MEMORANDUM OF ASSOCIATION · 8 E.C. Member 1 Kolusu Venkata Reddy s/o Mahalakshmaiah 71 54-14/8-15, 9th Road, Bharathi Nagar, Vijayawada – 520 008 9 E.C. Member 2 Dr. Muramalla

Sri Kanaka Durga Nagar Colony Welfare Association

Sri Kanaka Durga Nagar, South to Currency Nagar, Vijayawada – 520 008

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MEMORANDUM OF ASSOCIATION of

Sri Kanaka Durga Nagar Colony Welfare Association,

Vijayawada – 520 008

1. Name : Sri Kanaka Durga Nagar Colony Welfare Association 2. Location : Sri Kanaka Durga Nagar, South to Currency Nagar,

Vijayawada – 520 008 3. Office : c/o G. Appa Rao, Plot No: 99, Vijaya Lakshmi Colony, Besides

Mahanadu Road, Auto Nagar, Phase III, Vijayawada - 520 007

4. The Objects for which the Association is formed are:

To develop Sri Kanaka Durga Nagar so that plot owners can construct their houses.

To arrange to provide for the amenities to the members of the Association.

To provide harmonious co-existence among residents.

To cultivate and encourage co-operation and friendly relationship among members.

To provide for Educational, Social, Cultural and Recreational facilities to the

members.

To take up all necessary steps which are conducive for the development of the Colony.

Any other activities which are incidental and necessary for the well being of

members



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5. The first Office Bearers of the Association are:

S.No.

Designation Name & Father’s name Age Address

1 President Gullapalli Narayana Rao s/o Rama Brahmam

60 D. No. 48-17-2, Nagarjuna Nagar,

Vijayawada – 520 008. 2 Vice President -1 Medabalini Bala Raju

s/o Chinnaiah 56 401, Dhanalakshmi

Residency, Old Post Office Road, Patamata,

Vijayawada -

3 Vice President -2 Jampala Vijaya Kumar s/o Radha Krishna

56 52-1/13-4, 5th Cross Road, Veterinary

Colony, Vijayawada - 8

4 General Secretary Nalam Ratna Prasad s/o NV Manikya Rao

60 F-2 Gayatri Towers, Narra Vari Street

Satyanarayana Puram Vijayawada – 520 008

5 Joint Secretary-1 Gutta Sudhakar s/o Prabhakara Rao

48 Flat No. 1, Sri Sai Mitra Residency, 4th Line, Uma Sankar Naga, KANURU –

520 007

6 Joint Secretary-2 Adusumilli Rangadhama Rao

s/o AV Rama Brahmam

48 103, Krishna Block Envy Homes Apts

Sri Ramachandra Nagar, Vijayawada – 520 008

7 Treasurer Maganti Srinivas s/o MSRK Prasad

37 31-19-17, Maganti Vari street, Maruthi Nagar, Vijayawada – 520 004

8 E.C. Member 1 Kolusu Venkata Reddy s/o Mahalakshmaiah

71 54-14/8-15, 9th Road, Bharathi Nagar,

Vijayawada – 520 008

9 E.C. Member 2 Dr. Muramalla Kalyan s/o Gopala Krishna Rao

41 403, Sri Lakshmi Apts., 1st Line,

Veterinary Colony Vijayawada – 520008

10 E.C. Member 3 Kaluva Bala Subbaiah s/o Kaluva Kasaiah

65 60-9-6, Gautam Towers, SBI Colony -2, Siddarth

Nagar, Vijayawada - 520010

11 E.C. Member 4 Bellamkonda Subba Rao s/o Somaiah

77 40-5-5/7, Tikkle Road (south), Labbipet,

Vijayawada - 520010



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RULES AND REGULATIONS

1. NAME : Sri Kanaka Durga Nagar Colony Welfare Association

2. LOCATION : Sri Kanaka Durga Nagar, South to Currency Nagar, Vijayawada – 520 008

3. OFFICE : c/o G. Appa Rao, Plot No: 99, Vijaya Lakshmi Colony, Besides Mahanadu Road, Auto Nagar, Phase III, Vijayawada - 520 007

4. TERMINOLOGY

a) In these rules and regulations unless there is some thing inconsistent there with Association means ‘Sri Kanaka Durga Nagar Colony Welfare Association’, Vijayawada – 520 008.

b) ‘Colony’ means the area of Sri Kanaka Durga Nagar, Vijayawada – 520 008. c) Office means the office for the time being D. No. 48-17-2, Nagarjuna Nagar, Ring

Road, Vijayawada 520 008.

d) ‘In writing’ or ‘Written’ includes writing, printing, lithography, type writing, cyclostyling, electronic publishing or any mode of representing words in visible form.

e) ‘Executive Meeting’ means the office bearers elected by the General Body to

manage the affairs of the Association.

f) ‘Member’ means the owner of a plot in Sri Kanaka Durga Nagar, Vijayawada – 8.

g) ‘Objects’ means the objects specified in the Memorandum of Association of the Sri Kanaka Durga Nagar Colony Welfare Association, Vijayawada – 520 008.

h) To become a member of the Federation of Associations of Colony Associations for

achieving common objectives of interest to the colony owners/residents.

5. APPLICATION OF THE RULES AND REGULATIONS:

All plot owners/ tenants in Sri Kanaka Durga Nagar and any other persons who might use the facilities of this colony are subject to these rules and regulations. The mere acquisition or mere act of occupancy of any plot, whether he/she is a member of the association or not will signify that these rules and regulations are deemed to have been read, accepted, rectified and will be complied with.



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6. MEMBERSHIP:

a) For the purpose of registration, the number of members of the Association is declared to be limited to the number of plots in Sri Kanaka Durga Nagar, Vijayawada – 8.

b) All plot owners in Sri Kanaka Durga Nagar shall be automatically eligible to be the members of Association.

c) The membership will continue as long as he/she is the owner of a plot in the

Colony.

d) In the case of joint ownership by two or more members only one of them can be enrolled as the member of the Association, even though all of them can jointly enjoy the common facilities of the Association.

e) In case a person is having more than one plot in the same name, only one

membership shall be given irrespective of number of plots owning.

f) In the event of death of a member, the membership will be transferred to the legal heir of the deceased member’s family. In case of more than on legal heir, such legal heir to whose share the plot in the colony falls becomes eligible to be member of the association.

g) In the event of sale of a plot or transfer or gift to any new person, the new owner

shall automatically become the member of the Association by paying the requisite admission fee.

h) Every member shall pay an amount of Rs. 500/- as membership fees at the time of

admission and each member shall pay Rs. 600/- per plot as annual subscription at the beginning of every calendar year. If the annual subscription is not paid before March of the calendar year, such member shall be suspended from the membership till payment of dues.

7. ENROLLMENT OF MEMBERS

a) All the owners of the plots in the colony shall hold membership in the association and shall constitute the general body. Tenants will be allowed to join the association as a member provided they produce a letter of authorization from his/her land lord/lady.

b) Owner of each plot can appoint in writing, addressed to the President of the

Association, any person from his family / friend / tenant to represent him/her in the matters relating to Association and such person shall be known as “APPOINTED MEMBERS”.



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c) Each member / appointed member shall have only one vote. A member / appointed member who is in default of payment of Annual Subscription shall have no right to participate / vote in any meeting.

8. ADVISORS:

The Governing Body may nominate one or more advisors for getting the advices for proper and smooth functioning of the association. The advisor need not be a member of the association and he shall not carry any voting rights excepting the vote if otherwise as an ordinary member.

9. OBJECTS:

The objects of the Association shall be to take over and maintain all the common facilities in the Colony and as set out in the objects clause of the Memorandum of Association of ‘Sri Kanaka Durga Nagar Colony Welfare Association’. The General Body of the Association by simple majority vote shall amend and chalk out the policies and courses of action from time to time for the programmes and financial standing of the association.

10. DISCIPLINE:

Any member/occupant of the plot who is guilty of conduct by his acts of omissions detrimental to the interest of the association members shall be liable for penal action, such as disconnection of water supply etc., taken by the executive committee of the association.

11. FUNDS:

a) To carry out the objects of association, funds will be raised by membership fee, annual subscriptions, donations, gifts and other offerings as may be determined by Executive Committee.

b) The funds of the association shall be spent for the attainment of the objectives of

association and no portion thereof shall be paid or transferred directly or indirectly to any of its members through any means. Funds of the society shall be deposited in a scheduled bank in the name of the society.



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12. MANAGEMENT:

The activities of the association shall be governed by the Executive Committee of the association comprising of:

a) One President b) Two Vice Presidents c) One General Secretary d) Two Joint Secretaries e) One Treasurer f) Four Executive Members

These members of the Executive Committee are purely to serve as Honorary Members with no remuneration for the services rendered by them.

All the members of Executive Committee shall be elected by the General Body of the association. Appointed members are also eligible for election to the Executive Committee of the Association. The term of the Executive Committee is for a period of Two Years. All the members are eligible for reelection. If a member of the executive committee wishes to resign he/she shall inform the same in writing to the President or Secretary 15 days in advance. He/She shall however be held responsible until the charge is properly handed over to the next incumbent. In the event of any vacancy in the executive committee the remaining members of the executive committee shall have the right to either hold election to the vacancy or nominate another member of the committee to take charge till the General Body of next meeting. If the executive committee member absents himself from three consecutive meetings without leave of absence from the committee, he/she shall cease to be a member of the same unless a majority of the remaining committee members decide otherwise. There shall be at least one meeting of the executive committee once in every three months. Members of the Executive committee shall cease to continue in office, if a no-confidence motion is passed against the members of the executive committee, in an extra ordinary General Body meeting convened for the purpose, and attended by not less than 50 percent of the total members.



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The following matters shall be dealt with by the General Body, the meeting of which is to be held once in every 12 months or earlier as per the necessity:

a) Election and removal of the members of the executive committee. b) Consideration of Audit Report and annual report, review of the financial position of

the association, and rectifying the expenditure incurred by a simple majority. c) Consideration of Budget proposals for the coming year and approval of the same. d) Amendment to Rules and Regulations. e) Appointment of Auditors, if necessary and remuneration to be paid. f) Any other matter relating to the common interests of the association.

13. FUNCTIONS OF THE EXECUTIVE COMMITTEE:

a) To authorize the General Secretary/Treasurer to open a bank account in the name of the association with a scheduled and commercial bank which shall be operated by the President/Secretary jointly with treasurer.

b) To scrutinize the expenditure incurred and rectify the same.

c) To arrange to maintain such accounts and registers as are necessary.

d) To institute, conduct, defend, comprise or abandon legal proceeding by or against

the Association after getting the approval of members at a specially convened extra-ordinary General Body meeting.

e) To transact all business relating to the association.

f) To scrutinize and to put up the annual budget to the General Body.

g) To submit to the general body the annual report and statement of accounts.



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14. FUNCTIONS OF THE OFFICE BEARERS PRESIDENT:

The President shall preside over the executive Committee meetings and also the General Body meeting. He shall be over all in-charge and call for the meetings as per the rules and regulations and also whenever special meetings re necessitated. He shall ensure that proper care is being exercised on the custody of the cash and expenditure and also the general conduct of the affairs of the Association.

VICE-PRESIDENT:

Vice President shall function as President in the absence of the President and also perform such functions as the President may delegate to him from time to time.

GENERAL SECRETARY:

General Secretary is the Chief Executive of the Association. He shall be responsible for the executive administration of the association, subject to the control of the committee headed by the President. He shall administer the day to day affairs of the Association. The Secretary shall have the powers to appoint or remove any staff or servants of the association subject to the approval of the Executive Committee. The Secretary can take action against members who violate the rules and regulations of the Association with the approval of Executive Committee. He shall authorize payment of bills, salaries and wages, repairs and maintenance etc., in the ordinary course of activities of the association which will be paid by the treasurer. He shall maintain all the records of Association. He shall call for the meetings of the Executive Committee and General Body and shall be authority to represent the Association in all legal matters. A minutes book to record the proceedings of the meeting of the executive committee and General Body shall be maintained by the Secretary. Secretary is not responsible personally for any of his actions done on behalf of the Association in compliance with the rules and regulations of the Association.



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JOINT SECRETARY

The Joint Secretary shall assist in all functions and perform such duties as the General Secretary, which may delegate to him from time to time as per the occasion demands. He shall also perform such duties that the President or the Executive Committee may assign to him from time to time.

TREASURER

The treasurer shall be responsible to maintain full and accurate accounts of all receipts and disbursements in proper books belonging to the Association. He is required to pay all passed vouchers by the Secretary from the funds of the association. He should issue receipts for all the funds received by Association. He shall deposit all moneys received in the bank or banks duly approved by the Executive Committee by way of a Resolution recorded in the minutes-book. He shall operate the Bank Account/s jointly with President/General Secretary of the Association. He shall be authorized to keep an imprest cash not exceeding Rs. 1000/- (Rupees one thousand only) at any point of time to meet the exigencies of the Association. Expenditure incurred shall be placed before the Governing Body in the ensuing EC meeting for approval. He is responsible for preparation of statement of accounts 10 days before the General Body and submits to the EC Committee and on approval place before the General Body for rectification.

EXECUTIVE MEMBER

He shall assist the office bearers in all the activities of the Association and in collecting annual subscriptions.



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15. ACCOUNTS AND AUDITING

a) Proper books of accounts shall be maintained by Secretary and Treasurer.

b) Each year the General Body shall appoint an auditor, if necessary, to scrutinize the accounts and to submit audited final statements of accounts to the General Body.

c) Auditor’s remuneration also to be fixed by the General Body.

d) The official year of the Association shall be from 1st April to 31st March of next year both days inclusive.

16. MONETARY POWERS

The Secretary can authorize payments of routine nature like monthly payments of salaries to the staff, electricity and water bills, replacement of electric bulbs, stationery and other petty repairs. However, the appointment of staff and their remuneration per month shall be got approved by the executive committee in the first instance. The Secretary can authorize non-routine and non-recurring expenditure of not more than Rs. 1,000/- for each item. However, this expenditure should be presented at the subsequent Executive Committee meeting for rectifying.

17. MEETINGS

Meetings of the Executive Committee shall be convened by the Secretary at least once in three months or often, if necessary, for conducting the business of the Association. President may call for the special meeting of the Executive Committee as early as possible but not later than a week after receipt of the requisition by at least THREE of the members of Executive Committee. Quorum of the Executive Committee meetings shall be 2/3rd of the strength of the committee. All questions before the committee shall be decided by a majority of votes. Should there be any equality of votes, the President or the Presiding member shall have a casting vote. The General Body meeting shall be normally held once in a year. Extra-ordinary General Body meeting may be held on the resolution of the executive committee to transact any special business, or upon the written request of a group of members representing at least 1/3rd of the total members of the association.



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Notice of the General Body meeting shall be issued by the secretary by hand delivery / post / courier / e-mail / notification in the official web-site furnishing the agenda of the meeting and time and place of the meeting at least 7 days in advance. Quorum of the General Body meeting is 1/3rd of the total members. If the required quorum is not available, the meting shall be adjourned by at least SEVEN days with the same agenda. If in the adjourned meeting also the required quorum is not available, the members present in the meting are treated as quorum and the business is transacted. However, any amendments of rules and regulations shall not be taken up in such adjourned meetings, excepting the original required quorum is available.

18. ALTERATIONS OF MEMORANDUM & RULES AND REGULATIONS

Any alteration or amendment of the memorandum or rules and regulations of the association shall be effected by the votes of 2/3rd of the members present in person at the general body meeting of the association for which notice has been given to the members specifying the proposed alteration or amendment subject to the provisions of the Andhra Pradesh Societies Registration Act 35 of 2001.

19. OFFICIAL WEB-SITE

“www.srikanakadurganagar.org” is the official website of the association. [email protected] is the email id of the association.

20. COPIES OF BY-LAWS

Copy of by-law will be published in the official web-site of the association and will also be mailed to the members’ email id available on records.

21. OBLIGATIIONS OF MEMBERS / RESIDENTS

The member/resident shall be responsible for any damage suffered by other members or damage to common facilities due to the misconduct of any member of the family or visitors of the member/resident. The monetary value of the damage shall be assessed by the Executive Committee and the concerned member/resident shall pay the amount within 30 days of receipt of written intimation from the Secretary. Any member who is disposing off his/her plot/house by sale or transfer or gift shall intimate the Association the name of the new owner and his address. The member shall also clear all the dues outstanding in his name and obtain a ‘No Due Certificate’ before disposing off the plot/house in favour of the new owner.



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Every member/resident shall comply with these rules and regulations. Failure to comply will be a ground for action to recover the sums due or damages or other relief by the Executive Committee.

22. INDEMNITY

Every member of the Association, any office bearer, servants of the Association shall be indemnified by the association and it shall be the duty of the association to pay out of its funds, all costs, losses and expenses which any such member, office bearer or servant of the association may incur or may become liable by reason of any act or things done by him/her there in any way in honest and bonafide discharge of his/her duties in compliance with these rules and regulations.

23. WINDING UP:

In case the Association has to be wounded up the property and funds of the association shall be transferred or paid to some other institution with similar aims and objectives as the association. Such resolution shall be authorized in a General Body, convened for such purpose, with the approval of at least 3/5th of the total members of the association.

Documents

MEMORANDUM OF ASSOCIATION · 8 E.C. Member 1 Kolusu Venkata Reddy s/o Mahalakshmaiah 71 54-14/8-15, 9th Road, Bharathi Nagar, Vijayawada – 520 008 9 E.C. Member 2 Dr. Muramalla