DOCUMENT CONTROL:

Version: 3

Ratified by: Finance Sub Committee

Date ratified: 20 March 2017

Name of originator/author: Head of Procurement and Purchase Ledger

Name of responsible committee/individual:

Finance Sub Committee

Date issued: 10 May 2017

Review date: March 2020

Target Audience All staff

Mobile Phone Policy

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SECTION

CONTENTS

PAGE NO

1. INTRODUCTION 3

2. PURPOSE 3

3. SCOPE 3

3.1 Definitions within the scope of the policy 4

4. RESPONSIBILITIES, ACCOUNTABILITIES AND DUTIES

4

4.1 Board of Directors 4

4.2 Directors/Assistant Directors 4

4.3 Line Managers 4

4.4 All Staff 5

5. PROCEDURE/IMPLEMENTATION 5

5.1 Trust Mobile Phones 5

5.2 Security & Safeguarding of a Trust Mobile Phone 8

5.3 Patient Safety/Confidentiality 9

5.4 Personal Mobile Phones 11

5.5 Using Mobile Phones Whilst Driving 11

5.6 Lone Working 12

5.7 Pooling Arrangements 12

5.8 Long Term User Absence 12

6. TRAINING IMPLICATIONS 12

7 MONITORING ARRANGEMENTS 13

8. EQUALITY IMPACT ASSESSMENT SCREENING 13

8.1 Privacy, Dignity and Respect 13

8.2 Mental Capacity Act 14

9. LINKS TO ANY ASSOCIATED DOCUMENTS 14

10. REFERENCES 15

11 APPENDICES 15

Appendix A – Trust Mobile Phone Purchasing Register Form

16

Appendix B – Employee Mobile Phone Acceptance Statement

17

Appendix C – Mobile Phone Transfer/Cancellation Form 19

Appendix D – Trust Mobile Phone Termination Form 21

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1. INTRODUCTION

The Trust recognises that mobile phones are an essential part of everyday life for many people. The availability and use of mobile phones is commonly perceived to increase the efficiency of an organisation’s workforce and in certain circumstances reduce risk through enhancing the safety of Lone workers. Mobile phones enable those staff who regularly spend the majority of their working day working agile away from their base or away from other bases with useable landline to be contactable. The availability and use of mobile phones can also improve home life flexibility for staff on call. Mobile phones can help patients to maintain contact with family and friends and assist staff to deliver services and maintain their own personal safety. It is therefore important to find a balance between the needs of patients, visitors and employees to maintain communication with the need to protect people against the misuse of advanced technology. The Human Rights Act 1998 (HRA) places a duty on the Trust to respect patients’ privacy, and to protect their confidentiality. The Children’s’ Act 2004 places a duty on the Trust to safeguard the welfare of children. The Trust will issue a mobile phone to Trust Employees, Agency Workers, Students and Volunteers for use on duty to assist with communication, ascertaining a speedy response, and providing a security measure for staff employed by Rotherham Doncaster and South Humber NHS Foundation Trust. The Trust expects that everyone who carries a mobile phone will respect patient confidentiality and show consideration for others.

2. PURPOSE The aim of this policy is to provide guidance to all staff on the appropriate use and management of mobile phones whilst at work and/or on Trust premises while protecting the safety, privacy and dignity of patients, carers, visitors, and staff in line with guidance from the Department of Health – Using Mobile Phones in NHS Hospitals January 2009.

3. SCOPE

This policy applies to all Trust employees, agency workers, students and volunteers whilst on placement at the Trust that use a mobile phone either personal or paid for by the Trust. This policy does not cover the use of mobile phones by service users. This policy is based on the following guiding principles:

The use of a mobile phone is reasonable, appropriate, lawful and in accordance with Trust requirements;

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Staff are aware and comply with this policy;

Mobile phones provided by the Trust are owned by the Trust; and individuals are responsible for the care and security of any mobile phone issued to them.

3.1 DEFINITIONS WITHIN THE SCOPE OF THE POLICY

“Mobile phone” is defined as a phone not physically connected to a landline,

but not cordless phones, which are an extension of a phone physically connected to a landline. The use of the term Mobile Phone includes Smartphones. “Smartphone” is defined as a mobile phone that can connect to the Trust information system and is capable of sending/receiving data through the Trust internet system e.g. a ‘Nokia Lumia smartphone’.

“Private usage” means any communication made (or accepted reverse charge calls), including voice traffic, text messages, web services, premium rate services and anything else which is not wholly, exclusively and necessary in the performance of the users Trust duties.

4. RESPONSIBILITIES, ACCOUNTABILITIES AND DUTIES

4.1 Board of Directors

The Board of Directors has a responsibility for the Trust having policies and procedures in place that meet local and national requirements and any relevant legislation. The Accountable Director for this policy will be the Executive Director of Finance and Estates.

4.2 Directors Individual directors are responsible for ensuring that Trust mobile phones issued to employees within their directorate/division are used in accordance with this policy.

4.3 Line Managers Line Managers are responsible for:

Ensuring staff have access to and understand the content of the Trust’s Mobile Phone Policy and other relevant documents.

Ensuring the implementation and monitoring of the Trust’s Mobile Phone Policy.

Reviewing the need to develop a local Standard Operating Procedure when Trust mobile phones are used regularly as part of service provision

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to contact or be contacted by patients.

Monitoring employee mobile phone usage by undertaking random checks for phones purchased by the Trust and notifying the relevant director/assistant director of any suspected misuse.

Ensuring employee’s report any loss or misuse of a Trust mobile phone using the Trust’s IR1 Incident Reporting process in accordance with the Trust Incident Reporting Policy and recording the incident on the employee’s staff file.

4.4 All Staff

Staff are responsible for:

Ensuring the implementation of the Trust Mobile Phone Policy.

Reporting any loss of a Trust mobile phone immediately to the Trust Purchasing Department and relevant mobile phone provider i.e. Vodafone or Orange.

Reporting any loss or misuse of a Trust mobile phone using the Trust’s IR1 Incident Reporting process as detailed in the Trust Incident Policy and informing their relevant line manager and budget holder.

Staff understand that: Personal mobile phones should under no circumstances be used for

clinical purposes

Under no circumstances should personal mobile phones be used whilst staff are working with patients either on Trust premises or in the patient’s own home.

5. PROCEDURE/IMPLEMENTATION

5.1 Trust Mobile Phones

5.1.1 Entitlement to a Trust Mobile Phone

If a member of staff considers that the function that they fulfil will benefit from the use of a mobile phone they should contact their line manager to discuss their requirements.

Members of staff will be eligible for a Trust Mobile Phone if their Duties/Responsibilities extends to any of the following areas of work :-

An employee who is classified as a lone-worker, in accordance with the Trust Lone Working Policy and Procedure where it has been identified that there is a need for access to a mobile phone. However, caution should be exercised here as the provision of a mobile phone may not in

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itself reduce the risks i.e. from personal attack but would help an emergency situation.

Spend an average of at least 50% of their time working away from their base, which would include travel and duties performed during any visits and are unable to use a convenient fixed phone system to be contacted by their base or feedback information.

An employee is a key-holder and is required to perform emergency call

out duties or to provide advice and guidance in emergency situations.

Senior Management that are frequently away from their offices or who are away from their offices less frequently but who may need to be made available for contact at all times to assist with the continuity of service for the Trust.

Smartphones are issued to staff who require access to the Trust information system in order to access data remotely i.e. emails.

This list is not exhaustive and all other applications for a Trust mobile phone must be judged on a case by case basis by the employee’s line manager

5.1.2 Requisition of a Trust Mobile Phone

Once the need for a mobile phone has been identified a Requisition Form should be completed on Integra E-Series system, stating the following information along with a completed mobile phone application form (Appendix A) :-

Department

Location

Employee’s Full Name

Employee’s Job Title

New or Upgrade to existing mobile phone

UNDER NO CIRCUMSTANCES MUST A MOBILE PHONE BE ORDERED DIRECT FROM A MOBILE PHONE SUPPLIER.

Contract Term - All mobile phones have a minimum 18 months contract (Smartphones have a 24 months contract). Please contact Purchasing to confirm that your contract is to continue after the contract has expired the option to return, cancel or upgrade is available.

Insurance cover is not applicable with this contract as the cost of insurance exceeds the costs of replacing a stolen or missing phone.

The Purchasing Department will keep a standard copy of the mobile phone contract obtained from the supplier (Vodafone, 3 or Orange) and monitor the beneficial / detrimental Terms and Conditions contained therein.

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5.1.3 Issuing a Trust Mobile Phone

On receipt of a Trust mobile phone the following details must be recorded and held by the budget manager:

Details of the employee the phone has been issued to

Mobile Number

Location /Department

Make / Model of mobile phone

IMEI Number

SIM Card Number All of the above information must be immediately forwarded to the Head of Procurement and Purchase Ledger for inclusion on the Trust’s central mobile phone register using the Mobile Phone Register Form (Appendix A).

At the time of issuing a Trust mobile phone to the employee the Line Manager must ensure that the employee is issued with a copy of this policy and completes the Employee Mobile Phone Acceptance Statement (Appendix B). The original completed statement must be retained by the budget manager, a copy given to the employee and a copy recorded in the employee’s staff file.

Trust owned or rented mobile phones should NOT be exchanged by individuals or departments without express permission of the employee’s Line Manager/Budget Manager or without explicit understanding whether the responsibility for safe keeping has also transferred. Without explicit understanding the responsibility for the phone remains with the original recipient unless a Mobile Phone Transfer form has been completed and sent to the Purchasing Department (Appendix C).

5.1.4 Using a Trust Mobile Phone

Trust mobile phones must be used for business purposes only. Any phone

calls made of a personal nature must be for emergency situations only and should be reported to the employee’s line manager. Trust mobile phones should not be used to access mobile phone internet services or premium rate services and the downloading of applications, ringtones and logos is not permitted. If the mobile phone contract includes limited access to the internet (i.e. Smartphones) this is restricted to access to the Trust information systems only in order to access emails for work purposes. It is not intended for personal use and any contract limitations must not be exceeded. Line managers are responsible for undertaking random checks on employee mobile phone usage which can be monitored at any time.

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Users are reminded that the deliberate misuse of a mobile phone can be an offence under the Fraud Act 2006 and other statutes such as the Communications Act 2003, Mobile Phones (Reprogramming) Act 2002 and the Telecommunications Act 1984. Suspicions of fraud should be referred appropriately in accordance with the Fraud Policy and Response Plan or by calling the confidential NHS Fraud & Corruption Reporting Line 0800 028 4060.

5.1.5 Return of a Trust Mobile Phone

All employees whom either leave the Trust or are required to return their Trust mobile phone must, at an agreed time, hand over the mobile phone to their line manager. The line manager must examine the mobile phone to verify it is the correct handset that was issued to them and that the mobile phone is in working condition.

The return of the mobile phone must be recorded on the departmental mobile phone record and also forwarded to the Head of Procurement and Purchase Ledger Trust Mobile Phone Termination Form (Appendix D) to allow the corporate mobile phone register to be updated.

5.1.6 Payment of Trust Mobile Phone Bills

All mobile phone bills must be distributed to the relevant budget managers for authorisation and payment.

Any individual mobile phone bills (inclusive of calls and/or data) which exceed £20 for an individual month must be reviewed by the relevant manager to ensure that all calls/access to data are appropriate.

Wherever possible Trust landlines should be used to make calls avoiding unnecessary costly mobile charges.

5.2 Security and Safeguarding of a Trust Mobile Phone Once a phone is allocated to an individual it is the individual’s responsibility to ensure that it is used correctly and is held securely. Before delivery to, or returns from an individual, all measures must be taken to ensure that the phone is held securely.

5.2.1 Loss of Trust Mobile Phones Mobile phones must not be left unattended, particularly in offices or cars, and should be stored securely when not in use. Loss through inappropriate use, lapse of security or delays in reporting lost or stolen mobile phones will incur costs to the user in respect of replacement charges and call costs. In the event of loss/damage to an individual’s mobile phone, the employee will need to report this immediately to the Purchasing Department to ensure that its use by a third party is kept to a minimum. The loss of a Smartphone

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must also be reported to the IT Service Desk so that data can be remotely deleted. Any theft should be reported to the Trust Local Security Management Specialist (LSMS). If the phone is lost outside of normal working hours the employee should report the loss immediately to the mobile phone provider, keep a record of any call reference number and then inform the Purchasing Department and Information Governance at the earliest opportunity. The contact details are as follows:

Trust Purchasing Department - 01302 798397 (9am – 5pm Monday to Friday)

Trust Local Security Advisor on (9am – 5pm Monday to Friday) 01302 798463

Vodafone – 03333 04 3333 (24 hours/7 days a week)

Orange - 07896 638066 (24 hours/7 days a week)

3Mobile – 0843 373 3337

IT Service Desk – 01302 798118

Information Governance Team – 01302 796189/796385 Staff must report any loss/theft via the Trust Incident Reporting process (IR1) as per the Trust Incident Reporting Policy and inform their Line Manager/Budget Holder who originally authorised the issue of the phone, who will then record the incident on their staff file.

5.2.2 Mobile Phone PIN Codes Staff must ensure that where security settings are available they should be enabled at all times. This may be in the form of a PIN (personal identification number) code. It is the responsibility of the user to record the PIN securely and pass this on to their line manager on return of a mobile phone. PINs that are activated and forgotten or not passed on appropriately will require unlocking action and any charge may be levied against the user.

5.3 Patient Safety/Confidentiality

Staff must refer to the principles of the Data Protection Act and Caldicott Principles to ensure that mobile phones are only used to discuss personal, sensitive or confidential issues in circumstances that are otherwise unavoidable. If another more secure method of communication is available then staff should be using that method.

5.3.1 Using mobile phones to transfer patient information Texting is not a safe method of transmitting patient identifiable, sensitive or confidential information. If it is absolutely necessary to refer to a patient or

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staff member in a text, the message should avoid identifying any individual. This can be achieved by, for example, using just initials and being careful not to include any additional information such as an address or post code that might identify them. If including person identifiable information in a text cannot be avoided then that patient’s consent must be obtained in advance. Also avoid including anything in the text that identifies the Trust. However the Trust acknowledges that the use of text messages as a form of communicating with patients is becoming more common as patients are requesting this as their preferred method of exchanging dialogue with services. However the above guidance must be followed and the choice of communication by the patient must be recorded on the clinical record. Staff should refer to the ‘Use of Electronic Messaging to Communicate With Patients Policy’.

5.3.2

Use of camera phones The use of camera phones can result in the creation of sensitive personal data. Any member of staff using a Trust mobile phone to take a photograph of a patient or their relative/carer must obtain consent before the photograph is taken and they should also notify the patient/relative or carer of all the purposes for which the photograph will be used. Anyone using a mobile phone to take a photograph of a patient or their relative/carer will be processing data and must comply with the Data Protection Act 1998.

5.3.3 Dedicated mobile phones for deaf clients

The Trust has some services where a dedicated mobile phone is located at each team base that is to be used for Deaf patient only to access services. This dedicated mobile number will be given to clients in contact with the team to ensure that if their care coordinator is not available, the text can be passed on to an alternative appropriate person to respond.

5.3.4 Transfer of Calls Any transfer of calls from a mobile phone to either a landline or another Trust mobile phone must be discussed and agreed with the responsible line manager and any relevant staff who are responsible for the phone that the calls are being diverted to. Under no circumstances should a Trust mobile phone number be transferred to a personal mobile phone.

5.3.5 Patient Safety Where mobile phone contact numbers are provided to a patient in order to

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access a service or contact a member of staff the service manager must consider the implications of:

Staff annual leave/sickness cover

Voicemail access/out of hours contact details Any mobile phone that is used for patient contact should have an answering message providing details of an alternative contact number preferably a landline number. In addition a patient must always be provided with details of an alternative contact number should they be unable to contact a member of staff on a mobile number. Line Managers should consider the need to develop a local Standard Operating Procedure when Trust mobile phones are used regularly as part of service provision to contact or be contacted by patients.

5.4 Personal Mobile Phones

Use of Personal Mobile Phones during working hours The Trust understands that employee’s may need to use their personal mobile phone during their working day. However, employees must limit the use of their own devices to allocated break times so as not to interfere with their working day unless otherwise agreed with their manager. Under no circumstances should personal mobile phones be used whilst staff are working with patients either on Trust premises or in the patient’s own home. Personal mobile phones should not be carried in uniform pockets and should be left with staff personal effects at the commencement of shift. Staff should adhere to any local procedures in relation to the use of mobile phones in their work area.

5.5 Using Mobile Phones Whilst Driving

The use of a hand held mobile phone, or other hand-held device that performs an interactive communication function by transmitting or receiving data, whilst driving is an offence, which can result in points on your driving license and a fine incurred. Even the use of a hands-free mobile phone or other interactive communication device whilst driving reduces concentration and increases the likelihood of an accident occurring. For this reason, mobile phones and other interactive communication devices, whether hand held or hands free, must not be used by any Rotherham Doncaster and South Humber NHS Foundation Trust employee whilst driving and on Trust business. Each Trust employee is responsible for their own actions with regard to the

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use of a hand held mobile phone whilst driving and the Trust does not accept liability for any employee who is prosecuted for using a hand held mobile whilst driving, even whilst on Trust business. Any fines/endorsements resulting from such activity will be the responsibility of the individual employee.

5.6 Lone Working

Staff undertaking Escort Duties/Out Reach Clinics/Lone Working Staff undertaking escort duties/outreach clinics or lone workers are required to carry the ward or their allocated Trust mobile phone with them as part of their personal security arrangements. The ward/clinic will be able to contact the member of staff should an emergency situation arise. For further guidelines on lone working refer to the Trust Lone Working Policy and procedure.

5.7 Pooling Arrangements

Where pooling arrangements are in place, appropriate handover routines should be in place and monitoring by the Line Manager is required for the purposes of internal control, patient safety and security.

5.8 Long-term User Absence

Where staff are on maternity leave or other long term absence, including secondment, they should ensure that the mobile phone/device is returned to their line manager through the most appropriate means, ensuring a Mobile Termination Form (Appendix D) is completed and sent to the Head of Procurement and Purchase Ledger. All mobile phones/devices must be returned to their Line Manager prior to re-issue where they will be transferred to another user or terminated if appropriate. Staff should not under any circumstances transfer mobile phones/devices to other members of staff. Should an employee fail to return their mobile phone/device to the Trust in any of the above circumstances, they will be held responsible for any calls and line rental incurred until the mobile phone/device is either returned to the Trust or disconnected.

6. TRAINING IMPLICATIONS

All staff who issue or use a Trust mobile phone for work purposes will need to be familiar with the contents of this policy. All staff issued with a mobile phone will be provided with a copy of this policy along with the employee

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mobile phone acceptance statement (see appendix B).

7. MONITORING ARRANGEMENTS

Area for Monitoring

How

Who by

Reported to

Frequency

Monitoring of Trust Mobile Phone Purchasing Register

Report on the number of phone issued and returned, total cost of mobile phone usage across the Trust and any issues of misuse.

Head of Procurement and Purchase Ledger

Finance Sub Committee

Annually

Monitoring of employee mobile phone usage

Undertaking random checks on phone usage.

Line Managers

Head of Procurement and Purchase Ledger Director/ Assistant Directors

On-going

Reports of loss or misuse of a Trust mobile phone

IR1 Incident Reporting

Head of Health, Safety and Security

Annually

8. EQUALITY IMPACT ASSESSMENT SCREENING

The completed Equality Impact Assessment for this Policy has been

published on the Trust Policy web page for this policy.

8.1 Privacy, Dignity and Respect

The NHS Constitution states that all patients should feel that their privacy and dignity are respected while they are in hospital. High Quality Care for All (2008), Lord Darzi’s review of the NHS, identifies the need to organise care around the individual, ‘not just clinically but in terms of dignity and respect’. As a consequence the Trust is required to articulate its

Indicate how this will be met

The Trust expects that all employees will consider the privacy, dignity

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intent to deliver care with privacy and dignity that treats all service users with respect. Therefore, all procedural documents will be considered, if relevant, to reflect the requirement to treat everyone with privacy, dignity and respect, (when appropriate this should also include how same sex accommodation is provided).

and respect of patients when using their work mobile phone in a clinical setting.

8.2 Mental Capacity Act

Central to any aspect of care delivered to adults and young people aged 16 years or over will be the consideration of the individuals capacity to participate in the decision making process. Consequently, no intervention should be carried out without either the individuals informed consent, or the powers included in a legal framework, or by order of the Court

Therefore, the Trust is required to make sure that all staff working with individuals who use our service are familiar with the provisions within the Mental Capacity Act. For this reason all procedural documents will be considered, if relevant to reflect the provisions of the Mental Capacity Act 2005 to ensure that the interests of an individual whose capacity is in question can continue to make as many decisions for themselves as possible.

Indicate How This Will Be Achieved.

All individuals involved in the implementation of this policy should do so in accordance with the Guiding Principles of the Mental Capacity Act 2005. (Section 1)

Reference to the Trust Consent Policy is made which incorporates the need to review a patient’s capacity to participate in any decision making in relation to the implementation of this policy.

9. LINKS TO ANY ASSOCIATED DOCUMENTS

Data Protection Policy – Information Governance Policies Section

Information Governance Policy – Information Governance Policies Section Policy for Consent to Examination or Treatment – Clinical Policies Section Informatics Security Policy – IM&T Policies Section Incident Reporting Policy – Health, Safety and Security Policies Section Lone Working Policy and Procedure – Health, Safety and Security Policies Section Policy Relating to Employee Usage of Social Media – Employment Policies Section

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Counter Fraud, Bribery and Corruption Policy – Finance Policies Section Use of Electronic Messaging to Communicate With Patients Policy – Information Governance Section Fraud Act 2006 Communications Act 2003 Telecommunications Act 1927 Mobile phones (reprogramming) Act 2002

10 REFERENCES

Department of Health. Using mobile phones in NHS hospitals. January 2009. Criminal Justice and Immigration Act 2008 Data Protection Act 1998 (DPA) Caldicott 2 (National Data Guardian Report) Fraud Act 2006 Communications Act 2003 Mobile Phones (Reprograms) Act 2002 Telecommunications Act 1984 Department of Health – Using Mobile Phones in NHS Hospitals January 2009.

11 APPENDICES

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Appendix A

Trust Mobile Phone Purchasing Register Form

Requisition Number

Make / Model Number

Handset IMEI Number

Sim Card Number

Department /

Location

Details of Employee Issued to :-

Name :

Personal Number:

Position :

Contact Ext Number:

Department Location:

Signature (Applicant):

Print Name:

Date:

Please Return to : Head of Procurement and Purchase Ledger, Purchasing Dept, Walnut Lodge, St Catherine’s Hospital, Tickhill Road, Balby, Doncaster.

Budget Holder Signature:

Print Name:

Date:

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Appendix B

Employee Mobile Phone Acceptance Statement

I declare that I have received the mobile phone detailed below. I have also read and understood the Trust Mobile Phone Policy and Safe Haven Policy with regard to its use and accept the terms and conditions within.

I understand that any deviation from either the policies or procedure may result in disciplinary action and/or where appropriate referral to the Local Counter Fraud Specialist.

In addition I agree to the recovery of losses as outlined in the Mobile Phone Policy.

Employee Issued to:

Name:

Personal Number:

Position:

Department:

Location:

Mobile Number:

Make/ Model Number:

Handset IMEI/Device Number:

SIM Card Number:

Please ensure that you follow the security guidelines “Do’s and Don’ts” below

DO

Report any loss/theft of a mobile phone to the Trust Purchasing Department (01302

796862), the relevant mobile phone contract provider and complete an IR1. The loss of

a smartphone must also be reported to the IT Service Desk (01302 798118) immediately

so that any data can be remotely deleted.

Ensure that the device is kept in a safe environment at all times e.g. not left in cars.

Provide adequate security in the home environment.

Ensure the device is used for business purposes only.

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Remember that Smartphone users are working on a “live” copy of your mailbox – if you

delete an email on your device it is also deleted on the server.

Be aware that any misuse of the mobile phone supplied or misuse of the email, Internet

system etc. may result in disciplinary action including dismissal.

DO NOT

Write down any passwords.

Write down your PIN.

Share the device with another user.

I confirm that I have taken receipt of the mobile phone detailed above. I have been provided with a copy of the Trust’s Mobile Phone Policy and Safe Haven Policy, which I have read and understood.

Signature (Applicant):

Print Name:

Date:

Note: One copy to be issued to the Employee along with a copy of the Trust Mobile Phone Policy and Safe Haven Policy, a copy must be retained by the Employees Budget Holder / Line Manager and a copy recorded in the employee’s personal file.

Budget Holder Signature:

Print Name:

Date:

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Appendix C Mobile Phone Transfer Form

Employee Issued to (Full Name):

Personal Number:

Position:

Department:

Location:

Mobile Phone Number:

Make/ Model Number:

Handset IMEI Number:

SIM Card Number:

Budget Holder Signature:

Print Name:

Date :

Cost Centre :

Please transfer the details of the above mobile phone to the following new Employee, Budget Holder and Cost Centre

Employee Issued to (Full Name):

Personal Number:

Position:

Department / Location

Signed:

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Date:

A copy of this form should be sent to the Trust Finance Department and Trust Purchasing Department and copies retained by the line manager/budget holder and recorded in the employee’s personal file.

Budget Holder Signature:

Print Name:

Date:

Cost Centre:

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Appendix D Trust Mobile Phone Termination Form

Employee Details:

Surname

Forenames

Personal Number:

Job Title:

Department:

Location:

Mobile Number………………………………………………………………………

Items returned Please tick Mobile Phone

Manager confirmed mobile phone returned in working order.

Sim Card / Battery

Charger

Employee Signature:

Date:

Managers Name:

Job Title:

Signature Manager / Budget Holder:

Date:

Cost Centre

Please return form along with returning items to the Head of Procurement and Purchase Ledger, Walnut Lodge. Tel 01302 796475 and retain a copy in the employee’s personal file.

Purchasing Use Only:

Date Returned: Items Returned: