Microsoft School Data SyncDeployment Training

Overview of SDSDeployment Deep DiveAdditional Resources

Objectives

Why SDS: Microsoft

Rich EDU Experiences

• Central identity key to building rich EDU experiences

• 1st Party- Office 365, Teams for Edu, Intune for Edu• 3rd party- Class Policy, Edmodo, Tivitz, plus many

more

Schools use SIS• All schools use an SIS• Hundreds of SIS providers worldwide• Repository of rich EDU-context information

Azure AD Properties• Azure AD not originally designed with EDU

properties• SDS syncs roster data, extends Azure AD properties• EDU attributes available through REST API

Why SDS: Schools

Enterprise Performance

• Built on proven Azure and Office 365 Cloud Platform

• Designed by education pros for education customers

• IT has control over security and privacy

Saves Time• Automatic roster creation with synchronized

SIS data• Automatically reflect class membership

updates• Single sign-on reduces login time and troubles

Saves Money• Automates creation of digital classrooms• Reduces teacher and IT burdens• Integrates with your existing investments

Why SDS: Partners

Security & Privacy

• Inherits security commitment of Azure and Office 365

• Puts school IT in control of data privacy and security• Identity enables single sign on and account

management

Single Sign On• Teachers love that apps “just works” with single

sign on• Works across devices and platforms• Only requires one simple API

One, Free, API• No need to write to multiple SIS provider APIs• Works across platforms and devices• API is available as part of Office 365 for Education

at no cost

SingleSignOn

Class Info

Azure Active Directory& Office 365 Platform

Class Info

Automatic group and class site creation

Sync and Management tools for School IT

SIS

Class Rosters

Students

Teachers

Office 365

Microsoft School Data SyncA Service in Office 365 Education

Prerequisites• An EDU verified tenant• Global Administrator Rights• Promo code (

http://aka.ms/classroomsetup )• Source Directory Setup:

Prepare CSVs in School Data Sync Format Enable a connection for SDS in PowerSchool or Clever

Deployment Options Built in sync using REST API for supported SIS’s PowerSchool Clever

CSV files for all others School.csv – School information- Administrative Unit Section.csv – Section information- O365 groups- OneDrive, Exchange Student.csv – Student information- User Extension Attributes Teacher.csv – Teacher information- User Extension Attributes StudentEnrollment.csv – Student to Section mapping- O365 group

members TeacherRoster.csv – Teacher to Section mapping- O365 group owners8

Demo Enable SDS- http://sds.microsoft.com Create a Sync ProfileUpload CSVValidationDemo

Demo Microsoft Applications• Intune for Education• Microsoft Teams

3rd Party Applications• Teacher Dashboard• Class Policy• Red Critter• Tivitz

Demo

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SDS Deployment Links & ReferencesDescription URL

Technical documents and resourcesOverview of SDS https://aka.ms/sdsoverviewDeploy using CSV Files https://aka.ms/sdscsvCSV File Reference https://aka.ms/sdscsvattributesDeploy using PowerSchool https://aka.ms/sdspowerschoolPowerSchool Attribute Reference https://aka.ms/sdspowerschoolattributesDeploy using Clever https://aka.ms/sdscleverSDS Toolkit https://aka.ms/sdstoolkitSDS Errors and Troublehooting https://aka.ms/sdserrorsDeploy SDS using One Roster CSV files https://edu.uservoice.com/knowledgebase/

articles/1086343-school-data-sync-one-roster Video (mix) reviewing deployment process https://aka.ms/sdsdeploymentmix

Additional links and informationRequest Deployment Support http://aka.ms/sdssignup Post-deployment help (plus new updates) http://edu.uservoice.com

SDS Community forum https://techcommunity.microsoft.com/t5/School-Data-Sync/bd-p/SchoolDataSync

Q&A

Directory Graph APIs

Office 365 Groups

Azure Active DirectoryUsers & Relationships

Authentication & Access

School Data Sync School Information System

Office Graph APIs | http://graph.microsoft.com Mail

Tasks

Calendar

Contacts

Files API

Video

Trends

Analytics

Voice & Messaging

ConversationsMeetings

Office UX Add-ins and compatible applications

Assignments

+Teachers, Students, Admins, and Schools

(Classes)

Build on Existing Investments

School Data Sync ToolkitUse to: Validate CSV files and check for errors multiple times

Manual CSV sync from PowerShell (large tenant)

Convert OneRoster CSV files to SDS format Automate CSV sync processes via PowerShell

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Deployment Process• Goal - 2 Sync events within 2 weeks

1st Sync event = Pilot or Scale of their choosing 2nd Sync event = Entire District

Kickoff Meeting

• 1 Week of Preparation

1st Sync Event

• 1 Week of Remediation

2nd Sync Event

• Closeout

Initial Sync- CSV Deployment CSV files are validated Accounts provisioned in Azure Active Directory

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1. Sync profile created2. CSV files uploaded3. Files validated and stored4. Roster data synced with AAD5. Copy of roster saved

Subsequent Syncs- CSV Deployment New roster compared to the saved roster Adds or removes teachers and students

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1. New CSV files uploaded2. Files validated and stored3. Sync compares new data to saved

• New data added*• Deleted data removed*

4. New copy of roster saved

*Sections and schools do not get deleted, only group members and owners*Sync does not delete accounts from Azure Active Directory

Create a Sync Profile• SDS Portal (sds.microsoft.com)• Create a sync profile – wizard• Choose Source Directory• Configure Identity Matching• Select Attributes to sync

Deployment Steps1. Check Prerequisites 2. Create a Sync Profile3. Upload Files and/or Enable Sync4. Sync Validation

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