Mississippi Association of County Agricultural Agentsmscountyagent.com/pdfs/2006_pdfs/2006_Program_Book.pdfAl Myles, President-Elect ... Charles Stokes, Walter Walker, Audrey Wilson

Mississippi Association of

County Agricultural Agents

2006 Annual Meeting

Program Book

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MISSISSIPPI ASSOCIATION OF COUNTY AGRICULTURAL AGENTS

2006 ANNUAL MEETING

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SIXTY-NINTH ANNUAL MEETING Mississippi Association of County Agricultural Agents

Bost Extension Center Monday, November 14, 2005

TABLE OF CONTENTS

Sixty-Ninth Annual Meeting Agenda ........................................................................................................... 7 2006 Officers and Directors........................................................................................................................ 12 2005 Active Members and Consecutive Years Membership...................................................................... 16 2005 Life Members..................................................................................................................................... 17 2006 Committee Assignments .................................................................................................................... 20 2005 Committee Reports ............................................................................................................................ 26 2005 Financial Reports ............................................................................................................................... 43 2005 Scholarship Committee ...................................................................................................................... 51 2005 Resolutions......................................................................................................................................... 55 2005 Memorials .......................................................................................................................................... 62 2005 Board Minutes.................................................................................................................................... 67 2005 Presidential Annual Report ................................................................................................................ 85 Appendix A – MACAA Officers Handbook .............................................................................................. 92 Appendix B – MACAA Constitution and Bylaws.................................................................................... 120

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Extension Worker’s Creed............................................................................................ Inside of Back Cover

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AWARDS PROGRAM

a.m. 9:00 Pick up Lunch Tickets ($10) Purchase Reverse Raffle Tickets ($10) Pay 2005 Dues ($50 new member, associate member/$80 regular member) 10:00 Call to Order ................................................................................................... Victor Lee, President 10:05 Invocation ................................................................................................ Al Myles, President-Elect 10:10 MACAA Awards Presentations.......................................................................................... Al Myles

Distinguished Service Awards Achievement Awards

10:20 MACAA Outstanding Programs Awards ........................................................................... Al Myles

Sponsors: Mississippi Pork Producers Association, BASF Corporation, Bayer Crop Science, Agrilance, Terral Seed, Pioneer, Monsanto, Stoneville Seed, Delta & Pine Land Company, Mississippi Turfgrass Association, Mississippi Farm Bureau Federation, Delta Farm Press (former Primedia), Federal Land Bank Association of South Mississippi, FLCA

Outstanding Area Agents (2) Outstanding County Director (2) Outstanding Specialists (2)

10:30 Professional Excellence Awards........................................................................Wayne Wells, Chair 10:35 Communications Awards.............................................................................. Deborah Gaddis, Chair 10:45 Mississippi Crop & Livestock Reporting Award............................Thomas Gregory, USDA-NASS 11:00 Outstanding Young Farmer Report and Video .......................................................Steve Cummings 11:10 Presidential Citation.......................................................................................................... Victor Lee 11:15 Retirees of 2005 ................................................................................................................ Victor Lee 11:25 Mississippi Cattlemen’s Association ...................................................................... Sammy Blossom 11:30 Greetings............................................................................................... MAE4-HA, MEAFCS, ESP 11:35 Adjourn to Bost Auditorium (South End) for Lunch Sponsored by Lancaster Sunbelt Agricultural

Exposition

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11:40 Reverse Raffle.................................................................. Lamar Adams, Judd Gentry, Clint Young



BUSINESS SESSION

p.m. 1:00 Call to Order .................................................................................................... Victor Lee, President 1:05 Financial Report....................................................................................John Anderson, Bookkeeper 1:20 Investment Report......................................................................Elmo Collum, Subcommittee Chair 1:25 Southern Region Director’s Report .......................................................................... Henry Dorough 1:35 Sunbelt Agricultural Exposition ................................................................................... Chip Blalock 1:45 Break 2:00 Memorial Service................................................................................................... Otis Davis, Chair 2:10 History Committee Report .....................................................................................Lee Taylor, Chair 2:15 Agricultural Economics Committee Report...........................................................Jim Steeby, Chair 2:20 Other Old Business 2:30 New Business 2:50 Installation of Officers .........................................................................John Coccaro, Past President 3:00 President’s Report............................................................................................................. Victor Lee 3:05 Incoming President’s Report............................................................................................... Al Myles 3:10 Adjourn

BOARD OF DIRECTORS BREAKFAST MEETING

Tuesday, November 15, 2005 a.m. 6:30 Jones Dining Room – 2nd Floor MSU Union Building – Main Campus Sponsored by the Mississippi Cattlemen’s Association

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Mississippi

Association of County Agricultural Agents

2006 Officers and Directors

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OFFICERS AND DIRECTORS 2006

STATE ASSOCIATION

President............................................................................................................................. Al Myles President –Elect ............................................................................................................ Ed Williams 1st Vice-President ........................................................................................................Lamar Adams 2nd Vice-President ..........................................................................................................Judd Gentry Secretary/Treasurer (Pending Approval) ......................................................................Glen Hughes Past President ................................................................................................................... Victor Lee

NORTHEAST DISTRICT

Senior Director...............................................................................................................Bill Burdine Junior Director ...............................................................................................................Clint Young Membership Chairman.........................................................................................Patrick Poindexter

SOUTHEAST DISTRICT

Senior Director....................................................................................................... Chuck Grantham Junior Director ..........................................................................................................Harvin Hudson Membership Chairman..................................................................................................... Victor Lee

NORTHWEST DISTRICT

Senior Director..............................................................................................................Steve Martin Junior Director ..........................................................................................................Anthony Bland Membership Chairman...........................................................................................Jimbo Burkhalter

SOUTHWEST DISTRICT

Senior Director........................................................................................................... Trey DeLoach Junior Director ................................................................................................................Drew Bates Membership Chairman...................................................................................................Gary Taylor

STATE OFFICE GROUP

Senior Director.......................................................................................................... John Anderson Junior Director ............................................................................................................... Tom Barber Membership Chairman.................................................................................................... Lelia Kelly

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Mississippi Association of County Agricultural Agents

2005 Active and Life Members

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MISSISSIPPI ASSOCIATION OF COUNTY AGRICULTURE AGENTS ACTIVE MEMBERS AND CONSECUTIVE YEARS MEMBERSHIP

2005 Adams, Lamar 15 Anderson, John 4 Andrews, Gordon 16 Atkins, Bryan 3 Baird, Tommy 15 Bales, Don 12 Barber, Tom 1 Barefield, Alan 2 Bates, Arthur A. 2 Bearden, Shelby 10 Beliech, Donna 10 Bishop, William T. 22 Blaine, Alan 18 Bland, Anthony 4 Braswell, Andy 7 Brewer, Thomas 5 Brown, Kipp 9 Brown, Stacey 10 Brumfield, Perry 25 Brunson, Marty 15 Buehring, Nathan 1 Burdine, Jr. William 9 Burkhalter, James 8 Byrd, John 16 Byrne, Mike 6 Catchot, Jr., Angus 1 Chapa, Angelica 2 Chrestman, A. Gale 24 Coccoro, John 20 Collins, Mike 1 Collum, Elmo 8 Courson, Jackie 34 Covington, Cliff 17 Crenshaw, Mark 20 Crouse, Keith 9 Culver, Virgil 14 Cummings, Steve 26 Daniels, Bob 23 Davis, Otis 22 DeLoach, Trey 3 Dicke, Steve 17 Farmer, Wesley 10 Fitts, Charlie 20

Flint, Jr., Ernest 14 Forrest, Charlie 25 Gaddis, Deborah 6 Gentry, Judd 11 Giesemann, John 21 Gillie, Mark 20 Grantham, Charles S. 16 Hampton, Clifford J. 24 Harris, Eddie B. 20 Hatcher, Britton 3 Henn, Alan 4 Herndon, Jr., Bill 2 Hogue, Jr., Charlie 2 Holder, Terry 2 Hudson, Harvin 16 Hughes, Glen 10 Ingram, David 3 Johnson, Kerry 9 Kelly, Lelia 5 Kushla, John D. 1 Larson, Erick 10 Lee, John A. 1 Lee, Victor 15 Londo, Andy 6 Maily, Bill 15 Martin, Robert 4 Martin, Steve 5 McCarty, Will 25 McGee, Mark 2 McGilberry, Joe 23 McKinley, W. Blair 24 Measells, Marcus 4 Miller, James 4 Mowdy, Mark 16 Myles, Al 21 Needham, Tim 10 Newman, Michael 10 Oatis, Melvin 22 Oldham, Larry 9 Owen, Danny 14 Parish, Jane 2 Parker, Don 5 Poindexter, Patrick 5

Porter, Wayne C. 1 Posten, Dan 5 Rankin, Ruby 8 Rankins, Al 4 Rector, Terry 21 Reginelli, Dennis 14 Respess, Don 12 Rhea, Dickie 21 Richardson, Steve 16 Rouse, Clayton 14 Ruscoe, Ann 15 Sartor, Martha Ray 26 Singleton, Jerry 4 Smith, Art 22 Smith, Don 22 Smith, Gwendolyn 1 Snipes, Charles 4 Starks, Nelda 16 Steeby, Jim 8 Steed, Mike 5 Stokes, Charles 7 Tatum, David 5 Taylor, Gary 1 Taylor, Lee 22 Therrel, Houston 8 Thomas, Jim 23 Traugott, Tim 22 Waldrup, Charles 23 Walker, Walter 7 Wells, Wayne 5 Wheeler, Dwayne 25 White, Ronnie 7 Willcutt, Herb 22 Williams, Ed 25 Wilson, Audry 1 Wilson, Jeffrey C. 2 Winter, Norman 6 Winters, Steve 20 Wise, Shelaine 3 Wise, Jr., Stanley 18 Withers, Butch 9 Young, Clint 8 Young, Mack 9

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MISSISSIPPI ASSOCIATION OF COUNTY AGRICULTURAL AGENTS 2005 LIFE MEMBERS

Alexander, Luther Alford, Walter Alley, George Baker, Joe Berry, Belton E. Betteron, Jr., C. B. Blasingame, Donald Bost, W. M. Bridges, Terry L. Broome, Malcolm Brodnax, Doss Bryant, W. Daniel Buckley, R. O. Carpenter, L. Miles Carter, Frank Caves, James H. Cheatham, Danny Clarke, James F. Cochran, Dexter Coleman, Leslie F. Collins, James C. Corban, Frank Cox, Aubrey A. Craft, William D. Crawford, Louis L. Dale, John Doss, Roy Duke, C. B. Dyar, Sam W. Estess, Jr., Charles Fleming, Dolan Fleming, W. M. Fulton Joe C. Fulcher, Bobby Fulcher, John R. Garrison, Jr., George Gholston L. E. Gilliam G. W. Goforth Joe Graves, Larry H. Grubbs, Truitt Harness, Creevy Harris, Joseph P. Head, Robert B. Henry, William Hollis, James B.

Hoskin, Rueben Houston, Wayne Jones, Audrey W. Jones, Ronnie Killebrew, John Kimbrough, Perry Lathan, W. B. Locke, E. L. Loftin, Tom Love, Thomas H. Luther, Jimmy K. Martin, Robert McLain, Jimmy C. McKie, John McMillen, Jack C. McWhirter, Jr., Ed Moman, Jr., Thomas M. Montgomery, Fred R. Moore, William F. Mullendore, George P. Murray, Steve Nichols, Thomas P. Parker, John L. Parker, O. F. Paulette, Leon Pepper, Tim Preuss, Ted Pullin, Ted Raby, Elton Reynolds, Ray Richmond, James Robison, R.C. Rone, George Sartor, Ray M. Schmidt, Joe Shannon, Charles W. Sharpe, Margie Sims, Bobby G. Singleton, Paul Skelton, Donald Smith, John W. Swoope, Thomas K. Swoope, William Swords, Luther Tanner, Barney Taylor, Gerald

Taylor, Tommy Thompson, Lee Tolar, James Twitty, Richard C. Wallace, Barry Walton, Billy Walton, Billy S. Watkins, Chester Weaver, George Wells, W. V. Wilbourn, Carl G. Williams, Robert L. Young, David


2006 Committee Assignments

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2006 COMMITTEE ASSIGNMENTS

OVERALL CHAIRMAN Ed Williams, President Elect 4-H AND YOUTH COMMITTEE Chair: Nelda Starks Vice Chair: Lisa Stewart Members: Chuck Grantham, Anthony Bland, Mark Crenshaw, Mark Gillie, Harvin Hudson, Nelda Starks, Lisa Stewart, Gary Taylor, Charles Waldrup. ADMINISTRATIVE SKILLS COMMITTEE Chair: Dwayne Wheeler Vice Chair: Alan Barefield Members: Tommy Bishop, Alan Blaine, Virgil Culver, Will McCarty, Don Respess, Dickie Rhea, Art Smith, Mike Collins AGRICULTURAL ECONOMICS COMMITTEE Chair: Jim Steeby Vice Chair: Steve Martin Members: John Anderson, Alan Barefield, Andy Braswell, Judd Gentry, Bill Herndon, Robert Martin, Clint Young AGRONOMY AND PEST MANAGEMENT COMMITTEE Chair: Keith Crouse Vice Chair: Tom Barber Members: John Byrd, John Coccaro, Otis Davis, Alan Henn, Eric Larson, Will McCarty, Don Parker, Al Rankins, Dennis Reginelli, Ann Ruscoe, Charles E. Snipes, Charles Stokes ANIMAL SCIENCE COMMITTEE Chair: Shelby Bearden Vice Chair: Clint Young Members: Tommy Bishop, Kip Brown, Gale Chrestman, Blair McKinley, Jane Parish, Butch Withers

AQUACULTURE/SEA GRANT COMMITTEE Chair: Mac Young Vice Chair: Charlie Hogue Members: Tommy Baird, Marty Brunson, Eddie Harris, Robert Martin, Dennis Reginelli, Jim Steeby, Jim Thomas COMMUNICATIONS COMMITTEE Chair: Debbie Gaddis Vice Chair: Mike Steede Members: Steve Cummings, Charlie Fitts, Glenn Hughes, Marcus Measells, Norman Winter, Stanley Wise EARLY CAREER DEVELOPMENT COMMITTEE Chair: Charles Waldrup Vice Chair: James Burkhalter Members: Thomas Brewer, Tom Barber, Nathan Buehring, Gwendolyn Smith, Charles Stokes, Walter Walker, Audrey Wilson EXTENSION PROGRAMS COMMITTEE Chair: Houston Therrell Vice Chair: Andy Londo Lamar Adams, Alan Blaine, Steve Dicke, Charles Fitts, Eddie Harris, Ruby Rankin FINANCE AND AUDIT COMMITTEE Chair: Glenn Hughes Vice Chair – Financial Records: John Anderson Vice Chair- Audit: Virgil Culver Vice Chair – Investments: Elmo Collum Members: Lamar Adams, Judd Gentry, Glenn Hughes, Victor Lee, Steve Martin, Al Myles, Dan Poston, Dickie Rhea, Ed Williams

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FORESTRY AND NATURAL RESOURCES COMMITTEE Chair: Don Bales Vice Chair: John Kushla Members: Cliff Covington, Bob Daniels, Trey DeLoach, Steve Dicke, Britton Hatcher, Glenn Hughes, Bill Maily, Clayton Rouse, Tim Traugott HISTORIAN COMMITTEE Chair: Otis Davis Vice Chair: Ernie Flint Members: Steve Cummings, Chuck Grantham, Terry Rector, Lee Taylor, Ronnie White, and Donald Smith HORTICULTURE COMMITTEE Chair: Lelia Kelly Vice Chair: Tim Needham Members: Arthur Bates, Donna Beliech, Tommy Bishop, David Ingram, Kerry Johnson, Charles Waldrup, Jeff Wilson, Norman Winter HOSPITALITY COMMITTEE Chair: Second Vice Presidnet - Judd Gentry Vice Chair (Annual Meeting): Steve Cummings Vice Chair (Hospitality): Nelda Starks Members: Lamar Adams, Gordon Andrews, Tommy Baird, Alan Blaine, Andy Braswell, Perry Brumfield, Wesley Farmer, Terry Holder, Eric Larson, Victor Lee, Will McCarty, Tim Needham, Dwayne Wheeler, Herb Willcutt, Steve Winters PUBLIC RELATIONS AND AGRICULTURAL ISSUES COMMITTEE Chair: Melvin Oatis Vice Chair: John Coccaro Members: James Burkhalter, Alan Barefield, Martha Ray Sartor, Jerry Singleton, Donald Smith

POLICY, LIFE MEMBERS, LIFE MEMBERS EXECUTIVE COMMITTEE Chair: Past President Victor Lee Vice Chair (Policy): Al Myles Policy Members: All Active Past MACAA Presidents Vice Chair (Life Members): Charlie Estess Life Members Executive Committee: James Richmond, Dan Jones, Bobby Fulcher, Richard Twitty, Louis Crawford, Tim Pepper, Ronnie Jones PROFESSIONAL EXCELLENCE COMMITTEE Chair: Larry Oldham Vice Chair: Angus Catchot Marty Brunson, Keith Crouse, Judd Gentry, John Giesemann, Cliff Hampton, Danny Owen, Tim Traugott, Wayne Wells PROFESSIONAL TRAINING COMMITTEE Chair: Bill Burdine Vice Chair: Jane Parish Members: Debbie Gaddis, Steve Richardson, Clayton Rouse, Ronnie White, Shelaine Wise RECOGNITION AND AWARDS COMMITTEE Chair: President Elect- Ed Williams Vice Chairs: Senior Directors, Junior Directors, Membership Chairs, and Past DSA Winners RESOLUTIONS COMMITTEE Chair: John Byrd Vice Chair: Eric Larson Members: Lelia Kelly, Chance McDavid, Mark Mowdy, Don Respess, Wayne Wells SCHOLARSHIP COMMITTEE Chair: Donna Beliech Vice Chair: Dickie Rhea Members: Mike Byrne, Elmo Collum, John Lee, Andy Londo, Dennis Reginelli,

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TEACHING AND EDUCATIONAL TECHNOLOGY COMMITTEE Chair: John Giesemann Vice Chair: Glenn Hughes

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Members: Blair McKinley, Michael Newman, Art Smith, Ed Williams, Jane Parish, Patrick Poindexter, Wayne Porter, Stanley Wise

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2005 Committee Reports

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AGRICULTURAL ECONOMICS COMMITTEE REPORT 2005 ANNUAL REPORT

This year, largely due to Hurricane Katrina, will be remembered as one of the most costly period in Mississippi Agriculture. The impact of Hurricane Katrina on August 29, 2005 was severe and far-reaching. Just about every sector of Mississippi’s agricultural industry was affected in some way by the storm and its aftermath. The following provides a brief summary of the storm’s impact on key agricultural commodities in the state as well as a discussion of critical issues that some agricultural industries will continue to struggle with as they recover. The following estimates of crop losses include the value of farm losses, and in some cases where specified, the additional economic impact of the storm’s aftermath on production costs and/or producer income. These estimates do not make any assumptions about insured losses. Undoubtedly, some of the losses listed here were insured through private insurers. Unless otherwise noted, these estimates do not include losses incurred by downstream firms such as processors or the indirect impact of reductions in economic activity in related industries. Losses in the poultry and cattle sectors include the replacement value of lost facilities and equipment. Estimates of loss for the various commodities have been compiled from a number of different sources. It is difficult to assure that a consistent set of assumptions have been used to derive all of these estimates. While the past several weeks have afforded an increasingly focused perspective on the scope of this disaster, the situation will likely evolve over time. Thus, these estimates may still require revision, as additional information becomes known. Table 2 summarizes the economic losses to Mississippi Agriculture from Hurricane Katrina. These are interval estimates for individual items. Damage estimates include the value of lost production, the value of damaged or destroyed facilities/equipment, increased production costs, and lost potential income. Table 2. Estimates of Economic Losses From Hurricane Katrina to Mississippi Agriculture and Forestry

Crop Total Estimated Loss ($ Millions)

Cotton $34.31 Soybeans $5.95 Rice $11.68 Corn $2.16 Grain Sorghum $0.07 Dairy $21.08 Beef & Forage $72.14 Poultry $94.05 Horticultural Crops $18.00 Total Agricultural Losses $259.44 Forestry $1,280.00 Total Agriculture and Forestry Losses $1,539.44

Respectfully submitted, Chair: Charlie Forrest Vice-Chair: Jim Steeby Committee Members: Jon Kilgore, Andy Braswell, Judd Gentry, Chance McDavid, Clint Young,

Robert Martin

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Sources: Summarized from a study titled “Impact of Hurricane Katrina on Mississippi Agriculture” by Cary W. “Bill” Herndon and John D. Anderson, Department of Agricultural Economics, Mississippi State University.

AGRONOMY AND PEST MANAGEMENT COMMITTEE 2005 ANNUAL REPORT

Applications were accepted for NACAA Agronomy and Pest Management Program. There was one application submitted by Jimbo Burkhalter concerning Remote Sensing, Global Positioning Systems, and Geographic Information Systems.

Respectively submitted, Chair: Dennis Reginelli Vice-Chair: Keith Crouse Committee Members: John Coccarro, Eric Larson, Will McCarty, Blake Layton, John Byrd,

Alan Henn, Otis Davis, Ann Ruscoe

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COMMUNICATIONS AWARDS COMMITTEE 2005 ANNUAL REPORT

We had a very good participation for the Communications Awards this year. Sixteen members submitted 44 eligible entries in the Communications Awards Program. Unfortunately, the deadline had been moved up to accommodate the earlier date required by the NACAA. Most of the applicants did not meet the earlier deadline. Next year, the earlier deadline will be enforced in order to give prompt entries a chance at winning a national award. The Mississippi 2005 Communications Awards Winners were as follows: Communications Awards Categories

1. Radio 2. Published Photo Caption 3. Slides, Transparencies,

Graphics 1st Terry Rector

2nd Deborah Gaddis 3rd Norman Winter

1st Norman Winter 2nd Cliff Covington

1st Bill Burdine 2nd Ernie Flint 3rd Cliff Covington

4. Direct Mail 5. Personal Column 6. Feature Story 1st Bill Burdine

2nd Glenn Hughes 3rd Donna Beliech

1st Norman Winter 2nd Terry Rector 3rd Wayne Porter

1st Norman Winter 2nd Cliff Covington 3rd Marty Brunson/Kathy Jacobs

7. Newsletter, Individual 8. Newsletter, Team 9. Video Tape/TV 1st Cliff Covington

2nd Donna Beliech 3rd Ann Ruscoe

Cliff Covington 1st Marty Brunson 2nd Jim Steeby 3rd Norman Winter

10. Fact Sheet 11. Publication 12. Home Page 1st Cliff Covington

2nd Ernie Flint 3rd Jim Steeby

1st Jim Steeby 2nd Marty Brunson/Kathy Jacobs 3rd Ann Ruscoe

1st Marty Brunson/Kathy Jacobs

13. Learning Module 1st Marty Brunson/Kathy Jacobs

2nd Ernie Flint

State Communicator of the Year: Cliff Covington

Specialist/District Communicators of the Year:

Northeast: Bill Burdine Northwest: Ann Ruscoe Southeast: Glenn Hughes Southwest: Donna Beliech Specialist: Norman Winter

Respectfully Submitted, Chair: Deborah Gaddis Vice-Chair:

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Committee Members: Charlie Fitts, Steve Cummings, Norman Winter, Stanley Wise, Mike Steed, Marc Measells, and Glen Hughes

HISTORY COMMITTEE 2005 ANNUAL REPORT

Two years ago, MACCA impaneled a committee chaired by Dr. Ronnie White to update the association’s history. This was done to facilitate updates in future years. As a result, this year’s updates only required recent additions of award winners and officers to MACAA’s history. A new item added to the association’s history is a listing of Presidential Citations awarded by MACAA. As the association expands its activities and programs, additional items will be added to its history. This and future document will become part of the association’s history and a reminder of the accomplishments of its members in future years. Respectfully Submitted, Chair: Lee Taylor Vice-Chair: Otis Davis Committee Members: Ernest Flint, Jr., Terry Rector, Don Smith, Chuck Grantham

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PRESIDENTIAL CITATIONS GIVEN BY MACAA 2005 ANNUAL REPORT

The President may give one or more citations to individuals or companies for outstanding support to the Mississippi Association of County Agricultural Agents (MACAA) during his term. This is solely a decision of the MACAA President. Thus, this award is not lightly given nor should it be lightly taken. It is the highest honor the association may give to an individual or organization that supports its mission. Past and present Presidential Citation Award Winners are as follows:

1995 Tom Williams, Union Carbide Agriculture Division 1996 Mississippi Cattlemen’s Association Christine Blackmon, Metro-Jackson Convention and Visitors Bureau 1997 Donny Whitten, Valent Chemical Company Wade Stewart, BASF Chemical Company 1998 Booker Mims, Interim County Agent-Coordinator, Monroe County David Waide, President, Mississippi Farm Bureau 1999 Clayton P. Henderson, House of Representative, 9th District 2000 Tommy Strickland, Director of Mississippi State Fairgrounds

Nancy Strickland, Mississippi State University Extension Service/MAFES 2001 Robert McCarty, Bureau of Plant Industry Wade Stewart, BASF 2002 NO PRESENTATION 2003 Lancaster Sunbelt Agricultural Exposition (Moultrie, Georgia) 2004 Soybean Promotion Association Board (Mississippi) 2005 Federal Land Bank Association of South Mississippi, FLCA

Respectfully submitted, Victor Lee President, MACAA and Al Myles President-Elect, MACAA

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PROFESSIONAL EXCELLENCE COMMITTEE 2005 ANNUAL REPORT

The primary objective of the Professional Excellence Committee is to encourage and showcase excellence in program efforts and to assist and recognize member’s with/for career promotion and performance evaluations. PRESENTATIONS: Crabgrass Control with Homeowner Weed and Feed Products. D. W. Wells, J. M. Taylor, and J.

D. Byrd. South. Weed Sci. Charlotte, NC. Pasture weed control problems and concerns in the delta. D. E. Sanders, J. D. Byrd, Jr., and J.

W. Boyd. Proc. South. Weed Sci. Soc. 58:148. Developing a state invasive species alliance for Mississippi. J. D. Madsen, J. D. Byrd, Jr., D. R.

Shaw, and R. G. Westbrooks. Proc. South. Weed Sci. Soc. 58:253. Significant invasive species of the mid-South states. V. Maddox, J. D. Byrd, Jr. and J. Madsen.

Proc. South. Weed Sci. Soc. 58:254. Effect of heat on cogongrass viability. C. T. Bryson, C. H. Koger, and J. D. Byrd, Jr. Proc.

South. Weed Sci. Soc. 58:249. Recent History of conservation tillage in the delta. J. A. Kendig, M. S. DeFelice, D. K. Miller,

and J. D. Byrd, Proc. South. Weed Sci. Soc. 58:102. Crabgrass control with homeowner weed and feed products. D. W. Wells, J. M. Taylor, and J.

D. Byrd. Proc. South. Weed Sci. Soc. 58:113. Vegetation management with Overdrive combined with sulfonylurea herbicides along roadsides.

R. S. Wright, J. D. Byrd, Jr., and J. M. Taylor Proc. South. Weed Sci. Soc. 58:202. Seedhead management for cogongrass (Imperata cylindrica). K. D. Burnell, J. D. Byrd, Jr., P.

D. Meints, B. S. Peyton, and B. K. Burns. Proc. South. Weed Sci. Soc. 58:252. Identification of unique spectral characteristics of common warm season turfgrass weeds. K. C.

Hutto, D. R. Shaw, J. D. Byrd, Jr., C. J. Gray, and L. M. Bruce. Proc. South. Weed Sci. Soc. 58:261.

Differentiating weed species from background components using hyperspectral remote sensing. D. M. Dodds, D. R. Shaw, L. M. Bruce, J. D. Byrd, Jr., J. H. Massey, D. R. Reynolds, L. T. Barber, J. W. Barnett, N. W. Buehring, K. D. Burnell, C. J. Gray, W. B. Henry, K. C. Hutto, F. S. Kelley, C. T. Leon, C. T. Koger, D. B. Mask, W. G. Powell, and J. C. Sanders. Proc. South. Weed Sci. Soc. 58:259.

Winter weed control with ALS-inhibiting herbicides in bermudagrass. J. M. Taylor, J. D. Byrd, K. C. Hutto, and D. W. Wells. Proc. South. Weed Sci. Soc. 58:106.

Knotroot foxtail (Setaria geniculata) and smutgrass (Sporobolus indicus) control in pastures using Velpar. B. K. Burns, J. D. Byrd, Jr., B. S. Peyton, and J. M. Taylor. Proc. South. Weed Sci. Soc. 58:143.

Cogongrass [Imperata cylindrica (L.) Beauv.] management using sequential applications of imazapyr and glyphosate. B. S. Peyton, J. D. Byrd, K. D. Burnell, B. K. Burns, and M. T. Myers.Proc. South. Weed Sci. Soc. 58:246.

Control of non-native species, torpedograss (Panicum repens) and chamberbitter (Phyllanthus urinaria). J. M. Taylor, J. D. Byrd, K. C. Hutto, and R. S. Wright. WSSA abstract no. 100.

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A weed science career with Extension: Are you prepared? J. D. Byrd, Jr. WSSA abstract no. 303.

Evaluating perennial ryegrass control and turfgrass quality using transition aid herbicides and hyperspectral radiometry. K. C. Hutto, J. D. Byrd, J. M. Taylor, D. R. Shaw, and C. J. Gray. WSSA abstract no. 337.

Cogongrass [Imperata cylindrica (L.) Beauv.] and other noxious weeds: Awareness and management in Mississippi. R. S. Wright, J. D. Byrd, K. D. Burnell, J. M. Taylor, B. S. Peyton, and B. K. Burns. WSSA abstract no. 351.

Influence of plant growth regulators applied at various phenological stages for cogongrass seedhead elimination. K. D. Burnell, J. D. Byrd, P. D. Meints, P. S. Peyton, B. K. Burns, and C. H. Koger. WSSA abstract no. 352.

Cogongrass [Imperata cylindrica (L.) Beauv.] control using mechanical and cultural management. K. D. Burnell, J. D. Byrd, G. N. Ervin, D. J. Lang, B. S. Peyton, and C. T. Bryson. WSSA abstract no. 366.

Develping a state invasive species alliance for Mississippi. J. D. Madsen, J. D. Byrd, D. R. Shaw, and R. G. Westbrooks. WSSA abstract no. 374.

Organizing in Mississippi and the Mid-South invasive species alliance. J. D. Byrd, Southeast Exotic Pest Plant Council, 3-4 May, 2005, Birmingham, AL http://www.se-eppc.org/2005/byrdorganizing.cfm

Advancements in spraying technology, J. D. Byrd, Tennessee Vegetation Management Association, 3-4 November, 2004, Paris Landing State Park, TN.

Managing invasive species. J. D. Byrd, Georgia Vegetation Management Association, 29-30 April, 2004, Calloway Gardens, GA.

Forestry Images: Forest health, natural resources & silviculture images http://www.forestryimages.org/browse/autimages.cfm?aut=11990.

Mississippi’s Enhanced Forestry Education Program Funded by Title III of Public Law 106-393. D. Bales. National Forest Counties and Schools Coalition. April, 2005, Reno, Nevada.

World Aquaculture Society, New Orleans, LA, January 2005, Use of Smallmouth Buffalo to Reduce the Incidence of Proliferative Gill Disease in Commercial Catfish Ponds.

American Fisheries Society-MS Chapter, Philadelphia, MS, February 2005, Safer, High-Density Polyethylene Plastic Paddles for Hatching Channel Catfish.

National Association of County Agricultural Agents, Buffalo, NY, July 2005, Safer, High-Density Polyethylene Plastic Paddles for Hatching Channel Catfish (an Example of Extension-Producer Interaction to Develop Farmer Innovations).

Economic Impact of the Mississippi Blueberry Industry. Myles, Albert, Ken Hood, and John Braswell. National Association of County Agricultural Agents. Buffalo, NY. July 2005.

PROMOTIONS: Dr. Larry Oldham from Associate Extension Professor to Extension Professor. Dr. Al Rankins from Assistant Professor to Associate Professor with Tenure. Don Bales from Extension Associate III to Senior Extension Associate. Britton Hatcher from Extension Associate I to Extension Associate II. Butch Bailey from Extension Associate I to Extension Associate II. Trey Deloach from Extension Associate I to Extension Associate II. Charles Hogue from Extension Associate II to Extension Associate III.

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Kerry Johnston from Extension Agent III to Extension Agent IV.

http://www.se-eppc.org/2005/byrdorganizing.cfm

http://www.se-eppc.org/2005/byrdorganizing.cfm

http://www.forestryimages.org/browse/autimages.cfm?aut=11990

PUBLICATIONS: Londo, R. Maiers, and J. Kushla. 2005. "History of site preparation in the southeastern United

States." Tree Talk 27(3): 31,37. Steeby, J.A., J.Hargreaves, C.S. Tucker, and T. Cathcart. 2004. Modeling industry-wide

sediment oxygen demand and estimation of the contribution of sediment to total respiration in commercial channel catfish ponds. Aquaculture Engineering 31:247-262.

Steeby, J.A., J.Hargreaves, C.S. Tucker, and S. Kingsbury. 2004. Accumulation, organic carbon and dry matter concentration of sediment in commercial channel catfish ponds. Aquaculture Engineering 30: 115-126.

Steeby, J.A., J.Hargreaves, and C.S. Tucker. 2004. Factors affecting sediment oxygen demand in commercial channel catfish ponds. Journal of the World Aquaculture Society, 35:322-331.

Steeby, J.A., J. Nobile and W. Wright. 2004. Safer, high-density polyethylene plastic paddles for hatching channel catfish eggs. North American Journal of Aquaculture 66: 334-335.

BOOK CHAPTER: Avery, J.L. and J.A. Steeby. 2004. Hatchery management. In Tucker/Hargreaves (Eds),

"Biology and Culture of Channel Catfish", Elesevier, Netherlands, 688 pp. Article Appearing in the National Warmwater Aquaculture Center Newsletter

D’Abramo, L., J. Steeby and T. Hanson. 2005. Experimental Evaluations and Economic

Analysis of a Fingerling-to-Stocker Phase in the Commercial Farming of Channel Catfish.

Respectfully submitted, Chair: Wayne Wells Vice Chair: Larry Oldham Committee Members: David Tatum, Tim Traugott, Judd Gentry, Marty Brunson, Danny Owens,

Cliff Hampton, John Giesemann, Keith Crouse

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PROGRAM AWARDS COMMITTEE 2005 ANNUAL REPORT

The MACAA recognizes members who plan and implement outstanding educational programs according to their duty assignment with the Mississippi State University Extension Service. The awards are presented at the annual MACAA Recognition and Awards Program. Members are nominated by their peers. Written entries are submitted to the Chair of the Recognition and Awards Committee and those entries are judged by MACAA members nominated by the Association’s five Senior Directors. Each Senior Director appoints one County Director, one Area Agent and one State Specialist as judges. Award winners may not be nominated again for the following two years, but may be re-nominated after that two-year period.

2005 AWARD CATEDGORIES, WINNERS AND SPONSORS

Outstanding Area Agents Bill Burdine

Wayne Porter

Outstanding County Directors Tim Needham Judd Gentry

Outstanding Specialists

Wayne Wells Jane Parish

Sponsors: Mississippi Pork Producers Association BASF Corporation Bayer Crop Science Stoneville Seed Delta & Pine Land Company Mississippi Turfgrass Association Mississippi Farm Bureau Federation Delta Farm Press (formerly Primedia) Federal Land Bank Association of Mississippi, FLCA Respectfully submitted, State Chair: Al Myles Specialist: Art Smith Beef: Blair McKinley Cotton: Will McCarty Forestry: Bob Daniels Corn: Eric Larson Soybeans: Alan Blaine Swine: Mark Crenshaw Horticulture: David Tatum Dairy: Wesley Farmer Turfgrass: Wayne Wells

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PUBLIC RELATIONS AND AGRICULTURE ISSUES COMMITTEE 2005 ANNUAL REPORT

Coley Little and Jody Bailey of Coffeeville were selected as this year’s John Deere/Jaycees Young Farmer of the Year for Mississippi. The MACAA sponsors this contest each year. The Bailey’s operate a 2400-acre cotton farm where they consistently average over 2 1/3 bales per acre a year. Excellent conservation practices are carried out on the farm. The Bailey’s are very active in the county, state and national agriculture activities and organizations as well as their community activities. They were the 2003 Farm Bureau State Outstanding Farm couple and went on to be the second alternate in the National Farm Bureau Outstanding Young Farmer. Coley Little has served as State chairman of the Young Farmer and Rancher Committee for Farm Bureau. He serves on American Farm Bureau Cotton Committee and serves as chairman of the Mississippi Farm Bureau Cotton Committee. Both Jody and Coley Little have served as National Voting Delegates for Farm Bureau. He is a National Director for both Cotton, Inc. and the National Cotton Council. On the county level, Coley Little serves as President of Yalobusha County Farm Bureau and Jody serves as the women’s chairman. Most importantly Coley Little and Jody Bailey are strong supporters of the Mississippi State University Extension Service serving on numerous Extension Committees including agriculture, 4-H and E&CRD. They were instrumental in organizing the annual Yalobusha County Agriculture Recognition Banquet. They are also very active in the community, school and church organizations. They have two children, McKenzie and Cole. Last year’s John Deere/Jaycees Outstanding Young Farmer Winner’s for Mississippi, Kevin and Missy Kimzey were selected to the top 20 Young Farmer Couples in the Nation. They received an all expense paid trip to the National Contest in Modesto, California. The Kimzey’s reported this was one of the best activities they have been involved in and appreciate MACAA for sponsoring Mississippi Contests. Respectfully submitted, Chair: James Burkhalter Vice Chair: Melvin Oatis Committee Members: Rueben Moore, Martha Ray, Sartor, Brian Atkins, Jackie Courson, Mike

Tynes, Don Smith

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RECOGNITION AND AWARDS COMMITTEE 2005 ANNUAL REPORT

MACAA is eligible for three NACAA Distinguished Service Awards (DSA) and two Achievement Awards (AA) based on our current membership. DSA numbers are based on two percent of the state association’s total membership annually and can be awarded to any member who has at least ten years membership in MACAA and at least ten year’s employment with MSUES. DSA winners are selected by their peers and must be approved by the MSU-ES Director. The winners are held in high esteem by their fellow members for their service in planning and delivering quality educational programs. Achievement Award winners are selected by their peers for outstanding early career programming. AA winners have to be current MACAA members and have less than ten years of MSU-ES employment. All DSA and AA winners must attend the NACAA Annual Meeting in the year they are honored. The following DSA and AA winners were selected in 2004 and recognized at the NACAA Annual Meeting in Buffalo, New York in 2005. Distinguished Service Award Achievement Award Dennis Reginelli (Northeast) Jimbo Burkhalter (Northwest) Victor Lee (Southeast) Bill Maily (Southwest) The following DSA and AA winners for 2006 were selected in September 2005 and will be recognized at the 2006 NACAA National Meeting in Cincinnati, Ohio. Distinguished Service Award Achievement Award Tim Needham (Northeast) Bill Burdine (Northeast) Eddie Harris (Northwest) Deborah Gaddis (Specialist) Nelda Starks (Specialist) DSA and AA awards are presented to members in the various districts on a rotating schedule. The following table shows the rotation schedule through 2010. DSA/AA Awards Rotation Schedule: YEAR DSA AA 2006 NW, SP, NE SP, NE 2007 SE, SW, NW SW, NW 2008 SP, NE, SE, SE, SP 2009 SW, NW, SP NE, SW 2010 NE, SE, SW NW, SE

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NW=Northwest, SE=Southeast SW=Southwest NE=Northeast SP=Specialist

PREVIOUS MACAA DSA & AA WINNERS

DSA and AA award winners for the previous 15 years are listed below for your information.

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1990 DSA Truitt Grubbs James Clark Virgil Wells Jim Collins

Southwest Northeast Northwest Specialist

AA Mark Crenshaw

Northeast

1991 DSA Jimmy Johnson Charles Estess Fred Rose Rat Harris

Southwest Northwest Northeast Southeast

AA Terry Rector Southwest

1992 DSA Bob Williams Larry DeMuth Jim Hollis Dwayne Wheeler

Specialist Southwest Southeast Northwest

AA John Giesemann Specialist

1993 DSA Joe Baker Gale Chrestman Dan Jones

Specialist Northeast Southeast

AA Blake Layton Ted Miller

Southwest Northwest

1994 DSA Will McCarty Bill Goodwin Doyle Varner

Specialist Southwest Northwest

AA Tommy Bishop Booker Mims

Southeast Northeast

1995 DSA Bill Denmark Ronnie Hartness Terry Rector

Southeast Northeast Southwest

AA Eddie Harris Allen McReynolds

Northwest Southeast

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PREVIOUS MACAA DSA & AA WINNERS (Continued)

1996 DSA Doss Brodnax Ted Miller David Roberts

Specialist Northwest Northeast

AA Marty Brunson Dennis Reginelli

Specialist Northeast

1997 DSA Lee Taylor Charles Waldrup Tim Traugott

Southeast Southwest Northwest

AA Chuck Grantham Don Respess

Southeast Northwest

1998 DSA Ed McWhirter Tommy Bishop Blair McKinley

Northeast Southeast Specialist

AA Victor Lee Reuben Moore

Southwest Specialist

1999 DSA Tom Monaghan John Coccaro Don Smith

Specialist Northwest Southwest

AA Shelby Bearden Dalton Garner

Southwest Northeast

2000 DSA Ed Williams Harvin Hudson Steve Dickie

Northeast Southeast Specialist

AA Roy Higdon Mack Young

Southeast Northwest

2001 DSA Tommy Baird Charlie Fitts John Byrd

Northwest Northeast Specialist

AA Larry Oldham Tim Needham

Specialist Northeast

PREVIOUS MACAA DSA & AA WINNERS

(Continued)

2002 DSA Lamar Adams Charles Grantham Steve Winters

Southwest Southeast Northwest

AA Houston Therrell Judd Gentry

Southwest Northwest

2003 DSA Alan Blaine Stanley Wise Clayton Rouse

Specialist Northeast Southeast

AA Erick Larson Glen Hughes

Specialist Southeast

2004 DSA Mark Mowdy Don Respess Jim Thomas

Southwest Northwest Specialist

AA Stacy Brown Jon Kilgore

Northeast Southwest

2005 DSA Dennis Reginelli Victor Lee Bill Maily

Northeast Southeast Southwest

AA Jimbo Burkhalter Kerry Johnson

Northwest Southeast

2006 DSA Eddie Harris Tim Needham Nelda Starks

Northwest Northeast Specialist

AA Bill Burdine Deborah Gaddis

Northeast Specialist

Respectfully submitted, Chair: President-Elect Al Myles Vice Chairs: District Sr Directors, District Jr Directors, District Membership Chairs, and Past

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DSA Winners

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2005 Financial Reports

Income/Expenses: John Anderson Audit: Ken Hood Investments: Elmo Collum

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DATE: October 11, 2005 TO: THE OFFICERS AND DIRECTORS OF THE MISSISSIPPI ASSOCIATION

OF COUNTY AGRICULTURAL AGENTS The Association’s Balance Sheet and Profit and Loss Statement for the period 09/01/04 – 09/30/05, along with supporting financial documentation have been examined. These statements and supporting documents provide, without exception, and accurate accounting of the Association’s funds. The statements have been prepared on the cash basis method of accounting and, therefore, are not intended to indicate a financial position or operating results, as would be expected using the accrual method. Ken Hood Audit Committee

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Income/Expense FY 2005 Income Contributions Awards-general $ 2,700.00 Communication Award $ 1,350.00 Total Contributions $ 4,050.00 Dues Associate Members $ 50.00 New Members $ 450.00 Regular Members $ 9,360.00 Total Dues $ 9,860.00 MACAA Luncheon Receipts $ 870.00 Raffle $ 1,030.00Total Income $ 15,810.00

Expense Annual Meeting Expense $ 376.00 Awards Area Agent $ 1,000.00 Communication Awards $ 320.00 County Director $ 500.00 Plaques $ 1,000.26 State Specialist $ 1,000.00 Total Awards $ 3,820.26 Charity $ 1,490.00* Door/Raffle Prizes $ 400.00 Hospitality $ 90.00 Leadership Conference $ 420.00 MACAA Luncheon Expenses $ 1,036.39 Miscellaneous $ 50.83** NACAA Regular Dues $ 6,550.00 Life Member Dues 50.00 Total NACAA $ 6,600.00 Retiree Gifts $ 299.96 Travel $ 668.46Total Expense $ 15,251.90Net Income/Loss $ 558.10*includes $500 to support NACAA annual meeting

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**flowers for Victor Lee

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MISSISSIPPI ASSOCIATION OF COUNTY AGRICULTURAL AGENTS Statement of Net Worth

Sept. 30, 2004 Sept. 30,2005 Change Assets Cash and Bank Accts. Pershing Money Market Acct $ 1,751.72 $ 1,785.63 $ 33.91 PW Cash Acct $ 7,472.36 $ 432.19 $ (7,040.17) AmSouth Checking $ 15,806.18 $ 16,364.28 $ 558.10

Total Cash and Bank Accts. $ 25,030.26

$

18,582.10

$ (6,448.16) Investments Morgan-Keegan Accts. $ 180,520.07 $ 202,019.27 $ 21,499.20

Total Assets $ 205,550.33 $ 220,601.37 $ 15,051.04 Liabilities Payables $ 1,139.61 $ $ (1,139.61)

Total Liabilities $ 1,139.61 $ $ (1,139.61)

Overall Total $ 204,410.72 $ 220,601.37 $ 16,190.65

INVESTMENT COMMITTEE REPORT APRIL 2004 – NOVEMBER 2005

April 2004: On April 16th, one of the two $25,000 CD’s that the association has came due. After notifying the President of the association and talking with five members of the Investment Committee, the CD was rolled over to another CD. The committee suggested that we roll the CD over to one that would come due in one year and one that would have the highest rate of return. I talked with our advisor at UBS and he suggest that we only go out six months because of the possibility of interest rates going up in the next few months. I discussed this with four member of the Investment Committee and they agreed. So the CD was rolled over to another CD, which will mature on October 29, 2004, the rate we received was 1.2% August 2004: On August 9, 2004, another of the $25,000 CD’s that the association has came due. After notifying the Investment Committee and talking with eight of the members (only ones available) the members suggested that I follow the advice of our advisory. UBS advisor recommended that we roll the CD over to another CD for six months that carries 1.6 % interest. The advisor thinks that interest rates will rise in the next six months and should give us better returns after the first of the year. Other options given by the advisor were 3-month CD with 1.2 % interest, one-year CD with 2.25 % interest. He also had two FannieMae securities, which would mature in February of 2009 with call dates starting in February of 2005 and November 2004. The committee elected to stick with the six month CD. October 2004: On October 4, 2004, I received a client notice statement from UBS Financial Services. The notice informed me that a $6,000 FannieMae Step-Up coupon had been called. This coupon was one of the two coupons we have and could be called before the maturity date. With this coupon it was called 19 months and 14 days after being issued. Our advisory had said this could happen. I instructed our advisory to find another Fannie Mae Step-Up coupon, he did and we have been issued another coupon that matures in 2014. The likelihood of the coupon reaching maturity is not likely. The first call date for the coupon is 10/14/05 which carries a 4% rate, if it goes to 2007 the rate is 5%, 2009 the rate is 6%, and after 2009 the rate is 8%. I did take some of the cash that was not drawing any interest and placed it with the called coupon and raised the amount to $7,000 instead of $6,000. November 2004: On November 1, our advisor informed me that one of the association’s $25,000 CD had come due on Friday October 29. I instructed the advisor to purchase enough CD with a one-year maturity date. I had the advisor purchase enough CD because moving to some other fund would have placed the account below the required percentage for secured funds. The advisor informed me that he purchased a $25,000 CD that matures on 10-19-05 with a 2.501% rate. I informed Lamar Adams of the transaction and emailed the remaining members of the Investment Committee.

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November 2004: On November 11, the Invest Committee convened after the Associations business meeting. The committee voted to pull the interest earned from the invest account annually on September 30th of each year. This would allow the association to pay its commitments at the Annual Conference. Also the committee voted to roll over the $11,000 CD, which will come due on December 17, 2004. By rolling the CD over to another CD we will keep

the secured funds at the percentage deemed by policy of the association. December 2004: On December 20, the $11,000 CD which can due was rolled over to another CD as instructed by the Investment Committee after the November 11 meeting. The new CD will mature on 11-30-05 and carries an interest rate of 2.75%.

INVESTMENT COMMITTEE REPORT JANUARY 1, 2005

February 2005: On February 18, the $25,000 Corporate Bond that was in the MACAA Investment Account came due. Prior to the due date I had our advisor give me several options for the investment committee to consider. After consulting and sending the committee a packet of information, the committee voted to place the $25,000 in a “Dividend Capital Trust”. The trust fund is basically a trust company that invests in commercial properties. The fund is not government secured, but it is the same type of investment that the money was invested in prior to coming due. The trust fund invests in Fortune 500 companies’ property, such as UPS, Goodyear, Memphis Trade Center, and Bridgestone/Firestone. The rate of return for the investment is 6.5% and the investment is for four years. March 2005: On March 14, the $8,000 Ford Motor Credit investment came due, after consulting with the MACAA Investment Committee I closed out the Ford Motor Credit bond and had our advisor purchase a similar investment. An $8,375 bond was purchased in General Motors Acceptance Corporation (GMAC). This bond has a maturity of January 2010 and carries a return on investment of 7.75%. The $375 of additional capital used was from a cash account within MorganKeegan. The association also received credit from the interest earned from the Ford Motor account, which allowed the association a better interest rate and the association did not have to pay any additional funds for the investment. These were the only two actions required by the Investment Committee during the first ten months of the year. The account will have one of the CD’s come due in October. The Investment Committee will handle this CD by phone and a report on the action will be reported at the November annual meeting. Respectfully submitted, Elmo Collum

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Mississippi

Association of County Agricultural Agents

Scholarship Committee Report

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SCHOLARSHIP COMMITTEE 2005 ANNUAL REPORT

Donna Beliech was the only Mississippi member to apply for an NACAA scholarship in 2005. Donna’s proposal included travel to attend a Greenhouse Conference in South Carolina in 2006. The proposal received total funding of $1,280. She will gain knowledge about the latest methods and management techniques used in the horticulture retail and wholesale industry to increase retail sales and production. NACAA members who contribute at least $40 to the national scholarship fund are eligible for a scholarship for educational purposes. This may occur in one of two ways: a direct contribution of this amount or the purchase of items of equal value during the national scholarship auction. Based on available information, Elmo Collum made purchases totaling $80 during the national scholarship auction in Buffalo this year. This will go toward the Mississippi scholarship fund. A member who receives a scholarship has 14 months from the day of the award to use it. The committee encourages you to take advantage of the opportunities available through the NACAA Scholarship Fund. Mississippi is one of the largest contributors to the scholarship fund, yet we have the smallest number of members taking advantage of applying for scholarship funds. Respectfully submitted, Chair: Andy Londo Vice Chair: Donna Beliech Committee Members: Reuben Moore, Mike Byrne, Jim McAdory, Dennis Reginelli, Andy

Londo

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2005 Resolutions

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2005 RESOLUTION WHEREAS, the Mississippi Association of County Agricultural Agents has determined that a resolution in recognition of the Presidential Citation Award for 2005 is in order, and WHEREAS, the recipient of this award has offered generous sponsorship and unlimited encouragement over many years to the members and various enterprises of this association, and WHEREAS, the Mississippi Association of County Agricultural Agents is honored to present its Presidential Citation Award to the Federal Land Bank Association of South Mississippi, FLCA BE IT THEREFORE RESOLVED that the Mississippi Association of County Agricultural Agents expresses its sincere gratitude and thanks to the Federal Land Bank Association of South Mississippi, FLCA for its continued support and faith in MACAA. BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of this association.

2005 RESOLUTION WHEREAS, Charles Estess, Sr. and Johnny Sartor, passed away during the past year and having served as agents with Mississippi State University Extension Service, and WHEREAS, they devoted much of their lives to Mississippi State University Extension Services, and WHEREAS, Mississippi State University Extension Services and the Mississippi Association of County Agricultural Agents lost faithful colleagues and friends, NOW, THEREFORE, BE IT RESOLVED, that the Mississippi Association of County Agricultural Agents does hereby acknowledge its loss, and BE IT FURTHER RESOLVED, that a copy of this resolution be attached to the minutes of the association.

2005 RESOLUTION WHEREAS, Joe McGilberry, Charlie Forrest, Jackie Courson, Gale Chrestman and Terry Rector have retired from the Extension Service, and WHEREAS, Joe McGilberry, Charlie Forrest, Jackie Courson, Gale Chrestman and Terry Rector have maintained current membership in the MACAA for ten consecutive years, and

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WHEREAS, the Extension Service has had one of its greatest periods of growth from the standpoint of its importance to the clientele of this great state, and WHEREAS, these Extension Agents devoted much of their life to Mississippi State University Extension Service, NOW, THEREFORE, BE IT RESOLVED, that the Mississippi Association of County Agricultural Agents express the loss of active service of these dedicated persons to Mississippi State University Extension Service, and BE IT FURTHER RESOLVED, that a copy of this resolution be spread upon the minutes of the association.

2005 RESOLUTION WHEREAS, the National Association of County Agricultural Agents and the Mississippi Association of County Agricultural Agents recognize several of their members for Distinguished Service, and WHEREAS, this special recognition is a signal of honor bestowed upon its recipients, and WHEREAS, Eddie Harris, Tim Needham, and Nelda Starks have been so recognized, NOW, THEREFORE, BE IT RESOLVED, that the Mississippi Association of County Agricultural Agents congratulates these members for the special recognition, and BE IT FURTHER RESOLVED, that a copy of this resolution be spread upon the minutes of this association.

2005 RESOLUTION WHEREAS, the Mississippi Association of County Agricultural Agents recognizes an Extension Agent with 10 years or less of service as a Achievement Award winner, and WHEREAS, this special recognition is a signal of honor bestowed upon its recipients, and WHEREAS, Bill Burdine and Deborah Gaddis have been so recognized, NOW, THEREFORE, BE IT RESOLVED, that the Mississippi Association of County Agricultural Agents congratulates these members for the special recognition, and

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BE IT FURTHER RESOLVED, that a copy of this resolution be spread upon the minutes of this association.

2005 RESOLUTION WHEREAS, the Sunbelt Agricultural Exposition and Lancaster Company have expressed their faith and hope in the work of Mississippi State University Extension Professionals, and WHEREAS, these companies give encouragement, support and leadership to members of this association to continue outstanding work, and WHEREAS, these companies help sponsor the MACAA Annual Meeting and Luncheon, NOW, BE IT THEREFORE RESOLVED that the Mississippi Association of County Agricultural Agents expresses its gratitude and thanks to Chip Baylock and the Sunbelt Agricultural Exposition and Landcaster Company for their support. BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of the association

2005 RESOLUTION WHEREAS the MACAA has reorganized its State Awards program in 2005 to better reflect the Extension positions and duties of its members, and WHEREAS financial sponsorship of the six new awards are essential to make the award program competitive and reflective of outstanding Extension programming, and WHEREAS sponsorship of the awards is by the Agrilance, Terral Seed, Pioneer, Mississippi Pork Producers Association, BASF Corporation, Monsanto, Stoneville Pedigree Seed, Delta and Pine Land, Mississippi Farm Bureau Federation, Delta Farm Press (formerly Primedia), Bayer Crop Science, Federal Land Bank Association of South Mississippi, FLCA, and the Mississippi Turfgrass Association, BE IT THEREFORE RESOLVED that the Mississippi Association of County Agricultural Agents expresses its gratitude and thanks to these sponsoring organizations and companies for their support and faith in MACAA. BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of this association.

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2005 RESOLUTION

WHEREAS, the Mississippi Association of County Agricultural Agents recognizes its members that excel in Extension programming, and WHEREAS, this special recognition is a signal of honor bestowed upon its recipients, and WHEREAS, Bill Burdine and Wayne Porter have been recognized as Outstanding Area Agents, Tim Needham and Judd Gentry have been recognized as Outstanding County Director, and Wayne Wells and Jane Parish have been recognized as Outstanding Specialists for Extension programming in 2005, NOW, THEREFORE BE IT RESOLVED that the Mississippi Association of County Agricultural Agents congratulates Bill Burdine, Wayne Porter, Tim Needham, Judd Gentry, Wayne Wells, and Jane Parish for this special recognition, and BE IT FURTHER RESOLVED, that a copy of this resolution be spread upon the minutes of this association.

2005 RESOLUTION WHEREAS the NACAA and MACAA Communications Awards Program promotes the effective use of communication skills in Extension program delivery, and WHEREAS the Delta Farm Press (formerly Primedia) and the Mississippi Farm Bureau Federation financially sponsor the MACAA Communication Awards Program, and WHEREAS these businesses and organizations provide support and encouragement to the members of the association, NOW, THEREFORE, BE IT RESOLVED that the Mississippi Association of County Agricultural Agents expresses its gratitude and thanks to these businesses and organizations. BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of this association.

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2005 Memorials

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CHARLES E. ESTESS, SR. CLINTON, MISSISSIPPI

1916 - 2005 Charles E. Estess, Sr., 89, died Tuesday, June 7, 2005, at Trace Pointe in Clinton. Burial was in the Lakewood Memorial Park. Mr. Estess was born in Silver Creek, Mississippi and was a resident of the Jackson area since 1946. He was a long time member and an elder of Alta Woods Presbyterian Church. Mr. Estess received his BS degree in Agriculture from Mississippi State University. After graduation, he taught classes at the university for a short time. He served our country as a captain in the US Army during World War II and later retired as a Colonel. He also retired as a Hinds County Agent with the Mississippi State University Extension Service. Mr. Estess was active in community work where he volunteered at Hinds General Hospital now known as Central Mississippi Medical Center. He was also president of the Volunteer Association and a member of the Hinds County Committee for Zoning. Extremely active in the Hinds County 4-H Club, Mr. Estess formed and organized the first horse show that is still active today. He was also very instrumental in getting the Southwestern District Livestock Show moved to Hinds County. Mr. Estess was a longtime active Rotarian and member of the Capital Club in Jackson that met at Primos every week. One of his favorite pastimes was his plants. He loved digging in the dirt and watching them grow. He and his wife, Virginia have been residents at Trace Pointe in Clinton for more than five years where they were among some of the first residents. He recently was honored with the title of Trace Pointe Favorite and was the President of the Resident Counsel at Trace Pointe. Preceding him in death is his first wife of forty years, Audrey Smith Estess; brothers, Lynn Estess, Vardamon Estess, Newell Smith Estess, Ansel Estess, and Wensel Estess; sister, Carey Estess Harang; and grandson, Ryan Lyle Sperandeo. Survivors include his wife, Virginia Barlow Estess of Clinton; children, Marti Williams and husband, Dr. Charles Williams of Clinton, Carolyn E. Knott of Garland, Texas, Charles E. Estess, Jr. and his wife, Diane of Clarksdale, Dr. Robert Edmond Estess and his wife, Debbie of Clinton, Gavin Davis of Raymond, and Jan Scarborough of Natchez; brother, Glenn Elton Estess and his wife, Mary of Birmingham, Ala.; grandchildren, Kristen Schwehm, Guy Williams, Missie Carra, Ellie Knott, Amy Mullens, Brad Estess, Robin Christesen, Loren Estess, Lana Estess, Will Estess, Robbie Sperandeo, Audrey Anne Estess, Chad Davis, Craig Davis, Gennie Scarborough, and Steve Scarborough; great-grandchildren, Coby Williams, Meredith Carra, Brooklyn Sperandeo, Olivia Schwehm, Nyssa Christesen, Hannah Mullins, and Trace Lennox Williams, and countless nieces, nephews, great nieces, and great nephews.

Memorials may be made to

Rhe Mississippi 4-H Foundation Estess Memorial Box 9601

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Mississippi State, MS 39762.

JOHNNIE SARTOR STARKVILLE, MISSISSIPPI

1924 - 2004 Johnnie Sartor, 80, passed away Sunday, December 12, 2004, in Starkville, Mississippi. Burial was in the Oktibbeha Memorial Park. Mr. Sartor was born and reared in Hamilton, Mississippi. He finished high school in Hamilton in 1942 then entered the U. S. Army Air Corps in May 1943. Johnnie served 2 ½ years in the Air Corps during World War II, and flew 26 combat missions in a B-17 with the 8th Air Force in Europe. Following World War II, he joined the Mississippi Army National Guard and retired in November 1979, with the rank of Brigadier General. Johnnie earned a BS, MS and PhD degrees from Mississippi State University. He served 30 years with MSU and retired as Department Head of the Extension Agricultural Economics Department June 30, 1988. He was the author of approximately 50 publications, supervised the Income Tax Seminar for tax practitioner, farmers, business people, and individuals; and supervised the farm programs at all State institutions while at Mississippi State University. Johnnie served two years as a VFW Post Commander, one year as District Commander, State Sr. Vice Commander, and State Jr. Vice Commander. He served as Commander of the Department of Mississippi Veterans Foreign Wars, and served on the Oktibbeha County Hospital Board and the Home Purchase Board. Mr. Sartor is survived by his wife, Delores Sartor of Biloxi, Mississippi; sons, Johnnie Clyde Sartor of Starkville, Mississippi, Ronald Gary Sartor of Huntsville, Alabama, and Donald Leroy Sartor of Panama City, Florida: sister Irene Sartor Kennon of Atlanta, Georgia, brothers, Ray Sartor of Ripley, Mississippi and William Sartor at Oxford, Mississippi; eight grandchildren and nine great-grandchildren. His wife, Shirley Sartor, preceded him in death.

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64


Board Minutes

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MISSISSIPPI ASSOCIATION OF COUNTY AGRICULTURE AGENTS

Officers and Board of Directors Meeting 9:00 a.m. Monday, January 24, 2005

MSU-ES Distance Education Interactive Video Classroom Network

President Victor Lee called meeting to order at 9:00 a.m. with the following members present: Victor Lee, Mark McGee, Lamar Adams, John Coccaro, Al Myles, Angelica Chapa, Stacy Brown, Lelia Kelly, Elmo Collum, Via Telephone: Judd Gentry President Lee discussed membership has dropped from last year – but hopefully can get a few more members to pay up soon. We must have 131 members to maintain our 5 voting delegates and must have 126 members to maintain our 2 Achievement Award and 3 Distinguished Service Award winners. Elmo Collum presented an update on our MACAA investments: As approved at the 2004 Annual Meeting, interest earned on investments will be drawn on September 30th each year to make payments to groups as authorized by MACAA policy during the MACAA Annual Meeting. Our accounts have been transferred from Payne Webber to Morgan Keagan since our advisor switched companies and we stuck with him. Our advisor expects our investments to grow 2 to 3 percent during 2005. Elmo suggests using this growth to support our MACAA Annual Meeting and Professional Improvement Conference. President Lee reported that he and Al Myles are registered to participate in the JCEP meeting February 16th through 18th. President Lee reported that Ed Williams would attend the PILD meeting. Elmo Collum stated two workshops that might be of interest to Ag agents. One is a Technical Workshop, which includes palm pilots, reporting to Ag statistics, and using technology in Extension Agent’s daily work. The other is a First Responder Workshop where all agents are trained as first responders. Collum noted that roughly 300 people registered to attend PILD and Extension Directors will have a joint meeting at the same time. President Lee suggested that we need professional improvement since we are a professional improvement organization. He would like to organize a state professional improvement conference apart from the Annual Extension Conference since time limits what can be done at Annual Conference.

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Al Myles noted that this might help increase membership by offering a state professional improvement. Lamar Adams noted that many members are asking for more bang for their membership buck. John Giesemann has survey responses from earlier that might be beneficial.

Group discussed a possible schedule would be a half day training approved by Organizational Development, second day tour of progressive farms of all types, followed by a third day of business meeting with adjournment by noon. Funding might be secured from corporate sponsors, with some financial support possibly coming from Extension Administration. President Lee suggested the best option for conducting State Professional Improvement would be June because of the growing season. He also proposed for it to be held in Southeast District (president’s district) and rotate to each President’s district annually. When someone from the State group is president, conference could be held anywhere in the state. Al Myles made motion to move forward with MACAA AM/PIC, seconded by Lamar Adams, motion passed unanimously. President Lee will seek approval from Extension Administration and check the master calendar and pick date accordingly in June. President Lee will talk with Ronnie White to see about getting credit for in-service training for the state professional improvement conference. John Coccaro noted that instructors and tour coordinators can fill out template online and it will be sent through appropriate PPG groups, approved and go online as an in-service course. Lamar Adams suggested pursuing a quarterly meeting with Extension Administration and MACAA. President Lee agreed and said that would be done. President Lee noted that participation in NACAA AM/PIC scheduled for July 16th-21st in Buffalo, New York needs to be encouraged. John Coccaro stated that the Travel Channel was airing a special on Niagara Falls, which could possibly encourage participation. Coccaro also stated that Dr. McGilberry was very impressed with the poster session at NACAA and that he encouraged our agents to participate in this. John Coccaro was called upon to discuss the budget situation. Coccaro stated that the state legislature was to hear the legislative budget committee recommendations. Extension Administration group met and there was a 12.4% decrease in state funds, which was recommended by the committee. Alcorn State, College of Veterinary Medicine and MAFES all are in worse shape than the Extension Service. Dr. McGilberry will negotiate from there, but that is what the committee recommended. President Lee noted that the Mississippi Forestry Commission was rumored to lose 250 jobs, which could decrease the effectiveness on forest fires. If administration would like, 120 members of MACAA could visit with legislators if needed to help with budget situation.

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Elmo Collum informed the board that the registration costs for the NACAA AM/PIC would be as follows:

• $215 for regular members • $215 for life members • $160 for spouses • $125 for children

Hotel rooms ranged from $115 - $119 per night. At the NACAA winter board meeting, Collum and Fitzsimmons voted against registration fees at ’05 meeting. They felt the registration fees were unfair to life members. Collum encourage everyone to attend if possible and stated that the tours should be good ones. Coccaro reminded President Lee to ask Stanley Wise to update MACAA website in order to have state committee chairs online. He also noted that Kevin and Mitzi Kimzey of Yalobusha County were selected as Jaycees/John Deere Young Farmer of the Year and would be attending the conference in Modesto, California February 9th – 13th. President Lee asked for any other business, hearing none, motion to adjourn by Lamar Adams, seconded by Al Myles, motion passed unanimously. Meeting adjourned at 10:10. Respectfully submitted: MACAA Board Approval: _________________________________ ___________________________________ Judd Gentry Victor Lee

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2005 MACAA Secretary 2005 MACAA President

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MISSISSIPPI ASSOCIATION OF COUNTY AGRICULTURE AGENTS Officers and Board of Directors Meeting

9:00 a.m. Friday, August 19, 2005 Director’s Conference Room – 205 Bost

President Elect Al Myles called the meeting to order at 9:10 a.m. with the following members present: Donna Beliech, Lamar Adams, John Anderson, Ed Williams, Bill Burdine, Trey DeLoach, John Coccaro, and Judd Gentry. Myles has met with Donna Schmitz of Word Processing about updating our Annual Meeting Program Book. An email will be sent to all MACAA members specifying the deadline in order for material to be included in this year’s book. Donna would like electronic format for all items submitted. Myles discussed the request from Tim Hendrick, Kentucky State President, for a $500 donation to support a meal at the 2006 NACAA AM/PIC. John Coccaro stated that our financial policy allows for a percentage of the interest earned from the investment account to go for support. He also stated that the board opted to give “sweat equity” at the Florida NACAA meeting because the contribution request was excessive. Ed Williams made motion to send $500 for support of the 2006 NACAA AM/PIC to Kentucky, seconded by Lamar Adams, motion passed unanimously. Myles noted that we might also offer manpower to help with the meeting itself. Judd Gentry passed out a copy of the minutes from last board meeting to all present. Motion by John Anderson to approve minutes, seconded by John Coccaro, motioned passed unanimously. Group discussed the fact that there are 3 vacancies on the board. Stacy Brown, NE Sr. Director and Angelica Chapa, State Group Jr. Director no longer are members of MACAA and Jim McAdory, SE Jr. Director was elected but was not a member of MACAA. Elections this year should include the State Group and SE District electing a Junior and Senior Director while the NE District will elect a Jr. Director to fill the vacancies. The MACAA Secretary will be elected from the Southeast District. It was also noted that directors could be reelected if membership chooses to do so. John Anderson gave the year to date financial report, which is close to final. Total income was $17,180.00 while total expenses was $14,701.07. We also have a current checking account balance of $17,118.12. This is the second year in a row we are operating in the black. Anderson stated that money was saved on the luncheon last year at the Annual Meeting. Plaque expense was a little higher because of an error last year where plagues were given out too early. John Coccaro reminded the board that policy states that MACAA give out six awards (2 Area Agent, 2 County Directors, and 2 State Specialists) if the sponsorship money is there to support it. If not, cash awards would be divided evenly.

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Lamar Adams made motion to approve financial statement, seconded by Ed Williams, motion passed unanimously. The Mississippi Young Farmer of the Year has been selected this year, Coley Bailey of Coffeeville. Financial data and photographs are still needed to complete the application to submit to the national contest. Coccaro reminded board this was a Jaycees/Kiwanis National Contest and not a NACAA National Contest. State winners applications bypass National NACAA chairs and go directly to U.S. Jaycees. Steve Cummings, Young Farmer of the Year Chair, asked for permission from board to show the DVD at Annual Meeting of the winner. Motion to approve by Bill Burdine, seconded by Donna Beliech, motion passed unanimously. Blair McKinley and Jane Parish appeared before the board to request support ($5000 sponsorship) for the National Beef Improvement Federation (BIF) meeting, which will be hosted by Mississippi Beef Cattle Improvement Association, Mississippi Cattlemen’s Association, and MSU – ES, April 18th – 21st at Pearl River Resort in Choctaw, Mississippi. BIF is the third largest non-breed beef organization and the meeting will be 100 % educational. This will be only the third time to ever be held in the Southeast (1996 – Alabama, 2001 – Kentucky, 2006 – Mississippi). They passed out a tentative agenda, which will be finalized in October in Kansas City. Parish noted it would take $100,000 to conduct this meeting with half of that coming from registration fees and the other half from sponsorship. In-service credit will be given to agents who attend conference. Myles thanked them for their presentation and stated the board would make its decision and let them know. Trey DeLoach presented the investment report. $200,926 invested as of today with $12, 993 interest fiscal year to date. John Coccaro made motion to accept, seconded by Ed Williams, passed unanimously. Al Myles gave JCEP report. He and Victor Lee attended the meeting, which was held in Nashville in February. Each state gives report of the State Extension Service with Lee giving Mississippi’s. Most other states had a decreased budget as well, with Florida, North Carolina, and Texas each getting a budget increase. Emphasis at JCEP was placed on working with decision makers and public officials. A very good CD was passed out at NACAA on working with decision makers. The Life Members Committee developed it. Coccaro noted that he made a personal copy and gave it to Dr. Will McCarty. Elmo Collum will get 150 copies made through Ag Communications and distribute them to each county office. Al Myles and Ed Williams will attend this year’s JCEP meeting.

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Ed Williams gave a report on PILD Conference, which was held in Washington, D.C. April 17th – 21st. The Mississippi group compiled a bulletin highlighting the conference. Williams stated it was a very good opportunity to speak with national decision makers. The emphasis this year was placed on maintaining formula funds. The USDA works with discretionary funds. Extension Service receives 1% of 17% of discretionary funds. CSREES is shifting a significant portion of research money to competitive grant funding. PILD invited Extension Administrators to be on the agenda for the first and it was a positive experience. Mississippi group met with Dr. McGillberry and Dr. Marty Fuller prior to PILD conference in order to get their ideas together and decide what they wanted to accomplish. Dr. McGillberry was very supportive of PILD and provided support for those attending. Lamar Adams gave a report on NACAA AM/PIC. Ed Williams, Judd Gentry, Al Myles, Lamar Adams, and Jimbo Burkhalter served as voting delegates. Jim Steeby made a presentation to Aquaculture group. Our AAs and DSAs attending were Bill Maily, Dennis Reginelli, and Jimbo Burkhalter. Victor Lee was the other, but was unable to attend due to illness. Nelda Starks attended and will serve as NACAA 4-H Youth Committee Chair. Elmo Collum completed his term as Southern Region Director. Cliff Covington received a livestock production award, but did not attend. Al Myles made a presentation and Donna Beliech received a scholarship. John Coccaro also attended. NACAA held “trade talk” educational sessions for the first time this year. These were industry updates from company representatives and they were very educational. Animal Science committee had several sessions on the national animal identification system as well. Dr. Vance Watson, Dr Will McCarty, and Dr. Virgil Culver joined the group and introductions were made. Myles thanked Dr. Watson for his time and turned the floor over to him. Dr. Watson thanked Dr. Charles Lee for the opportunity to serve as Interim Director. He stated that 95% of the land grant systems have duplicate Directors like him. Dr. Watson noted that more responsibility would be given to state program leaders, assistant directors and department heads. Dr. Watson stated that Dr. Lee is excited about Extension and Outreach and wants to transfer Extension’s success to the rest of the University. Dr. Watson believes this transition for the rest of the university will take a number of years to be achieved and it will be accomplished through the hiring of new employees. The Mississippi State University Extension Director is one of the first to be given the responsibility for both Outreach and Extension. Dr. Watson feels the Television Center, the Campus Print Shop, and Continuing Education Department should not be part of Extension and Outreach and is in the process of transferring those to other leadership.

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Dr. Lee stated that he wants to hire an Extension Director. The timetable for this has not been established.

The following questions were presented to Dr. Watson along with his comments: 1. Is the recent cut in specialist funding levels temporary or permanent?

Hopefully this is temporary. The division has had a 23% decrease in funding since 2000 including $6 million to the Extension Service. We were at level funding until the last hour of the last day of the legislative session. Dr. Watson is optimistic this trend will change and we will get some relief this next year. All agencies as well as Farm Bureau are committed to making the effort to receive level funding. Testimony will be September 21st before the Legislative Budget Committee.

2. What are the prospects for increased travel money? These will improve with the budget.

3. What will be your approach on filling critical county positions, such as vacancies in

County Director? It is possible that some County Directors could have two counties assigned. Each county is different and unique and the opportunity might be there for that to work.

4. What further consolidations and relocations of Extension State Personnel can we

expect to see in the coming months and how will this affect support to clientele and agents? This process is close to the end. The decision has been made to move Organizational Development to Human Sciences and Economic and Community Development will be moved to Department of Ag Economics.

5. Please explain where we are in hiring a new Extension Director? President Lee is appointing an advisory committee to hire a new Director. The exact

timetable or procedure is not certain at this time.

6. The MACAA would like to develop a much more comprehensive Professional Improvement Conference for our state. Would the Director or you be supportive of this time and travel?

Yes. This might not be the best year, but with the facilities at Tunica, a successful multi-state conference could possibly be held.

7. Can you explain why MSUES Administration eliminated the PPG Focus Area for

County Directors (CD), leaving 81 of about 185 positions with no career professional training requirement in an ANR or F&CS discipline; with the CD position one of administration, facilitation, needs assessment, and coordination?

Because the responsibility of County Director shouldn’t be restricted to a single focus. This allows more opportunities to serve the public without focus area.

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8. Will you still support (with funds) sending the DSA, AA, National Poster Winners, and Presenters to the National Annual Meeting?

Yes. I support professional improvement.

9. Will agriculture be emphasized more than in the past few years? I think we should emphasize what is important in each county.

10. What do you feel are Extension's most evident needs for improvement in the next

year? And within the next 5 years? Preserve the strengths of the Division. We must stay together and speak with one voice.

11. The apparent trend in recent years has been diminishing Federal and State appropriations. (i.e. Extension has lost approximately 23% of its State Appropriations in the past 5 years). Should this trend continue for the next five years, how do you anticipate making the necessary adjustments to Extension programming to compensate for the losses in revenue?

The situation is not unique to Mississippi. The economy was impacted by Sept 111th in a major way. The economy appears to be improving.

12. Most Extension Agents in agriculture would agree that some of the most effective teaching/training of their clientele occurs in a one-on-one setting - i.e. personal farm visits. Do you share this opinion and if so, how do you plan to make available the travel resources for local agents to provide this type service to agricultural clientele?

Opinion shared. Upsize what happens in Jackson. We have the lowest number of employees ever. Hopefully the state will give us some relief.

13. What is your vision for Extension? If you could rewrite our Mission Statement

what would it be? Mission statement would be “Adding Value to Mississippi” whether it was influencing

the life of a kid, extending life because of proper nutrition, money management to increase quality of life, etc.

14. Would you be receptive toward doing a regular schedule 15 minutes update on

Extension by interactive video? Yes. Dr. Watson stated he was willing to try new things, but was not making changes just

for the sake of making changes. The changes made were responses to pressures put on Dr. Lee by IHL and the legislature. Public perception is 99% and that perception is there is too much administration.

After Dr. Watson, Dr. McCarty, and Dr. Culver left, Donna Beliech gave the scholarship report. Andy Londo served as scholarship chair. Beliech was the only applicant from Mississippi. Her request was funded at 100% for a conference in July 2007.

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The committee chairs from 1998 – 2005 received eight scholarships request. Only 5 of those requests were funded. Forty-dollar contributions paid individually by members is required in order to qualify members for scholarship money. Lamar Adams stated that Elmo Collum and Victor Lee should have the NACAA list of contributors. There were no contributors added last year. 2002 was the last year that $40 was paid by MACAA. Ed Williams suggested that scholarship opportunity be discussed at this year’s Annual Meeting. Lamar Adams noted that the board approved to ask Londo to serve as scholarship chair in succession, but the message did not get relayed to Londo. Al Myles stated that the board needed to make a decision on Blair McKinley and Jane Parish’s request. Coccaro discussed policy on the funding formula to spend investment interest. 10% is to be reinvested, 50% MACAA professional improvement, 5% Mississippi Farm Bureau Young Farmer, 5% Mississippi Cattlemen’s Association, 5% 4-h Agents, 5% F&CS Agents, 10% 4-H curriculum development, 10% NACAA AM/PIC Southern Region. $3300 investment interest generated last year. There will be possibly 90% of $12,993 available to spend this year? The exact figure is not known. Myles will contact Elmo Collum to get final figure on investment interest before a decision can be made. The group discussed several different options for support of BIF. A decision was made to table the BIF request until the investment interest figure can be determined. Myles will schedule a board meeting via interactive video within the next week to allow the board to make a decision. It was also mentioned if expenses were paid for DSAs and AAs to attend NACAA AM/PIC then recipients should be required to participate in meeting itself. Motion to adjourn by Ed Williams, seconded by John Anderson.

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Meeting adjourned at 2:25 p.m.

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MISSISSIPPI ASSOCIATION OF COUNTY AGRICULTURE AGENTS Officers and Board of Directors Meeting

9:00 a.m. Friday, August 26, 2005 MSU-ES Distance Education Interactive Video Classroom Network

Al Myles called the meeting to order at 9:08 a.m. with the following members present: Al Myles, Lamar Adams, Donna Beliech, Ed Williams, Eddie Harris, Elmo Collum, Trey DeLoach, Judd Gentry, John Coccaro, and Steve Martin Al Myles appointed Ed Williams parliamentarian. The first item of business discussed was the Annual Meeting luncheon. Two bids received were for 250 people: Bulldog Deli (assorted box lunch) for $1,722.50 and Little Dooey (pulled pork or chicken, corn salad, cole slaw, baked beans, and tea) for $1,196.98. Paper products will also be included with quote. Lunch will be served in south auditorium. Motion made by Trey Deloach to accept Little Dooey’s bid. Seconded by Donna Beliech. Motion passed. Ed Williams asked if Little Dooey’s bid included a dessert. Al will look at adding a dessert and will do so if not cost prohibitive. Ten dollars per person will be charged for lunch to cover meal expenses. Chip Blalock, Executive Director Sunbelt Ag Expo has been asked to speak at Annual Meeting as well as continue with sponsorship. Ed Williams made motion to invite Chip Blalock, Tommy Gregory, Mississippi Ag Statistics, and the NACAA Southern Region Director to speak at luncheon. Motion seconded by Lamar Adams. Ed Williams amended his motion to include Sammy Blossom, MCA, seconded by Lamar Adams. Motion passed. Ed Williams asked Elmo Collum his opinion of inviting the NACAA President, Mickey Cummings of Georgia, to attend. Elmo stated that NACAA policy allows for President to attend one state meeting per region. Elmo felt Mickey would come if asked and his presence would also enhance our state meeting. Motion made by Lamar Adams to extend invitation to Mickey Cummings and contribute $200 to help offset travel expenses. Ed Williams seconded. Motion passed. John Coccaro asked if it was necessary to give honorarium to regional director. Elmo stated that it was not necessary for honorarium since NACAA paid for his expense, just the customary appreciation gift.

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Elmo stated investment interest is currently at $17,300 as of August 19th. September 30th is the cutoff date to figure percentages for dispersements. If the professional improvement money is

not used, it goes back into the account for reinvestment. Last year’s amount was $3,300 and approximately $1,500 was reinvested because it was not used for professional improvement. Donna Beliech suggested visiting with Dr. Watson and explaining the MACAA professional improvement conference and that we have funds to help with the expense. Other organizations (4-H and F&CS) already have professional improvement opportunities through annual conferences. Elmo suggested also soliciting sponsorship money to supplement professional improvement conference. If MACAA has a bad investment year, funds could possibly be unavailable if we spend total amount each year. Al Myles discussed the Beef Improvement Federation request for sponsorship. John Coccaro made a motion to contribute $600 toward registration fees of members wanting to attend BIF meeting. A maximum of three-page proposal would be submitted to the MACAA professional improvement committee, which is chaired by Dr. Wayne Wells, indicating why they would like to attend, how they would use knowledge received, and what they plan to get out of the conference. Seconded by Judd Gentry Motion was amended by John Coccaro to raise contribution amount to $750 with a maximum of 5 recipients. Lamar Adams seconded. Motion passed. Deadline for receiving applications will be February 1st with a notification date to recipients of February 15th. Al Myles will communicate this decision to Wayne Wells and Blair McKinley. Al Myles asked for approval to purchase grill to be used for fundraising raffle at Annual Meeting. Lamar Adams made motion to approve $250 to purchase grill. Seconded by Eddie Harris. Motion passed. Al Myles asked for approval to make a $100 donation each to Rhonda Kinard and Donna Schimtz. Motion made by Donna Beliech. Seconded by Ed Williams. Motion passed. Al Myles would like to extend invitation to former members to attend Annual Meeting luncheon and pay for their meal expense. Eddie Harris made motion to pay meal expense for retirees but not former members. Seconded by John Coccaro. Motion passed. Stanley Wise will be contacted concerning putting a link on MACAA website in order for members to register for luncheon online. An online survey will also be created in order to receive feedback from membership about MACAA PIC. MACAA will look at offering professional improvement conference in May-June 06. Al will appoint a committee to work on state professional improvement conference and make presentation at Annual Meeting in November concerning the idea of a MACAA PIC.

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Al Myles will contact John Anderson and ask him to send electronic invoices to members for dues. First notice will be sent October 1st and the second on November 1st.

John Coccaro made motion to offer early bird drawing for all members paid between October 1st and November 1st. Winner of this drawing will receive reimbursement for dues paid. Seconded by Donna Beliech. Motion passed. Donna Beliech asked about the possibility of recruiting new members. The first vice president is overall membership chair. District membership chairs and state membership chair are also available to assist. Ed Williams will contact Larry Mann and try to obtain a list of new employees. This list will be shared with district membership chairs to encourage recruitment of new members. Ed Williams will also write letter to non-renewing members inviting them to rejoin association. Williams also asked if members skipped a year in membership could they be allowed to buy back that year in order to make them eligible for retiree gift. John Coccaro stated that county personnel be encouraged to add membership dues to county board of supervisors budgets. Al Myles stated once the last board minutes corrections were made, they would re distributed to board members and to Dr. Watson for approval before being sent to MACAA list serve via email. Motion to adjourn by Lamar Adams. Seconded by Ed Williams. Motion passed. Meeting adjourned at 10:15 a.m.

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PRESIDENT’S 2005 ANNUAL REPORT

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PRESIDENT’S 2005 ANNUAL REPORT The following report gives a brief summary of major activities by MACAA in 2005. During the winter Board meeting, President Victor Lee expressed concerned about the decline in membership from last year. MACAA needs 131 members to maintain its five voting delegates and 126 members to maintain its 2 Achievement Awards and 3 Distinguished Service Awards. The Board discussed involving the membership chair and District membership chairs in recruiting new members. The Board will contact the Extension personnel office to get a list of new employees to share with district membership chairs for recruitment purposes. The Board also discussed writing letters to non-renewing members inviting them to rejoin association. President Lee suggested that MACAA needs a professional improvement conference for its members. The conference would offer educational and experiential training over a two-day period. This would increase the technical skills of participants and help increase membership in the association by offering professional improvement. The Teaching and Educational Technology Committee of MACAA conducted a survey of association members two years earlier. The results from that survey and others will provide valuable information in planning the conference. MSU-ES’ Organizational Development Department will approve the training for in-service credit for members taking part in the conference. Funding for the conference may come from corporate sponsors, Extension Administration, MACAA investments, and conference registration fees. The Board approved a motion to move forward with MACAA AM/PIC. President-Elect Myles will seek approval from Extension Administration and check the master calendar and determine the best to convene a PIC conference. President Lee encouraged participation in the 2005 NACAA AM/PIC scheduled for July 16th-21st in Buffalo, New York. The NACAA Southern Region Director, Elmo Collum, told the MACAA Board that registration costs were $215 for the 2005 conference in Buffalo. He encouraged everyone to attend the national meeting if possible and said the tours will be both educational and informative. The budgets in most states were not good in 2004-2005. John Coccaro, past president, discussed the budget during a board meeting. Coccaro stated the Mississippi legislative budget committee had recommended a 12.4% decrease in state funds in 2005. During the year, MACAA under the leadership of Stanley Wise updated its website to include state committee chairs. As with any organization, leadership changes from year to year. In 2005, MACAA filled three vacancies on the board: NE Sr. Director, State Specialist Group Jr. Director, and SE Jr. Director. The association also elected a new secretary from the Southeast District.

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In late spring or early summer, President Lee became ill and President-Elect Al Myles filled in for the association. The first order of business was to schedule a summer meeting of the MACAA Board to discuss a meeting with Dr. Vance Watson, Vice President for Agriculture,

Forestry, and Veterinary Medicine. Dr. Watson serves as interim Extension Director because the current administrator retired in June 2005. The Board prepared and submitted a list of questions to Dr. Watson before meeting with him. Dr. Watson responded to those question and others posed by the Board. He stated that 95% of the land grant systems have a similar management structure as Mississippi. Dr. Watson said that more responsibility would be given to state program leaders, assistant directors and department heads. The Vice President said he wants to transfer Extension’s success to the rest of the University. In addition, the Board discussed and planned for the annual meeting of county agricultural agents in November. President-Elect Myles met with Donna Schmitz in Extension Administration about developing the annual meeting book. The association secured more than $2,858 in financial contributions and gifts at the time of this report. Major sponsors included Lancaster Sunbelt Agricultural Exposition, Monsanto Corporation, Mississippi Turfgrass Association, Mississippi Pork Producers Association, Delta and Pine Land, Mississippi Farm Bureau Federation, Mississippi Cattlemen Association, and the Oktibbeha County Cooperative. The Board approved a request for financial support from President Tim Henrich, Kentucky Association of County Agricultural Agents, as they prepare to host the 2006 National Association of County Agricultural Agents Meeting in Northern Kentucky and Southern Ohio. The association continues to manage its financial resources. John Anderson, MACAA treasurer, reported the association generated about $17,180.00 in income and incurred total expenses of $14,701.07. The association had a checking account balance of $17,118.12 in 2005. This was the second year in a row the association operated in the black. In terms of investments, the association had almost $201,000 invested in bonds, stocks, and other securities in 2005. Those investments earned about $12, 993 in interest during the fiscal year. The association agreed to withdraw the earned interest from its investments on September 30th of each year to pay to groups as allowed by association policy during the MACAA Annual Meeting. The association also agreed to transfer its investments from Payne Webber to Morgan Keagan since the advisor switched to another company. The Board thought that it would be wise to stay with the same financial advisor. The association expected to earn between 2 and 3 percent during 2005. According to Board policy, some of those funds could be used to support MACAA’ Annual Meeting and Professional Improvement Conference scheduled for May or June 2006. The association continued to support its members, sister Extension organizations, and other support organizations in the state. MACAA gave $4,200 to the 4-H Association, 4-H Curriculum, Family and Consumer Science Association, Mississippi Farm Bureau, and the Mississippi Cattlemen’s Association. The association recognized the retirements and accomplishments of several members with gifts, monetary awards, and plaques.

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The Board agreed to support the National Beef Improvement Federation (BIF) meeting, which will be hosted by Mississippi Beef Cattle Improvement Association, Mississippi Cattlemen’s Association, and MSU – ES, April 18th – 21st at Pearl River Resort in Choctaw, Mississippi.

This is only the third time it will be held in the Southeast (1996 – Alabama, 2001 – Kentucky, 2006 – Mississippi). BIF is the third largest non-breed beef organization in the country. Blair McKinley and Jane Parish, MACAA members, will help to plan the conference. Because most of the activities at the conference will be educational, the Board agreed to provide six $150 scholarships for members to attend the conference. To receive a scholarship, members must complete an application for funding. In February, a review panel will evaluate the requests and determine which to fund. In-service credit will be given to all agents attending the conference. MACAA continues to support the Mississippi Young Farmer of the Year sponsored by Jaycees/Kiwanis and John Deere. Steve Cummings, Yalobusha County Agent, annually provides leadership to this effort in Mississippi. It was noted that Coley Bailey of Yalobusha County was selected as Jaycees/John Deere Young Farmer of the Year and would be attending the national conference in 2006. President Lee and President-Elect Myles attended the Joint Council on Extension Policy (JCEP) Training in Nashville in February. President Lee gave the state report on the Mississippi Extension Service. Most other states had a decreased budget as well, with Florida, North Carolina, and Texas each getting budget increases. JCEP emphasized working with decision makers and public officials to improve our Extension programs. The NACAA Life Members Committee developed an excellent CD on working with decision makers. Copies were distributed to various MSU-ES Administrators. Ed Williams, First-Vice President, reported on the Public Issues Leadership Development (PILD) Conference, which was held in Washington, D.C. April 17th – 21st. The Mississippi group compiled a bulletin highlighting the conference. Attendees had a chance to visit with national decision makers. The emphasis this year was placed on maintaining formula funds. The USDA works with discretionary funds. Extension Service receives 1% of the 17% in discretionary funds. CSREES is shifting a significant portion of research money to competitive grant funding. Lamar Adams, 2nd Vice President, reported on the 2005 NACAA AM/PIC in Buffalo, New York. Members attending the meeting included Ed Williams, Judd Gentry, Al Myles, Lamar Adams, and Jimbo Burkhalter who served as voting delegates. Jim Steeby gave a presentation to an Aquaculture group. Al Myles, Ken Hood, and John Braswell presented a paper on the economic impact of the Blueberry Industry in Mississippi. The associated had one AA and three DSAs attending the meeting. The AA was Jimbo Burkhalter, and the DSAs were Dennis Reginelli and Bill Maily. Victor Lee was the other DSA, but was unable to attend because of illness.

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MACAA continues to support the national association. In 2005, Nelda Starks was elected chair of the NACAA 4-H Youth Committee. Elmo Collum completed his term as Southern Region Director. Cliff Covington received a livestock production award, and Donna Beliech received a national scholarship.

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APPENDIX A

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MACAA OFFICERS HANDBOOK

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MACAA OFFICERS HANDBOOK

REVISED NOVEMBER 2000

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OFFICERS President The President performs such duties as usually pertain to this office. He has the power to call meetings of the Executive Committee and Board of Directors and presides at such meetings. He is a member ex-officio of all committees. Duties 1. Respond to all invitations from other organizations. He represents MACAA or delegates the

responsibility to another MACAA Officer.

2. Extend official notice of Annual Meeting to all MACAA members.

3. Schedule Annual Meeting program participants except where this responsibility is assigned to someone else.

4. Preside at the Annual Meeting of MACAA. 5. Write a brief historical account of the year in which he served as soon as he has completed

his term of office. This history is to be included in the MACAA history, with one copy to be filed with the permanent records.

6. Work closely with officers of the Mississippi Association of Extension Home Economists

(MAEHE) and Mississippi Association of Extension 4-H Youth Agents (MAEYA) to insure that the Annual Meeting has been completely and fully planned.

7. Arrange with presidents of MAEHE and MAEYA on dates for the Executive Committees of

the three associations to meet with Extension administration, MSU president, and vice president for Agriculture, Forestry and Veterinary Medicine. This duty can be assigned to Land Grant Committee.

8. Submit report of MACAA activities to NACAA Southern Regional Workshop and to

NACAA State Relations Chairman before the NACAA Annual Meeting.

9. Represent MACAA at Southern Regional President's Workshop as deemed appropriate by MACAA Board of Directors.

10. Represent MACAA on the Extension Publications Committee.

11. Appoint all committees, including representatives to Mississippi Cattlemen's Association

Advisory Committee. President-Elect

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The President-Elect performs the duties of the President in case of his absence or disability and assumes other obligations that may be assigned to him by the President or Board of Directors. He is over-all chairman of all committees.

Duties 1. Keep in close contact with all committee chairmen. Request plan of work from each

committee, assemble committee reports, and report to the Board of Directors on committee work.

2. Work closely with the Board of Directors to develop a good group of committee chairmen

and committee members. 3. Work with banquet committee of the Annual Meeting regarding seating, guests, and other

arrangements. 4. Represent MACAA at Southern President's Regional Workshop (NACAA) as deemed

appropriate by MACAA Board of Directors. First Vice-President The First Vice-President is the over-all chairman of the Membership Committee. He becomes President in the event of vacancies in the office of both President and President-Elect. Duties 1. Get membership reports from district and state Membership Chairmen. 2. Arrange for meeting places for MACAA committees while at Annual Meeting and conduct

Committee Chairman Workshop. 3. Arrange for the Annual Board of Directors Breakfast. 4. Attend Southern Regional President's Workshop if designated by MACAA Board of

Directors. 5. Write or contact each new eligible Extension worker and solicit membership in MACAA. Second Vice-President The Second Vice-President is the Chairman of the Annual Meeting Committee. Duties 1. Work closely with Annual Meeting Committee and MACAA President to develop an

effective program for the Annual Meeting. 2. Develop an effective Annual Meeting evaluation form with help from Public Relations

Committee, to be completed by members attending the Annual Meeting. Compile evaluation results and reports to MACAA Board.

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3. Have MACAA stationery printed after annual election of officers. Distribute stationery to Association officers.

Secretary-Treasurer The Secretary-Treasurer keeps full and accurate records of the proceedings of the Executive Committee, Board of Directors, and the Association. He receives all communication, records, and bills that normally come with such an office, keeps a record of the membership, sends out notices of meetings, and conducts all necessary correspondence and performs such other duties as usually pertain to the office. The Secretary-Treasurer keeps a full and complete record of all monies received and paid, receives and receipts all membership dues, pays all bills of the Association, keeps an account of the membership fees paid and the date thereof, and delivers to his successor all funds and records remaining in his hands at the expiration of his term of office. Duties 1. Secure addresses, office and home telephone numbers of officers, directors, junior directors,

and committee chairmen. Have list of same printed and ready to distribute, if needed. 2. Respond to NACAA requests regarding officer list up-date. 3. Send to NACAA Secretary names of three individuals to receive free copy of County Agents

Magazine. Form available from NACAA Secretary. 4. Send in-state membership list and dues to NACAA Treasurer before June 30. 5. Send membership drop list to NACAA Treasurer as membership changes occur. 6. Send copy of all minutes to MACAA officers, directors, junior directors, and others as

directed. 7. Maintain file system for easy access to Association records. 8. Confirm membership status of participants and winners in MACAA and NACAA

Professional Improvement Programs. 9. Keep a current list of trustees that are in charge of MACAA time certificates of deposit. 10. Send Annual Meeting call letters, at direction of President, listing important items to be

discussed. 11. Keep membership list current, showing number of years each member has paid dues. 12. Make financial report at each MACAA Board meeting. 13. Set up checking account for MACAA funds. 14. Pay all bills by pre-numbered check. 15. Have an audit of Association performed.

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16. Send checks for NACAA Annual Meeting expense to those designated by the MACAA Board. Send Checks at least three weeks before National Meeting.

17. Verify names of DSA and AA winner and voting delegates from current membership as

members. Past President Duties 1. Serve as a member of the Executive Committee. 2. Serve as a chairman of the Nominating Committee. 3. Serve as chairman of the Policy Committee.

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4. Serve as advisor to the Annual Meeting Committee.

DIRECTORS Each year member agents in each of the four Extension districts and the state specialists who are members elect one Director to represent their respective districts or specialist group on the Board of Directors for a two-year term. For the first year of his term a new Director serves as Junior Director. He becomes Senior Director at the beginning of the second year of his two-year term, and a newly elected Director fills the Junior Director position. Duties 1. Represent all the membership across the state but are particularly responsible for bringing the

concerns and wishes of their respective districts or group membership constituents to the attention of the Board of Directors. They are also responsible for communicating Board actions and statewide information to the members they represent.

2. Keep in close touch with all phases of MACAA work through the officers, the various

committee chairmen, and in turn, are responsible for keeping their district members fully informed.

3. Recommend annually to the MACAA Vice-President names from his region for the various

standing committees. 4. The retiring Director turns over his files to the incoming Senior Director. 5. Attend Board meetings at the call of the MACAA President, the Executive Committee, or

Board. 6. Give reports of Director activities at Board Meetings. 7. Arrange for and conduct annual election of Junior Director and Membership Chairman from

their respective districts. 8. Strengthen communication between their district members and MACAA. 9. Work closely with District Membership Chairman to encourage eligible members to pay dues

on time and to keep membership lists current. 10. Conduct nominating process for Secretary-Treasurer on years when that officer will be

elected from their districts.

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11. Inform junior director of their MACAA responsibilities.

COMMITTEES Committee Chairmen Chairmen of MACAA committees work under the direction of and are responsible to the Board of Directors. The President-Elect, acting for the Board, is in charge of all MACAA committee work. MACAA provides each committee chairman a file on past committee work, programs, and pertinent correspondence. Chairmen keep the files up-to-date and pass them on to their successors. Postage used by the State and District Chairmen for official business will be paid by MACAA. Duties 1. Attend the committee chairman workshop held during the Annual Meeting. The First

Vice-President conducts the workshop for instructing new committeemen. 2. Conduct a meeting of the newly appointed committee as scheduled by the Board during the

Annual Meeting. Develop the committee program for the coming year and report the plans for the committee work to the MACAA Board at the close of the Annual Meeting. After the Annual Meeting correspond with committee members to welcome them to the committee and solicit their active participation.

3. Work through the district chairmen. Have them responsible for securing information and

participation from counties in their districts. Work closely with committee to be sure all members participating in award programs were members of MACAA by June 30 of the current year.

4. Keep the President-Elect informed of committee progress by providing copies of

correspondence. Prepare a short progress report to be used by the President-Elect at the winter and summer Board meetings.

5. Prepare a committee report, not to exceed two typed pages, covering the year's work. Mail

copies to the President-Elect five or six weeks before the Annual Meeting for Policy Committee review. Do not publish or permit to be published any Association materials or committee reports except on approval of the Association Policy Committee.

6. Take part in the committee chairman report panel on the Annual Meeting program, giving

essential highlights of committee accomplishments. 7. Attend business sessions of the Annual Meeting. 8. Attend Annual Meeting of NACAA is possible.

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SUGGESTED PROCEDURES Communications State committee chairmen should write a letter of welcome to all State Committee members soon after the Annual Meeting. This letter should contain: 1. A copy of the duties of their particular committees. 2. A copy of the plan or project of the committee for the coming year. 3. Names and mailing addresses of the district chairmen. 4. Instructions for committee members to work through the district chairmen.

A. Following the initial letter, the state committee chairmen should work through the district chairmen.

B. State committee should send copies of all-important correspondence to the Association

President-Elect and, when appropriate, to district junior and senior directors.

C. District chairmen will be working through the state members of the district committee; copies of correspondence to district committeemen should be sent to state Association officers, district directors, and state committee chairmen. A list of state committee members, directors, and officers is distributed at the Annual Meeting and is available from the state Association secretary.

D. Stamp all MACAA mail.

Program Plans Committee chairmen review the duties of the State Committee and discuss program plans for the coming year with the district chairmen and committeemen. Make sure that each chairman on your committee is informed of and familiar with the communication responsibilities outlined above. Reports Committee chairmen send copies of the following reports to the President-Elect of MACAA: 1. Progress Report - due before the winter Board Meeting. The President-Elect sets the date. 2. Progress Report - due before the summer Board Meeting. The President-Elect sets the date. 3. Annual Report - copies to President-Elect about five weeks before the Annual Meeting. If

additional copies are needed, the chairman will be advised well in advance of Annual Meeting.

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Contests, Awards All State winners in the various contest and award programs should be certified as members of MACAA in good standing by the state secretary before the state winners are sent to the regional vice chairmen. THIS CERTIFICATION IS VERY IMPORTANT. Where applicable, committee chairmen remind committee members to have State Extension Administration represented on committees involved in the selection of agents to receive awards, study tours, DSA, AA, or other recognition. Plan for timely publicity; vice chairmen prepare news releases and secure pictures for local and/or national publicity as appropriate. Program Participation State and district chairmen are requested to participate in programs they supervise. They may also participate in programs supervised by other committees. The rationale is to build confidence and integrity in all aspects of MACAA. Calendar Committee chairmen mail to district chairmen copies of the Calendar of Events as soon as the calendars are available. Many mailings can be anticipated, letters prepared and envelopes addressed well in advance. District chairmen will find this kind of organization useful in order to expedite workloads and develop efficiency. Annual Meeting Committee Duties 1. Follow MACAA Annual Meeting Policy. 2. Appoint the Annual Meeting subcommittee chairmen and select committee members in

cooperation with these chairmen. 3. Maintain a close liaison between the Annual Meeting Executive Committee and

subcommittees to insure coordination of all Annual Meeting activities. 4. Outline anticipated duties and responsibilities of all Annual Meeting committees. Provide a

copy for each committee chairman. 5. Work with the immediate Past President as an advisor to the Annual Meeting Committee.

Work with hotel management (or University Administration, where applicable) on Annual Meeting plans, room rates, meeting facilities, and housing needs. Have agreements and arrangements in writing and signed.

6. Work with the MACAA President on programs, time schedules, speakers, entertainment, and

other details.

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7. Convene a meeting of past Annual Meeting chairmen, future chairmen, and the MACAA Second Vice-President to review and evaluate each Annual.

It is understood that the Annual Meeting Committee will not contact sponsors or donor regarding annual meeting events. The Annual Meeting Committee will work with the hospitality committee regarding door prizes, etc. Communications Committee Duties 1. Secure the cooperation of District Chairmen and, through them, the cooperation of all

representatives on the Communications Committee. A. Encourage state Association members to help get usable news stories and pictures. B. Encourage state members to submit news articles and pictures for possible national use.

C. Encourage state members, state committees, and agents to make best use of all available

local, state, and regional news media; radio, TV, daily and weekly newspapers, magazine. Give special emphasis to enlarging existing local news program.

2. Conduct the Communications Awards Program and the Scotts Horticultural Program and

work closely with the region Vice Chairman. A. Follow closely the National Committee "Plan of Work" in meeting deadlines. B. Award framed certificates to all first place winners at MACAA Annual Meeting and cash

awards to second and third place participants as approved by the Board of Directors. C. Work with the Extension Information/ Publications Department in getting entries in

Awards Programs judged and subsequent publicity of winners prepared and disseminated. Encourage participation in the Awards Program.

D. Send winning entries to NACAA by deadline.

3. Cooperate with the editor of NACAA's official organ, The County Agent. Provide him with

special news and pictures of interest to members. 4. Secure the cooperation of local and state news media in use of Extension articles. Submit

articles to National 4-H News and other national or regional magazines. Find preferences of editors of each magazine and edit articles from state representatives to include use of the largest number of useful items.

5. Enlist the aid of state Extension editors for potential news articles for local and state use. In

turn, keep them informed of local news. 6. Cooperate closely with MACAA officers, board members, and all other committee chairmen

on news, publicity, planning, and other communication matters.

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7. Keep a complete record of all news articles and pictures received, submitted, and used in committee efforts.

8. See that all county agents receiving national recognition or elected to an office get local

publicity. Programs Committee Duties Conduct the "Search for Professional Excellence" program, an on-going program sponsored by NACAA. Its scope and direction are reviewed annually at the NACAA Annual Meeting Extension Programs Committee Workshop. Programs are submitted to NACAA Officers and Board of Directors each year for approval. The Search for Professional Excellence consists of these components: 1. 4-H and Youth 2. Rural Development (Community Resource Development) 3. Urban Programs 4. Farm Income 5. Administrative Management of County or Area Program Office Entries must follow this format: 1. How were the problems identified and the programs developed? 2. What goals or objectives were established? 3. What audiences were targeted? 4. What teaching methods or activities were used? 5. What results were achieved? 6. How was the program evaluated? Entries are evaluated according to these criteria: 1. Creativeness or originality 25 points 2. Timeliness 15 points 3. Consistency with state and national goals of Extension 25 points 4. Overall excellence 35 points Entries are selected from each area and are submitted for judging on the regional level. If an entry is a regional winner, the MACAA member is invited to serve as a resource person while presenting his professional program paper at the NACAA Annual Meeting's Professional Improvement sessions.

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NACAA's financial obligation to the Search for Professional Excellence winners is the presentation of a suitable certificate of recognition. The president of MACAA and the state chairmen of MACAA Extension Programs Committee should encourage the MCES Director to provide funds to help defray the expenses of those selected present their Search for Excellence papers at the Annual NACAA Meeting. The chairman of the Programs Committee informs the MCES Director and the MACAA President-Elect of the Search for Excellence winners. The chairman of the Programs Committee prepares and distributes appropriate news releases to each winner's designated news media. 4-H and Youth Committee Duties 1. Encourage more in-service training for agents working with the 4-H and youth programs. 2. Provide opportunities for successful 4-H programs to be displayed and shared at the Annual

Meeting. 3. Arrange for special 4-H presentations at the Annual Meeting when requested by the

President. 4. Keep a detailed record of procedures followed in selecting Career Guidance Awards

program. 5. Actively promote participation in NACAA Career Guidance program by contacting

outstanding agents and encouraging their entering the recognition program. 6. Work closely with the State 4-H Club Department and officers of the MAE4-HA. 7. Meet sometime during the Annual Meeting. 8. Develop a detailed Plan of Work and prepare progress reports for use by the President-Elect

at MACAA Board meetings. Life Member Committee The Life Member Committee serves as a liaison between the retired members of MACAA and the Board of Directors. It works with the Annual Meeting Committee, the Board of Directors. Duties 1. The Chairman keeps the Board informed of Committee activities and needs in relation to

program. 2. The Chairman reports newsworthy items to the editor of The County Agent.

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3. The Life Member Chairman assists the MACAA secretary and NACAA address coordinator in maintaining an up-to-date list of life members.

Duties of District and State Chairman 1. Review legislation on pertinent bills affecting MACAA membership. 2. Promote Life Membership. 3. Assist in the conduct of the Annual Meeting where appropriate. Association Policy Committee Members of the Association Policy Committee are MACAA past presidents. The Policy Committee is directly responsible to the officers and directors. The committee serves to protect the interests of the entire membership of the Association. Duties 1. Counsel and assist in preserving traditional high professional standards and encourage

greater achievement. 2. Evaluate Association program. 3. Safeguard the intent of the Bylaws. 4. Study proposals of the Board of Directors and standing committees. 5. Examine, upon request, new measures before action of the Board of Directors and

membership. 6. Review committee and sub-committee reports and proposed resolutions before they are

presented to the Annual Meeting, to conferences, and to publications. 7. Relate, upon inquiry by the Broad of Directors, unrecorded historical information within

reasonable memory limitations. 8. Clarify purposes and procedures. 9. Propose measures to meet the challenge of change. 10. Revise pages of the handbook as needed and disseminate changes to all holders of

handbooks. Duties of the Chairman 1. To see that policy definitions, so far as possible, are understood by the officers, directors,

committeemen, and general membership.

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2. To lead the committee in carrying out the responsibilities and functions of the committee.

3. To bring to the committee problems, questions, and requests for counsel from the officers,

directors, committeemen, and members. 4. To bring to the officers, directors, committeemen, and members counsel, evaluation

clarification, and suggestions as requested or considered appropriate by the chairman and/or committee.

Guiding Principles of MACAA Policy MACAA Policies are defined in the Bylaws, officers' and committee chairmen's notebooks, and unwritten practices and procedures generally accepted. 1. MACAA is and should continue to be a strictly professional organization. 2. The theme is professional improvement. 3. The core activity is the Annual Meeting. 4. The primary responsibility of officers and directors, other than routine business, is public

relations with commercial, industrial, educational and farm organizations, other professional Extension associations, the Extension administration, and officials at Mississippi State University.

5. The ties that bind are fellowship, professional mutuality of interest, exchange of ideas, pride

of belonging, willingness to contribute, and enlargement of our concept of American agriculture by traveling to, and communicating at, Annual Meetings.

6. The research and development staff are committee members. 7. The goals are satisfactions are the working operations, self and group improvement, and

recognition of distinguished service. Tabulated accomplishments are by-products only. Professional Training Committee Duties 1. Develop ideas, programs, and facilities for professional improvement of the members. 2. Actively pursue educational opportunities for members, including advanced study and

in-service training. Any such programs are to be presented to the Board of Directors for approval before the programs are announced to the membership.

3. Encourage members to avail themselves of available professional training opportunities. 4. Keep a detailed record of procedures followed in selecting participants for professional

training activities.

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5. Administer the NACAA Professional Improvement Programs in Mississippi, including the Agricultural Recognition Program, the Marketing Seminar Program, and the Environmental Quality Recognition Awards Program. Administration of the programs includes distributing literature and publicizing, collecting, and sending entries to the national committee chairman or regional vice chairmen as directed.

6. Work closely with the chairman and vice chairmen of the NACAA Professional Training

Committee. 7. Develop a plan of work with the committee and submit progress reports of committee work

to the MACAA President-Elect. Public Relations Committee It is the responsibility of all members of the Association to promote good public relations. However, the committee leads in improving the public image of MCES and the county agent. This committee works with these groups: 1. Agricultural agencies, to present a united front for agriculture. 2. Farmers and ranchers, farm organizations, commodity groups, and related businesses. 3. Urban-rural groups, business people, Chambers of Commerce, civic and service clubs,

governmental officials, and TV, radio, and the press. School groups at all levels, including teachers and administration. To promote good relationships and images, wear appropriate dress for each occasion. Keep personnel problems "in house." Stress the importance of good image at local level. Strive for full support of MACAA from every agent. Duties 1. Lead in greeting VIP's and man the registration booth of the Annual Meeting. 2. Welcome and usher special guests to the seating area before introductions at the Annual

Meeting 3. Provide users and sergeant-at-arms to assist with an orderly meeting. The district chairman,

under the guidance of the state chairman, coordinates finding members to fulfill the role. 4. Publicize local Extension activities and the role of Extension. Use all available media to tell

the Extension story. 5. Distribute literature and publicize and receive entries in the PRIDE program. Submit

winning entries to the NACAA regional vice chairman.

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6. Conduct an effective evaluation instrument to be completed by MACAA members while at the Annual Meeting.

Recognition and Awards Committee The MACAA Recognition and Awards Committee is in charge of two awards programs. They shall administer, with the approval of the Board of Directors, the selection and presentation of the Distinguished Service Award and the Achievement Award. The Distinguished Service Award is presented to members who have served at least ten consecutive years as a member of MACAA and the Cooperative Extension Service, have conducted outstanding programs, are held in high esteem by their fellow workers, and are approved by the Director of Extension. They must be members of MACAA the year they are selected. States are allocated DSA's based on each state's membership as of June 30th of the previous year. MACAA is entitled to DSA's based on two percent of its membership or major fraction thereof. No unfilled quotas can be carried over and applied to future quotas. The Achievement Award is awarded to agents with fewer than ten years of service in the Cooperative Extension Service and who have exhibited excellence in the field of professional Extension. Nominees must be members of the state and national association the year they receive the award and have the approval of the Extension Director. Each state shall be eligible to nominate one agent. No unfilled quotas can be carried over and applied to future quotas.

Number of DSA’s Number of Members Number of Members 1 1-75 276-325 2 76-125 326-375 3 126-175 376-425 4 176-225 426-475 5 226-275

Duties of the Chairman 1. Prepare and mail to the district chairman enough eligibility procedure and report forms to

supply the members in their districts information concerning the Distinguished Service Award and the Achievement Award.

2. Check forms for accuracy as they are received from the district chairmen. 3. Check with the MACAA secretary-treasurer to be sure all nominees are members in good

standing. 4. Contact each nominee regarding his attendance at the NACAA Annual Meeting (breakfast

and banquet) to receive his award. The same procedure id followed for the MACAA Annual meeting. Also check on correct spelling of names to be used on certificates and plaques.

5. Obtain plaques and arrange to have the names engraved on them.

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6. Arrange for the awards presentation.

7. Work with MACAA Annual Meeting Committee and the President-Elect in making definite

plans for the awards portion of the Annual Banquet. Supply the banquet brochure and description of the recipients to the Annual Meeting chairman.

8. Present DSA plaques at the Annual Meeting banquet. 9. Prepare a committee report for presentation at the Annual Meeting. 10. Prepare a Plan of Work for MACAA Board approval. 11. Conduct the committee meeting during the Annual Meeting. 12. Assist with picture taking of DSA and AA winners and their spouses following the Annual

banquet. Duties of District Chairmen 1. Secure the list of eligible MACAA members. After receiving the list, conduct the

nomination of DSA's and AA's. 2. Secure the names of the nominees and the necessary data for DSA's and AA's as early as

possible and forward material to his state chairman not later than February 15, unless changed by the Board of Directors. Three copies are to be prepared for each nominee. Two copies are to be forwarded to the regional vice chairman, and the third copy is to be retained in the state and used for local publicity.

3. Make sure that each contact or correspondence is on schedule. Forward the necessary data

and information to DSA and AA nominees when the final selection is made. 4. Review all data and make correction where necessary. 5. Forward all copies of nominees' material to the state chairman after checking, but before

March 1. Duties of State Committee Members 1. Contact the state Association President immediately to clarify eligibility requirements and

deadlines for selecting Distinguished Service Award and Achievement Award winners. 2. Contact the state Administration and encourage them to submit data of outstanding Extension

agents to the USDA for Distinguished Service and Superior Service Awards for 10, 20, and 30-year longevity recognition.

3. Publicize DSA and AA winners. Notify the Extension Director and Extension editors. Notify

legislators from the state as well as influential people and the news media. The release date of all publicity should be before the Annual Meeting.

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Scholarship Committee The Scholarship Committee is charged with the responsibility of promoting the NACAA Scholarship program by making every MACAA member aware of the program and its purpose and aware of the criteria for applying for NACAA Scholarship funds. The Committee should, by working with other committees, encourage MACAA members to apply for scholarships as a means of encouraging and supporting professional improvements. Duties 1. Contact each member and ask him to support the National Scholarship fund - a $40.00 tax

deductible, one-time payment per member. 2. Send all monies and names to the National Scholarship Chairman. This should probably be

done through the state Secretary-Treasurer. 3. Keep records of payments and reports and see that they are passed on to the new Scholarship

chairman.

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SCHOLARSHIP FUND The purpose of the NACAA Scholarship is to encourage NACAA members in their professional improvement efforts by awarding cash scholarships and grants to pay for tuition, housing, travel, study tours, books, and related educational costs that will: 1. Upgrade the professional competency of the county agent, 2. Provide opportunity to observe and participate in innovative Extension programs, 3. Facilitate the opportunity for increasing knowledge and skills. The scholarship fund is set through the National 4-H Council, which meets the requirements of the Internal Revenue Service as a tax-exempt foundation. The National 4-H Council has a separate account called the "NACAA Scholarship Fund” and does all bookkeeping investments of said fund, and reports the status of the fund upon request of the NACAA Board. Once sufficient funds have been accumulated to provide scholarships from the interest from the fund, the Scholarship Selection Committee recommends scholarship recipients to the NACAA Board. Upon recipients' approval by the NACAA Board, funds may be drawn from the interest and checks mailed to the recipients. If scholarship funds are available only on an in-an-out basis for a given year, funds can be accepted by the NACAA Board and notification sent to the scholarship selection committee for the selection of recommended recipients. The NACAA Board approves the final recipient and the scholarship is paid by check. Should, at some future time, more pressing needs be found for the use of the scholarship fund for other than educational scholarships, said funds may be dispersed under the following provision: The NACAA Board outlines and approves the suggested dispersal of funds within the framework of Internal Revenue Service regulations and notifies all members under its present procedure of notification at least 60 days before the Annual Meeting. At the Annual Meeting, two-thirds of the voting delegates must vote for the proposed dispersal of funds before it becomes effective. Before the scholarship fund can operate, it must have a reserve from which to draw interest. NACAA members must support the fund it supporters and friends of Extension are to be solicited for support. If each of NACAA's 5,550 members give $40.00 each, we would have a $100,000.00 reserve from Extension personnel. Criteria for Selecting NACAA Scholarship Recipients 1. Must have been a member of a state and the national Association for at least two years. Must

be current members. 2. Must have recommendation of state Association and state Extension Director.

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3. Must have contributed at least $40.00 to the NACAA Scholarship Fund. 4. Must return to an Extension position for two years or return the total award. 5. Must describe in detail the training and how it will help improve his competency as

Extension professional. 6. Must use award for individual or group professional improvement, which may include

advanced degrees, graduate credits, tours, seminars, research, or other specialized training. 7. Must be selected by the Scholarship Selection Committee with final approval by the NACAA

Board. 8. National Board members and national committee chairmen are not eligible while in office. 9. Award shall not exceed $1,200 for any one-scholarship recipient. 10. Recipient will be named at the Annual Meeting. The objectives of the Scholarship Committee are to encourage, support, and aid NACAA members in their Professional Improvement efforts by providing cash scholarships and/or grants to pay for tuition, housing, travel, books, and related educational costs. The general responsibilities are to assume leadership, under NACAA Board direction, for securing scholarship funds for investment, from which income earned can be allocated by the NACAA Board for scholarships and grants to qualified recipients; to maintain accurate records of all monies received for the Fund; to forward all monies received to the National 4-H Council for proper investment; and to establish guidelines for scholarship selection, receive applications, and make recommendations to NACAA Board for final selection.

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ORGANIZATION STRUCTURE NACAA VP NACAA SCHOLARSHIP COMMITTEE CHAIRMAN Appointed by NACAA Board for 2 year term MEMBERSHIP Appointed by NACAA Board for 2 year term 5 NACAA Regional Vice-Directors 50 State Committeemen Appointed by State President (1 per state) LIFE MEMBERS Appointed by NACAA Board for 2 year term Additional members recruited by Life Members Chairman FRIENDS OF NACAA Appointed by NACAA Board for 2 year term Additional members Appointed by NACAA Board SCHOLARSHIP SELECTION Appointed by NACAA Board for 2 year term 5 NACAA Regional Vice-Directors Duties of the NACAA Board 1. Appoint committee chairmen and sub-chairmen. 2. Identify a custodian of funds. 3. Request and review accounting reports from the custodian of funds. 4. Allocate funds for awarding scholarships and grants at the Board Meeting following the

Annual Meeting. 5. Request funds from the custodian for allocation to scholarship recipients. 6. Approve Scholarship Selection Committee's recommendations for scholarship and grants

awards and allocations before presentation at Annual Meeting. Duties of the National Scholarship Chairman 1. Serve as a liaison between NACAA Board (via VP) to all NACAA Scholarship Committee

members. 2. Coordinate the four sections of the NACAA Scholarship Committee - Membership, Life

Members, Friends of Extension, and Scholarship Selection. 3. Make recommendations to the Board on behalf of the Scholarship Committee.

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4. Submit coordinated reports to the NACAA Board as requested. 5. Submit articles for the total committee for County Agents magazine as requested by the

editor. 6. Conduct new Committee Workshop for Scholarship at the Annual Meeting. 7. Conduct Scholarship Chairman-Vice-Chairman Workshop after the Annual Meeting (if

held). 8. Prepare Scholarship Committee Plan of Work and submit it to the Policy Committee for view

and to the Board for approval. 9. Report total Scholarship Committee Report tot he membership at Annual Meeting. 10. Work with regional vice-directors in developing regional and state plans to raise monies from

NACAA members. 11. Receive and account for funds received from all sources -- membership, life members, and

friends of Extension. 12. Forward all funds received to National 4-H Council for investment and management. 13. Assume responsibility for NACAA Scholarship Booth at NACAA Annual Meeting. 14. Prepare reports ad requested by the national chairman. Duties of the Life Members Chairman 1. Develop and carry out a plan to raise monies from life members. 2. Receive, account for, and forward receipts to Membership chairman for accounting and

investment. 3. Prepare reports as requested by the national chairman. Duties of Friends of Extension Chairman 1. Develop and carry out a plan to raise monies from friends of Extension. 2. Receive, account for, and forward receipts to Membership chairman for accounting and

investment. 3. Prepare reports as requested by the national chairman. Duties of the Scholarship Selection Chairman

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1. Review annually and submit for Board approval, through Scholarship Chairman, criteria for Scholarship selection.

2. Develop a Plan of Action to encourage scholarship applications. 3. Develop necessary forms and procedures for scholarship applicants. 4. Meet at the beginning of the NACAA Annual Meeting to review applications and make

recommendations to NACAA Board for awarding scholarships and grants. 5. Prepare reports as requested by the national chairman. Resolutions Committee Duties 1. Secure cooperation of district chairmen and, through them, cooperation of Resolutions

Committee members. 2. Keep in touch with MACAA officers and directors regarding events and activities involving

MACAA. Secure information from MCES Administration regarding retired Extension workers in the past year, deceased Extension workers in the past year, and Extension workers that received special recognition or awards. Draft appropriate resolutions for those designated areas, have them printed, and submit a copy to the MACAA President.

3. At the Annual Meeting call attention to resolutions submitted, make a motion for their

acceptance, and submit a copy to the MACAA secretary for further action. 4. Secure information on deceased Extension workers. Enlist adequate help and structure for an

appropriated memorial service, which will be a part of the Annual Meeting business section. Hospitality Committee Duties 1. Communicate with all district committee chairmen and, through them, secure the cooperation

of all Hospitality Committee members. 2. Work closely with MACAA Officers, Public Relations Committee members, and the Annual

Meeting Committee to insure a successful Annual Meeting. 3. Suggest ways to involve more MACAA members at the Annual Meeting. 4. Contact sponsors, secure door prizes, and develop a method to award prizes and follow up to

insure door prize donors receive thank-you letters. 5. Develop a current list of MACAA members and see that only MACAA members receive

numbers when drawing for door prizes.

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6. If a hospitality hour is included as part of the Annual Meeting, work with the sponsor to secure a location for the event. Enlist help to insure the event is properly hosted.

Land Grant College Committee Duties 1. Communicate with all district chairmen, develop a plan of work, and make an annual written

report to MACAA Board of Directors. 2. Develop a close relationship between MACAA and the Administrative staff. 3. Keep current on MACAA matters and be able to discuss and inform Administrative staff and

college officials of MACAA work and actions. 4. Keep a complete record of all contacts with appropriate people and groups. 5. Work with the MACAA President to arrange dates for the annual meeting of the Executive

Committee with Extension Administration, the MSU President, and the Dean of the College of Agriculture and Forestry.

Audit Committee Duties 1. Examine annual the financial records, accounting, and reporting of the secretary-treasurer,

using general accepted auditing procedures. 2. Report these findings to the MACAA Board of Directors and the membership. 3. Make suggestions on improving the financial procedures to the MACAA Board of Directors,

through the MACAA Vice-President, if they see fit. 4. Make special audits after requesting approval of the MACAA Board of Directors.

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5. Make a special audit in case the office of Secretary-Treasure becomes vacant during a term of office before the appointment or election of a replacement.

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APPENDIX B

MACAA CONSTITUTION AND BYLAWS

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MACAA CONSTITUTION AND BYLAWS

Mississippi Association of County Agricultural Agents Revised October 2004

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CONSTITUTION AND BYLAWS With changes through November 10, 1980

ARTICLE I Name and Objectives Section 1 - This Association shall be known as the Mississippi Association of County Agricultural Agents. Section 2 - The objects of this Association shall be to assist members in securing additional opportunities for furthering educational advantages, to encourage a high standard of professional performance among our Extension workers, to promote a high degree of cooperation and loyalty among Extension people, to assist in the furthering of the ways and means of improving the effectiveness of Cooperative Extension work; to advance the basic importance and position of American agriculture in our national economy and to cooperate in carrying out the policies and programs of the land grant colleges in the United States. ARTICLE II Membership Section 1 - Any professional Extension worker in Mississippi carrying USDA and State appointments may become a member of this Association by paying the annual membership dues to be set by the Board of Directors and approved by the membership at the annual meeting. Section 2 - Any retired member of the Association may become a lifetime member of the Mississippi Association of County Agricultural Agents by paying once in a lifetime dues set in accordance with the National Association of County Agricultural Agents. Life members shall have all privileges of the Association except voting rights, DSA awards, holding office and receiving Association assistance to attend annual meetings of NACAA. The dues will be submitted to the National Association of County Agricultural Agents for lifetime membership in the National Association. ARTICLE III Officers and Directors Section 1 - Officers of this Association shall be President, President Elect, First Vice President, Second Vice President and Secretary-Treasurer. To be eligible to serve as an officer of this association, all nominees must be an active member of the Association for ten consecutive years and not a member of the State or District Supervisory and Administrative staff. Section 2 - The Executive Committee shall be composed of the five officers and the immediate past President.

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Section 3 - The Directors shall be composed of two from each Extension District and two from the Specialist group. From the Extension District, one Director shall be a County Agent and one from the other professional Extension workers. Section 4 - The Board of Directors shall be composed of the Executive Committee and Directors. Section 5 - The President shall perform such duties as usually pertain to this office. He shall have the power to call meetings of the Executive Committee and Board of Directors and shall preside at such meetings. He shall be a member ex-officio of all committees. Section 6 - The President Elect shall perform the duties of the President in case of his absence or disability and shall assume any other obligations that may be assigned to him by the President or Board of Directors. He shall be the overall chairman of all committees. Section 7 - First Vice President shall be overall chairman of the membership committee. Section 8 - Second Vice President shall be chairman of the Annual Meeting Committee. Section 9 - The Secretary-Treasurer shall keep full and accurate record of the proceedings of all meetings of the Executive Committee, Board of Directors and of the Association, shall receive all communications, paper and bills that normally come with such an office, keep a record of membership, send out notices of meetings and conduct all necessary correspondence and perform such other duties as usually pertain to the office. The Secretary-Treasurer shall keep a full and complete record of all monies received and paid out, send out all notices of unpaid dues, receive and receipt all membership fees, keep an account of the membership fees paid for and the date thereof and deliver to his successor all funds and records remaining in his hands at the expiration of his term of office. ARTICLE IV Delegates to National Association of County Agricultural Agents Section 1 - Delegates to National Association of County Agricultural Agents shall conform to rules and regulations of National Association of County Agricultural Agents Association. Each state shall be entitled to one voting delegate for the first 40 members or fraction thereof, and to one additional vote for each 30 members, or fraction thereof, beyond the initial 40. Section 2 - Mississippi delegates shall consist of the President of the Mississippi Association of County Agricultural Agents; other delegates shall be prorated among the four Extension Districts and the Specialist group. Only one delegate shall be selected from the District or Specialist group to which the President belongs, so long as it conforms to the rules and regulations of the National Association. Section 3 - The Board of Directors shall be authorized to fix the amount of expenses allowed by the Association for delegates to the NACAA.

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Section 4 - Agents will participate in Association business according to the groups they are responsible to administratively. Agents administratively responsible to county leaders and/or district personnel will participate as county personnel. Area Specialists, State Specialists, Supervisory and Administrative personnel will constitute the Specialist group. ARTICLE V Manner of Election and Voting Section 1 - The election of officers shall be by ballot or standing vote unless otherwise ordered by majority vote of those present at the annual meeting. Section 2 - Nomination of Officers shall be made by a nominating committee; however, notwithstanding the above, nominations may be made from the floor. Nominations of officers shall be made by a nominating committee on recommendations of District and Specialists on a rotational basis. Section 3 - Voting by proxy shall not be permitted. Section 4 - The President, President Elect, First Vice President, Second Vice President, Secretary-Treasurer, shall be elected by Association members. Each Director and Delegate shall be elected by his respective District or group. Section 5 - The President and Vice President shall not hold office more than two years in succession. ARTICLE VI Meetings Section 1 - The annual meeting of the Association shall be held at the time designated by the Board of Directors. Section 2 - Other meetings may be called by the President and shall be called by him at the written request of the majority of the Director. ARTICLE VII Committees Section 1 - All committees shall be appointed by the President, subject to the approval of the Board of Directors.

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Section 2 – The standing committees of this Association are: 1) Policy (includes Life members subcommittee), 2) Annual Meeting & Hospitality, 3) Resolutions, 4) Finance (includes Audit and Investments subcommittees), 5) Resolutions, 6) Public Relations and Agriculture Issues, 7) Early Career Development, 8) Communications, 9) Extension Programs, 10) 4-H and Youth, 11)

Professional Excellence, 12) Recognition and Awards, 13) Scholarship-, 14) Animal Science, 15) Agronomy and Pest Management, 16) Agricultural Economics, 17) Forestry and Natural Resources, 18) Horticulture, 19) Aquaculture and Sea Grant, 20) Teaching and Technology. Section 3 – In the event of a vacancy of President, the President Elect shall become President and shall serve in the capacity for the remainder of the unexpired term. In the event of a vacancy in the office of both President and President Elect, the First Vice President shall become President. The Board of Directors shall appoint from its membership an acting officer of Board member other than President who shall serve for the remainder of the unexpired term. Whenever a vacancy occurs in officers of the Association between annual meetings, and a director is appointed to fill this vacancy, the district from which the Director comes, shall elect, by a majority vote of its members, a Director to fill the vacancy. Section 4 - All committees are directly responsible to the Board of Directors for their activities. ARTICLE VIII Quorum Section 1 - A quorum for the transaction of business by the Association, Executive Committee, Board of Directors, or standing committee shall consist of a majority of their membership. ARTICLE IX Amendments Section 1 - This Constitution and By-laws may be amended, revised, or replaced by a two-thirds vote of the members present at any annual meeting. Section 2 - The amendments or revisions to this Constitution and By-laws shall go into effect as soon as adopted.

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Section 3 - Any proposed amendment to the Constitution and By-laws must be given in writing to the Board of Directors thirty (30) days prior to the Annual Meeting.

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EXTENSION WORKERS CREED

I BELIEVE in people and their hopes, their aspirations, and their faith; in their right

to make their own plans and arrive at their own decisions; in their ability and power to enlarge their lives and plan for the happiness of those they love.

I BELIEVE that education, of which extension work is an essential part, is basic in

stimulating individual initiative, self determination and leadership, that these are the keys to democracy and that people, when given facts they understand, will act not only in their self-interest but also in the interest of society.

I BELIEVE that education is a lifelong process and the greatest university is the home;

that my success as a teacher is proportional to those qualities of mind and spirit that give me welcome entrance to the homes of the families I serve.

I BELIEVE in intellectual freedom to search for and present the truth without bias

and with courteous tolerance toward the views of others.

I BELIEVE that the Extension Service is a link between the people and the ever-

changing discoveries in the laboratories.

I BELIEVE in the public institutions of which I am a part.

I BELIEVE in my own work and in the opportunity I have to make my life useful to

mankind.

Because I BELIEVE these things, I am an extension worker.

Documents

Mississippi Association of County Agricultural Agentsmscountyagent.com/pdfs/2006_pdfs/2006_Program_Book.pdfAl Myles, President-Elect ... Charles Stokes, Walter Walker, Audrey Wilson