MINUTES OF THE CITY OF WEST JORDAN CITY … · Joy Johnson and Fionnuala Kofoed, UMCA Board Members, congratulated Wendy Deppe on behalf of the International Institute of Municipal

MINUTES OF THE CITY OF WEST JORDAN CITY COUNCIL MEETING

Wednesday, August 22, 2012

6:00 p.m. Council Chambers

8000 South Redwood Road West Jordan, Utah 84088

________________________________________________________________________ COUNCIL: Mayor Melissa K. Johnson and Council Members Judith M. Hansen, Clive

M. Killpack, Christopher M. McConnehey, and Chad Nichols. Council Member Justin D. Stoker arrived at 5:14 p.m., and Council Member Ben Southworth arrived at 5:49 p.m.

STAFF: Richard L. Davis, City Manager; Jeffrey Robinson, City Attorney;

Melanie Briggs, City Clerk; Tom Burdett, Development Director; Janice Larsen, Finance Manager/CFO; Wendell Rigby, Public Works Director; Reed Scharman, Battalion Fire Chief; Doug Diamond, Police Chief; Nate Nelson, City Engineer; Bill Baranowski, Traffic Engineer; Darien Alcorn, Deputy City Attorney; Greg Mikolash, City Planner, Jennifer Jastremsky, Associate Planner, and Julie Brown, Events Coordinator.

Mayor Johnson called the meeting to order at 5:00 p.m. CLOSED SESSION

DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION, AND THE DISCUSSION OF THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL

COUNCIL: Mayor Melissa K. Johnson and Council Members Judith H. Hansen, Clive

M. Killpack, Christopher M. McConnehey, Chad Nichols. Council Member Justin D. Stoker arrived at 5:14 p.m., and Council Member Ben Southworth arrived at 5:49 p.m.

STAFF: Richard L. Davis, City Manager; Jeffrey Robinson, City Attorney, and

Stuart Williams, Deputy City Attorney. MOTION: Councilmember Killpack moved to go into a Closed Session to discuss

pending or reasonably imminent litigation, and the discussion of the character, professional competence, or physical or mental health of an individual. The motion was seconded by Councilmember McConnehey.

A roll call vote was taken

City Council Meeting Minutes August 22, 2012 Page 2 Councilmember Hansen Yes Councilmember Killpack Yes Councilmember McConnehey Yes Councilmember Nichols Yes Councilmember Southworth Excused Councilmember Stoker Excused Mayor Johnson Yes The motion passed 5-0. The Council convened into a Closed Session to discuss pending or reasonably imminent litigation, and the discussion of the character, professional competence, or physical or mental health of an individual at 5:01 p.m., and recessed at 6:01 p.m. I. CALL TO ORDER Mayor Johnson called the City Council meeting to order at 6:04 p.m. II. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Nathan Gedge, Planning Commission member. III. PRESENTATION

RECOGNITION OF WENDY DEPPE, RECEIVING HER CERTIFIED MUNICIPAL CLERK DESIGNATION

Melanie Briggs, City Clerk, indicated Wendy Deppe received the Certified Municipal Clerk designation on July 6, 2012, after many years of dedication, education, and training. She presented her with a plaque from the International Institute of Municipal Clerks, and a plant from the City Clerk’s office recognizing her achievement. She then introduced Joy Johnson, Communication Director, and Fionnuala Kofoed, Membership Director, of the Utah Municipal Clerks Association (UMCA). Joy Johnson, Communication Director, UMCA, provided a brief history of the role(s) of a City Clerk/Recorder, as well as statistics relating to the Utah Municipal Clerks Association. Joy Johnson and Fionnuala Kofoed, UMCA Board Members, congratulated Wendy Deppe on behalf of the International Institute of Municipal Clerks, and presented her with a plant from the UMCA Board. Mayor Johnson added her comments relative to the important role of accurate record keeping by the City Clerk. She complimented Melanie Briggs and staff, for their proficiency in maintaining all of the City’s records.

City Council Meeting Minutes August 22, 2012 Page 3 The City Council and staff congratulated Wendy Deppe on her achievement. IV. COMMUNICATIONS CITY MANAGER COMMENTS/REPORTS VECC Richard Davis reported on his attendance at the recent Council of Government meeting, in which the question was discussed of whether to build upon VECC, or to create a third entity. STAFF COMMENTS/REPORTS Staff members from the various departments reported on the following items: Tom Burdett –

• The Beekeeping ordinance • The Undergrounding of Utilities ordinance

Wendell Rigby –

• The temporary change to Public Works staff in relation to Nate Nelson • The Prisoner Labor Interlocal Agreement

Doug Diamond

• Enforcement of truck/traffic violations on 9000 South • The Flea market at Cougar Lane park • The swearing in Ceremony for new Police Officers, Joey Tucker and Matthew

Watkins, Monday, August 27, 2012, 4:00 p.m., West Jordan Justice Center Jeff Robinson –

• Code enforcement efforts of Brock Hudson • The positions to be processed in the City Attorney’s office CITY COUNCIL COMMENTS/REPORTS

APPRECIATION EXPRESSED Councilmember McConnehey expressed appreciation to staff for making accommodations for personnel who served in the military. MILITARY RECOGNITION PLAQUE Councilmember McConnehey suggested a recognition plaque be displayed at City Hall of all employees that were currently serving in the military. The Council agreed. POST ACADEMY GRADUATION Councilmember Killpack reported on his attendance at the Post Academy graduation the previous week.

City Council Meeting Minutes August 22, 2012 Page 4 SUSTAINABILITY COMMITTEE Councilmember Stoker reported on his attendance at the Sustainability Committee meeting the previous Thursday. He pointed out the Committee was in need of volunteers, and extended an invitation to all those in attendance. PLANNING COMMISSION Mayor Johnson detailed the process for filling upcoming expired Planning Commission positions. She informed the Council they would be receiving the rotating list from Arlene of those who had previously applied to serve on the Planning Commission. TURKEY CODE Mayor Johnson indicated she had received the request to allow turkeys in residential areas. She asked the Council if they were in favor of staff preparing an ordinance addressing turkeys. There were not four Councilmembers who desired to direct staff to prepare an ordinance addressing turkeys. V. CITIZEN COMMENTS Mayor Johnson asked those in attendance to stand (for a visual representation for the Council) if they were in favor of The Village at Jordan Landing HOA request for the City to take over private roads. All citizens in attendance to hear the private road issue were in favor. Victor Groves, West Jordan resident, Theater Arts representative, provided an update of the upcoming schedule of shows/venues. He asked the Council to keep in mind the need for a permanent facility. Mayor Johnson expressed appreciation to the Arts Council for their willingness to be flexible, until a permanent venue could be arranged. There was no one else who desired to speak. VI. CONSENT ITEMS

a. Approve the minutes of August 4, 2012, and August 8, 2012 as presented b. Approve Resolution 12-98, authorizing the Mayor to approve Change

Order No. 5 with Vancon, Inc. for the 3200 West Improvements Project, in the amount of $34,339.23

c. Approve the fireworks display for St. Joseph the Worker Catholic

Church September 7, 2012, located at approximately 7405 South Redwood Road

City Council Meeting Minutes August 22, 2012 Page 5

d. Approve Ordinance 12-21, amending the 2009 West Jordan Municipal Code, Title 6, Section 6-2-4, regarding public displays of fireworks

e. Approve Resolution 12-99, declaring surplus property and authorize the

disposition of said property f. Approve Resolution 12-100, authorizing the Mayor to execute an

agreement with Salt Lake County to terminate the lease at City Hall for the District Attorney’s office

MOTION: Councilmember Southworth moved to approve Consent Items 6.a

through 6.f. The motion was seconded by Councilmember Nichols. A roll call vote was taken Councilmember Hansen Yes Councilmember Killpack Yes Councilmember McConnehey Yes Councilmember Nichols Yes Councilmember Southworth Yes Councilmember Stoker Yes Mayor Johnson Yes The motion passed 7-0. VII. PUBLIC HEARINGS RECEIVE PUBLIC INPUT AND CONSIDER FOR APPROVAL

ORDINANCE 12-22, AMENDING THE 2009 WEST JORDAN MUNICIPAL CODE TITLE 13, ZONING ORDINANCE, TO ALLOW FOR ALTERNATIVE ENERGY SYSTEMS, AND MORE SPECIFICALLY COVERING WIND AND SOLAR ENERGY SYSTEMS. THE TEXT AMENDMENT WILL ADD 10 NEW DEFINITIONS TO THE CODE, AS WELL AS A NEW SECTION, 13-8-21, COVERING REQUIREMENTS FOR THE ALTERNATIVE ENERGY SYSTEMS, INCLUDING USE CHARTS FOR ALL ZONING DISTRICT; CITY-WIDE; CITY OF WEST JORDAN, APPLICANT

Tom Burdett indicated this item was heard by the Planning Commission on June 5, 2012, and on July 17, 2012. During the July 17, 2012 meeting the Planning Commission forwarded a positive recommendation to the City Council to approve the proposed text amendment. Staff was arranging three guest speakers for Q&A with the Council. The speakers were, Ryan Glover with Wind West Power and Glover Nursery’s, Sarah Wright with Utah Clean Energy and Mark Richards with Intermountain Wind and Solar.

City Council Meeting Minutes August 22, 2012 Page 6 The City had received several inquiries into wind and solar energy systems from residents and business owners. Today the City had two wind turbines within a manufacturing area and numerous solar energy systems. The proposed amendment would formally allow wind and solar power within the city and provide specific requirements based on zoning district and type of system. The text amendment would add seven new definitions to the code as well as a new section 13-8-21, covering requirements for the alternative energy systems. Also affected would be the use charts for all zoning districts. The bulk of the proposed changes could be found in the proposed section 13-8-21. This code section could be split into three parts. The first section would provide submittal requirements for all alternative energy systems, the second would cover wind energy systems and the third would cover solar energy systems. He then introduced Jennifer Jastremsky, Associate Planner, to outline the proposed section 13-8-21. Jennifer Jastremsky summarized the proposed section as follows: Submittal Requirements: Staff was proposing three additional review criteria for all Conditional Use Permits in association with wind and solar energy systems.

1. Proximity of the system to residential structures and residential district boundaries;

2. Possible negative impacts on surrounding properties, including but not limited to noise, shadow flicker, low frequency vibrations and the disruption of scenic views or other visual impacts,

3. Aesthetics of the system, including but not limited to height, wind vanes, color, type, size and the visibility of the system;

This section would also clarify two things 1) if an interconnected system was being proposed, proof that the affected electric utility company had been notified would be required; and 2) all cables in association with the system should be undergrounded unless the property already contained above ground cables and was not otherwise required to underground. This last provision would prevent applicants from running above ground cables from their house, utility boxes, or above ground utility company wires to their proposed systems. Wind Energy Systems: There were several definitions proposed for insertion into the Zoning Ordinance in relation to Wind Energy Systems. These definitions were for the three types of wind energy systems covered under the proposed ordinance.

1. Wind Energy System, Micro-Model


a. Small scale wind turbines which were mounted to structures other than a primary building, such as a light pole, or accessory structure and provide electricity for that specific structure.

b. Permitted within most zones. c. Restricted to 8-feet above the structure it was installed on, or up to the

existing maximum height requirement for the zone, whichever was less.

2. Wind Energy System, Rooftop Mounted a. Small scale wind turbines which were mounted to the roof of a

structure and provide electricity for that specific structure. b. Permitted in all zones. c. Restricted to 8-feet above the roof it was installed on, or to the existing

maximum height requirement for the zone, whichever was less. 3. Wind Energy System, Small

a. Small to medium sized turbines which were mounted on top of a pole and designed to provide energy production for the uses located on the same site as the turbine.

b. Allowed in most zones, including residential with a Conditional Use Permit and permitted in the Manufacturing zones.

c. Allowed in residential zones with a maximum height of 30-feet, including the blades, and in commercial and manufacturing zones with an allowed height of 40-feet, including blades.

d. The setback from property lines, regardless of zone, was a fall zone based on the overall height of the system.

Solar Energy Systems: There were two types of solar energy systems proposed, building mounted and ground mounted.

1. Solar Energy System, Building Mounted a. A solar energy system which was mounted to a building roof and may

be bracket mounted, tilted or lay flat on the roof surface and provided electricity for that specific structure.

b. Allowed in every zone as a permitted use. c. If tilted, part of the array should be within 12-inches of the roof

surface at all times. The highest point of the system might be a maximum of 7-feet above the surface of the roof, or up to the maximum height allowed within the zoning district, whichever was less.

2. Solar Energy System, Ground Mounted a. An accessory structure mounted to the ground which contained solar

panels for the purpose of energy production for the uses located on the same site as the solar energy system.


b. Allowed by Administrative Conditional Use within residential zones and permitted within most other zones.

c. Regulated the same as an accessory structure. This meant the setbacks would be 3-feet from property line for a solar energy system which was 10-feet in height or less, and an additional 1-foot in setback for every foot in height above 10-feet.

d. Prohibited in the front, side or corner side yard. e. The maximum height proposed for a ground mounted solar energy

system was 20-feet measured from the surrounding natural grade to the highest point of the system.

She reviewed the following FINDINGS OF FACT - Section 13-7D-7(B): Amendments to the Zoning Ordinance Criteria 1: The proposed amendment conformed to the general plan and was

consistent with the adopted goals, objectives and policies described therein.

Discussion: The General Plan encouraged the creation of solar and wind

power within the City. Specifically, the General Plan included implementation measures within the Residential, Commercial, City Center/Neighborhood TSOD, Office, Industrial and Agricultural land use designations which called for the modification of existing ordinances to allow for solar and wind energy.

In addition, Chapter 12 Sustainability covered energy conservation. As

part of a plan to urge conserving energy within the city, the General Plan encouraged the utilization of alternative energy (page 174).

Finding: The proposed amendment conformed to the General Plan and was consistent with the adopted goals, objectives and policies described therein.

Criteria 2: The proposed amendment was appropriate given the context of the request and there was sufficient justification for a modification to this title.

Discussion: There were existing alternative energy systems within the

City. Several homes and businesses contain solar energy systems. Wind energy systems had been allowed to be installed as long as they met all requirements for an accessory structure including a fall zone equal to the height of the system. Two wind turbines had been installed within the M-1 zoning district and in the area of Jordan Industrial Center. While the M-1 zoning district did not contain any height restrictions, the proposed text


amendment would limit new wind energy systems to 40-feet in height. Staff had received four requests for information on wind energy regulations during the time the proposed text amendment was composed. The proposed regulations provided specific guidelines covering wind and solar energy which were not currently addressed within the Zoning Ordinance.

Finding: The proposed amendments were appropriate given the context of the request and there was sufficient justification for a modification to this title.

Criteria 3: The proposed amendment would not create a conflict with any other

section or part of this title or the general plan.

Discussion: The proposed amendments were written to work in conjunction with existing Zoning regulations. In fact, ground mounted solar energy systems were to follow the setback requirements for all accessory structures. The amendment had been reviewed by the Building and Safety, Engineering, and Public Works Departments for possible conflicts. None were found during review.

Finding: The proposed amendment would not create a conflict with any other section or part of this title or the General Plan.

Criteria 4: The proposed amendment did not relieve a particular hardship, nor did

it confer any special privileges to a single property owner or cause, and it was only necessary to make a modification to this title in light of corrections or changes in public policy.

Discussion: The proposed amendment was sponsored by the City and was

not in response to an application made with the City. While there was interest in the amendment, it had not been written with any one property owner in mind. The proposed amendment met goals promoted in the General Plan and interest shown by residents of the City.

Finding: The proposed amendment did not relieve a particular hardship, nor does it confer any special privileges to a single property owner or cause, and it was only necessary to make a modification to this title in light of corrections or changes in public policy.

In conclusion, she said the General Plan encouraged energy conservation measures within the City and the use of alternative energy systems. The proposed text amendment allowed for private solar and wind energy systems in most zoning districts. The amendment minimized the impact on the adjacent properties and the neighborhood and offered a mechanism for neighbor involvement through the conditional use process. Given past

City Council Meeting Minutes August 22, 2012 Page 10 citizen and business owner interest in these types of systems, staff believed the appeal would grow and it was in the welfare of the City to have regulations in place to accommodate these facilities. Staff recommended that the City Council approve the proposed text amendment allowing alternative energy systems within all zoning districts as permitted and/or conditional uses and providing specific criteria for alternative energy systems. The Council and staff addressed clarifying questions including: 1) setbacks in relation to the height of the pole; 2) solar panels in relation to visual blights; 3) if geothermal would be considered as a solar energy system, and 4) the legalities associated with solar energy systems. Ryan Glover, Wind West Power and Glover Nursery, detailed the wind energy system he anticipated to be sold at Glover Nursery. Mayor Johnson opened the Public Hearing. David Tigner, West Jordan resident, indicated he had a self-built solar energy system for his home, and addressed his concerns with the submittal requirements. There was no one else who desired to speak. Mayor Johnson closed the Public Hearing. The Council and staff discussed clarifying questions regarding: 1) the building permit requirements for energy systems, and 2) setbacks, side yards, and maximum height requirements in connection with both solar and wind energy systems. They were in agreement the item should be continued for further clarification. MOTION: Mayor Johnson moved to table the item, and fine tune it outside of the

public’s presence, and bring it back for further discussion. The motion was seconded by Councilmember McConnehey and passed 7-0 in favor.

Mayor Johnson asked the Councilmembers to submit their questions, concerns, or suggestions to Tom Burdett. VIII. BUSINESS ITEMS

PRESENTATION BY LAURA HANSEN, JORDAN RIVER COMMISSION: DISCUSSION AND POSSIBLE ACTION REGARDING JOINING THE JORDAN RIVER COMMISSION

Mayor Johnson introduced Laura Hansen, Jordan River Commission, and Richard Bay, Jordan Valley Water Conservancy District.

City Council Meeting Minutes August 22, 2012 Page 11 Laura Hansen and Richard Bay provided an overview of the Jordan River Commission:

• History • Funding, Grants and Project Development, highlighting:

o Helped to secure a $1.1 million legislative request to help complete a pedestrian tunnel under 9000 South for the Jordan River Parkway Trail

o Received a $275,000 grant from the Division of Water Quality for creation of Riparian Corridor Development and Conservation Best Practices to serve as a toolbox for local governments as they develop their own riparian corridor policies and regulations

o Potential assistance for the Habitat Restoration Area • Member Agency or Organization, highlighting:

o Included (9) Cities, (3) Counties • Membership Contributions • Jordan Valley Water Conservancy District Role

MOTION: Mayor Johnson moved to table the motion until Business Item 8.d was

discussed. The motion was seconded by Councilmember Killpack and passed 7-0 in favor.

DISCUSSION AND POSSIBLE ACTION REGARDING THE VILLAGE AT JORDAN LANDING HOA REQUEST FOR THE CITY TO TAKE OVER PRIVATE ROADS

Wendell Rigby explained the Village at Jordan Landing Homeowners Association (HOA) had submitted the letter shown in Attachment A of the Council’s Agenda packet. The letter indicated the desire of the HOA and some of the residents to dedicate those streets in the development that were private, to the City, and that the City would thenceforth assume all maintenance for the streets. The items below provided additional information regarding various issues related to the request: Original Development Approvals The project was originally recorded on February 9, 1999 as a residential PUD with 30’ wide private streets, and the area between the curb and the back of the sidewalk was designated as limited common areas. Current Roadway Condition Engineers from the City Public Works Department had been on site and inspected the condition of the roadway surface as well as the sidewalks, pedestrian ramps and streetlights. Each of the streets that were proposed to be taken over by the City had a pavement condition index between 63 and 87on a scale of 1-100. This was a range that would be expected for roads of this age that were originally constructed in such a manner that all City standards were met. The visual inspection indicated the roads to be in good condition with no problems with pot holes, cracking or settling. The HOA had reported that the streets were crack sealed this year and then overlaid with a bituminous slurry seal.

City Council Meeting Minutes August 22, 2012 Page 12 If these were currently City roads, they would be considered to be in good condition. No maintenance other than snow plowing and sweeping would be required for several years. However, these types of roads were designed with an expected 20 to 30 year lifespan. Being 13 years old now, staff would expect maintenance costs to increase over the coming years with eventual replacement at a significant cost. The inspection also revealed the pedestrian ramps did not meet current ADA standards and at some time in the future would need to be replaced. The City did not currently replace outdated pedestrian ramps except as part of a larger repair or reconstruction project affecting the street. The existing street lights were in good condition and meet City standards. The existing street signs indicated the streets were private. The signs would need to be replaced with public street signs if the Council approved the request of the homeowners association. Comparison of this Project vs. Others in the City The City received periodic requests from home owner associations for similar action. It had been the general practice of City officials not to take over private streets. In fact, there had been no cases in recent memory where the City had done so. In many of these cases, the roads had not been designed and constructed to meet City standards. They might be either be too narrow, lack adequate sidewalks, or have an inadequate pavement thickness etc. The private roads in the Village at Jordan Landing appeared to meet City standards for width and pavement thickness. This year the HOA had completed crack sealing of the streets and added a bituminous slurry seal of the surface. The streets look good and staff did not have any concerns about the current pavement condition. Maintenance Funding & Costs If the City were to accept ownership and maintenance responsibilities of the private roads in the Village at Jordan Landing, they would be added to the street inventory and maintenance costs would come from class B&C road funds. In general, the City received maintenance money from the State through Class B&C funding sources. B&C funds covered roughly 50% of total maintenance costs with the rest coming from the telecom tax and other City resources. The City currently maintained the water and sewer lines, street lights, and contracts for garbage pickup in the Village at Jordan Landing and would continue to do so regardless of the Council’s decision. Historical Status of B&C Maintenance Funds During the course of evaluating this request, it was determined by staff that the private streets within this development were erroneously shown on UDOT maps as being public roads. It appeared that when the subdivision streets were added to the inventory of B&C roads in 1999, they were shown on the map as all being public without distinguishing those that were private. Therefore the City had been accepting B&C maintenance funds

City Council Meeting Minutes August 22, 2012 Page 13 for 13 years for roads that were private. Consequently, the City had corrected the map and reported the error to UDOT. Staff was waiting on UDOT to determine whether any type of corrective action would be required to make up for the past acceptance of maintenance funding. At any rate, if the City Council decided to accept the Private roads in the Village at Jordan Landing staff would report the new status to UDOT and the B&C funding amount would be adjusted accordingly. Legal Opinion The legal analysis was contained in Attachment B of the Council’s Agenda packet. Recommended Conditions of Approval Staff recommended that any action taken to approve the request from the Village at Jordan Landing Homeowners Association for the City to accept the dedication of private roads should be subject to the following conditions:

1. The HOA shall be responsible to prepare a plat or other instrument of conveyance to be recorded at the office of the Salt Lake County Recorder.

2. The HOA shall provide a current title report to the City.

3. The property to be conveyed shall be free of liens and encumbrances and/or any tax liabilities.

4. The HOA will pay the established fee for an amended plat review or any other applicable fees related to the transfer of title of the streets.

5. The HOA will pay the cost of removing all signage associated with the private streets and replacing them with standard City street signs.

6. Obtain at least two core samples of the asphalt and roadbase to determine the actual pavement thickness. The coring to be done by a qualified geotechnical consulting engineer.

7. Any other condition the Council may feel is appropriate. Staff recommended the City Council review the information presented in the staff report, along with the legal opinion contained in Attachment B (both enclosed in the Council’s Agenda packet) and decide if it should be the policy of the City to accept the conveyance of private streets in the Village at Jordan Landing. Any decision to do so should include the conditions listed in the staff report and any other conditions the Council might choose to impose. The Council and staff clarified the inspection results for the sewer line was good.

City Council Meeting Minutes August 22, 2012 Page 14 Jennifer Barnett, President, HOA, indicated Amy Barnett, HOA Treasurer, would be providing the presentation that evening. Amy Barnett, Treasurer, HOA, overviewed the request from The Village at Jordan Landing HOA. The Council, staff, and HOA representative addressed clarifying questions relating to: 1) the affects of changing the Code to make for an allowance for the proposed request; 2) the terms of a precedent (City would set criteria in advance of accepting the request); 3) Covenants, Conditions, and Restrictions (CCRs); 4) roads in question were more like public roads rather than private roads; 5) snow removal for the proposed roads; 6) typical life of a roadway; 7) uniqueness of the proposed request; 8) if the City could collect the road maintenance funds from the HOA, and 9) the importance of establishing and approving a standards process prior to accepting the roads. Jeff Robinson clarified for all in attendance that what the Council wanted to do was to establish a policy that would be applied City-wide, and in a uniform manner prior to accepting the proposed request. MOTION: Councilmember Southworth moved to table this item until a later date

once a policy is presented for Council approval. The motion was seconded by Councilmember Nichols.

Councilmember Stoker suggested once the policy had been approved by the City Council, the item to be placed on the Consent Calendar for approval. Councilmember Southworth called the question. A roll call vote was taken Councilmember Hansen Yes Councilmember Killpack Yes Councilmember McConnehey Yes Councilmember Nichols Yes Councilmember Southworth Yes Councilmember Stoker Yes Mayor Johnson Yes The motion passed 7-0.

City Council Meeting Minutes August 22, 2012 Page 15 CONTINUATION OF BUSINESS ITEM 8.a –

PRESENTATION BY LAURA HANSEN, JORDAN RIVER COMMISSION: DISCUSSION AND POSSIBLE ACTION REGARDING JOINING THE JORDAN RIVER COMMISSION

The Council, Laura Hansen, Richard Bay, and staff addressed clarifying questions relating to: 1) financial statements; 2) benefits to the City for joining the Commission; 3) the changes made to the Interlocal Cooperation Agreement; 4) taxation to citizens (if any); 5) the perpetual maintenance of the Jordan River Trail issue, and 6) funding for the yearly fee. MOTION: Councilmember Nichols moved to have the City of West Jordan join

the Jordan River Commission, and have the City Manager determine the fund to pay the yearly fee. The motion was seconded by Councilmember Stoker and passed 5-2, with Councilmembers Killpack and Southworth casting the negative votes.

MOTION: Mayor Johnson moved to have Councilmember Stoker represent the

City on the Jordan River Commission Board. The motion was seconded by Councilmember Stoker and passed 7-0 in favor.

DISCUSSION AND POSSIBLE ACTION REGARDING THE UPDATE FROM THE WESTERN STAMPEDE COMMITTEE AND THE EVENTS COORDINATOR REGARDING THE RODEO AND FOURTH OF JULY EVENTS

Julie Brown, Events Coordinator, and Steve Brower, Chair, Western Stampede Committee, overviewed the 2012 West Jordan Independence Day Festival & Western Stampede events as follows: DEMOLITION DERBY The West Jordan Demolition Derby had record high ticket sales and record low entries. Prior to the start of the Derby, it was felt there would be 30 to 40 cars; which ended up with less than 15 cars. An after-event impromptu wrap-up brought some clarity to the issue of low entries, which staff would propose changing for future derbies. For future demolition events, staff would like to move a large portion of the purse to the derby operations budget and purchase/build derby vehicles. These would then be sold to sponsors. Derby audiences did not want to see professional drivers disabling the competition in a few minutes, they wanted to see smash’em up bumper cars – and if they were lucky, they would see a car roll over and some good crashes that the amateurs brought to the event. The 2013 committee would be working on a business plan soon for Council review. Demolition Derby Tickets Allocated – 4,375

City Council Meeting Minutes August 22, 2012 Page 16 PARADE The parade numbers varied from year to year. The main contributor was political entries. There were over 20 floats in the parade this year. This was the most floats the City had in over seven years. Many entries were shared with the Murray parade, which took place before West Jordan. This placed the majority of floats and entertainment at the back of our parade due to the travel time from Murray to West Jordan. The City’s Police Department had some great ideas for improving the staging area, as well as the parade ending for pick up of children on entries. Staff would continue to improve on all areas of the parade and look for everyone’s input. CARNIVAL/FESTIVAL The year 2012 marked the end of our contract with Royal West Amusement for the carnival. Staff had the option to offer a one-year extension to their contract or to send the carnival event out to bid. The current contract with Royal West Amusements guaranteed revenue of $10,000 for their participation. They also provided the security fencing around the festival, a value of approximately $3,000. This year’s Festival/Carnival had reduced attendance compared to the last four years. With a new layout, there were three booths that were compromised due to trees or other factors. Thursday’s evening showers reduced numbers further. The main carnival ride, the Zipper, had technical issues and seemed to be on and off again throughout the four days. Other rides worked fine the entire time. The booth revenue was up. The vendor plan and booths might change to coordinate more with new activities being reviewed for the future of the festival. The Dutch Oven Cook-off was a great success again this year. This was a qualifying event for their big competition in the fall. There were competitors from West Jordan to Idaho Falls competing as part of this event. All ‘Movies in the Park’ had good to great attendance. As expected the Fourth of July movie had no room left to sit. Friday and Saturday’s movie attendance was estimated at 700-800 people. RODEO Flying U created a ‘Showdeo.’ As expected the Fourth of July had the highest ticket sales and the highest overall attendance for the Rodeo events. July 4 PRCA Rodeo Tickets Allocated – 4,206 July 5 Un-Rodeo Rodeo Tickets Allocated – 2,014 July 6 PRCA Rodeo Tickets Allocated – 2,912 July 7 PBR (Pro Bull Riders) Tickets Allocated – 2,036 The Western Stampede Committee had reached the point where Steve Mills would be moving to be the past Chair and Steve Brower would move into the Chair position. Other positions were open and the committee would be voting on committee chairs very soon

City Council Meeting Minutes August 22, 2012 Page 17 according to the Council resolution for the committee structure. The new committee would be defining the events and bring before the Council for review what they wished to provide for 2013/2014. They would need to quickly send the contracting of the rodeo out to bid. For the last two years the profit sharing agreement had been with Flying U Rodeo. Staff was looking for Council to confirm they were still interested in the profit sharing venture with any rodeo production contractor. In conclusion, she indicated staff was looking for direction on the following:

• Carnival contract extension or go out to bid. • Rodeo production profit sharing or contract cost.

Mayor Johnson expressed appreciation to everyone involved in the Rodeo, and 4th of July events. She then opened up discussion with the Council regarding options they wished to explore for the 2013 West Jordan Independence Day Festival & Western Stampede Rodeo. Following is a summary of the Council’s comments and intent: RODEO –

• COMMENTS – o Change format, add days (rather than a week long, spread over weekends

throughout the month), receive input from the vendors, prefer PRCA over PBR, continue the Un-Rodeo

• INTENT – o The majority of the Council was in favor of continuing the Rodeo

DEMOLITION DERBY –

• COMMENTS – o Lengthier program, more cars, monster trucks

• INTENT – o The majority of the Council was in favor of continuing the Demolition

Derby EVENTS IN THE PARK (Carnival, booths, fireworks, entertainment) –

• COMMENTS – o Community related carnival/fair rather than renewing the contract with

Royal West Amusements • INTENT –

o The majority of the Council was in favor of rebooting the activities in the park, and explore new options for the carnival

PARADE –

• COMMENTS – o Turn the parade into the centerpiece for the 4th of July, make it a theme

oriented parade, increase candy to be distributed along the parade route


• INTENT – o The majority of the Council was in favor of continuing the parade

FIREWORKS –

• COMMENTS – o Fireworks to be displayed on the 4th of July only

• INTENT – o The majority of the Council was in favor of continuing the fireworks

display on the 4th of July only PROFIT SHARING CONTRACT –

• INTENT – o The majority of the Council was in favor of continuing with the same

model as in 2012 BEER TO BE SOLD AT THE RODEO (City Sponsored) –

• COMMENTS – o Beer sales were unsuccessful 3-years prior at a bull riding event, sales

could be profitable to the City • INTENT –

o The majority of the Council was in favor of exploring the possibility of beer sales at the Rodeo

The Council agreed to send three Committee members to the NRFA in Las Vegas, Nevada, in December.

DISCUSSION AND POSSIBLE ACTION REGARDING THE CREATION OF A WEST JORDAN MOTORSPORTS COMMITTEE, ENDUROCROSS AND ROCK CRAWLER RAMPAGE EVENTS

Julie Brown explained the Western Stampede Committee Chairperson and Vice Chairperson had been in discussions with Bryan Green of Edge Motorsports, Julie Brown, Events Coordinator, and Councilman Southworth, the Stampede liaison, regarding a possible endurocross event in West Jordan. They agreed that a committee dedicated to motorsport events in the arena would be good and give the Western Stampede the latitude to focus more on the rodeo events. The proposed new committee would also take on the responsibilities of the demolition derby from the Western Stampede Committee. Endurocross sanctioning would limit the amount of endure events produced in the region. They would control the track safety and rider education. The sanctioning company would like West Jordan to be one of their main events for the year. Their season would be September to August and start in St. George, Utah.

City Council Meeting Minutes August 22, 2012 Page 19 Staff was striving to have a unique and proactive event that this demographic had not seen before. Every year the event would be new with a new track and new obstacles to push the limits of the riders and the event. Classes for the endurocross event ranged from 12-15 year olds, beginners, intermediate, pro and a vet class (35 years and older). Events similar to this connected with X Games audiences and brought “generation next” to the arena. The endurocross proposed would be taking motor sports and endurocross to the next level year after year. The main cost of the endurocross events was building the track. It was likely the RFP winner would like the help of the City’s GIS staff for approximately eight hours to design the track. The upcoming sanctioning body for endurocross felt that obtaining trade/in-kind sponsors for this endeavor would be fairly easy. It would take approximately one week to build the track. Once the track was built the expenses were minimal. With that in mind, they discussed other events that would draw an alternate audience using the track. The rock crawler rampage event could be done on the same track with minimal changes. Ideas discussed included the idea of having the endurocross event on a Saturday in June, the rock crawler rampage event the next Saturday and the demolition derby the following Saturday, for three motor sports events in a row that appealed to different demographics. A chosen contractor might ask the City for miscellaneous supplies such as broken pipes, old jersey barricades and other old construction materials that could be used to make the track. More review was needed but the City might want to add an additional layer of dirt to the arena for the rodeo and supplies to lay down a barrier between the rodeo dirt and the motorsports track. Cost for this was unknown until reviewed. Requests for proposals would be sent to organizations that offered these types of production services. The RFPs would request two proposals from each entity; one RFP for profit sharing and a second to be the city hiring the production. It was suggested that a motorsport committee be designed and adopted by the City Council and have a Council liaison. This committee would look at the feasibility of all types of motorsport events in the West Jordan Arena. They would propose new events to Council and produce the event(s) on behalf of the City and City Council with appropriate results. Staff was looking for direction on these events in the West Jordan Arena and if Council wished to go ahead and move forward with RFPs, then what direction on the RFPs (full service production, profit sharing etc.), or if more information was required first. Staff was also looking for consideration and possible adoption of a motorsports committee and naming a Council liaison. A listing of estimated revenues and expenses was as follows:

City Council Meeting Minutes August 22, 2012 Page 20 WEST JORDAN ARENA ESTIMATES COSTS: Expense: GIS Staffing $ 600 Dirt Barrier Supplies $ 3,000 Police Staffing $ 2,800 for two nights EMS Staffing $ 1,700 for two nights Parks/Arena Staffing $ 800 for two nights Arena Lights $ 220 fee schedule/two nights Misc. Office Supplies (tickets etc) $ 550 Marketing $15,000 Endurocross Purse $ 3,000 Rock Crawler Rampage Purse $ 3,000 Promoter Revenue Split $ 47,250 Contract Promoter Est. Cost $ 50,000 Balance w/Revenue Split $ 77,920 Balance w/Contractor $ 80,670 Revenue Ticket Sales @ 75% capacity @ $12 avg. $40,500 endurocross estimate Ticket Sales @ 60% capacity @ $12 avg. $32,400 rock crawler rampage estimate

Sponsorship Estimates $15,000 Concession Estimates $ 1,200 Endurocross Entry Fees $ 3,400 85 riders at $40 entry fee Rock Crawler Rampage Entry Fees $ 2,000 50 riders at $40 entry fee Balance $ 94,500 In-Kind Services: Track building – 40 hours $ 8,000.00 Balance w/Revenue Split $ 16,580 Balance w/Contractor $ 13,830 In conclusion, she indicated staff was looking for direction on the following:

• Whether to form the West Jordan Motorsports Committee • Whether to hold the West Jordan Endurocross event in May/June 2013 • Whether to hold the West Jordan rock Crawler rampage event in May/June 2013 • Whether to transfer the responsibility of the West Jordan Demolition Derby to the

West Jordan Motorsports Committee The City Council was in agreement to have the West Jordan Events Committee proceed.

City Council Meeting Minutes August 22, 2012 Page 21 MOTION: Councilmember Killpack moved to have the West Jordan Events

Committee establish the West Jordan Motorsports and to solicit RFPs from organizations that could help produce an endurocross and rock crawler rampage in the West Jordan Arena as indicated in the staff report. The motion was seconded by Councilmember McConnehey and passed 7-0 in favor.

MOTION: Mayor Johnson moved to appoint Councilmember Killpack as the

liaison, and Councilmember McConnehey as the alternate, to the West Jordan Events Committee. The motion was seconded by Councilmember McConnehey and passed 7-0 in favor.

DISCUSSION AND POSSIBLE ACTION REGARDING THE SUMMARY OF PAST AND FUTURE MEETINGS OF CITY STAFF WITH SCHOOL COMMUNITY COUNCILS DISCUSSING SAFE ROUTES TO SCHOOL AT ELEMENTARY AND MIDDLE SCHOOLS IN WEST JORDAN CITY

Wendell Rigby introduced Bill Baranowski, Traffic Engineer, to present the Safe Routes to School update to the Council and staff. Bill Baranowski explained during February of each year, City staff which included the Traffic Engineer, Capital Improvement Projects Manager, Police, and the Crossing Guard Supervisor, met with the Principle and other representatives from the (18) elementary and (3) middle schools located in West Jordan to review and approve their Safe Routes to School plans. During the rest of the year, as needs arise, special meetings are held with the School Community Council at the individual schools. These meetings had all been the result f changes to traffic patterns or due to additional traffic or parking needs at the schools. He indicated some school community councils had multiple meetings with City staff and a few school community councils had no individual meetings with staff. Many school community councils were in new areas of the City where traffic growth was greater and other schools were in established areas of the City with fewer traffic issues. There was concern that all of the school community councils should have meetings with City staff to determine if their traffic needs were being met. The City planned to meet in the next two years with the remaining 7 school community councils that had not had an official meeting with City staff to review their safe walking routes to school and other traffic issues. Student Neighborhood Access Plans The Student Neighborhood Access Plans for the (18) Elementary and (3) Middle Schools in West Jordan City were reviewed each year in February. The following information was included in the plans:

• Safe walking routes to travel; • School crosswalk locations;


• Stop signs and traffic signals, yield signs, and marked crosswalks; • Crossing guards; and • School bus loading zones.

The plans also included a written description for walking to school from each separate neighborhood. The school provided a list of issues and concerns requiring consideration from the City. The City and the school then agreed to change the plan or to add sidewalks, crosswalks and or crossing guards as needed. The plan was signed by the school principal, community group and the PTA. The City signatures were from the City Police, City Traffic Engineer and City CIP Manager. Summary of School Community Council Meetings (2004-2012 in alphabetical order) The following is a list of the schools in the City including community council meeting dates and some of the major transportation related improvements that were added after the meetings. There are (24) schools in the list which also includes one Charter School and two high schools. The City planned to meet in the next two years with the (7) school community councils (marked by an asterisk “*”) that had not had an official meeting with City staff since 2004 to review their safe walking routes to school and other traffic issues. School Community Councils to meet with staff in 2012-2014:

• Falcon Ridge Elementary School • Heartland Elementary School • Jim Bridger Elementary School • Joel P. Jensen Middle School • Jordan Hills Elementary School • Riverside Elementary School • Terra Linda Elementary School

Bill Baranowski reviewed each of the following areas with descriptions and pictures illustrating the improvements:

1. Columbia Elementary School 2008-2010: Met with the school to develop walking connections across the canal located south of 7800 South and west of Bangerter Highway. Met with the Canal company to outline canal crossing options. Met with school and UDOT who improved the sidewalk along 7800 South and moved the pedestrian bridge over Bangerter Highway away from 7800 South and further to the south. The canal crossing has not been implemented due to high cost.

2. Copper Canyon Elementary School 2007-2011: Improvements to the school walking routes include a new walkway to the neighborhoods to the east, 3 speed tables on Copperwood Drive, new traffic signals at 5600 West/9000 South and Grizzly Way/9000 South, new sidewalk on the south side of 9000 South, removal


of the crosswalk at Copperwood Drive/9000 South and landscaping of the park strip along the north side of 9000 South.

3. Copper Hills High School 2009-2012: Meetings were held with UDOT before

the Mountain View Freeway designed the changes to the New Bingham Highway intersection near 5600 West including driveway access changes to New Bingham Highway. New sidewalks are under construction on 5600 West north and south of the new traffic signal at the New Bingham Highway (8600 South)/5600 West intersection. A new traffic signal was installed by the City in 2011 at Grizzly Way/9000 South. “No Parking” restrictions have been added on Grizzly Way near the driveways east of the school. A Rapid Rectangular Flashing Beacon is planned for the crosswalk at 8740 South/Grizzly Way. UDOT has studied the north-south traffic on Grizzly Way at the New Bingham Highway signal in 2009 and in 2011 and it did not meet their requirements for a left-turn arrow.

4. *Falcon Ridge Elementary School - No Meetings: A new asphalt walkway and

school crosswalk was installed at the intersection of 5785 West/7000 South. 5. Fox Hollow Elementary School – 2011: Met with school in the Fall of 2011 to

add a new crosswalk across 8200 South west of the school, install Reduced Speed School Zone flashers at three crosswalks, and to install temporary sidewalk on the north side of 8200 South.

6. Hawthorn Academy Charter School – 2011-12: Several meetings and several neighborhood issues. Although it is a Charter school and all students are required to be driven to school it has enough students walking to school to demand crossing guards at the 2200 West/9000 South intersection. It has many of the same neighborhood issues that a regular district school has and has required several changes to 2200 West to resolve those issues including striping a center turn lane, bike lanes, and “No Parking” zones.

7. Hayden Peak Elementary School – 2012: Met with the school to update the safe route to school map near the West Hills Middle School and 5600 West. New crossing guards, a school crosswalk and reduced speed school zone flashers were added on 5600 West when the district discontinued hazardous school busing.

8. *Heartland Elementary School – No Meetings: The school was recently reconstructed after being closed for two years.

9. *Jim Bridger Elementary School – No Meetings: A traffic calming study was

recently completed on Cyclamen Way in front of the school. The Reduced Speed School Zone Flashers were reconstructed on 6200 South and are now over the traffic lanes.

10. *Joel P. Jensen Middle School – No Meetings: UTA has installed several safety


improvements at the rail crossing on 3200 West as a result of a recent pedestrian fatality.

11. *Jordan Hills Elementary School – No Meetings: A traffic calming study was

completed on Pine Crossing Drive to the east of the school. Bike lanes were installed and 4 speed tables installed on Pine Crossing Drive. “No Parking” signs were added near the school crosswalk on 4910 West to the rear of the school.

12. Majestic Elementary School – 2012: Although no meetings were held with the school it is adjacent to West Jordan Middle School and the community council was invited to their recent meeting.

13. Mountain Shadows Elementary School – Several Meetings 2007-08: The school crosswalk in front of the school was relocated to the east at the Grizzly Way four-way stop controlled intersection. 7000 South was repaved and restriped to improve vehicle access to the school. The speed limit on 7000 South was raised from 25 to 30 MPH.

14. Oakcrest Elementary School – Two Meetings 2009-2010: A traffic calming study was completed on Oakcrest Drive in front of the school. “No Parking” signs were added in front of the school and the crosswalk was relocated. The community council met with UDOT to discuss improvements to the crossing of SR-111. As a result UDOT installed a new traffic signal at 8200 South and a new pedestrian sky bridge is under construction. New crossing guards were added at SR-111 when the district discontinued hazardous school busing.

15. Oquirrh Elementary School –Several Meetings in 2011: Several meetings were held with UDOT and the school to receive input for walking access to the school between the school and the pedestrian sky bridge over Bangerter Highway. The issue was brought to the City Council where they elected to maintain access through both the cul-de-sac and to the sidewalk on 7000 South.

16. *Riverside Elementary School – No Meetings: New crosswalks and crossing guards were added across 9000 South in 2011 when the school district discontinued hazardous school busing.

17. Sunset Ridge Middle School – Several Meetings in 2009: The community council met with UDOT and the City to discuss improvements to the crossing of SR-111. As a result UDOT installed a new traffic signal at 8200 South and a new pedestrian sky bridge is under construction by UDOT.

18. *Terra Linda Elementary School – No Meetings: A new walkway was installed along Old Bingham Highway near 4000 West and two new crossings with crossing guards were installed in 2010 across the TRAX line at 3200 West and across 9000 South as a result of the removal of hazardous school busing.


19. West Hills Middle School – 2012: A meeting was held as a result of a student

pedestrian fatality on 5600 West. Recommendations were to add crossing guard time to the existing crosswalk on 5600 West and relocating the fence openings to the school near 8200 South. These were recently implemented by the City and the School.

20. West Jordan Middle School – 2012: The meeting resulted in the planned installation of new crosswalk flashers at 7600 South/2200 West and a new crosswalk at Harvest Lane/2200 West (Sometime in Summer 2012). The soft road shoulders near the canal were paved with asphalt millings.

21. West Jordan High School – No Official Meetings but several contacts and

letters 2006-10: The school received new lighting at their south driveway located at 8200 South/2700 West and improved intersection sight distance at the driveway and turn lanes. Separated right-turn lanes were added along the frontage of the school. “No Parking” zones were added in four areas adjacent to the school because of restrictions on school property for student parking. Two crosswalks on 2700 West were upgraded with Rapid Rectangular Flashing Beacons in 2011 one in front of the school and one to the south at the TRAX station. New sidewalk was constructed in 2012 on the east side of 2700 West between the school and the railroad tracks.

22. Westland Elementary School – 2008: A traffic calming study was completed on

2980 West to the north of the school. A few hundred feet of new sidewalk was installed on both 7140 South and on 2980 West. “No Parking” signs were added near the crosswalk on 7140 South.

23. Westvale Elementary School – Several Meetings 2006-2011: Several improvements were made on Gardner Lane and on 2200 West. A new drop off access to Challenger Private school to the south was added to relieve traffic on Gardner Lane. “No Parking” zones were added on Gardner Lane near the school. Bike lanes were added to 2200 West to allow for the large number of students walking and biking on 2200 West. The posted speed on 2200 West was reduced from 35 to 30 MPH. The shoulders of Gardner Lane east of the school on the south side were paved with asphalt millings to allow students to walk there. A new asphalt trail and neighborhood connection was installed near the Canal at Sugar Factory Road. New fences were installed along the canal near Sugar Factory Road. UTA made improvements to the TRAX crossing on the north side of Sugar Factory Road. Larger STOP signs were installed at the intersection of Gardner Lane/2200 West. Countdown signal timers were added to the traffic signal at 9000 South/2200 West. New sidewalk was installed on 2200 West south of 9000 South. New sidewalk was installed on 2700 West between 8000 South and 8600 South. Two new crossings and crossing guards were added at 9000 South/2700 West and 9000 South/2200 West when the hazardous busing was


removed.

Mayor Johnson expressed appreciation to staff for their responsiveness in addressing these concerns, and commented on the positive effect the school meetings were to the community.

IX. REMARKS There were no remarks. X. ADJOURN MOTION: Councilmember Killpack moved to adjourn. The motion was

seconded by Councilmember McConnehey and passed 7-0 in favor. The meeting adjourned at 10:11 p.m. The content of the minutes is not intended, nor are they submitted, as a verbatim transcription of the meeting. These minutes are a brief overview of what occurred at the meeting. MELISSA K. JOHNSON Mayor ATTEST: CAROL HERMAN, CMC Deputy City Clerk Approved this 12th day of September 2012

Documents

MINUTES OF THE CITY OF WEST JORDAN CITY … · Joy Johnson and Fionnuala Kofoed, UMCA Board Members, congratulated Wendy Deppe on behalf of the International Institute of Municipal