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Minutes certified true and correct by: …………………………………………………………………

Position: ………………………………. Signature: ………………………………Date: ……………

2018 MINUTES OF BHAG ANNUAL GENERAL MEETING Held at the Uniting Church on Wednesday 25 July 2018

MC: Barbara Moore

Minute Secretary: Fenella Briscomb. Meeting opened at 6:30pm Committee Attending: Barbara Moore, Fenella Briscomb, Pauline Murphy, Charlotte Blesing,

John Conway, Margaret Hooper, Marlene Howes, Derek Bell.

Member Apologies: Donella & Paul Bryce

Minutes of previous meeting The meeting agreed that the minutes of the previous AGM held on Wednesday 26 July 2017 were agreed

to be a true and correct record of the meeting.

Moved: Margaret Hooper Seconded: Charlotte Blesing

President’s Report Barb Moore presented the President’s Report and the Gardening Report – Refer Appendix B

The meeting agreed to accept the President’s Report.

Moved: Fenella Briscomb Seconded: Pauline Murphy

Treasurers Report

John Conway presented the Treasurer’s Report. This consisted of the MYOB Balance Sheet and Profit & Loss Reports – Refer Appendix C and Appendix D.

Current Assets with BCU being $ 16,824.03 – this comprises:

215595 S11 - $ 200.61 215595 S60 - $ 2,404.49

215595 I90 - $ 14,218.93

The meeting agreed to accept the Treasurer’s Report.

Moved: Barbara Moore Seconded: Pauline Murphy

Committee Nominations

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Minutes certified true and correct by: …………………………………………………………………

Position: ………………………………. Signature: ………………………………Date: ……………

All positions were declared vacant and a call was made for nominations. All positions were filled un-opposed as follows:

POSITION NOMINATED SECONDED

President Barb Moore John Conway Marlene Howes

Vice President Pauline Murphy Barbara Moore Fenella Briscomb

Treasurer John Conway Barbara Moore Fenella Briscomb Secretary Fenella Briscomb Marlene Howes John Conway

Committee Marlene Howes Fenella Briscomb Barbara Moore

Committee Charlotte Blesing Fenella Briscomb Barbara Moore

Committee Margaret Hooper Fenella Briscomb Barbara Moore

Consultant VMOs Derek & Olivia Bell

Business without notice

Pauline Murphy updated the committee on the progress of a community initiative to address the problem of elderly patients presenting at the hospital with unrelated illnesses and being diagnosed with

malnutrition.

the Neighbourhood Centre is in the process of setting up “The Bowl of Plenty”

Popla Restaurant has volunteered to cook nutritious meals, to be frozen and available to needy

elderly and homeless people the Senior Citizens Room will be open twice a month for a sit down lunch

Lunches to commence on August 22 and will run on the second and fourth Wednesday from 11:00 am to 2:00 pm

the local taxi service is to be approached to deliver meals to those who cannot visit the Neighbourhood Centre

more information to be advised at our next ordinary committee meeting

Next Ordinary Committee Meeting: Wednesday 05 September 2018

There being no further business, the meeting closed at 7:20 pm.

Refer Attachments:

Appendix A: Minutes of the AGM 26 July 2017. Appendix B: President’s Report

Appendix C: Treasurer’s Report – Balance Sheet

Appendix D: Treasurer’s Report – Profit & Loss

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Minutes certified true and correct by: …………………………………………………………………

Position: ………………………………. Signature: ………………………………Date: ……………

Appendix A

MINUTES OF BHAG ANNUAL GENERAL MEETING

Held at the Uniting Church on Wednesday 26 July 2017

MC: Barbara Moore

Minute Secretary: Fenella Briscomb. Meeting opened at 6:30pm Committee Attending: Barbara Moore, Fenella Briscomb, Charlotte Blesing,

John Conway, Marlene Howes, Derek Bell.

Members Attending: Margaret Hooper

Apologies: Shirley Dunne,

Minutes of previous meeting

The meeting agreed that the minutes of the previous AGM held on Wednesday 27 July 2016 were agreed to be a true and correct record of the meeting.

Moved: Marlene Howes Seconded: Charlotte Blesing

President’s Report

Barb Moore presented the President’s Report and the Gardening Report – Refer Appendix B

The meeting agreed to accept the President’s Report.

Moved: Fenella Briscomb Seconded: Marlene Howes

Treasurers Report

John Conway presented the Treasurer’s Report. This consisted of the MYOB Balance Sheet and Profit & Loss Reports – Refer Appendix C and Appendix D.

Current Assets with BCU being $ 14,601.59 – this comprises:

215595 S11 - $ 246.64 215595 S60 - $ 2,948.17 215595 I90 - $ 11,406.78

The meeting agreed to accept the Treasurer’s Report.

Moved: Charlotte Blesing Seconded: Pauline Murphy

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Minutes certified true and correct by: …………………………………………………………………

Position: ………………………………. Signature: ………………………………Date: ……………

Committee Nominations

All positions were declared vacant and a call was made for nominations. All positions were filled un-opposed as follows:

POSITION NOMINATED SECONDED

President Barb Moore John Conway Pauline Murphy

Vice President Pauline Murphy Marlene Howes Barbara Moore

Treasurer John Conway Pauline Murphy Barbara Moore Secretary Fenella Briscomb Barbara Moore John Conway

Committee Marlene Howes Fenella Briscomb Barbara Moore

Committee Charlotte Blesing Fenella Briscomb Barbara Moore

Committee Margaret Hooper Fenella Briscomb Barbara Moore

Consultant VMOs Derek & Olivia Bell

The President offered the committee’s thanks to Shirley Dunne for her support both as a committee member and a hospital gardening volunteer.

There being no further business, the meeting closed at 7:20 pm.

Refer Attachments: Appendix A: Minutes of the AGM 27 July 2016.

Appendix B: President’s Report

Appendix C: Treasurer’s Report – Balance Sheet

Appendix D: Treasurer’s Report – Profit & Loss

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Appendix B

PRESIDENT’S REPORT Including Gardening

BELLINGER HEALTH ACTION GROUP Inc. 2017/2018 AGM 25th July 2018 Thank you I wish to thank the outgoing committee who have demonstrated their commitment to our cause this past year: Fenella Briscomb (Secretary & Public Officer), John Conway (Treasurer), Pauline Murphy (Vice-President & Chief Fundraiser) & non- executive members, Margaret Hooper, Charlotte Blesing & Marlene Howes. My special thanks also go to Dr’s Olivia & Derek Bell our consultant VMO’s who have (without breaching confidentiality) provided us with invaluable updates of Bellingen Hospital. This is a team effort & without their support BHAG could not function. I would also like to acknowledge & thank the silent volunteers who regularly garden at the hospital – Fenella Briscomb, Marlene Howes, Daniel Flesch and Margaret Hooper. I would also like to acknowledge Russell Atkinson who left us part way through the year. Thanks also to Phornthip & Greg Hawke who maintain their special succulent garden. Bellingen Hospital now relies on their volunteer work. Everyone’s commitment to BHAG & its core role in our community has been one of dedication & focus – “It’s all about preserving our local hospital in Bellingen & the Public Health Services it provides by all means possible”. Your Committee Our previous AGM was held on the 26th July 2017

Your Committee agreed to continue holding Quarterly Meetings & met on the 11/10/2017, 6/12/2017, 7/3/2018 & 6/6/2018.

• This past year has been a year of continuing to consolidate the ‘Donated Equipment’ agreement with the Chief Executive of the Health District. We are now waiting for a final agreement given the Bellingen Lions Club have now decided to stay with their existing arrangement.

• The Gardening Group continued to maintain all the gardens with assistance from hospital maintenance staff. The Café is now open with a scheduled official opening date of Monday 30th July 2018.

• We continued to monitor Health Services at Bellingen Hospital across any areas of concern that are brought to our attention.

Governance It came to our attention that as part of the changes advised by the Department of Fair Trading in 2016 for Incorporated Organisations they also introduced ‘Registers’ that must be maintained by the Public Officer. One of these is the Committee Register and this has been attended to. Others are a work in process and it is expected that historic data will be added shortly and then updated as the need arises. The Public Officer is now registered with Justice Connect (Not for Profit Law) to receive all future Fair Trading updates. BRDH 2017/18

1. The VMO/Locum roster in A & E is being managed on an as needs basis 2. The Sub Acute Wing is now dedicated to Palliative Care with a third Palliative Care specialist engaged. A

replacement Rehab registrar is being sourced however Coffs Harbour Base Hospital is now providing the majority of Rehab services

3. All light globes including fluorescent tubes have been converted to LED’s (to reduce power consumption & eliminate the ‘strobe’ effect from fluorescent tubes)

4. 222 Solar (power) panels have been installed on the Hewitt Block roof generating 60Kwh’s of power (this would not have been done if the community had not fundraised & lobbied for a new roof)

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5. $1million had been secured to upgrade the main car park, adjacent roundabout & internal road to facilitate a safer driving environment and in particular provide a navigable evacuation route for larger vehicles such as buses during a natural disaster such as bush fire.

6. Funding was announced for a Hartley House upgrade however it was regarded as inadequate – it is currently under review

7. Theatre/Day Surgery lists remain at 3 days/week 8. Mary’s Tea House (Café) has opened for business especially on theatre days with the official opening on the 30th

July.

BHAG has a relaxed year • The Mid North Coast Local Health District has seen the benefit of not only retaining our wonderful hospital but

they are investing substantial amounts of money into upgrading and expansions. With our regular attendance maintaining the gardens they would know that we observe the activities keeping a watchful eye overall.

• We are unaware of any current threats to our hospital services. • BHAG & our community remain highly respected by the Health Network who knows that we will act at a

moment’s notice should any unacceptable situation arise. Gardening Report & memorable photos *Since the 20th July 2010 BHAG has volunteered 2,648 Hrs of gardening* BHAG gardening volunteers continued to maintain the gardens they created & restored with ongoing ‘Weeding, Mulching, Pruning & New Plantings’ During the level 3 water restrictions we were given an exemption by Council to extend the watering times during dry periods however rain arrived just in the nick of time. We were alarmed to find Cat’s Claw growing in quite a number of locations. The wind had blown the seeds from the Arboretum where it has been growing unmanaged for years. Council were advised and we arranged a site visit. We killed all the seedlings within the garden beds that we manage and have left the hospital to manage the large presence within the Arboretum.

Our Archimedean Spirals

2015 2018

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The Gazebo

2015 2018 2017 replanting post Café works

An aerial overview

2015 Mulched and planted 2018 Thriving

A wasteland is now a jungle

2014 A wasteland 2015 Mulched 2018 It’s a jungle now

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Weeding & pruning occupy most working bees

Marg is pruning again Bags and bags of weeds The trailer is full

2015 Shrimp Bush unmanaged 2016 Life after pruning 2018 Another mega pruning

Where is the Frog Pond?

May 2015 Dec 2015 June 2018 (barely visible in the jungle)

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Dec 2015 June 2018 (can you see the Frog pond?)

Our Zone 8 is transformed (Liquidamber garden near the lower car park)

Feb 2015 – a mess! Casuarina glauca “Cousin It’ June 2018

Succulents thrive under building eaves and with no direct rain

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Flowers are abundant with pink & mauve dominating

Kalanchoe Bromeliad Frangipani

Louisiana Iris-frog pond Lavender – Gazebo Bearded Iris-Spirals Eupatorium- various sites

Local Fauna is bountiful

Sedge Frog on Bromeliad Orchard Swallowtail Caterpillar & Butterfly

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Some old garden areas gave up the ghost

An old Grevillea Royal Mantle behind the kitchen finally died & we replaced the steep bank with Lom. longifolia.

2017 Lomandra Longifolia planted 2018 Look at it now

Another Grevillea Royal Mantle dies of old age (adjacent to the steps below Hartley House)

Removing the dead wood The trailer is full

Replanted with 8 x Westringia View from below Decorative rock work now visible

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Old Honeysuckle Garden below Hartley House

Old Honeysuckle bank weeded Westringia is thriving

Mulched More Westringia and Lomandra Little Pal planted

Just why do we volunteer garden – is it because of our delicious morning teas?

THANK YOU Your BHAG committee & membership remains active & focussed on preserving Bellingen Hospital & its services in the many & varied opportunities that arise. Our Community continues to donate & entrust BHAG to spend your funds wisely. Thank you for trusting & providing me with the privilege to serve our community as President of BHAG Inc. Barbara Moore (2017/18 President)

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Appendix C

Bellinger Health Action Group Inc.

PO Box 120

Bellingen NSW 2454

Balance SheetJune 2018

June

ASSETS Current Assets

Cash On Hand

BCU 215595 S11 $200.61

BCU 215595 S60 $2,404.49

Total Cash On Hand $2,605.10

Investments

BCU Term Deposit $14,218.93

Total Investments $14,218.93

Total Current Assets $16,824.03

Total Assets $16,824.03

LIABILITIES Equity

Retained Earnings -$15,133.15

Current Year Surplus/Deficit $2,222.44

Historical Balancing $29,734.74

Total Equity $16,824.03

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Appendix D

Bellinger Health Action Group Inc.

PO Box 120

Bellingen NSW 2454

Profit & Loss StatementJuly 2017 through June 2018

INCOMEDonations $500.00

Cash Collection Tins $992.25

IGA Donations $299.40

BCU Community Saver $870.91

Total Income $2,662.56

EXPENSESAdvertising $56.94

Computer - website $15.00

Fair Trading Fees $45.00

Insurance $636.00

Total Expenses $752.94

Operating Profit $1,909.62

Other Income

Interest Income $312.82

Total Other Income $312.82

Net Surplus $2,222.44