulu Province.

October 2014 Oct, 20, 2014

20Selection of the Third Party Monitoring (TPM) Selection for packages17 (Simpang Gunung Kemala – Pugung Tampak) Lampung Province November 2014 Dec. 4, 2014

21 Selection of the Third Party Monitoring (TPM) Selection for packages11, and 13, Bengkulu Province

December 2014 Dec. 22, 2014

22 Prepare selection of the Third Party Monitoring (TPM) Selection forpackages 05, 06, 19, and 15

December 2014 January 2015

23Ensure that the Employment Agreement or Memorandum ofUnderstanding between TPM (packages 01, 02, 03, and 04) with theCTC WINRIP (PT. Planners Djaja) can be signed.

November 2014 January 2015



Appendix H.3

Works Plan on Complaints Handling Mechanism System (CHS) Activities.

No Subject of Activities / Item of Tasks Completion Plan/Progress Condition

1Review of Minister Decree of Public Works No. 323/2005 concerning theprocedures of Handling input from communities on the environment of theMinistry of Public Works

April 18, 2013

2 Preparation of Complaints Register and the complaints address (developing of website of WINRIP) and provided ACAP to inputting data in the web site.

Completed on themiddle of Feb. 2014.

3 Preparation of Complaint Handling Procedure (already available on the websiteapplication http://www.winrip-ibrd.com) April 2014

4

The completion of the Initial investigation of a complaint Procedure, and theprocedure for the investigation of Complaints, as well as the conclusion ofinvestigation (already available on the website application http://www.winrip-ibrd.com)

April 2014

5 Monitored and noted the public complaints via SiPP website and WINRIP website,but until October 2014 have no complaint about the WINRIP programs October 2014

6 The establishment of the settlement Commission Handling the Complaint underthe Inspectorate General of the Ministry of Public Works (Executing Agency) January 2015

7Preparation of the device for Executing Agency such as: Proceduresannouncement of penalties, procedures for the annual Survey, Procedure AnnualIndependent Review, the process of Auctions

January 2015

8 The development of a code of conduct and actions for Implementing Institutions/Implementing Agency (Bidders, Suppliers, contractors and Consultants) January 2015

9 Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints January 2015



Appendix H.4

Works Activities on Publication / Disclosure Activities

No Subject of Activities / Item of Tasks Completion Plan/Progress Condition

1 Conducted Workshop of Procurement Document Evaluation for POKJA,Satker/PPK, Balai BBPJN and PMU

February 28, 2013– March 01, 2013

2 Conducted Workshop of World Bank Guidelines of Procurement forWINRIP to the POKJA, Satker/PPK, Balai BBPJN and PMU

April 24 – 25, 2013

3 Review training materials on Project Management Manual (PMM),especially CHAPTER XI of the anti-Corruption Action Plan (ACAP)

First updating April 29, 2013

4 The second Review of training materials on Project Management Manual(PMM), Chapter I - XII

Second updating onDecember 18, 2013

5 The third Review of training materials on Project Management Manual(PMM), Chapter I - XII

third updating onApril, 2014

6. Preparing Method Transparency to the Public, and Improvement theprocedures to the Public Disclosure through information media (website).

Establishment of InformationSystem (MIS) was finish on

March 2014

7. The updating of Project Management Manual (PMM), Chapter 3, 9, 11, and13, has been held in Bogor June 2014

8 Delivery of the Preparatory Training for elected TPM for AWP-a packages:01, 02, and 03 June 2014

9 Delivery of the Preparatory Training for elected TPM for AWP-a packages:04

July 2014

10 The implementation of Dissemination/training of the PMM toStakeholders

September 10 - 11 2014

11Sent the CRO’s activities Repots and Third Party Monitoring (TPM)activities Reports to Information Management Team to be up load to thewebsite of WINRIP.

October 2014

12 First Delivery of PMM Training for PPK, contractors and SupervisionConsultants (DSC)

September 2014

13 Delivering the training programs will inline of project implementationprogress.

Depend on projectimplementation progress

14Monitoring of the implementation of the methods and proceduresdisclosure and transparency of information to the public in each packetsthat has begun construction

During 2015

15 Input/entry/upload data, report and documents of The CommunityDevelopment Team activities in to the website of WINRIP

During 2015



Appendix I

Performance Indicator

Project Development Objective: The development objective is to increase the effective use of selected sections of national roads along the Western Sumatera Corridor by reducing

road user costs.

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Indicator One:

Average passenger travel times reduced by

at least 20% on project roads.

(i) For light vehicles with base year Speed

of 51 km/h

(ii) 46 km/h for large buses

(iii) 40 km/h heavy trucks

Km/h

0 % --- --- 5 % --- 20 % Mid-term

and ICR

Travel speed

survey

PMU/CTC

Indicator Two:

Average vehicle operating cost for a

typical car, bus and heavy truck reduced

by at least 5%, 8%, and 10% respectively,

on project roads

(i) For light vehicles with base year

Vehicle Operating Cost of $US0.19 per

veh-km

(ii) $US0.35 veh-km for large buses

(iii) $US0.65 veh-km for heavy trucks

$US/km

0 %

0%

0%

--- --- 3 %

5%

7%

--- 5 %

8%

10%

Mid-term

and ICR

Road condition

and travel speed

surveys. And

use of HDM-IV

VOC estimation

Model

PMU/CTC

Indicator Three:

Increase of AADT on project road sections

as per forecast

AADT PAD-Annex 7 AADT

Increases

as per

forecast

ICR

Traffic surveys

PMU/CTC

INTERMEDIATE RESULTS

Intermediate Result (Component One): Betterment and Capacity Expansion of National Roads

Intermediate Result indicator One:

Number of kilometers of improved

national roads in the project region as

planned.

km

0 km 50

km

100

km

300

km

500

km

715 km Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Number of meters of improved bridges

meter

0 m 0 m 100

m

130

m

160

m

194 m Semi-

Annually

Reports from

PMU

PMU/CTC

Appendix I : WINRIP Performance Indicators

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Intermediate Result (Component Two): Implementation Support


Satisfactory completion of technical audits

for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Satisfactory completion of road safety

audits for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result (Component Three): Road Sector Institutional Development


% of Environment unit staff trained and

capacitated to mitigate disaster risk related

to road network

0%

20 %

40 %

50%

75%

100%

Semi-

Annually

Reports from

PMU and Bank

Supervision

PMU/CTC



Appendix J

Correspondence



Appendix J Correspondence

INCOMING LETTER

Correspondence

Date From To Activity01 Des 2014 Head of BBPJN I

MedanDirector ofImplementationAffairs of Region I

Response of Comment fromWorld Bank for WesternIndonesia National RoadsImprovement Project Loan IBRD8043-ID Package No.05:Sp.Rampa – Poriaha

01 Des 2014 Kepala BBPJN IIIPalembang

Direktur BinaProgram:Ir. Harris H. Batubara,M.Eng.Sc

Permohonan Surat Keputusan(SK) Pembentukan WakilPengamat Masyarakat (WPM)untuk Paket 06: Psr. Pedati –Kerkap, dan No.19: Lais –Bintunan

02 Des 2014 Menteri PekerjaanUmum danPerumahan Rakyat

Ketua POKJA SatkerPJN Wilayah IBengkulu

Penetapan PemenangPelelangan Pekerjaan WINRIPNomor Paket 11: Mukomuko –Bantal

02 Des 2014 Menteri PekerjaanUmum danPerumahan Rakyat

Ketua POKJA SatkerPJN Wilayah IBengkulu

Penetapan PemenangPelelangan Pekerjaan WINRIPNomor Paket 13: Sp.Rukis – Tj.Kemuning

02 Des 2014 Director ofPlanning:Ir. Harris H.Batubara, M.Eng.Sc

Task Team LeadeWINRIP/SeniorTransport Specialist:Mrs. Elizabeth Goller

Submission of the LARAPDocument Monitoring Reportfor Package No.11: Bantal –Mukomuko, Bengkulu; WINRIP

02 Des 2014 Direktur BinaProgram:Ir. Harris H.Batubara, M.Eng.Sc

Direktur BinaPelaksanaan WilayahI:Ir. Wijaya Seta, M.T

Penyampaian Surat Bank DuniaTerhadap Bid Evaluation Report(BER) Paket No.05: Sp.Rampa –Poriaha di Provinsi SumateraUtara; WINRIP



Mid-Term Review Mission BankDunia (15-17) Desember 2014;WINRIP

03 Des 2014 Direktur BinaPelaksanaanWilayah I:Ir. Wijaya Seta, M.T

Kepala BBPJN IIIPalembang

Penyampaian Surat Bank DuniaTerkait Keterlambatan Serius,Khususnya Paket No.01: Biha-Krui dan Paket No.04: Ipuh –Bantal; WINRIP

03 Des 2014 Ketua POKJA SatkerPJN Wilayah IBengkulu

Ketua PMU WINRIP Publication of NotificationAward on UNDB Online PackageNo.11: Bantal – Mukomuko

03 Des 2014 Ketua POKJA SatkerPJN Wilayah I

Ketua PMU WINRIP Publication of NotificationAward on UNDB Online Package



Date From To ActivityBengkulu No.13: Sp.Rukis – Tj.Kemuning

04 Des 2014 Ketua POKJA ULPBBPJN IIIPalembang/SatkerPJN Wilayah IProvinsi Bengkulu

CTC Undangan Pelaksanaan RapatPenjelasan Kantor danKunjungan Lapangan Paket 06:Psr. Pedati – Kerkap, dan No.19:Lais – Bintunan


CTC Surat Keputusan (SK)Pembentukan Wakil PengamatMasyarakat (WPM) Paket 06:Psr. Pedati – Kerkap, dan No.19:Lais – Bintunan

10 Des 2014 Direktur PoliteknikMedan

Kepala BBPJN IMedan

Undangan Pemilihan WakilPengamat Masyarakat (WPM)untuk Paket No.15: Sibolga –Bts. Tapsel; WINRIP


Task Team LeaderWINRIP/SeniorTransport Specialist:Mrs. Elizabeth Goller

Submission of Signed Contractfor Package No.17:Sp.Gn.Kemala – Pg.Tampak onLampung Province

10 Des 2014 Kasubdit TeknikLingkungan danKeselamatan Jalan:Dr. Ir. MaulidyaIndah Junica, M.Sc

Kasubdit SistemPengendalianWilayah I/PMU OIC:Ir. Agusta E.Sinulingga, M.T

Penyampaian Revisi KAKKegiatan PeningkatanKapabilitas PenanggulanganBencana Direktorat JenderalBina Marga



Penyampaian Persetujuan BankDunia Terhadap DokumenMinitoring LARAP Paket No.11:Bantal – Mukomuko; WINRIP


Kepala BBPJN IMedan, Kepala BBPJNII Padang, KepalaBBPJN III Palembang

Mid-Term Review Mission BankDunia (15-17) Desember 2014;WINRIP



Permohonan Informasi TentangKesiapan Lahan untuk Paket-Paket di Sumatera Barat(Padang 21 November 2014);WINRIP

16 Des 2014 Site EngineerPackage No.04

DSC Monthly Project Report (MPR)No.11 covering month ofNovember 2014

16 Des 2014 DSC GeneralSuperintendent PaketNo.01

Delayed Progress of Works as ofNovember 2014

16 Des 2014 DSC GeneralSuperintendent PaketNo.04

Delayed Progress of Works as ofNovember 2014


Daftar UndanganTerlampir, cc: CTC

Undangan Rapat PembahasanKeterlambatan Paket WINRIPNo.01: Krui-Biha, dan No.04:Ipuh-Bantal



Date From To Activity16 Des 2014 Kasubdit Sistem

PengendalianWilayah I/PMU OIC:Ir. Agusta E.Sinulingga, M.T

Dekan FakultasTeknik UniversitasBengkulu

Undangan WawancaraPemilihan TPM Paket No.11:Bantal-Mukomuko dan No.13:Sp. Rukis – Tj.Kemuning;WINRIP


Ketua LembagaPenelitian UniversitasLampung

Persetujuan Hasil WawancaraPemilihan Pemantau PihakKetiga/Third Party MonitoringPaket No.17: Sp.Gn.Kemala –Pg.Tampak; WINRIP



Penyampaian DED Paket No.07:Indrapura-Tapan, No.08: Bts.Pariaman – Manggopoh, danPaket No.10: Sp. Empat – AirBalam, dan Paket 12: Kambang-Indrapura di Provinsi SumateraBarat



Penyampaian RKPPL untukPaket No.02: Pd.Sawah-Sp.Empat dan No.03:Manggopoh-Pd.Sawah; WINRIP



Penyampaian Persetujuan BankDunia Terhadap DokumenMonitoring LARAP untuk Paket11: Bantal-Mukomuko(Bengkulu)


CTC Undangan Rapat PembahasanUsulan Perubahan KontrakPaket Pelebaran Jalan Krui-Biha



Penyampaian Review StandardBidding Document (SBD) untukPaket No.15: Sibolga-Bts.Tapsel;WINRIP

18 Des 2014 Satker PJN WilayahI Provinsi Bengkulu

CTC Undangan Tanda TanganKontrak Paket 11 PelebaranJalan Bantal-Mukomuko diProvinsi Bengkulu



Penyampaian PersetujuanPembayaran (F384) untukKontrak Paket No.17:Pg.Tampak-Sp.Gn.Kemala diProvinsi Lampung



Penyampaian Surat Bank DuniaTerkait Langkah SelanjutnyaMeningkatkan PenggunaanSistem E-ProcurementKementerian PU mencakupPengadaan Barang dan Jasa Lain(Non-Konsultan) serta



Date From To ActivityPemilihan Konsultan WINRIP



Submission of LARAP Reportsfor Package No.14, 20 and 21;WINRIP



Submission of Draft BiddingDocument for Package No.15:Sibolga-Bts.Tapsel in NorthSumatera Province; WINRIP

18 Des 2014 Kasubdit SistemPengendalianWilayah I/PMU OIC:Ir. Agusta E.Sinulingga, M.T

POKJA ULP BBPJN IIIPalembang

Penyampaian AddendumDokumen Lelang Paket No.06:Kerkap-Ps.Pedati danNo.19:Bintunan-Lais


CTC Rapat Pembahasan PercepatanPembebasan Lahan Pada Paket-Paket WINRIP


CTC Rapat Percepatan PelaksanaanPaket-Paket WINRIP


PT. Jaya KonstruksiManggala, PT.Waskita Karya

Rapat Pembahasan PercepatanPelaksanaan Paket Krui-Bihadan Paket Ipuh-Bantal



Submission of the ProposeDetail Engineering Design (DED)and Engineering Estimate (EE)Documents for Package No.07:Indrapura-Tapan, No.08:Bts.Kota Pariaman-Manggopoh,No.10: Sp.Empat-Air Balam, danNo.12: Kambang-Indrapura inWest Sumatera Province;WINRIP

23 Des 2014 POKJA ULP BBPJN IIIPalembang

CTC Undangan Pemasukan danPembukaan DokumenPenawaran Paket No.06:Pelebaran Jalan Ruas Kerkap-Psr. Pedati dan Paket No.19:Pelebaran Jalan Ruas Bintunan-Lais (WINRIP) Provinsi Bengkulu



Penyampaian PersetujuanPembayaran (F384) untukKontrak Paket No.17:Pg.Tampak-Sp.Gn.Kemala diProvinsi Lampung Loan No.8043ID

30 Des 2014 Direktur Bina Direktur Bina Penyampaian Persetujuan Bank



Date From To ActivityProgram:Ir. Harris H.Batubara, M.Eng.Sc

Pelaksanaan WilayahI:Ir. Wijaya Seta, M.T

Dunia Terkait Usulan DokumenLelang Paket 15: Sibolga –Bts.Tapsel di Provinsi SumateraUtara


Direktur BinaPelaksanaan WilayahI, Direktur Bina Teknik

Usulan Dokumen DetailEngineering Design (DED) danEngineering Estimate (EE) Paket7: Indrapura-Tapan, Paket 8:Bts. Kota Pariaman –Manggopoh, Paket 10:Sp.Empat – Air Balam, danPaket 12: Kambang – Indrapura

Report Submission

Date From To Activity02 Des 2014 Director of

Planning:Ir. Harris H.Batubara, M.Eng.Sc


Submission of the LARAPDocument Monitoring Reportfor Package No.11: Bantal –Mukomuko, Bengkulu; WINRIP

10 Des 2014 Kasubdit TeknikLingkungan danKeselamatan Jalan:Dr. Ir. MaulidyaIndah Junica, M.Sc


Penyampaian Revisi KAKKegiatan PeningkatanKapabilitas PenanggulanganBencana Direktorat JenderalBina Marga

16 Des 2014 Site EngineerPackage No.04

DSC Monthly Project Report (MPR)No.11 covering month ofNovember 2014



Penyampaian DED Paket No.07:Indrapura-Tapan, No.08: Bts.Pariaman – Manggopoh, danPaket No.10: Sp. Empat – AirBalam, dan Paket 12: Kambang-Indrapura di Provinsi SumateraBarat



Penyampaian RKPPL untukPaket No.02: Pd.Sawah-Sp.Empat dan No.03:Manggopoh-Pd.Sawah; WINRIP



Penyampaian Review StandardBidding Document (SBD) untukPaket No.15: Sibolga-Bts.Tapsel;WINRIP



Submission of LARAP Reportsfor Package No.14, 20 and 21;WINRIP

18 Des 2014 Direktur BinaProgram:

Task Team LeadeWINRIP/Senior

Submission of Draft BiddingDocument for Package No.15:



Date From To ActivityIr. Harris H.Batubara, M.Eng.Sc

Transport Specialist:Mrs. Elizabeth Goller

Sibolga-Bts.Tapsel in NorthSumatera Province; WINRIP



Submission of the ProposeDetail Engineering Design (DED)and Engineering Estimate (EE)Documents for Package No.07:Indrapura-Tapan, No.08:Bts.Kota Pariaman-Manggopoh,No.10: Sp.Empat-Air Balam, danNo.12: Kambang-Indrapura inWest Sumatera Province;WINRIP



Submission of the Draft RevisionI of Project ManagementManual (PMM) WINRIP



Submission of the Revision ofTerms of References forCapacity Building for DGHEnvironment/Risk Mitigationand Road Safety Unit



Action Plan of Management andEnvironmental Monitoring;WINRIP



Penyampaian Surat Bank DuniaTerhadap Dokumen MonitoringLARAP Paket No.14: Painan-Kambang, No.20: Lubuk Alung-Sicincin dan No.21: LubukAlung-Kuraitaji; WINRIP

Meeting

Date From To Activity04 Des 2014 Ketua POKJA ULP

BBPJN IIIPalembang/SatkerPJN Wilayah IProvinsi Bengkulu

CTC Undangan Pelaksanaan RapatPenjelasan Kantor danKunjungan Lapangan Paket 06:Psr. Pedati – Kerkap, dan No.19:Lais – Bintunan


Daftar UndanganTerlampir, cc: CTC

Undangan Rapat PembahasanKeterlambatan Paket WINRIPNo.01: Krui-Biha, dan No.04:Ipuh-Bantal


CTC Undangan Rapat PembahasanUsulan Perubahan KontrakPaket Pelebaran Jalan Krui-Biha

18 Des 2014 Satker PJN Wilayah CTC Undangan Tanda Tangan



Date From To ActivityI Provinsi Bengkulu Kontrak Paket 11 Pelebaran

Jalan Bantal-Mukomuko diProvinsi Bengkulu


CTC Rapat Pembahasan PercepatanPembebasan Lahan Pada Paket-Paket WINRIP


CTC Rapat Percepatan PelaksanaanPaket-Paket WINRIP


PT. Jaya KonstruksiManggala, PT.Waskita Karya

Rapat Pembahasan PercepatanPelaksanaan Paket Krui-Bihadan Paket Ipuh-Bantal

23 Des 2014 POKJA ULP BBPJN IIIPalembang

CTC Undangan Pemasukan danPembukaan DokumenPenawaran Paket No.06:Pelebaran Jalan Ruas Kerkap-Psr. Pedati dan Paket No.19:Pelebaran Jalan Ruas Bintunan-Lais (WINRIP) Provinsi Bengkulu



Outgoing Letter

Correspondence

Date From To Activity01 Dec 2014 CTC Team Leader:

Cesar T. ArenasKasubdit SistemPengendalianWilayah I/PMU OIC:Ir. Agusta E.Sinulingga, M.T

Additional New Items of WorkRequired by Sub-Directorate ofEnvironment and Road SafetyAffairs (TLKJ) – Package No.07:Indrapura – Tapan

01 Dec 2014 CTC Team Leader:Cesar T. Arenas


Additional New Items of WorkRequired by Sub-Directorate ofEnvironment and Road SafetyAffairs (TLKJ) – Package No.08:Bts Kota Pariaman –Manggopoh



Additional New Items of WorkRequired by Sub-Directorate ofEnvironment and Road SafetyAffairs (TLKJ) – Package No.10:Sp.Empat – Air Balam



Additional New Items of WorkRequired by Sub-Directorate ofEnvironment and Road SafetyAffairs (TLKJ) – Package No.12:Kambang – Indrapura



Contract Agreement BetweenGovernment of Indonesia andPT. Jaya Konstruksi ManggalaPatria



CTC Recommendation forStandard Bidding Document(SBD) for Package No.15:Sibolga – Bts. Tapsel



Progress of Works, PackageNo.01: Biha – Krui



Progress of Works, PackageNo.02: Padang Sawah –Sp.Empat



Progress of Works, PackageNo.03: Manggopoh – Pd. Sawah





Progress of Works, PackageNo.04: Ipuh – Bantal



Proposed Changes To ApprovalModel NCB Bidding Documents



Submission of Draft MonitoringReport for the Integration ofEnvironmental Mitigation forPackage No.11: Bantal –Mukomuko



Submission of Draft MonitoringReport for the Integration ofEnvironmental Mitigation forPackage No.16: Seblat – Ipuh

11 Des 2014 CTC Team Leader:Cesar T. Arenas


Submission of RKPPL forPackage No.02: Pd. Sawah –Sp.Empat and No.03:Manggopoh – Pd.Sawah;WINRIP



Submission of Report of Anti-Corruption Action Plan (ACAP)WINRIP



Propose Training to SupportProject Implementation



Submission of Road Safety andTraffic Management MonitoringReport – Package No.01: Biha –Krui and Package No.04: Ipuh –Bantal; WINRIP



Report Submission



CTC Recommendation forStandard Bidding Document(SBD) for Package No.15:Sibolga – Bts. Tapsel



Proposed Changes To ApprovalModel NCB Bidding Documents



Submission of Draft MonitoringReport for the Integration ofEnvironmental Mitigation forPackage No.11: Bantal –Mukomuko



Submission of Draft MonitoringReport for the Integration ofEnvironmental Mitigation forPackage No.16: Seblat – Ipuh



Submission of Report of Anti-Corruption Action Plan (ACAP)WINRIP



Propose Training to SupportProject Implementation



Submission of Road Safety andTraffic Management MonitoringReport – Package No.01: Biha –Krui and Package No.04: Ipuh –Bantal; WINRIP

Meeting

Date From To Activity- - - -