University of North Florida Student SenateConstitution and Statutes Committee Minutes- October 20th, 2014 - Senate Chambers -

5:30PM-6:30 PMChair: Shomari D. Gloster

I. Call to Order

- Meeting is called to order at 5:32PM

II. Roll Call – Vice Chairwoman Meghan Cunningham

- Quorum is established with 5 voting members.

III. Student Remarks

- none

IV. Approval of Minutes – October 16th,2014

- Senator Rader: Motion to table the minutes for the next C&S

meeting. Second. All in favor. Moved.

V. Approval of Agenda

- Senator Gomez: Motion to approve the agenda from October 20th,

2014. Second. All in favor. Moved.

VI. Guest Speakers

- none

VII. Remarks of the Chair – sgaspt@unf.edu

- We will be going over the Judicial Decision; there will be some

changes in statute.

VIII. Old Business

IX. New Business

a. Judicial Decision JD-14F-0001

o Senator Rader: I move to suspend Roberts’s rules of order.

Second. All in favor. Moved.

- Senator Gomez: The issue is the webmaster; we don’t have one.

The person who does that is the Senate Secretary.

- Senator Melquist: The last sentence needs to be changed. I think we

need to change Webmaster to Senate Secretary and do the duties

of a Webmaster. We need to have the deadline changed.

- Senator Grantham: For clarification, upon the passage of the bill.

- Chairman Gloster: It now needs to say approval.

- Attorney General Harris: They recommended looking at the usage of

the word passage.

- Senator Rader: We would need to change the word passage

everywhere.

- Chairman Gloster: We can strike this and have this outlined in our

policies and procedures. We would make that decision as a

committee. This will allow the Senate President to make sure the

records are posted. The process and timelines need to be outlined

in P&Ps.

- Senator Gomez: What would the benefit of this be?

- Chairman Gloster: I think it would be more effective.

- Attorney General Harris: Why would you propose to remove the

process and put it in the policies and procedures?

- Chairman Gloster: The language is confusing. Over the summer it

was caught, and they were updated.

- Attorney General Harris: I would caution because the statue puts in

a process. We would lose continuity going forward.

- Chairman Gloster: Legislative records must be online. I believe it

would be effective in the policies and procedures.

- Senator Gomez: If we leave it where it is right now, and not in P&Ps

who does it go through?

- Attorney General Harris: It would be an SR if it is put in the P&P’s.

This is more of a policy discussion.

- Chairman Gloster: Was the judicial decision a recommendation or

an order?

- Attorney General Harris: Recommendation.

- Senator Rader: If we did put it in the policies and procedures, would

it be easier if we defined passage?

- Chairman Gloster: It would be easier, but not more beneficial.

- Senator Grantham: What would be the main benefits of putting it in

the policies and procedures?

- Chairman Gloster: The leaders would be able to change it, and

would be able to lengthen the number of days. We do need to

change the word passage.

- Senator Grantham: So the main points are changing upon passage,

webmaster, stay in statute or move to P&P’s.

- Senator Gomez: Is 11 business days the norm?

- Chairman Gloster: It isn’t a norm. There are 5 days for senate

president, 5 days for president, 1 for the C&S chair.

- Attorney General Harris: The 1 day is for the C&S chair and

secretary.

- Senator Rader: I think 11 business days is good. I think decreasing

is a bad idea.

- Senator Gomez: for clarification, 11 days was established around

the senate meeting?

- Attorney General Harris: yes.

- Senator Grantham: Are those days confined?

- Attorney General Harris: correct.

- Advisor Shore: If you look at 404.2. It says the senate secretary.

That is something you should look at as well.

- Senator Melquist: It conflicts with it saying webmaster.

- Senator Gomez: We should just change webmaster to read senate

secretary.

- Chairman Gloster: It should read: “… records must be turned into

the senate secretary within x amount of days.”

- Senator Grantham: If you change wording you will be adding 5 days.

- Chairman Gloster: My main issue is there is no timeline stating

when the C&S chair give the constitution to the Senate President.

- Senator Gomez: There is a loop hole. There needs to be four

timelines.

- Chairman Gloster: Everybody needs to have a deadline.

- Senator Melquist: We are keeping the same timeline; it just needs to

be specified. When a bill is passed in here Senate President Ramirez

has 5 days to give it to Student Body President. Then Student Body

President Joe has 5 days to approve it. Then it goes to the Senate

Secretary.

- Chairman Gloster: With this right now I suggest that all records

must be turned into the Senate Secretary within x number of days

and the Senate Secretary has x number of days to put it on the

website

o Senate President Ramirez: Point of information- If you run

over time the club commons is available for you to use.

- Chairman Gloster: So, 5 days for Senate President, 5 days for

Student Body President, 2 days for C&S chair, and 2 days for the

Senate President to get it to the Senate Secretary.

- Senator Melquist: We are just giving a timeline for the C&S chair

and for the Senate President. It is already stated in the constitution

about the Senate President and Student Body President

- Chairman Gloster: We should also say that it is updated it in x

amount of days for the Senate Secretary.

- Grantham: Once the senate secretary receives the records, there

are no more updates.

- Senate President Ramirez: I would ask the Senate Secretary how

many days she needs to upload to the website.

- Senate Secretary Tolisano: Two days

- Chairman Gloster-*shows track changes on screen* Changes

passage to approval, changes Webmaster to Senate Secretary,

updates it to say the C&S chair to give updated constitution to the

Senate President within 2 business days, updates it to say the

Senate President must give the updated constitution to the Senate

Secretary within 2 business days, updates it to say the Senate

Secretary must upload to the SG website within 2 business days.

- Senator Rader: I move to recess this meeting and reconvene in the

Club Commons. Second. All in favor. Moved. (6:26PM)

Minutes prepared by: Leah Tolisano, Senate Secretary.

*Reconvened at 6:31PM*

*Vice Chair Cunningham took handwritten minutes, which are attached to these*

b. Statutory Revisions Per JD-14F-0001

X. Announcements

- Emergency C&S meeting called for Monday October 27th, 2014 at

5:30PM.

XI. Final Roll Call – Vice Chairwoman Meghan Cunningham

- Quorum is reestablished with 5 voting members

XII. Adjournment

- Meeting adjourned at 7:50PM