MINUTES OF BHAG MEETING – held at the Uniting … · Page 3 MINUTES OF BHAG AGM 26 July 2017 Final.docx Appendix A MINUTES OF BHAG ANNUAL GENERAL MEETING Held at the Uniting Church

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MINUTES OF BHAG AGM 26 July 2017 Final.docx

MINUTES OF BHAG ANNUAL GENERAL MEETING Held at the Uniting Church on Wednesday 26 July 2017

MC: Barbara Moore

Minute Secretary: Fenella Briscomb. Meeting opened at 6:30pm Committee Attending: Barbara Moore, Fenella Briscomb, Charlotte Blesing,

John Conway, Marlene Howes, Derek Bell.

Members Attending: Margaret Hooper

Apologies: Shirley Dunne,

Minutes of previous meeting The meeting agreed that the minutes of the previous AGM held on Wednesday 27 July 2016 were agreed to be a true and correct record of the meeting.

Moved: Marlene Howes Seconded: Charlotte Blesing

President’s Report Barb Moore presented the President’s Report and the Gardening Report – Refer Appendix B

The meeting agreed to accept the President’s Report.

Moved: Fenella Briscomb Seconded: Marlene Howes

Treasurers Report John Conway presented the Treasurer’s Report. This consisted of the MYOB Balance Sheet and Profit & Loss Reports – Refer Appendix C and Appendix D. Current Assets with BCU being $ 14,601.59 – this comprises: 215595 S11 - $ 246.64 215595 S60 - $ 2,948.17 215595 I90 - $ 11,406.78

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The meeting agreed to accept the Treasurer’s Report.

Moved: Charlotte Blesing Seconded: Pauline Murphy

Committee Nominations All positions were declared vacant and a call was made for nominations. All positions were filled un-opposed as follows:

POSITION NOMINATED SECONDED

President Barb Moore John Conway Pauline Murphy

Vice President Pauline Murphy Marlene Howes Barbara Moore

Treasurer John Conway Pauline Murphy Barbara Moore Secretary Fenella Briscomb Barbara Moore John Conway

Committee Marlene Howes Fenella Briscomb Barbara Moore

Committee Charlotte Blesing Fenella Briscomb Barbara Moore

Committee Margaret Hooper Fenella Briscomb Barbara Moore

Consultant VMOs Derek & Olivia Bell

The President offered the committee’s thanks to Shirley Dunne for her support both as a committee member and a hospital gardening volunteer. There being no further business, the meeting closed at 7:20 pm. Refer Attachments: Appendix A: Minutes of the AGM 27 July 2016. Appendix B: President’s Report Appendix C: Treasurer’s Report – Balance Sheet Appendix D: Treasurer’s Report – Profit & Loss

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Appendix A

MINUTES OF BHAG ANNUAL GENERAL MEETING Held at the Uniting Church on Wednesday 27 July 2016

MC: Barbara Moore Nominations MC: David Lester Minute Secretary: Fenella Briscomb. Meeting opened at 6:30pm Committee Attending: Barbara Moore, Fenella Briscomb, Charlotte Blesing,

John Conway, Marlene Howes, Cain English

Members Attending: Paul Bryce

Apologies: Shirley Dunne, Cain English, Donella Bryce

Minutes of previous meeting The meeting agreed that the minutes of the previous AGM held on Wednesday 29 July 2015 should be amended to note that the Nominations MC for the meeting was David Lester. Refer Appendix A.

Moved: Barbara Moore Seconded: John Conway

President’s Report Barb Moore presented the President’s Report and the Gardening Report – Refer Appendix B

The meeting agreed to accept the President’s Report.

Moved: Barb Moore Seconded: Charlotte Blesing

Treasurers Report John Conway presented the Treasurer’s Report. This consisted of the MYOB Balance Sheet and Profit & Loss Reports – Refer Appendix C and Appendix D. Current Assets with BCU being $ 11,719.13– this comprises:

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215595 S11 - $ 178.00 215595 S60 - $ 2,892.41 215595 I90 - $ 8,648.72

The meeting agreed to accept the Treasurer’s Report.

Moved: Charlotte Blesing Seconded: Barb Moore

Committee Nominations David Lester declared all positions vacant and called for nominations. All positions were filled un-opposed as follows:

POSITION NOMINATED SECONDED

President Barb Moore Fenella Briscomb John Conway

Vice President Pauline Murphy Barbara Moore Fenella Briscomb

Secretary Fenella Briscomb Barbara Moore John Conway

Treasurer John Conway Fenella Briscomb Barbara Moore

Committee Shirley Dunne Fenella Briscomb Barbara Moore

Committee Marlene Howes Fenella Briscomb Barbara Moore

Committee Charlotte Blesing Barbara Moore Fenella Briscomb

Consultant VMOs Derek & Olivia Bell

There being no further business, the meeting closed at 7:09 pm. Refer Attachments: Appendix A: Minutes of the AGM 29 July 2015 Appendix B: President’s Report Appendix C: Treasurer’s Report – Balance Sheet Appendix D: Treasurer’s Report – Profit & Loss

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Appendix B

PRESIDENT’S REPORT Including Gardening

BELLINGER HEALTH ACTION GROUP Inc. 2016/2017 AGM 26th July 2017 Thank you I wish to thank the outgoing committee who have once again done a stellar job this past year: Fenella Briscomb (Secretary & Public Officer), John Conway (Treasurer), Pauline Murphy (Vice-President & Chief Fundraiser) & non- executive members, Shirley Dunne, Charlotte Blesing & Marlene Howes. My special thanks also go to Dr’s Olivia & Derek Bell our consultant VMO’s who have (without breaching confidentiality) provided us with invaluable updates of Bellingen Hospital. This is a team effort & without their support BHAG could not function. I would also like to acknowledge & thank the silent volunteers who regularly garden at the hospital – Fenella Briscomb, Shirley Dunne, Marlene Howes, Daniel Flesch, Russell Atkinson & Margaret Hooper and Phornthip & Greg Hawke who continue to maintain their special project at the hospital in the Wellness Garden. Bellingen Hospital now relies on their volunteer work. Everyone’s commitment to BHAG & its core role in our community has been one of dedication & focus – “It’s all about preserving our local hospital in Bellingen & the Public Health Services it provides by all means possible”. Your Committee Our previous AGM was held on the 27th July 2016

Your Committee agreed to continue holding Quarterly Meetings & met on the 7/9/2016, 14/12/2016, 8/3/2017 & 7/6/2017.

• This past year has been a year of consolidating the Chief Executive Health District’s position on ‘Donated Equipment’ with a draft document from the Chief Executive under review.

• The Gardening Group continued to maintain all the gardens with assistance from hospital maintenance staff. We had a failed attempt to work on the main reception area pending capital works. Works have commenced on the Café & we protected our garden areas with isolation tape & the temporary removal of some plants.

• We continued to monitor Health Services at Bellingen Hospital, in particular the M.O. Roster for A&E & the ‘open/closed bed’ situation in the Sub-Acute ward.

Governance In late 2016 the Department of Fair Trading changed some regulations and fees for Incorporated Organisations to reduce the workload of these volunteer based organisations and reduce the fee burden. We updated our records and files to comply with the changes where the Public Officer is now:

• The registered address • To hold all the books including financial records (The treasurer may hold the current year but must

hand over all records at the next AGM) Reflecting on “Life after 2009”

In 2009 we fought the threatened closure of our hospital In 2010 we commenced volunteer gardening - THEN

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2012: Works commenced on Sub-Acute ward 2013: BHAG & partners undertook a makeover of the external wall and gardens of Hartley House 2014: BHAG successfully fundraised & lobbied for new roofs for both buildings 2014: The emergency department was upgraded 2014/15: BHAG & partners designed & built the Patient Wellness Garden and Gazebo 2015: BHAG & Bellingen EYE installed Solar hot water for Hartley House 2015/16: Theatre upgrade & a new Day Surgery ward. New bathrooms in Hewitt block and Floor coverings replaced.

AND LOOK WHERE WE ARE TODAY Bellingen Hospital services & upgrades continue at ‘V-8’ speed

1. Surgery lists as at Sept 2016 – now 3 days/week 2. A draft master plan for the hospital exists however due to budget restrictions it has not been

implemented. Many other capital works are being undertaken from other funding sources. 3. Café work has commenced in the void under the Sub-Acute ward (August completion). 4. The LPG tank has a new mesh fence, extension of the concrete slab apron & armour rail installed 5. The main carpark is to be upgraded including improvements to the road access to reception and A&E 6. The hospital is installing Solar Power & external lighting on our new roof. 7. 4 more beds have now been opened in Sub-Acute ward increasing palliative care services (total of 12

beds now with 3-4 beds for rehabilitation) 8. The Pharmacy hours have been increased from 2 days to 3 days/week 9. PLUS……….

Café view from Gazebo Café entrance LPG tank perimeter upgrade works BHAG has a relaxed year

• With no current threats to our hospital services and our major landscaping projects behind us we have maintained our active presence during our volunteer gardening bee’s.

• BHAG & our community remain highly respected by the Health Network who knows that we will ‘pounce’ at a moment’s notice should any unacceptable situation arise.

• We attended the annual ‘Volunteers morning tea’ in March Gardening Report & seasonal photos *Since the 20th July 2010 BHAG has volunteered 2,490 Hrs of gardening* BHAG gardening volunteers continued to maintain the gardens they created & restored with ongoing ‘Weeding, Mulching, Pruning & New Plantings’ During the level 3 water restrictions we were given an exemption by Council to extend the watering times during the long dry Spring/Summer Due to our rigorous practice of mulching and choosing appropriate species we had no loss of life

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Winter

Coleus continued to grow during the winter of 2016 and required a massive haircut

Native Pigface bloomed for months attracting native bees Spring – Summer The heat intensified and still no rain however that didn’t stop our natives or succulents blooming

Billy Buttons Native Hibiscus Desert Rose And the very hot dry Summer continues Yet everything thrived

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Frog pond area is lush, green & flowering Gazebo garden is blooming with colour and growth

A new succulent flower excites us

Autumn rain arrives & it cools down With the seasonal change we moved out of survival mode into preparing a new area with weeding. An old Grevillea Royal Mantle finally died & we replaced the steep bank with Lomandra Longifolia. We transferred some Bromeliad out of the sun into a shady area.

Lomandra Longifolia planted Old Honeysuckle bank weeded Brom’s relocated to shade

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We protected the Gazebo garden adjacent to the Café works with barrier tape and temporarily removed plants

that may have been damaged

THANK YOU Your BHAG committee & membership remains active & focussed on preserving Bellingen Hospital & its services in the many & varied opportunities that arise. Our Community continues to donate & entrust BHAG to spend your funds wisely. Thank you for trusting & providing me with the privilege to serve our community as President of BHAG. Barbara Moore (2016/17 President)

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Bellinger Health Action Group Inc. PO Box 120

Bellingen NSW 2454

Balance Sheet

As of June 2017

Total Assets Liabilities

$14,601.59

Total Equity $14,601.59

Assets Current Assets

Cash On Hand

BCU 215595 S11 $246.64 BCU 215595 S60 $2,948.17

Total Cash On Hand Investments

$3,194.81

BCU Term Deposit $11,406.78

Total Current Assets $14,601.59

Equity

RetainedEarnings -$18,015.61 CurrentYear Surplus/Deficit $2,882.46 Historical Balancing $29,734.74

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Bellinger Health Action Group Inc. PO Box 120

Bellingen NSW 2454

Profit & Loss Statement

July 2016 through June 2017

Income Donations $1,500.00 Cash Collection Tins $998.00 IGA Community Support proceeds $926.06 Membership Fees $8.00

Total Income $3,432.06

Gross Profit

Expenses

$3,432.06

Computer - website

$58.90

Fair Trading Fees $54.00 Meeting expenses $81.56 Insurance $600.00 Sundry Supplies & Stationery $17.00

Total Expenses $811.46 Other Income

Interest Income $261.86 Total Other Income

$261.86

Net Surplus $2,882.46

Documents

MINUTES OF BHAG MEETING – held at the Uniting … · Page 3 MINUTES OF BHAG AGM 26 July 2017 Final.docx Appendix A MINUTES OF BHAG ANNUAL GENERAL MEETING Held at the Uniting Church