Source Evaluation Society

Minutes of Annual Meeting - March 8, 2012

Call to Order at 1:39 p.m. Mr. Finken explained to those present that the meeting will be run following Roberts Rules of Order. Present: President Bob Finken, Vice President Roy Owens, Secretary Angela Hansen, Treasurer Robin Segall, Editor Gail Westlin, Board Members Glenn England, David Bagwell, Kevin Crosby, Augie de la Vega Minutes of Previous Meeting - A motion was made by Walt Smith to dispense with the reading of the minutes. Second by Scott Evans. Motion carries. Minutes from the 2011 meeting are accepted and approved. Treasurer's Report – Robin Segall presented the attached Treasurer's report which was filed. The account had a balance of $39,149.32 on March 2, 2012. Editorial Committee Report - Gail Westlin submitted the attached written report. The newsletter was produced in each of the 4 quarters during 2011. Bob Finken commended the newsletter committee for their good work. Safety Committee Report – Mike Hartman reported that the safety committee helped with the safety concerns during the refinery ICR. Safety information was posted on the ICR website. This year’s safety t-shirts were designed by Tina Sanderson at Ortech. Thanks to Tina. The committee needs a volunteer for next year’s design. Mike Hartman asked for ideas for topics for the safety committee to consider. Rules and Constitution Committee Report - DeAnna Oser reported that there were no changes to the constitution or by-laws this year. Data Quality Committee Report – Dr. Charles Simon did not submit a report. Awards and Scholarship Committee Report - Peter Westlin reported that SES contributed $3,500 each to two scholarship funds again this year. One went to Manhattan College in memory of George Walsh and one in memory of Matt DeVito. A written committee report is attached. Website Committee Report – David Eckard and Tom Rose chaired this committee. We will miss Tom’s contribution. No report was submitted. QSTI /QSTO Program Committee Report – Peter Westlin provided the attached report. The committee created a Group 5 exam this year and administered them this week. If a person has passed the Group I and III exams, it will be equivalent to passing the Group V exam. SES administered 1,242 exams in 4 method groups last year. There were 781 passing scores, which is average. The committee reviewed the historical comments and gathered them together into a database. They are working with a testing expert to decide how to adjust the exams in the future based on the comments. The question pool is growing. The committee subcontracted some new questions for the pool this year – they spent $7,270.00 on questions. The CEU issue versus re-testing issue still needs further review by the committee.

Source Evaluation Society

Minutes of Annual Meeting - March 8, 2012

Developing a Group VI exam for organic methods is still on their agenda. The committee addressed 10 action items during the last year and completed nearly all of them. SES even received an inquiry from South Africa to use the QSTI exams for their accreditation program. A written committee report is attached. Membership Committee Report - Glenn England provided the attached report. There were 117 new members last year (10%) for a total of 1312 members. We saw about 10% attrition, which matched growth. Most growth was in the services sector and source owner sector. Matt DeVito Award Committee Report - Roy Owens reported that he received two nominations this year, but did not receive the necessary follow-up information, so the award was not presented this year. SES Committee on Privatization of the Source Audit Program - Jim Serne presented the attached report. Conference Steering Committee Report – Peter Westlin reported that the committee met yesterday. The next meeting and SSSAAP conference will be in Hilton Head, North Carolina in 2013. They discussed the 4-person limit per company issue. They discussed that if a company wants to bring 4 people, 1 of them should be on the planning committee. A written committee report is attached. Outreach Committee - David Law reported. Some ad hoc marketing was done by SES members during the past year. ERT Improvement Committee – The committee hasn’t formally made any recommendations to EPA. They will submit the information obtained during this conference to EPA. They will work to organize webinars, etc. Bob Finken sent an official letter to EPA but has received no response. Old Business None New Business Motion by Walt Smith that the SES Board send a letter to EPA to consider the recommendation of the Data Improvement Committee concerning Guidance Document OXX for stratification checks. Second by Cal Loomis. There was discussion that the guidance is already referenced in the proposed Methods Update package, so a letter may not be necessary. A letter was sent in 2006, so we will make sure that letter is in the docket. Call to question - 16 voted in favor, 9 opposed. Motion carries. Bob will resend the 2006 letter to EPA. Motion by Mike Hartman that SES recognize Ray Merrill and others at EPA for their prompt acceptance of SES’s recommended method changes for the electric utility ICR. Second by Scott Evans. Motion carries.

Source Evaluation Society

Minutes of Annual Meeting - March 8, 2012

Motion by Mike Hartman that SES, under direction of the SES Safety Committee; apply for a Susan Harwood grant from OSHA to develop on-line training materials. Second by DeAnna Oser. We can update the SES safety manual at the same time and harmonize it with the new training materials. The cons of working with OSHA were addressed. The application would be due in July 2012. Mike has 11 people who have volunteered to work to prepare the grant and prepare the training materials if we receive the grant. Mike thinks safety training specific to stack sampling would benefit our members. Motions carries by a ¾ margin. Motion by Jeff Burdette that the SES Steering Committee change the 4-person per company conference attendee limit to 4, plus anyone from the following list:

• Presenters • Session Chairs and Co-Chairs • Sponsors of Main Events • Hall of Fame Members • Officers, Board Members, and Committee Chairs

Second by Glenn England. There was discussion that this would limit the conference attendance by small firms and agency personnel. Bill Mills amended the motion to cap any additional attendees that meet the criteria above at 2 (above the 4) for a maximum of 6 per company. Second by Walt Smith. The motion and amended motion carried. Motion by Bill Walker to grant Gail Westlin honorary lifetime SES membership with all rights and privileges and to provide her with free registration to attend the SSSAAP conference. Second by Tom Baldwin. Peter Westin and Robin Segall clarified that Gail and Angela Hansen, at present, already receive a subsidy of $1,000 towards each of their conference registrations which comes out of the SES budget, not the conference budget. The motion would cover the remaining portion of the registration fee. The motion carried unanimously. Motion by Yves Tondeur that SES consider returning to an 18-month conference rotation. No second was received, so the motion failed. Motion by Calvin Loomis that SES direct its steering committee to revise its policy to provide peer-reviewed papers to count towards CEU credits. No second was received, so the motion failed. The Board recommends that Calvin join the steering committee and work with them to seek CEU credits. It was noted that the Newsletter Committee welcomes submissions from anyone presenting at this conference. Motion by Scott Evans that when EPA issues its proposal to use the ERT for all testing, SES provides:

1. Notice to all members with encouragement to comment together with a copy of our previous letter to EPA

2. Comments as an organization that mirrors the concerns expressed in our previous letter. Second by Glenn England. Motion carries.

Source Evaluation Society

Minutes of Annual Meeting - March 8, 2012

Motion by Bob Mann that SES considers returning to an 18-month conference rotation on an experimental basis starting in 2014 through 2017. Second by Yves Tondeur. There was some discussion, but the motion failed. Motion by Glenn England that a group of volunteers be sought to explore the development of regional sections of SES and make recommendations to the President at the next annual meeting. Second by Walt Smith. The motion carried. Meeting adjourned at approximately 3:15 p.m.

Editorial Committee Report The Editor expresses gratitude to all of the SES Newsletter committee for contributions and support in meeting our goal to publish the Newsletter in each of the four quarters in 2011. The committee contributed significantly in ensuring that every issue of the Newsletter was timely and informative. Much thanks also goes to the external contributors for multiple thoughtful and educational articles and references. For 2012 and beyond, we look forward to and encourage continued and expanded participation from the SES membership in the publication of this valuable information resource for the entire source testing community. Gail Westlin, Editor, SES Newsletter

Awards and Scholarships Committee Report

The SES Board provided $3500 each to these two scholarship funds in 2011:

• Manhattan College in the name of George W. Walsh • Fairmont State University in the name of Matthew DeVito

SES received very nice thank you notes from each recipient, including a hand-written note from Thomas Mauriello of Manhattan College about the importance of the gift/scholarship to the students.

We plan to continue awarding the scholarships in 2013.

QSTI/QSTO Committee Report

With contract support of John Schakenbach, CAMD, EPA, and Stef Johnson of EPA, the committee prepared a comprehensive new Group V exam pool addressing Part 75 CEMS RATA testing requirements. We offered a Group V exam this week for the first time and candidates will have grades within a few weeks.

We have communications and specific guidance from CAMD regarding the status of current Group I and III QSTIs and whether these people would have to pursue a Group V QSTI approval. John’s guidance is that a person qualified for both Groups I and Group III would satisfy the Part 75 requirements for a QSTI to be on site. We put this guidance on the SES website.

SES provided 1242 exams in 4 method groups in 2011; the second greatest number in any one year. There were a record number of appeals - particularly in Group III; probably a result of the new Part 75 requirements. The overall outcome is that of the 1242 people who took exams, 781 passed. Many people passed all four method group exams.

The QSTO/QSTO committee was asked to review comments that candidates left on exams with the intent of identifying opportunities to improve the exam question pool. This turned out to be three large tasks. We let one contract for an administrative person to review every exam provided in the last couple of years and sort and record all exams that had comments in the margins or on the comments page provided with each exam.

We let another contract for a testing expert to review a large subset of the comments and associated questions and recommend to the committee what, if any, revisions would be appropriate. We followed that with additional internal committee review with a focus on improving clarity in questions or replacing questions.

So far we have reviewed and updated, or replaced, or prepared new questions for Groups I and III exam pools.

CEU’s – needs more review

Organic methods group exam – needs more review.

March 7, 2012 To: Robert Finken, President C: Angela Hansen, Secretary From: Glenn England, Membership Committee Chair Subject: Source Evaluation Society Annual Meeting – 2012 Membership Report The SES membership committee addresses membership policy issues, new member outreach and other member issues. From January 2011 to February 2012, total net SES membership increased by 117 members from 1195 to a total of 1312, which represents an increase of 10%. It is likely that most of this growth is due to the QSTI examination program, although we do not have data to support this . See Table 1 and Figure 1 for trends. With requirements in 40 CFR 75 acid rain program testing for qualified individuals as defined in ASTM D7036 imminent, membership due to QSTI exam activity appears likely to taper off in 2012. Note, the affiliation data shown in Table 1 and Figure 1 are my own assignments and may not be 100% accurate since we don’t have these data in the membership database. I also analyzed membership turnover (Table 2). Turnover rate (members lost during a year divided by number of members at the beginning of that year) has been relatively constant at about 10% ± 2% per year from 2008 to present, with 2011 being the highest at 12%. A few observations:

138 members at January 2011 were not members at February 2012 (membership attrition). It is likely that this represents members who took QSTI exams in 2010 and received a 1-year SES membership but did not renew their membership in 2011.

253 members at February 2012 were not members at February 2011 (new members or lapsed membership renewal).

By number, stack test organizations, consultants, engineers, etc. (1-Services) account most of the growth in 2011. We did see a jump in source owner members, reversing the trend in 2010.

The number of members represented by government entities remained approximately the same.

Notes:

Demographics are based on my own assessment of sectors represented by each firm since we don’t have sector data provided by members. Some of these are guesses; most were relatively easy to assign. If anyone is interested in reviewing my sector assignments, please let me know.

It would be helpful to request demographic information on exam, QSTI and membership applications. Any suggestions for sectors to track in future would be helpful.

It has been suggested that SES is getting to the size where we may want to consider development of regional sections or chapters as a way of enhancing SES’s relevance to the

2012 SES Membership Report – March 7, 2012 Page 2 of 4 membership at large. I think this is a worthy idea and would gladly welcome volunteers to explore this further. Sincerely,

2012 SES Membership Report – March 7, 2012 Page 3 of 4 Table 1. SES Membership by affiliation.

Feb

2007 Feb

2008Feb

2009Feb

2010Jan

2011Feb

2012 Total 607 775 1107 1126 1195 1312 1 Services – Consultant 334 469 754 758 826 885 2 Source owner 98 112 139 138 131 157 3 Services – Research 19 19 18 17 14 14 4 Government 54 62 73 65 63 69 5 Equipment 40 39 46 49 51 61 6 Services - Laboratory 20 27 21 29 37 27 7 Academia 7 2 2 2 2 2 Unknown 35 45 54 68 71 97

Figure 1. SES Membership Trends.

607

775

1107 11261195

1312

0

200

400

600

800

1000

1200

1400

Feb2007

Feb2008

Feb2009

Feb2010

Jan2011

Jan2012

Unknown

7 Academia

6 Services ‐ Laboratory

5 Equipment

4 Government

3 Services ‐ Research

2 Source owner

1 Services ‐ Consultant

2012 SES Membership Report – March 7, 2012 Page 4 of 4 Table 2. Membership turnover rate. Lost Gained Net 2011-2012 138 253 115 2011 total 1195 2011 turnover rate 12% 2010-2011 122 138 16 2010 total 1126 2010 turnover rate 11% 2009-2010 89 419 330 2009 total 1107 2009 turnover rate 8% 2008-2009 86 270 184 2008 total 775 2008 turnover rate 11%

MembershipReport-2012.docx

SES Committee Report March 7, 2012

Jim Serne, PE, QSTI

Privatization of the EPA Stationary Source Audit Program

The NELAC Institute (TNI) developed a privatized audit sample program to meet the requirements of EPA’s promulgated rules to privatize the production and distribution of audit samples. EPA approved the TNI SSAS Program in May of 2011. TNI, is a “voluntary consensus body” which developed (and will continue to operate) the SSAS Program to meet the requirements established by EPA in the rules promulgated in September 2010. TNI has drafted three “Standards” for:

1. Participants (Facilities, Testers, Laboratories, and Regulators) 2. Providers 3. Accreditors

These TNI standards are available on the TNI web site. TNI will establish and maintain the SSAS Database, to track the results of all Audits. These data will be used to establish and revise the acceptance criteria for audits. The SSAS Expert Committee of TNI is working on the following items:

• SSAS Acceptance Criteria Table following TNI procedures for setting acceptance limits • Finalizing the design of the SSAS Database • Finalizing who has what type of access to the data in the SSAS database • Guidance or FAQ for Participants.

As a representative of SES, Jim Serne joined TNI in March 2009 and became a full member with voting rights on the “SSAS Expert Committee”. During the past year, the Expert Committee held conference calls approximately twice per month. During 2011, two more SES members representing stack testers were elected as voting members on the TNI Expert Committee. Theresa Lowe (CCI Environmental) and Paul Meeter (Weston Solutions) are now voting members of the TNI SSAS Expert Committee. This was accomplished by the calls for help made at the 2011 SES Conference. The TNI Expert Committee now has a better balance of Testers and Regulators. The following briefly summarizes what this TNI committee and EPA have accomplished to date. On June 16, 2009 EPA’s proposed amendments to the General Provisions of 40 CFR Parts 60, 61, 63, and 51 which lay the groundwork for privatizing the Audit Program were published in the Federal Register with a request for comments. “These proposed amendments will (1) allow accredited providers to supply stationary audit samples (SSAS) and (2) require affected sources to obtain (purchase) these samples from accredited providers and use them in their compliance test programs. The program restructuring will likely increase the number, types, and concentration ranges of audit samples available, and will clarify how the samples are to be obtained and used.” On September 13, 2010 EPA published in the Federal Register the final rule restructuring the stationary source audit sample (SSAS) program. The rule became effective 30 days after the publication date although audit samples are not yet available, and hence audits are not yet required. There are several milestones that have to be achieved prior to audit samples being required. Full implementation of the SSAS Program is expected to begin in the next 3 months once the following milestones are completed”

• At least two Providers complete the accreditation process – so far only 1 Provider has been accredited.

• EPA approved the TNI SSAS Program in May of 2011 • Providers publish price lists of available audits, • EPA posts notification of the availability of SSAS Audits – This is expected to occur by May or

June of 2012 • Within 60 days of EPA’s announcement that SSAS audits are available, audits must accompany

all test programs. Jim Serne of TRC gave an overview and update of the TNI SSAS Program during the 2012 SES Conference. Shawn Kassner of Environmental Resource Associates also gave a presentation on how Providers make and certify Audits, and how the TNI acceptance criteria (pass – fail criteria) for Audits were established. Charles Simon of VRI gave a presentation on Method 25 acceptance criteria development and laboratory studies used to help establish the acceptance criteria. Currently, there are three SES members from AETBs serving as voting members of the SSAS Expert Committee. Other SES members who participate on TNI conference calls include Shawn Kassner, Frank Jarke, Charles Simon, and Wayne Stollings.

Conference Steering Committee Report

Five members of the SES Conference Steering Committee met with Antoinette Chartier and Yves Tondeur to review conference planning practices and goals for next year and beyond. Yves will be the conference co-chair in 2013. We discussed the current SES guidance for conference chairs and various issues and questions Yves had. Antoinette provided a review of financial and registration planning. The committee reviewed the policy limiting registrations to no more than 4 for any testing or laboratory firm. In the end, this committee agreed that this arrangement is paramount to the success of the conference goals to provide a forum for an exchange of information, technical findings, and developments in technology for participants representing the broadest range of organizations. We reconsidered the current restriction of 4 per company and further agreed that a company may register up to 4 staff for the conference if at least one of the 4 participated in the conference as a presenter, session chair, or provided a poster paper. Otherwise, each company would be limited to 3 registrants. This is the committee’s recommendation.