MIS NODAL OFFICER MEETING30 & 31ST AUGUST, 2012

AGENDA- PART-I•E-FMS

•Prerequisites and Activities to be taken by states•Discussion on e-FMS for post office accounts•State to share progress in pilot states on e-FMS.•Readiness of other states to initiate the same.

•Role & Responsibility of:•State DBA•State Project Management Unit (SPMU) for e-FMS implementation

•e-MR•Feed back on the states visit for e-MR in 6 states•e-MR (All States to move towards e-MR by September, 2012

•Important circulars issued w.r.t. to MIS/ ICT

PRE-REQUISITES for eFMS • The States to:

1. Agree to make all MGNREGS payments through a Central Account being operated at the State level/ District Level.

2. Internet connectivity should be available at least at Block level.

3. Provide at least two operational PCs at every Block with connectivity.

4. Agree to generate all Payment Orders using NREGASoft.

5. Adopt Digital Signatures for approving payments.

Activities to be undertaken by States : eFMS 1. Identification of Key Bank(s) by the State.2. Agreement / MoU between the State & the Bank(s) to enable

a seamless electronic payment mechanism.3. Co-ordination with the selected Key Bank(s) and NIC, New

Delhi for Interfacing NREGASoft with the Bank’s CBS.4. Updation /verification of bank accounts of stake holders.5. Identification of payment level & signatories.6. Issuance of Digital Signatures to all Approving Authorities7. Training the Approving Authorities on the usage of Digital

Signatures .8. Positioning adequate technical manpower at State / District

for handholding.

•Master Data Management•Add/ Move District/ Block/ GP/ Village•Edit GP/ Village name or Add Census code•Delete/ Mark Urban Panchayat/ Village•Update Masters (activity, material, vendor, executing agency, bank, bank-branch)

•Resume Documents•Jobcard, Worker, Muster Roll, Zero attendance MR and Bill/ Voucher

•Opening Balance•Edit/ Freeze opening balance•Unfreeze opening balance

•Negative Balance•Negative balance at each level

•Work Approval•Set limit for work approval

•Manage Muster Roll Type•E-muster/ pre-printed Muster Roll•Delete payment date of Muster Roll•Edit payment date of MR

•Account Information•Download Panchayat wise MGNREGA workers account information•Download MGNREGA DPC/ PO/ Implementing Agencies/ GP account information

Role and responsibility :STATE DBA

•Material Management•Edit rate and quantity of material•VAT/ Tax Management

•E-FMS•Account Management

•Freeze workers account•Unfreeze worker account•Declare debit account

•Business Correspondent (BC)•Add new BC, CSP

•Signatory Management•Assign more location to signatories•Delete/ Revoke DSCs

•Set Transaction Limit•Expenditure on material•Administrative expenditure

•Worker Name•Correct invalid workers name

•Download Data•Complete MGNREGA database of the State

Role and responsibility :STATE DBA

•Data mismatch management (in offline version of NREGAsoft and Fast track data entry mode)

•Master data missing•Number of works whose agency is not in agency master•Deleted record from offline backup•Deletion of muster roll (MR)

•Due to overlap period•Due to worker missing in applicant table•Due to family missing in registration table

Role and responsibility :STATE DBA

State Project Management Unit (SPMU)

SPMU at each state for implementation and monitoring of e-FMS and other ICT related projects. SPMU be headed by a Director level official from State RD and will be supported by:

1 state MIS nodal Officer, 1 Junior Consultant, 1 Operations Manager, and 2 Operations Assistant, in each State.

Key responsibilities of the resources are detailed below:

State MIS Nodal Officer (SMNO)

SMNO will monitor the MIS operationalization on a day to day basis. SMNO will be responsible of data centric operations assigned to him e.g. :

updation of various masters, event registration in case of bifurcation of district, block, panchayats & freezing /unfreezing of various options. SMNO will ensure full MIS operationalisation which is a pre cursor for the e-FMS implementation. SMNO will discuss the MIS reports/alerts/issues with the State MGNREGA officials and e-FMS related issues in SPMU regularly and ensure timely solution to the problems. SMNO will report to SPMU Head on day-to-day basis

Role and responsibility :SPMU

Junior Consultant (JC)

The JC will serve as the link between the State RD department and MoRD. JC will be reporting into the SPMU Head on e-FMS on a day-to-day basis.JC will be responsible for the overall project management related to e-FMS and shall undertake the following on an ongoing basis:

Help States understand the project scope & define project implementation roadmap & timelines

Provide support in signing agreement with the Banks for enabling Electronic Fund Transfer

(EFT) through Electronic Fund Management System (EFMS)

Monitor the project progress on an ongoing basis.

Monitor the flow of transaction on daily basis.

Daily Reconciliation of e-FMS Bank account and figures in the e-FMS module of NREGASoft.

Discuss the alerts in the SPMU meeting and suggest the follow up action.

Compilation of weekly, monthly progress reports for evaluation of project progress

Plan for organizing the Trainings and facilitate the same

Co-ordinate with the Central Project Management Unit (CPMU)

Provide support for conceptualization & implementation of other ICT initiatives under

MGNREGA.

Role and responsibility : SPMU

Role and responsibility :SPMUOperations Manager (OM)

Hold the overall responsibility of running of e-FMS on a daily basis.Assign sites to Operations Assistants (OAs)Oversee OAs in providing technical support (telephonic, email) to all the sites using EFMSServe as the next level of escalation for technical support for problems that cannot be solved by the OAsEvaluation of performance of OAs and provide ongoing feedback for improvementIdentify, log, and report the defects in the EFMS system to the central NIC teamTechnical troubleshooting in case of errors during fund transferEngage with the Bank representatives in resolving any transaction related errorsOversee the implementation of other ICT initiatives under MGNREGAEnsure the signatories change management on e-FMSDoes the activities assigned to the role i.e. freeze/unfreeze account, adding location to e-FMS etc.Operations Assistants (OA)

Technical support to their assigned sites for ensuring smooth operations of EFMSEnsure successful fund transfers on a daily basis for their assigned sitesCo-ordinate with the AMC provider’s staff for technical onsite support, depending upon the State arrangements for such supportUndertake the implementation of other ICT initiatives under MGNREGA

Status of e-MR and entry of MRs in MIS

Important Circulars

•States/ UTs to implement the use of e-MR by September 2012.

•Seeding of the Aadhaar number of MGNREGA workers in MIS (NREGAsoft)

•Advisory on NEFT charges to be paid to banks and encourage e-payments.

•Updating status of completed works in MIS

•Clarification on implementing CPSMS when states have already started

deploying e-FMS for payment of wages in MGNREGA

•MIS Issues

• MIS to be only single source of reporting and all financial release will be based on

MIS reporting done by States

• OB reconciliation as per UC or Audit Report

• Pipeline expenditure

• Unemployment Allowance & Delayed Payments

• Updation of work status (a) Partial closure (b) Photos of works.

• Status of progress made by states

• Updation and cleaning of registration (Job Card) data.

• Updation, Verification & Freezing of Bank & Post offices accounts

•Making MB mandatory for corresponding MRs

•All States to shift from offline to Online Version of NREGASoft.

•Updation of UID (Aadhaar) Number of the MGNREGA beneficiaries in the Job

cards.•Discussion on NREGASoft issues sent by states.

AGENDA: PART-II

Status of MIS (FY 2011-12)

1 BIHAR NA 626.8 665.6 NA NA 147508 168214 NA2 CHHATTISGARH NA 1212.9 1206.6 NA NA 204680 207854 NA3 GUJARAT 319.05 311.2 313.0 98 65248 65368 65976 1014 HARYANA 106.76 108.9 109.4 102 31343 31660 31292 1005 JAMMU AND KASHMIR 283.15 162.2 205.3 73 61824 38885 52836 856 JHARKHAND 612.21 601.2 609.5 100 114324 114357 117094 1027 KARNATAKA 701.28 699.6 701.3 100 177427 219196 177427 1008 KERALA 633.10 631.9 633.1 100 99376 100503 99376 1009 MAHARASHTRA 620.73 651.2 742.6 120 160986 158814 165614 103

10 ODISHA 453.75 453.7 453.7 100 104556 103217 104556 10011 PUNJAB 64.1 64.4 64.5 101 15592 15926 16053 10312 RAJASTHAN 2107.72 2107.7 2119.3 101 318447 318897 322234 10113 TAMIL NADU 2836.61 3014.2 3015.7 106 279251 292180 292489 10514 UTTAR PRADESH 2703.01 2653.0 2668.1 99 511538 506222 510634 10015 UTTARAKHAND 215.83 190.3 198.3 92 41805 39764 41499 9916 ANDHRA PRADESH 2976.9 2767.7 2885.2 97 415721 415422 417864 10117 ARUNACHAL PRADESH 33.6 0.5 0.5 2 6868 95 97 118 ASSAM 351.5 353.5 352.6 100 74156 74828 74802 10119 HIMACHAL PRADESH 254.8 261.1 267.8 105 50964 50406 51066 10020 WEST BENGAL 1502.4 1433.6 1488.7 99 295904 300433 290756 9821 MADHYA PRADESH 1805.7 1574.5 1651.8 91 345542 339827 344165 10022 MANIPUR 359.1 205.1 224.1 62 64737 28118 33062 5123 MEGHALAYA 175.4 161.7 167.0 95 32135 28109 29810 9324 MIZORAM 147.1 122.9 125.4 85 36286 20477 23980 6625 NAGALAND 343.4 225.9 259.5 76 66748 45344 51445 7726 SIKKIM 50.2 32.8 32.8 65 10386 7094 7109 6827 TRIPURA 489.7 489.7 489.7 100 94599 94560 94599 10028 ANDAMAN AND NICOBAR NA 8.1 8.2 NA NA 1549 1614 NA29 DADRA & NAGAR HAVELI 3.97 0.0 0.0 0 718 0 0 030 GOA NA 3.1 3.1 NA NA 715 703 NA31 LAKSHADWEEP NR 1.5 1.6 NR NR 264 310 NR32 PUDUCHERRY NR 10.8 10.8 NR NR 1265 1265 NR

Total 20150.98 21141.65 21675.10 3476481 3765683 3795794

MPR: 1) Data of all districts are not available in BIHAR, CHHATTISGARH, A & Nicobar, Goa2) 2 districts are not entered in MAHARASHTRA

% of MIS against MPR till

27 Aug, 12MPR

MIS

MPR

MIS

reported till 30 April,2012

reported till 27 Aug,2012

reported till 30 April,2012

reported till 27 Aug,2012

Sl.No. State

Persondays Generated (In lakhs)

% of MIS against MPR

till 27 Aug, 12

Total Expenditure (Rs. In Lakhs)

STATES TO RECONCILE FIGURES AND CLOSE THE DATA ENTRY FOR FY 11-12

Work completion rate (FY 2011-12): States to expedite closure of works in MIS

1 HIMACHAL PRADESH 66910 23692 35.412 KERLA 154897 52689 34.023 ANDAMAN AND NICOBAR 404 127 31.444 WEST BENGAL 323223 93253 28.855 CHHATTISGARH 194479 51533 26.506 ODISHA 218251 55172 25.287 TRIPURA 71077 15840 22.298 GUJARAT 137190 28717 20.939 HARYANA 18738 3881 20.71

10 UTTAR PRADESH 1317834 230167 17.4711 GOA 1183 196 16.5712 PUNJAB 17045 2520 14.7813 SIKKIM 4034 586 14.5314 JHARKHAND 246558 34357 13.9315 MADHYA PRADESH 824566 104412 12.6616 KARNATAKA 329987 39825 12.0717 ASSAM 63768 7129 11.1818 TAMIL NADU 134697 13188 9.7919 UTTARAKHAND 62209 6008 9.6620 MIZORAM 8913 608 6.8221 MEGHALAYA 22608 1340 5.9322 RAJASTHAN 381234 18222 4.7823 PONDICHERRY 1313 44 3.3524 JAMMU & KASHMIR 52387 1580 3.0225 MAHARASHTRA 196887 4990 2.5326 ANDHRA PRADESH 1645884 20955 1.2727 NAGALAND 20187 128 0.6328 BIHAR 304077 62 0.0229 ARUNACHAL PRADESH 333 0 0.0030 MANIPUR 5825 0 0.0031 LAKSHADWEEP 116 0 0.0032 DADRA & NAGAR HAVELI NR NR NR

TOTAL 6826814 811221 11.88

Sl.no. State

Total Works takenup (New +

Spill over)Completed

Works %age of Works

Completion

MARCH -2012 AUGUST-2012

S.No. State

Total works takenup (New +

Spillover)Completed

works% of work

completion1 BIHAR 306543 33954 11.082 CHHATTISGARH 235804 86284 36.593 GUJARAT 130927 53964 41.224 HARYANA 20450 14715 71.965 JAMMU AND KASHMIR 78604 6939 8.836 JHARKHAND 259446 46022 17.747 KARNATAKA 334563 124748 37.298 KERALA 158690 147898 93.209 MAHARASHTRA 267316 22561 8.44

10 ODISHA 234238 74045 31.6111 PUNJAB 17899 7821 43.7012 RAJASTHAN 374049 40632 10.8613 TAMIL NADU 119274 56728 47.5614 UTTAR PRADESH 1803668 564118 31.2815 UTTARAKHAND 72490 13228 18.2516 ANDAMAN AND NICOBAR 674 340 50.4517 ANDHRA PRADESH 2129419 197722 9.2918 ARUNACHAL PRADESH 374 0 0.0019 ASSAM 62512 15648 25.0320 DADRA & NAGAR HAVELI NR NR NR21 GOA 1077 352 32.6822 HIMACHAL PRADESH 82160 38884 47.3323 LAKSHADWEEP 88 0 0.0024 MADHYA PRADESH 890246 155307 17.4525 MANIPUR 9263 1786 19.2826 MEGHALAYA 23752 9780 41.1827 MIZORAM 11844 1567 13.2328 NAGALAND 25855 2316 8.9629 PUDUCHERRY 1336 66 4.9430 SIKKIM 4813 1527 31.7331 TRIPURA 83745 66454 79.3532 WEST BENGAL 420257 193222 45.98

Grand Total 8161379 1978628 24.24

%of works completed since inception in MISNo. of Works

startedNo. of Work Completed

Work Completion

Rate1 2 3 4 5 61 BIHAR 440061 117208 26.6 0.72 CHHATTISGARH 406042 240850 59.3 47.83 GUJARAT 293076 195860 66.8 49.74 HARYANA 37134 31084 83.7 63.85 JAMMU AND KASHMIR 93948 9618 10.2 4.56 JHARKHAND 435793 210365 48.3 42.37 KARNATAKA 1095815 630727 57.6 45.58 KERALA 163825 150699 92.0 29.09 MAHARASHTRA 369649 43116 11.7 4.7

10 ODISHA 506928 213238 42.1 35.811 PUNJAB 31627 20946 66.2 52.012 RAJASTHAN 646342 297422 46.0 28.613 TAMIL NADU 175458 130595 74.4 22.814 UTTAR PRADESH 2483817 852718 34.3 35.615 UTTARAKHAND 105677 39977 37.8 35.516 ANDHRA PRADESH 7204048 1275052 17.7 16.417 ARUNACHAL PRADESH 1251 33 2.6 3.018 ASSAM 80498 32548 40.4 22.719 GOA 3532 1103 31.2 28.720 HIMACHAL PRADESH 177960 128427 72.2 66.221 MADHYA PRADESH 1431017 690936 48.3 40.322 MANIPUR 11912 1841 15.5 0.323 MEGHALAYA 32886 15554 47.3 26.324 MIZORAM 16092 5288 32.9 32.025 NAGALAND 28128 4317 15.3 9.326 SIKKIM 7292 3717 51.0 30.127 TRIPURA 370054 215756 58.3 49.928 WEST BENGAL 873787 537690 61.5 52.129 ANDAMAN AND NICOBAR 1297 512 39.5 25.330 DADRA & NAGAR HAVELI 1 0 0.0 0.031 LAKSHADWEEP 172 0 0.0 0.032 PUDUCHERRY 1662 73 4.4 2.9

Total 17526784 6097271 34.8 29.1

S No. State

Work completion

till last meeting

Total (Since inception till FY 2011-12)

States to expedite

closure of works in

MIS

Status of works photosBefore Start

of Work (Work Site)

During Execution of

WorksCompleted

Works1 BIHAR 81 266 48 395 02 CHHATTISGARH 38305 46136 78429 162870 228353 GUJARAT 3709 4650 5557 13916 9244 HARYANA 5910 6137 8135 20182 54535 JAMMU AND KASHMIR 24 63 72 159 186 JHARKHAND 17102 16149 14184 47435 171567 KARNATAKA 83058 82285 84639 249982 871728 KERALA 29279 30742 34006 94027 309509 MAHARASHTRA 2013 4393 3638 10044 108

10 ODISHA 6930 8082 6520 21532 170411 PUNJAB 116 226 89 431 15912 RAJASTHAN 11610 9086 11328 32024 571913 TAMIL NADU 38 24 0 62 1314 UTTAR PRADESH 149999 120601 173976 444576 23215 UTTARAKHAND 157 117 271 545 51316 ANDHRA PRADESH 0 0 0 0 017 ARUNACHAL PRADESH 0 0 0 0 018 ASSAM 1165 1414 1081 3660 52819 GOA 0 0 0 0 020 HIMACHAL PRADESH 358 88 69 515 021 MADHYA PRADESH 26 45 64 135 3322 MANIPUR 133 35 29 197 14723 MEGHALAYA 0 0 0 0 024 MIZORAM 0 0 0 0 025 NAGALAND 0 0 0 0 026 SIKKIM 0 1 2 3 227 TRIPURA 150 223 195 568 48228 WEST BENGAL 7002 7568 8207 22777 1291329 ANDAMAN AND NICOBAR 5 2 1 8 630 DADRA & NAGAR HAVELI 0 0 0 0 031 LAKSHADWEEP 0 0 0 0 032 PUDUCHERRY 1 1 1 3 3

Total 357171 338334 430541 1126046 187070

S.No. States

No. of Photos in Different Work Status Total No. of Photos in Different

Work Status

Total No. of Photos in

Different Work Status till last

States to upload

photos of works with

GPS co-ordinates

Status of jobcards with HHs photo & A/C number

States to upload

photos of workers and update and freeze the bank & PO

A/c information

S.No State

% of Workers with A/C

Nos.

% of Workers with A/C

Nos.(in last meeting)

% of jobcards with HH-Photos

% of jobcards with HH-

Photos Iin last meeting)

1 2 3 3a 4 4a

1 BIHAR 26 22 0 0

2 CHHATTISGARH 52 50 25 25

3 GUJARAT 40 39 27 28

4 HARYANA 59 58 48 47

5 JAMMU AND KASHMIR 52 44 4 5

6 JHARKHAND 48 46 28 28

7 KARNATAKA 44 44 53 53

8 KERALA 50 51 26 17

9 MAHARASHTRA 22 17 27 27

10 ODISHA 37 35 7 7

11 PUNJAB 51 50 74 74

12 RAJASTHAN 43 42 34 34

13 TAMIL NADU 7 3 2 0

14 UTTAR PRADESH 63 62 43 37

15 UTTARAKHAND 36 34 16 17

16 ANDAMAN AND NICOBAR 73 68 1 4

17 ANDHRA PRADESH 67 0

18 ARUNACHAL PRADESH 12 12 18 24

19 ASSAM 51 50 29 27

20 DADRA & NAGAR HAVELI 3 1 2 0

21 HIMACHAL PRADESH 38 35 28 28

22 LAKSHADWEEP 42 42 26 27

23 MADHYA PRADESH 31 29 0 0

24 MANIPUR 25 21 44 44

25 MEGHALAYA 26 25 67 69

26 MIZORAM 58 59 7 7

27 NAGALAND 23 23 10 11

28 PUDUCHERRY 50 50 1 1

29 SIKKIM 57 56 3 3

30 TRIPURA 81 84 87 87

31 WEST BENGAL 43 41 10 9Total >>>> 42 37 20 21

Status of Aadhaar numberNo. of

Registered Workers

No. of Registered Workers

with Aadhaar No. in MIS

with Aadhaar No. in MIS (in Last

meeting)1 BIHAR 12347314 18564670 3 02 CHHATTISGARH 4343852 14184630 24 73 GUJARAT 3763336 9678929 7 44 HARYANA 690350 1398030 200 05 JAMMU AND KASHMIR 891789 1381253 0 06 JHARKHAND 4042017 8820652 1326 8927 KARNATAKA 5219814 15008953 273 218 KERALA 2189883 3548688 1154 179 MAHARASHTRA 6807134 16767894 11 6

10 ODISHA 6202273 16752446 27 111 PUNJAB 884861 1533809 1 012 RAJASTHAN 9942560 25115234 18 113 TAMIL NADU 8617837 14465531 0 014 UTTAR PRADESH 14811561 20830735 28 515 UTTARAKHAND 1031625 1789406 4 016 ANDAMAN AND NICOBAR 45457 63520 0 017 ANDHRA PRADESH 12041798 28040168 0 018 ARUNACHAL PRADESH 88386 201968 0 019 ASSAM 3907217 5725084 429 42920 DADRA & NAGAR HAVELI 7666 11511 0 021 GOA 32612 42670 0 022 HIMACHAL PRADESH 1120035 1898937 15 023 LAKSHADWEEP 8236 17009 0 024 MADHYA PRADESH 12007345 37624851 0 025 MANIPUR 472474 950759 0 026 MEGHALAYA 455861 987865 0 027 MIZORAM 207554 498596 0 028 NAGALAND 383894 650724 0 029 PUDUCHERRY 67714 159346 0 030 SIKKIM 80266 159984 4 131 TRIPURA 628127 1378166 3952 384732 WEST BENGAL 11264811 24240463 0 0

Total 124605845 272492822 7479 5231

S.No. States

No. of Registered

HouseHolds

No. of Registered

Workers

THANKS

E-FMS:CONTACT DETAILS(1) MADHURI SHARMA

madhuri@nic.inPhone: 9717040557/23097055

(2) RITESH SAXENAritesh_saxena123@yahoo.comPhone: 9999 666 299