Minority Business Council Meeting

Department of Economic Development

4525 Main Street - Suite 700

March 10, 2017

3:00 p.m. – 4:30 p.m. MBC Vision: To be the leading influence in connecting contractor resources with city opportunities and beyond. MBC Mission: Advance and facilitate an environment of business opportunities, focusing on increasing

expenditures to minority and women-owned businesses by the City of Virginia Beach as a means to further the

City’s economic development and vitality. Public Comment: Any member of the public who would like to address the Minority Business Council should

register with the Chair at least 24 hours prior to the meeting. You may contact the current MBC Chair, Amma

Guerrier at 757-995-0444. If you are unable to register with the Chair prior to this deadline, you are encouraged to

register to speak at a subsequent meeting.

Name Agenda Item Minutes

I.

Amma Guerrier Call to Order, Welcome and Introductions, Approval

of Minutes

10

Industry Hour

Kevin Beardsley, Purchasing Agent – Virginia Beach

Public Schools

Tony Arnold, Executive Director, Facilities Services

– Virginia Beach Public Schools 15

II Sheila Johnson

Outreach Committee 1) Spring Event

10

III. Francina Harrison Minority Awareness Committee

5

IV. Michael Lancaster Data Collection and Analysis

2) Disparity Study

10

V. Kelvin Arthur

Policy Committee

5

VI. Amma Guerrier Other Business

1) Staff Report (Sharon Foster) 2) Economic Development Overview of

Activities (Jeff Smith) 3) Virginia Beach Development Authority

(Dr. Linda Bright) 20

Liaison Reports

Councilwoman Shannon Kane Councilman Bob Dyer

School Board Update

Dr. LaQuiche Parrott 10 REMINDER: Submit volunteer form

Committees

Policy Outreach Minority Awareness Data Analysis & Collection

Kelvin Arthur, Chair (EB) Sheila Johnson, Chair (EB) Francina Harrison, Chair Michael Lancaster, Chair (EB)

Sheila Johnson (EB) Carla Bailey Harshad Barot Kelvin Arthur (EB)

Amma Guerrier (EB) Dr. Linda Bright Michael Lancaster (EB) Amma Guerrier (EB)

Michael Lancaster (EB) Damen Watson (A) Justo Manglicmot Ferdinand Perez

Delceno Miles Calherbe Monel (A) Sabrina Wooten (A) Frances Knight-Thompson (A)

LaQuiche Parrott (SB)

(A) Associate (EB) MBC Executive Board Members (SB) School Board Liaison

City Staff

Name Title Department

David L. Hansen City Manager Office of the City Manager

Patti Phillips Director Finance/Administration

Taylor Adams Purchasing Agent Finance/Purchasing Division

Mitch Frazier Contracting Agent Finance/Purchasing Division

Sharon L. Foster Minority Business Coordinator Finance/Purchasing Division

Lavera Tolentino Minority Business Coordinator Finance/Purchasing Division

Rich Nettleton Design & Construction Manager Public Utilities/Engineering

Rod Ingram Deputy City Attorney City Attorney’s Office

Jeff Smith SWaM Business Development Manager Department of Economic Development

Next Meeting – April 14, 2017

For more information about the MBC go to http://www.vbgov.com/mbc

or

Like us on Facebook: https://www.facebook.com/VAB.MBC!!

Minority Business Council Minutes – February 10, 2017

3:00 PM – 4:30 PM

Economic Development

4525 Main Street – Suite 700

The regular meeting of the Virginia Beach Minority Business Council (MBC) was held at the

above-mentioned time and place.

Members:

Ms. Amma Guerrier, Chair

Mr. Michael Lancaster, Vice Chair - absent

Mr. Kelvin Arthur, Financial Counselor

Ms. Sheila Johnson, Secretarial Officer - absent

Ms. Carla Bailey, member

Mr. Harshad Barot, member

Dr. Linda Bright, member

Ms. Francina Harrison, member - absent

Mr. Justo Manglicmot, member

Ms. Delceno Miles, member

Mr. Ferdinand Perez, member

Associates:

Ms. Frances Knight-Thompson - absent

Mr. Calherbe Monel - absent

Mr. Damen Watson - absent

Ms. Sabrina Wooten

Liaisons:

Ms. Shannon Kane, City Council Liaison - absent

Mr. Bob Dyer, City Council Liaison - absent

Dr. LaQuiche Parrott, Schools Liaison - absent

Staff Members Present:

Ms. Patricia Phillips, Director of Finance, Finance/Administration

Mr. Taylor Adams, Purchasing Agent, Finance/Purchasing

Mr. Rod Ingram, Deputy City Attorney, City Attorney’s Office

Ms. Sharon Foster, Minority Business Coordinator, Finance/Purchasing

Mr. Mitchell Frazier, Contracting Agent, Finance/Purchasing

Mr. Rich Nettleton, Design & Construction Manager, Public Utilities/Engineering

Mr. Jeff Smith, SWaM Business Development Manager, Economic Development

Ms. Lavera Tolentino, Minority Business Coordinator, Finance/Purchasing

Guests:

See attached Minority Business Council Meeting Sign-In Sheet

Recorder:

Ms. Lavera Tolentino

MBC Minutes Friday, February 10, 2017

3:00pm – 4:30pm Economic Development

Topic Discussion Action Items

Agenda Items Amma Guerrier

1) Call to Order, Welcome and Introductions, Review and Approval of Minutes

2) Industry Hour – Erika Small-Sisco, Program

Manager for the Women’s Business Center

1) Ms. Guerrier called the meeting to order at 3:04 p.m.

Introduction of guests – each guest stated their name and the name of their business.

January 13, 2017 MBC Meeting Minutes were approved, with one abstention.

2) Ms. Small-Sisco provided information regarding the available resources and programs offered by the Women’s Business Center.

Outreach Committee Sheila Johnson

1) Outreach Report 1) Ms. Johnson was absent no report was given.

Minority Awareness Committee Francina Harrison

1) MAC Report 1) Ms. Harrison was absent. The MAC report (Attachment 1) was given by Ms. Wooten. The report included information regarding social media exposure, MAC Associate Interest and Action Items for MAC.

Data Collection and Analysis Michael Lancaster

1) Data Collection and Analysis Report

1) Mr. Lancaster was absent. Mr. Adams provided information on the Job Order Contract solicitation. Mr. Adams stated 16 submittals were received and 8 of those submittals were from minority owned businesses. Mr. Adams further stated that several of the submittals were from 8(a) businesses wanting to do business with the City. Ms. Guerrier suggested engaging Ms. Christa Halda, who was the guest speaker at the MBC’s 2016 Spring Event, to assist the 8(a) businesses. Ms. Miles suggested the Small Business Administration as an additional resource.

Policy Committee Kelvin Arthur

1) Policy Report 1) Mr. Arthur distributed the draft ordinance introducing the Sheltered Bidding Program. (Attachment 2) Mr. Arthur stated the program will allow SWaM certified businesses to compete within a smaller pool. Mr. Adams stated the draft ordinance has been presented to City Council and he (Mr. Adams) asked the MBC to review the ordinance. The ordinance will preserve construction projects under $500,000 and goods and services projects under $100,000 for SWaM certified businesses. Ms. Guerrier asked questions regarding Article VI. Finance, Section 2-224.12 (b) and Section 2-224.13 (b) and revisions to the ordinance after approval by City Council. Mr. Adams stated those

sections will be revisited. Mr. Ingram responded to Ms. Guerrier’s question regarding revisions by stating as with the Bond Waiver Program, the validity and progress of the Sheltered Bidding Program will have to be proven. Mr. Adams and Ms. Phillips concurred. Mr. Adams provided an update on the removal of the pre-qualification process from the Bond Waiver Program. Ms. Miles asked if the City could put forth an effort to waive or decrease insurance requirements in contracts for small businesses. Mr. Adams stated the City is working with the Attorney’s office to assist with this issue. Mr. Ingram asked Ms. Miles if she (Ms. Miles) is also asking for this to be done at the state level. Ms. Miles stated yes, city and state contracts. Mr. Ingram asked MBC members to remind him (Mr. Ingram) of this in August so it could be added to the legislative package. Ms. Guerrier stated the same is true for banking RFPs.

Other Business Amma Guerrier

1) Staff Report – (Sharon Foster)

2) Economic Development Overview - (Jeff Smith) 3) Virginia Beach Development Authority(VBDA) -

(Dr. Linda Bright)

1) Ms. Foster provided information on the outreach efforts by City Staff pertaining to solicitations (Attachment 3). Ms. Foster also reviewed the Staff Report (Attachment 4) which contained information regarding solicitations and awards in construction, goods and services and A/E. Mr. Adams stated a recent discovery has allowed for more accurate reporting from the procurement specialists. Ms. Miles asked if the 10% minority goal could be revisited, now that data can be attributed to goal setting. More discussion occurred regarding data collection and technology usage. Ms. Phillips asked Ms. Miles to assist in describing the message that needs to be delivered with the current and historical data in order to move forward in revisiting the 10% goal.

2) Mr. Smith provided information regarding the 2017 Small Business Workshop Series and the May 12

th Golf

Tournament. 3) Dr. Bright shared information regarding

the EDIP grant recipients. Mr. Ingram stated EDIP grants are based on job creation and capital investment.

1) City Council (Councilmember Bob Dyer) - absent (Councilmember Shannon Kane) – absent

2) School Board – (Dr. Laquiche Parrott) - absent

1) Councilmember Dyer was not present and sent his regrets by Mr. Ingram who also stated that Councilman Dyer is working on a compromise resolution to the disparity study.

2) Dr. Parrott was absent. Ms. Guerrier stated she (Dr. Parrott) was attending an Equity Affairs meeting and will

3) Other Business

share the success of the summit at the March meeting. Mr. Adams extended an invitation by Mr. Arnold (VB Schools Facilities Manager) to tour the new campus of the Old Donation Center.

3) Ms. Miles stated, the State of the City will be held on March 12

th, please let

City Staff know if you would like to attend.

Time and Date of Next Meeting:

Friday- March 10, 2017

Adjournment The meeting adjourned at 4:27 p.m.