Minutes of Ordinary Council Meeting - 16 October 2017 · PDF file2 MARKETING & PUBLIC RELATIONS ... PLAN REVIEW (2.1 ... On Friday 13 October attended the Deepavali 2017 Swan Festival

ORDINARY MEETING OF COUNCIL

MONDAY, 16 OCTOBER 2017

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 1 MR STUART PAUL, 177 KNUTSFORD AVENUE, RIVERVALE .............................................. 4 2 MR STEVEN SECKER - CANDIDATE FOR MINNAWARRA (BRUMBY PLACE,

ARMADALE) ................................................................................................................................... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4

6 PETITIONS ................................................................................................................................................ 4 NIL ............................................................................................................................................................... 4

7 CONFIRMATION OF MINUTES ........................................................................................................... 4 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 26 SEPTEMBER 2017........................... 4

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 5 1 CONSULTATION & COMMUNICATION .................................................................................... 5 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 5 3 GOVERNANCE & ECONOMIC DEVELOPMENT ....................................................................... 6

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 7

10 REPORTS ................................................................................................................................................... 7 10.1 CITY AUDIT COMMITTEE MEETING - 2 OCTOBER 2017 ...................................................... 7

10.1.1 AUDITOR'S INTERIM AUDIT REPORT - 2016/17 FINANCIAL YEAR (1.1) ................ 7 10.1.2 INDEPENDENT REVIEW OF FINANCIAL MANAGEMENT SYSTEMS AND

PROCEDURES (1.2) ............................................................................................................ 8 10.2 TECHNICAL SERVICES COMMITTEE MEETING - 2 OCTOBER 2017 .................................. 8

10.2.1 ARMADALE CITY PARKING AREA – PARKING SIGNS AND LINE MARKING

PLAN REVIEW (2.1) ............................................................................................................ 8 10.2.2 REVIEW OF THE ARMADALE PATH NETWORK DEVELOPMENT PLAN -

SKELETAL PATH PLAN - STAGE 2 (2.2) ......................................................................... 8 10.2.3 WUNGONG RIVER PROJECT CONCEPT DESIGN (3.1) ................................................ 9

10.2.4 BARRIERS TO PREVENT VEHICLE ACCESS TO ACTIVE SPORTING RESERVES

(4.1) ........................................................................................................................................ 9 10.2.5 PROGRESS UPDATE - INSTALLATION OF ENTRY STATEMENTS (4.2) ................... 9 10.2.6 JOHN DUNN MEMORIAL PARK OFF-LEASH DOG EXERCISE AREA - PROPOSED

AMENDMENTS TO CLASSIFICATIONS (4.3) ............................................................... 10 10.2.7 VERGE COLLECTION METHODOLOGY REVIEW (5.1) ............................................. 10 10.2.8 TENDER 16/17 - PROVISION OF PLAYGROUND AND SKATE PARK

MAINTENANCE SERVICES (6.1) .................................................................................... 10 10.2.9 TENDER 18/17 - PROVISION OF TREE MANAGEMENT SERVICES (6.2) ................ 11 10.2.10 TENDER 21/17 - LANDSCAPING AND IRRIGATION CONSTRUCTION OF A

DOG OFF-LEASH AREA AT JOHN DUNN MEMORIAL PARK (6.3) .......................... 11 10.2.11 TENDER 25/17 - TENDER FOR THE MAINTENANCE OF STREET GARDENS

(6.4) ...................................................................................................................................... 12 10.2.12 TENDER 30/17 - PROVISION OF PLUMBING SERVICES (6.5) .............................. 12 10.2.13 EXPRESSION OF INTEREST 2/17 - ADMINISTRATION BUILDING AIR

CONDITIONING INSTALLATION (7.1) .......................................................................... 12 10.2.14 ARALUEN ESTATE - SEALED PERMANENT DUAL ACCESS (REFERRAL

ITEM) (7.2) .......................................................................................................................... 13 10.2.15 ATTENDANCE AT THE BANKSIA FOUNDATION SUSTAINABILITY AWARDS

PRESENTATION (7.3) ...................................................................................................... 13 10.3 COMMUNITY SERVICES COMMITTEE MEETING - 3 OCTOBER 2017 .............................. 14

10.3.1 REVIEW OF TWILIGHT MARKETS (1.1) ...................................................................... 15 10.3.2 PUBLIC ART WORK UPDATE - ARMADALE ROAD (1.2) ......................................... 15 10.3.3 FINANCIAL ASSISTANCE PROGRAM - ANNUAL CONTRIBUTIONS (1.3)............ 15 10.3.4 RULES AND REGULATIONS - VOLUNTEER FIRE BRIGADES (REFERRAL ITEM)

(2.1) ...................................................................................................................................... 16 10.4 DEVELOPMENT SERVICES COMMITTEE MEETING - 10 OCTOBER 2017 ....................... 17

10.4.1 PROPOSED AMENDMENT NO.92 TO TOWN PLANNING SCHEME NO.4 -

REZONING VARIOUS LOTS TO STRATEGIC REGIONAL CENTRE R80 /

RESTRICTED USE NO.11 (1.1) ........................................................................................ 17 10.4.2 TRADERS PERMIT APPLICATION - CHARLIE'S YUMMY HOT DOGS (FOOD

VAN) (2.1) ........................................................................................................................... 18 10.4.3 TRADERS PERMIT APPLICATION - MIA SAN MIA (COFFEE VAN) (2.2) ............... 19 10.4.4 BED & BREAKFAST (4.1) ................................................................................................ 19

10.5 CHIEF EXECUTIVE OFFICER’S REPORT - 16 OCTOBER 2017 ............................................ 20 10.5.1 LIST OF ACCOUNTS PAID - SEPTEMBER 2017 (1.1) .................................................. 20 10.5.2 STATEMENT OF FINANCIAL ACTIVITY (1.2) ............................................................ 20 10.5.3 COUNCILLORS' INFORMATION BULLETIN - ISSUE NO. 17/2017 (1.3) ................... 20

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 21

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 21 NIL ............................................................................................................................................................. 21

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 21 1 RIVA ESTATE ............................................................................................................................... 21 2 DRONE USE .................................................................................................................................. 21

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 21 NIL ............................................................................................................................................................. 21

15 CLOSURE................................................................................................................................................. 22

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 16

OCTOBER 2017 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr H A Zelones OAM JP River Ward

presided over

Deputy Mayor, Cr R Butterfield River Ward

Cr D M Shaw Heron Ward

Cr G Nixon Jarrah Ward

Cr C M Wielinga Jarrah Ward

Cr C Frost Lake Ward

Cr M Silver Lake Ward

Cr K Busby Minnawarra Ward

Cr M H Norman Minnawarra Ward

Cr G A Best Neerigen Ward

Cr M Geary Neerigen Ward

Cr L Sargeson Palomino Ward

Cr C A Campbell JP Palomino Ward

IN ATTENDANCE:

Mr R S Tame Chief Executive Officer

Mr A F Maxwell Executive Director Corporate Services

Mr S Famiano A/Executive Director Development Services

Mr K Ketterer Executive Director Technical Services

Mr N Kegie A/Executive Director Community Services

Mrs S D’Souza CEO’s Executive Assistant

Public: 3 Press: Nil

LEAVE OF ABSENCE:

Nil

APOLOGIES:

Apology received from Cr J A Stewart

MINUTES - ORDINARY MEETING 4 16 OCTOBER 2017

OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

1 Mr Stuart Paull, 177 Knutsford Avenue, Rivervale

Q I operate the Coffee Van ( Coffees R Us) and have been running this for the past 8

months in the pull in bay on Albany Highway in Kelmscott.

My question is to ask will the Council request its Ranger Services and Health

Officials to cease issuing infringements until such time as I have exhausted all

avenues to obtain permits. I am in contact with the Public Transport Authority and

Main Roads WA as Council officials have indicated that unless we get permission

from the owners (PTA and Main Roads) they are unable to consider a permit.

I have contacted Rita Saffioti, Minister for Transport and Michelle Roberts Minister

for Road Safety to try and get this resolved and open up opportunities for other

operators not just myself.

The Mayor advised that he will take the question on notice.

2 Mr Steven Secker - Candidate for Minnawarra (Brumby place, Armadale)

Q I have noticed a gully with water running down it located by the Liberty petrol station

on South Western Highway. This is a major concern as it is not protected and people

can fall into that gully quite easily. Can something be done about fixing it up?

The Mayor advised that this may come under the responsibility of Main Roads WA but

officers will investigate.

Public Question time closed at 7.05pm

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 26 SEPTEMBER 2017.

MOVED Cr G A Best that the Minutes of the Ordinary Council Meeting held on 26

September 2017 be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (13/0)


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8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1 Consultation & Communication

On Monday 2 October met with the Member for Jandakot Yaz Mubarakai MLA to

discuss a number of issues in his electorate.

On Tuesday 3 October met with Danikka Calyon, a young local resident looking

programs to improve and address youth issues.

On Wednesday 4 October attended a meeting with the Policy Advisor for the Department

of Planning, representing Minister Saffioti, and local Member Dr Tony Buti MLA.

On Thursday 5 October met with local residents raising concerns on planning issues

affecting their property.

On Friday 6 October met with a resident of Mt Nasura to discuss traffic issues affecting

their neighbourhood.

On Tuesday 10 October attended a meeting with new business owners in Kelmscott

looking to establish their business here.

On Thursday 12 October had the opportunity to meet with the Mental Health Advocacy

Council for their monthly meeting held at the Champion Centre. The MHA Council meet

regularly at various locations to visit various service providers of mental health services.

The Council is chaired by former State MP Barry McKinnon and the former WA

treasurer Eric Ripper is also a member.

2 Marketing & Public Relations

On Wednesday 27 September attended and assisted with the launch of the Living Longer,

Living Stronger program at the Arena. This program has been developed and is being

delivered through the Council on the Ageing WA.

On Thursday 28 September attended a community thank you ‘Morning Tea’ at the

Champion Centre in order to recognise and thank the Aboriginal Elders and others who

assisted with the City’s application for funding to upgrade the Champion Centre precinct.

Later that morning, on behalf of the City, attended the funeral of long term resident and

contributor to the Armadale community, Mr Bert Tyler. Also attending were Crs

Butterfield, Campbell, Busby and the CEO Mr Tame.

On Saturday 30 September made a presentation and assisted with the Wonderful

Indonesia event held for the 2nd

year at Araluen Botanic Park. The Araluen Park was

absolutely stunning for the event. Many compliments were received from the community

on the park and were pleasantly surprised with the extra entertainment provided by the

Event.

On Monday 2 October had a photo opportunity with the Examiner Newspaper with

Mayor Olwen Searle (City of Gosnells) and President John Erren (Shire of Serpentine

Jarrahdale), the end purpose of which was to promote Local Government Elections.


OF COUNCIL

On Tuesday 3 October was interviewed by Channel 7’s Today Tonight program on

responsible cat ownership.

On Wednesday 4 October attended and launched a Community Fun Day, sponsored by

Richmond Wellbeing and the City of Armadale. The theme of the event was “Strong

Family, Strong Children” and was held on the Bob Blackburn Oval.

The Mayor thanked Crs Butterfield, Nixon, Campbell, Wielinga and Busby who attended

the annual Pioneers Reunion on Saturday 7 October. Understand that this year had the

largest number of attendees for many years and we did make sure that the event did not

clash with the AFL Grand Final.

On Sunday 8 October presented the competitors with their awards at the CoA Duathlon.

This was the 6th

year of the event being sponsored by the City of Armadale and TriEvents

at Champion Lakes.

Later that afternoon, attended the Kelmscott Baseball Opening Day at the John Dunn

facility. Also in attendance was the Member for Burt, Mr Matthew Keogh MP. We were

asked to launch the Kelmscott Bulldogs season by ‘throwing the first ball’ of the game.

This year the launch of the season was marked by a ‘Welcome Ceremony’ conducted by

local aboriginal elder Nigel Wilkes. The Ceremony included the welcome speech,

smoking ceremony and dance presentations.

On Tuesday 10 October met with the winners of the 2017/2018 Rates Incentive

Competition to present them with their cheques.

On Wednesday 11 October had a photo opportunity with the new President and members

of Business Armadale organised by Examiner Newspapers.

On Friday 13 October attended the Deepavali 2017 Swan Festival of Lights held at the

Supreme Court Gardens.

On Sunday 15 October, along with Crs Frost, Butterfield and Silver, attended and made a

presentation at the Community Safety Day ‘Piara Masala’ held at Piara Waters.

On Monday 16 October attended an event at the Champion Centre with Dr Tony Buti

MLA who was presenting a cheque to Save the Children for the One Step Closer

program.

Later that afternoon, along with Dr Buti, attended Cecil Andrews High School for the

launch of the Girls Academy. The Girls Academy is a program that will provide one-on-

one mentoring and support to Indigenous High School girls, to assist them in achieving

their goals and reaching their full potential.

3 Governance & Economic Development

On Monday 9 October, along with Cr Shaw, attended a JDAP meeting to consider the

planning application for a new primary school in Piara Waters South.

That evening also attended a special South-East Metro Zone meeting at the City of

Canning to consider the WALGA discussion paper on proposed changes to the Local

Government Act.


OF COUNCIL

On Wednesday 11 October attended the WAPC’s Executive Finance and Property

Committee meeting in Perth.

On Thursday 12 October, along with the CEO, met with the Executive Director of

Community Services and the new Manager of Ranger Services, Clinton Venables, for a

briefing on our current state of preparedness for the upcoming bush fire season. Mr

Venables is the replacement officer for the long serving Brian Watkins. Understand Mr

Watkins did not want a formal farewell from the City. So on behalf of the Council would

like to ask the Executive Director and the CEO to convey our gratitude and thanks to

Brian for his long service and dedication to the City especially in regard to contribution

to our fire services.

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 CITY AUDIT COMMITTEE MEETING

Report of the City Audit Committee held on 2 October 2017.

MOVED Cr C Frost that the report be received.


BUSINESS ARISING FROM REPORT

Recommendation CA4/10/17 - Auditor's Interim Audit Report - 2016/17 Financial Year

Cr Norman declared a financial interest in Recommendation C4/10/17 on the basis that he

has a financial relationship with the City’s auditors. Cr Norman left the meeting at 7.14pm

MOVED Cr C Frost

That Council:

1. Notes the matters raised by the Auditor in his Interim Audit Report for the

2016/17 financial year, and supports the Management responses to those matters,

as presented in this Report; and

2. Prior to the next Interim Audit, invite the Auditor to meet with the City Audit

Committee to discuss the proposed scope of the next interim audit.


Cr Norman returned to the meeting at 7.15pm


OF COUNCIL

Recommendation CA5/10/17 - Independent Review of Financial Management Systems and

Procedures

MOVED Cr C Frost

That Council:

1. receives the Consultant’s Financial Management Review Report presented as a

confidential attachment; and

2. notes the Consultant’s comments for improvement and supports Management’s

responses to those comments.


10.2 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on 2 October 2017.

CORRECTION:

Page 122 - For Chevin Road – The words in the Comments Column “Requested

consideration be given …….least impact on the vegetation” to be deleted.

MOVED Cr G Nixon that the report, subject to the above correction, be received.



Recommendation T74/10/17 - Armadale City Parking Area – Parking Signs and Line

Marking Plan Review

MOVED Cr G Nixon

That Council note the revised parking arrangements as shown on Drawing No. 01-19D

(Attachment 2.1.1) for the Armadale City Parking Area and approve the required

additions and modifications.


Recommendation T75/10/17 - Review of the Armadale Path Network Development Plan -

Skeletal Path Plan - Stage 2

MOVED Cr G Nixon

That Council endorse the amended Armadale Path Network Development Plan -

Skeletal Path Plan - Stage 2 as presented at Attachment 2.2.1 of this report.



OF COUNCIL

Recommendation T76/10/17 - Wungong River Project Concept Design

Cr Norman declared a financial interest in Recommendation T76/10/17 on the basis that he

has an association with one of the landowners adjacent to the property. Cr Norman left the

meeting at 7.18pm

MOVED Cr G Nixon

That Council approve the release of the Wungong River Concept Plan Concept Design

Report for a four (4) week public consultation period, with any resulting community

input to be incorporated into a further report to Council seeking endorsement of the

Wungong River Concept Plan Concept Design Report.



Recommendation T77/10/17 - Barriers to Prevent Vehicle Access to Active Sporting

Reserves

MOVED Cr G Nixon

That Council:

1. Note that new chain link fencing has been installed at Morgan Park.

2. Consider proposals to upgrade the fencing at the remaining 11 Active Sporting

Reserves throughout the City during the relevant budget deliberations, as

specified in the table detailed in Attachment 4.1.1 of this report.


Recommendation T78/10/17 - Progress Update - Installation of Entry Statements

MOVED Cr G Nixon

That Council note the contents of the report on the Entry Statements and that:

1. The installation of the Forrestdale entry statement is to be postponed until the

Armadale road upgrade is complete and the William Skeet Master Plan design is

finalised.

2. The location of the Kelmscott entry statement is to be further investigated with

MRWA, MRA and Ward Councillors.



OF COUNCIL

Recommendation T79/10/17 - John Dunn Memorial Park Off-leash Dog Exercise Area -

Proposed Amendments to Classifications

MOVED Cr G Nixon, SECONDED Cr K Busby

That Council in accordance with provisions of Section 31(3A) of the Dog Act 1976

declare those portions of reserves 24748, 33644 and 33671 as detailed on the attached

plan (Attachment 4.3.1) as being on-leash areas and the current off-leash area (the John

Dunn Memorial Park Off-Leash Dog Exercise Area, portion 24748 [E]), as a dog

exercise area.

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY

RESOLUTION OF COUNCIL (13/0)

Recommendation T80/10/17 - Verge Collection Methodology Review

MOVED Cr G Nixon

That Council endorse the current verge collection methodology of Scheduled Verge

Collections as the preferred methodology.


Cr Norman declared a financial interest in Recommendations T81/10/17, T82/10/17,

T83/10/17 and T84/10/17 on the basis that the list of tenderers contains clients of his

employer. Cr Norman left the meeting at 7.21pm.

Recommendation T81/10/17 - Tender 16/17 - Provision of Playground and Skate Park

Maintenance Services

MOVED Cr G Nixon

That Council, in regard to Tender 16/17 for the provision of Playground and Skate

Park Services:

1. Accept the tender from Programmed Property Services for a period of twelve (12)

months commencing 1 November 2017 and expiring 31 October 2018 in

accordance with:

the submitted schedule of rates as presented in Confidential

Attachment 6.1.1

Council’s contract documentation, Budget and Long Term Financial Plan

estimates.

2. Authorise the Chief Executive Officer to extend the contract for four (4) periods of

twelve (12) months up to 31 October 2022, subject to satisfactory performance by

the Contractor and price adjustments as specified in the Request for Tender

Special Conditions of Contract Clause 4.1.



OF COUNCIL

Recommendation T82/10/17 - Tender 18/17 - Provision of Tree Management Services

Cr Busby declared a financial interest in Recommendation T82/10/17 on the basis that one of

the tenderers is a client or potential client of his computer software business.

Cr Nixon declared a financial interest in Recommendation T82/10/17 on the basis that he has

an association with one of the tenderers.

Cr Busby and Cr Nixon left the meeting at 7.22pm

MOVED Cr C Frost

That Council, in regard to Tender 18/17 for the Provision of Tree Management

Services:

1. Accept the tender from Beaver Tree Services Aust. Pty Ltd for a period of twelve

(12) months commencing 1 November 2017 and expiring

31 October 2018 in accordance with:

the submitted Schedule of Rates as presented in Confidential Attachment No.

6.2.1


estimates

2. Authorise the Chief Executive Officer to extend the contract for four (4) periods of

twelve (12) months up to 31 October 2022, subject to satisfactory performance by

the Contractor and price adjustments as specified in the Request for Tender



Cr Busby and Cr Nixon returned to the meeting at 7.23pm

Recommendation T83/10/17 - Tender 21/17 - Landscaping and Irrigation Construction of a

Dog Off-Leash Area at John Dunn Memorial Park

MOVED Cr G Nixon

That Council, in regard to Tender 21/17 for the provision of Landscaping and

Irrigation Construction of a Dog Off-Leash Area at John Dunn Memorial Park:

1. Accept the tender from Sandpoint Pty Ltd Trading as LD Total for a period of

fourteen (14) weeks, plus thirteen (13) weeks consolidation from award, in

accordance with:

The submitted lump sum consideration as presented in Confidential

Attachment 6.3.1


estimates

2. Subject to Council also approving the John Dunn Memorial Park Off-Leash Dog

area report to be considered at the 16 October 2017 Ordinary Council Meeting.



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Recommendation T84/10/17 - Tender 25/17 - Tender for the Maintenance of Street Gardens

MOVED Cr G Nixon

That Council, in regard to Tender 25/17 for the Maintenance of Street Gardens:

1. Accept the tender from Hort West Industries Pty Ltd for a period of twelve (12)

months commencing 1 November 2017 and expiring 31 October 2018 in

accordance with:

the submitted schedule of rates as presented in Confidential

Attachment 6.4.1


estimates

2. Authorise the Chief Executive Officer to extend the contract for three (3) periods

of twelve (12) months up to 31 October 2021, subject to satisfactory performance

by the Contractor and price adjustments as specified in the Request for Tender




Recommendation T85/10/17 - Tender 30/17 - Provision of Plumbing Services

MOVED Cr G Nixon

That Council, in regard to Tender 30/17 for the Provision of Plumbing Services:

1. Accept the tender from On Tap Plumbing and Gas for a period of two (2) years

commencing 1 December 2017 and expiring on 30 November 2019 in

accordance with:

The submitted schedule of rates as presented in Confidential

Attachment 6.5.1


estimates

2. Authorise the Chief Executive Officer to extend the contract for three (3)

periods of twelve (12) months up to 30 November 2022, subject to satisfactory

performance by the Contractor and price adjustments as specified in the

Request for Tender Special Conditions of Contract Clause 4.1.


Recommendation T86/10/17 - Expression of Interest 2/17 - Administration Building Air

Conditioning Installation

Cr Busby declared a financial interest in Recommendation T86/10/17 on the basis that one of

the tenderers is a client or potential client of his computer software business. Cr Busby left

the meeting at 7.25pm.


OF COUNCIL

Committee Recommendation

That Council, in regard to Expression of Interest 2/17 for the Administration Building Air

Conditioning Installation:

Endorse the following respondents as acceptable tenderers in accordance with Regulation 23

(4) of the Local Government (Functions & General) Regulations 1996 and invite the

respondents to submit a tender should the project proceed:

Fredon WA

Australian HVAC Services Pty Ltd

This project, since the advertising of the EOI has been subject to considerable scope change

relating to previously unidentified electrical upgrade requirements. This is a major variance

to the originally advertised project scope and will necessitate the re-tending of this project.

MOVED Cr G Nixon that Council not adopt Recommendation T86/10/17 noting that a

revised scope of works will be the subject of a separate new tender which will be

presented to Council at a future meeting.


Cr Busby returned to the meeting at 7.27pm

Recommendation T87/10/17 - Araluen Estate - Sealed Permanent Dual Access (Referral

Item)

MOVED Cr C M Wielinga , Seconded Cr C Frost

Opposed Cr K Busby

That Recommendation T87/10/17 be amended by adding two additional parts as follows:

That Council:

- Receive notification of vandalism to the emergency gates as it occurs

- Receive a further report on access arrangements after 6 months

AMENDMENT DECLARED CARRIED (13/0)

MOVED Cr G Nixon that Recommendation T87/10/17, as amended, be adopted.

That Council

1. retain the current access arrangements.

2. receive notification of vandalism to the emergency gates as it occurs; and

3. receive a further report on access arrangements after 6 months


Recommendation T88/10/17 - Attendance at the Banksia Foundation Sustainability Awards

Presentation

Committee Recommendation

That Council:

1. Nominate the Councillor appointed as Council’s representative to SEREG (which will

be determined at the Special Council Meeting to be held on 23 October 2017) to attend


OF COUNCIL

the 2017 Banksia Foundation Sustainability Awards presentation, to be held in

Sydney, NSW on 1 November 2017, should SEREG be selected as one of the finalists.

2. Note the attendance of a Senior Officer from Technical Services as delegate to the

2017 Banksia Foundation Sustainability Awards presentation to be held in Sydney,

NSW on 1 November 2017, should SEREG be nominated as one of the finalists.

SEREG has, since the consideration of this matter at Committee, been informed that they are

not one of the nominated finalists.

MOVED Cr G Nixon that Council not adopt Recommendation T88/10/17 and that this be

replaced as follows:

That Council in light of SEREG not being nominated as a finalist in the 2017 Banksia

Foundation Sustainability Awards, not nominate a councillor to attend the 2017

Banksia Foundation Sustainability Awards presentation to be held in Sydney, NSW on

1 November 2017.


10.3 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 3 October 2017.

CORRECTION:

Page 194 The Committee Discussion to be corrected to read as follows:

Committee Discussion

Committee discussed all the proposed financial contributions. In regard to Sideffect

Australia Limited application, it was considered that there were a number of existing

strategies and alternatives that Schools use to educate young people about drug use. Based

on that discussion Committee determined not to support a financial contribution for the

Sideffect Australia Limited proposal at this time and to reallocate the $18,000 originally

recommended for Sideffect as follows;

Accordingly, the contribution to Sideffect as follows has been deleted from the

recommendation. Sideffect Australia Limited $25,000 $18,000

Annual Contributions 2017/18

Organisation

Amount

Requested Amount Granted

Hope Community Services $25,000 $13,000

Minnawarra House $5,667 $5,000

Sideffect Australia Limited $25,000 $0

$55,667 $18,000

Page 195 In the Annual Contributions table the following allocations to be added in

the Amount Granted column

$13,000 to Hope Community Services

$5,000 to Minnawarra House


OF COUNCIL

MOVED Cr K Busby that the report, subject to the above correction, be received.



Recommendation C31/10/17 - Review of Twilight Markets

Cr Norman declared a financial interest in Recommendation C31/10/17 on the basis that he

is employed by a business that operates in the Jull Street Mall. Cr Norman left the meeting at

7.38pm

MOVED Cr K Busby

That Council:

Support the conclusion of the Twilight Markets and subsequent implementation of

alternative activation strategies as part of the City Centre Activation Plan.



Recommendation C32/10/17 - Public Art Work Update - Armadale Road

MOVED Cr K Busby

That Council:

1. Note the recommended location for a public art work as the raised grassed area

on the South West corner of the intersection of the intersection of Armadale

Road, Albany Highway and South Western Highway.

2. Note the project plan timing with preliminary works being completed in 2017/18

and commissioning and installation of the public art work in 2018/19.

3. Supports the proposition of carrying forward the $100,000 2017/2018 Public Art

Budget to the 2018/2019 year and combining it with the 2018/2019 Public Art

forward estimate of $100,000 to create a 2018/2019 $200,000 budget allocation

noting that the project will be completed over two (2) financial years.

4. Request an Officer’s Report for further options on a final location within the

boundaries of Armadale CBD.


Recommendation C33/10/17 - Financial Assistance Program - Annual Contributions

Cr Campbell disclosed that he is a member of the Cecil Andrews College Board. As a

consequence, he advised that there may be a perception on the basis of his association that

his impartiality on the matter may be affected but declared he would set aside this

association, consider the matter on its merits and vote accordingly.


OF COUNCIL

MOVED Cr K Busby

That Council:

Endorse the Annual Contributions as below for 2017/2018 and distribute funds

accordingly.

Annual Contributions 2017/18

Organisation Amount Requested Amount Granted

Australian Assoc for Environmental Education WA

(Little Green Steps) $44,016

20,000*

$9,000 (2017/18)

Bedfordale Connect - Bedfordale Bush Markets $15,003

$10,500*

$4000 (2017/18)

Cecil Andrews SHS P&C – Armadale Robotics Club $25,000 $17,000

Classic Sounds Orchestra Ass. Inc. $15,821 $0

Constable Care Child Safety Foundation $15,000 $13,000

Crossways Community Services $17,000 $17,000*(this year)

Fragmented Artists $8,000 $5,000

Headspace Armadale $5,850 $2,000

Hope Community Services $25,000 $13,000

Minnawarra House $5,667 $5,000

Neighbourhood Watch Armadale $10,000 $8,000

Parkerville Children & YouthCARE $25,000 $8,000

Perth Indonesian Community $7,000 $2,000

Save the Children $25,000 $0

Sideffect Australia Limited $25,000 $0

Sri Lankan Cultural Society of WA $22,000 $0

Starick House $5000 $5000*(2017/18)

Wirrapanda Foundation $25,000 $10,000

YouthCARE $25,000 $19,000

345,357 $137,000

* The City has entered or will enter into a three year funding agreement with these

organisations.


Recommendation C34/10/17 - Rules and Regulations - Volunteer Fire Brigades (Referral

Item)

MOVED Cr K Busby

That Council

Request continuing liaison with the City’s Volunteer Bushfire Brigades in relation to the

requirements for prescribed burns.



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10.4 DEVELOPMENT SERVICES COMMITTEE MEETING

Report of the Development Services Committee held on 10 October 2017 .

MOVED Cr D M Shaw that the report be received.



Recommendation D51/10/17 - Proposed Amendment No.92 to Town Planning Scheme No.4

- Rezoning various lots to Strategic Regional Centre R80 / Restricted Use No.11

MOVED Cr D M Shaw

That Council:

1. Pursuant to section 72 of the Planning and Development Act 2005, initiate

Amendment No.92 to Town Planning Scheme No.4 as a standard amendment in

accordance with Part 5, Clause 34 - standard amendment, subsection (a), (b), (d),

(e), (f) and (g) of the Planning and Development (Local Planning Schemes)

Regulations 2015, as follows:

A. Rezone Lot 144 (401) Railway Avenue & Lots 143 (39), 164 (37) and 1-2 (35 &

35A) Abbey Road, Armadale from ‘Residential R80 / Additional Use No.43’ to

‘Strategic Regional Centre R80 / Restricted Use No.11’.

B. Delete Additional Use No.43 from Schedule 2 - Additional Uses;

C. Amend Schedule 3 - Restricted Uses by inserting a new entry in appropriate

numerical order as follows:

No. Description of

Land Restricted Use Conditions and Requirements

11 Lot 144 (401)

Railway

Avenue, Lots

164 (37), 143

(39) and 1-2

(35 & 35A)

Abbey Road,

Armadale.

All land uses permissible in

the Strategic Regional Centre

zone shall be ‘X’ Uses, with

the exception of the following:

Discretionary (D) use:

Holiday Accommodation

Hotel

Multiple Dwellings

Reception Centre

Restaurant

Small Bar

Tavern

Motel

Exhibition Centre

11.1 Development shall be in

accordance with an

approved Local

Development Plan(s).

11.2 No vehicular access

permitted from Armadale

Road.

11.3 Reception Centre,

Restaurant, Multiple

Dwellings, Tavern,

Exhibition Centre and Small

Bar shall only be permitted

where the uses form part of

an integrated

Hotel/Motel/Holiday

Accommodation

development.

D. Amend the Scheme Maps accordingly.

2. Refers the above Amendment to Town Planning Scheme No.4 to the Environmental

Protection Authority (EPA) pursuant to section 81 of the Planning and Development

Act 2005. Should the EPA advise that the amendment does not require assessment,


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advertise the amendment for a period of 42 days in accordance with the

requirements of the Planning and Development (Local Planning Schemes)

Regulations 2015.

3. Authorise the Mayor and the Chief Executive Officer to execute the Amendment

documents.

4. Forward a copy of the amendment to the Western Australian Planning Commission

for information.


Recommendation D52/10/17 - Traders Permit Application - Charlie's Yummy Hot Dogs

(Food Van)

MOVED Cr D M Shaw

That Council, pursuant to the City’s Activities and Trading in Thoroughfares and Public

Places Local Law, approve a traders permit being issued to Charlie’s Yummy Hot Dogs

to trade from the Forrestdale Hall carpark under the following permit conditions:

Days and Hours of Trading: Friday to Sunday - Friday 12.30pm to 7.00pm and

Saturday’s and Sunday’s 11.00am to 7.00pm;

Types of goods to be traded - Hot dogs, burgers, pre-made pies, chips, popcorn

and beverages as certified under the Certificate of Registration to operate as a

food business issued by the Shire of Serpentine Jarrahdale;

Application Fee: $100.00;

6 month Permit Fee: $500.00;

Period of Permit: 6 months from date of issue of the permit (permit to be issued

within 1 month of Council decision);

The applicant providing evidence of current public liability insurance for no less

than $20 million;

Compliance with the Activities and Trading in Thoroughfares and Public Places

Local Law and any other applicable legislation;

Any signage be limited to the immediate area of the food van;

All litter is to be removed immediately after close of trading and the area is to be

left in a clean and tidy state; and

The City reserving the right to cancel or amend the permit should substantiated

complaints be received.



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Recommendation D53/10/17 - Traders Permit Application - Mia San Mia (Coffee Van)

Cr Norman declared a financial interest in Recommendation D53/10/17 on the basis of his

nature of employment within the Real Estate industry and the proposed location of the

application. Cr Norman left the meeting at 7.40pm

MOVED Cr D M Shaw

That Council -

1. Pursuant to the City’s Activities and Trading in Thoroughfares and Public Places

Local Law and subject to the trader obtaining approval from MRA, approve a

traders permit being issued to Mia San Mia to trade from the Henley Drive Car

Park at Champion Lakes under the following permit conditions:

Days and Hours of Trading: Monday to Friday - 7.00am to 12.00pm;

Types of goods to be traded - Hot and cold beverages as certified under the

Certificate of Registration to operate as a food business by the City of

Armadale;

Application Fee: $100.00;

Annual Permit Fee: $1,000.00;

Period of Permit: 12 months from date of issue of the permit (permit to be

issued within 1 month of Council decision);

The applicant providing evidence of current public liability insurance for no

less than $20 million;

Compliance with the Activities and Trading in Thoroughfares and Public

Places Local Law and any other applicable legislation;

All litter is to be removed immediately after close of business and the area is

to be left in a clean and tidy state; and

The City reserving the right to cancel or amend the permit should

substantiated complaints be received or MRA withdraw their approval

during the permit period.

2. Not approve the Application for O’Neil Real Estate location.



Recommendation D54/10/17 - Bed & Breakfast

MOVED Cr D M Shaw

That Councillor item regarding Airbnb accommodation be referred to the Development

Services Directorate for action and report back to Committee.



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10.5 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr M Geary that the report be received.


At this stage of the meeting and due to the cancellation of the October City Strategy

Committee meeting, Cr Geary took the opportunity to express thanks to City Strategy

Committee members and officers for their support and assistance during the last two years of

his chairmanship of this Committee.


Recommendation - List of Accounts Paid - September 2017

MOVED Cr D M Shaw

That Council note the List of Accounts paid as presented in the attachment to this

report and summarised as follows:

Municipal Fund

Accounts paid totalling $44,585,686.83 on Vouchers 28984–29099, Batch 2096-2106,

2108-2109, Direct Debits & PY01.06-PY01.07

Trust Fund

Accounts paid totalling $1,198,052.44 on Vouchers 6357-6414, Direct Debits & Batch

2107


Recommendation - Statement of Financial Activity

MOVED Cr Sargeson

That Council:

(i) pursuant to Regulation 34 of the Local Government (Financial Management)

Regulations 1996 (Financial Activity Statement Report) accepts the Statement of

Financial Activity for the three (3) month period ended 30 September 2017; and

(ii) notes there are no reportable actual to budget material variances for the period.


Recommendation - Councillors' Information Bulletin - Issue No. 17/2017

MOVED Cr G A Best

That Council acknowledge receipt of Issue No 17/2017 of the Information Bulletin.



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11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 Riva Estate (Cr Michelle Silver)

That the matter of the outstanding works in Riva Estate be referred to the Technical Services

Committee.

2 Drone Use (Cr Colin Campbell)

That the matter of drone use within the City be referred to the Community Services

Committee

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

Mayor, Cr Zelones made the following comments:

“As this is our last Council meeting for this group of Councillors prior to the election on

Saturday, I’d like to take a moment to make a few comments. As you all know we have 2

Councillors who are retiring from local government, at least for the moment if current

nominations are any indication.

First to Cr Best, he joined us in 2005 and elected with 80.2% of the vote with an elector

turnout of 37.2%. Guenter has been a tireless worker for the Armadale community with

contributions to Rotary, Business and to Education. Guenter was re-elected in 2009

unopposed and again in 2013 with a substantial margin over his challenger. Guenter’s

decision to retire from local government does not mean he will be retiring from all his

community interests and activities. I suspect that we will still be able to drop off our clocks

and watches for some time to come. Guenter, from us all, we wish you well and good health

and good fortune to you and Marlene.

Also, tonight is Cr Norman’s last Council meeting. Matt joined us in 2009 and although his

election was not as comfortable a win, he did have two other challengers. The average turn

out of voters in the Minnawarra Ward has averaged close to 30% from 2005 and so far this

year looks to be similar, but with a much larger field of candidates.

I have reflected from time to time about the reputation we have as a Council in comparison to

others. Part of that reputation is in no small way due to our senior officers. You might know,


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they are amongst the most respected in this industry, often sought for their opinion and

advice and asked to collaborate on the many changes required or requested of Local

Governments. I would like it recorded that we thank them for their service to our community

and further, it applies to our many hardworking officers throughout the organisation.

Along with this Council and previous ones I have had the pleasure to serve with, has been the

undeniable reputation we have built together as Councillors. As you know, I come in contact

with many other LGs, CEOs and Councillors and am asked, how do we manage to do what

we do without attracting the notoriety that we see plague others and often read about in the

media. We have for a long period of time, been able, to develop a culture and a professional

approach to what we do. Not necessarily always agreeing with each other, but following the

debates, in the end making decisions that have benefited this community. I thank you all for

that service.

I also thank the deputy mayor and all the chairs of committees for their dedication and work

that goes into the decision-making process that is required of us all. Come Saturday night, we

will have at least one new Cr, not likely, but perhaps as many as 5 new and inexperienced

Councillors. That will be a challenge and will require us to make the effort to ensure that, the

culture and professionalism continues.

To those of you who face another election on Saturday night, may I wish you all well and

every success no matter the outcome.”

Cr Best thanked the Mayor, fellow Councillors and officers for their support and advice

during his term on Council. He looked forward to continuing to be very much involved and

participating in the City’s activities.

Cr Norman also reciprocated by thanking his fellow Councillors and officers. It was a

privilege to be involved in such a professional organisation. It was a childhood dream to

serve his community and he’s pleased to have realised that dream and will cherish the time he

spent serving on Council.

15 CLOSURE

The Mayor, Cr Zelones, declared the meeting closed at 7.55pm

MINUTES CONFIRMED THIS 13th

DAY OF NOVEMBER 2017

MAYOR

CONFIDENTIAL TECHNICAL SERVICES COMMITTEE

SUMMARY OF CONFIDENTIAL ATTACHMENTS 2 OCTOBER 2017

ATT

NO. SUBJECT PAGE

6.1 TENDER 16/17 - PROVISION OF PLAYGROUND AND SKATE PARK MAINTENANCE

SERVICES

6.1.1 Confidential Attachment - Schedule of Rates - Tender 16/17 24

6.2 TENDER 18/17 - PROVISION OF TREE MANAGEMENT SERVICES


6.3 TENDER 21/17 - LANDSCAPING AND IRRIGATION CONSTRUCTION OF A DOG

OFF-LEASH AREA AT JOHN DUNN MEMORIAL PARK

6.3.1 Confidential Attachment - Price Schedule - Tender 21/17 32

6.4 TENDER 25/17 - TENDER FOR THE MAINTENANCE OF STREET GARDENS


6.5 TENDER 30/17 - PROVISION OF PLUMBING SERVICES


Technical Services 24 ATTACHMENT 6.1.1 COMMITTEE - 2 October 2017

Estimated value of the work per annum is approximately $190,000.





Estimated value of the work per annum is approximately $1,000,000.





Lump Sum Price Schedule from LD Total for Landscaping and Irrigation Construction of a

Dog Off-Leash Area at John Dunn Memorial Park - $336,364.90 excluding GST.









Documents

Minutes of Ordinary Council Meeting - 16 October 2017 · PDF file2 MARKETING & PUBLIC RELATIONS ... PLAN REVIEW (2.1 ... On Friday 13 October attended the Deepavali 2017 Swan Festival