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Linda T. Johnson, Chair, Thomas G. Shepperd, Jr, Vice Chair
The Regional Building 723 Woodlake Drive Chesapeake, Virginia 23320 757-420-8300
Robert A. Crum, Jr., Executive Director
June 7, 2017 MEMORANDUM #2017-69 TO: Hampton Roads Transportation Operations (HRTO) Members & Guests BY: Keith M. Nichols, PE – Principal Transportation Engineer RE: HRTO Subcommittee Meeting – June 13, 2017 An HRTO Subcommittee meeting will be held from 9:30 a.m. – 11:30 a.m. on June 13, 2017, in the Regional Board Room, 723 Woodlake Drive, Chesapeake. The meeting will be conducted by Mr. Robert Lewis (Suffolk), HRTO Co-Chair. 1. Public Comment Period
2. Summary Minutes of April 11, 2017 Meeting
Minutes of the previous HRTO meeting are attached.
Attachment 2
Recommended Action: Approval
3. Statewide Advanced Traffic Management System 9:45 a.m. – 10:30 a.m.
The Commonwealth Transportation Board approved a new contract with Q-Free (Open Roads) for the Statewide Advanced Traffic Management System (ATMS) at its September 2016 meeting. The new contract is expected to provide TOC interoperability, reduce the number of systems and infrastructure, and allow for critical technology upgrades needed to improve and enhance system functionality and integration.
Mr. Ken Earnest (VDOT) will provide an update on the Statewide ATMS.
4. Emergency Vehicle Preemption 10:30 a.m. – 11:00 a.m.
In 2008 the HRTO Subcommittee, with the support of various stakeholders including the Hampton Roads Fire Chiefs and Hampton Roads Traffic Engineers groups, endorsed a project titled “Hampton Roads Regional Opticom Preemption
June 6, 2017 Page 2
Strategic Plan and Deployment”. This project would create a blueprint for regional Emergency Vehicle Preemption (EVP) standards and provide funding for installing preemption on priority corridors. An application for regional CMAQ funding was approved, and a total of $1.6 million is allocated to the project (UPC #100606). There has been discussion at HRTO meetings over the last few years regarding this EVP project, including a recent meeting where VDOT stated that they would not be able to manage the project on a regional level. At the April HRTO Subcommittee meeting, consensus was reached that the money allocated to the EVP project should be split evenly among the cities that can handle the project and still want to receive their share of the funds. Keith Nichols (HRTPO) will provide an update to the committee. The committee will then be asked to recommend approval of the distribution of funds. Recommended Action: Approval
5. HRTPO Update 11:00 a.m. – 11:10 a.m.
Keith Nichols and Sam Belfield (HRTPO) will update the HRTO on operations-related HRTPO actions:
• Recent actions of HRTO’s parent committee – the Transportation Technical Advisory Committee (TTAC).
• Recent actions of VDOT’s RCTO-TIM (Traffic Incident Management) committee.
6. For Your Information 11:10 a.m. – 11:15 a.m.
• There are two upcoming SHRP-2 Traffic Incident Management (TIM) Training Workshops in Hampton Roads. There will be a workshop on July 12th in Isle of Wight County and a workshop on July 15th at the VDOT Transportation Operations Center in Virginia Beach. More information on these TIM workshops is attached. Attachment 6A
• Bruce Sterling (VDEM) made a presentation on I-64 Lane Reversal to the HRTPO Board at their May meeting. His presentation is attached.
Attachment 6B
June 6, 2017 Page 3 7. Next Meeting Schedule, Location, and Agenda Items
The next HRTO meeting is scheduled for Tuesday, August 8, 2017 at 9:30 a.m., location TBD.
KN/sc Attachments
June 6, 2017 Page 4 HRTO Subcommittee: Leo Blades, HA Darin Bracy, WATA Alesia Cain, HRT Kamlesh Chowdhary, HRT Ken Coody, VDOT Randy Cooper, NN Michael A. Corwin, VDOT Kevin Eppley, CH Jeffrey Florin, VPA Brian C. Fowler, NO Steven Froncillo, CH Franklin Hickman, VB
Jacqueline M. Kassel, NN Charles L. Koonce, WATA Stephen P. Kopczynski, YK Robert E. Lewis, SU Ric Lowman, VB Michael Miller, VDOT Jitender Ramchandani, DRPT Daniel A. Rydzewski, NO Eric Stringfield, VDOT Danny Williams, PO James Wright, PO John Yorks, HA
June 6, 2017 Page 5 HRTO Invited Guests: R. Stephen Best, CH Jim Brennan, GTT Tim Breslin, CH Chad Brooks David Brown, VSP Robert Buckham, VSP Leah Bush, VDH Jimmy Carter Mecit Cetin, ODU Jonathan Clark, Open Roads Dwayne Cook, VDOT Marc Copeland, BRTO Steven Cover, VB Scott Cowherd, VDOT Barbara Creel, WATA Kevin Crum, SNJB William P. Dent, WM Fire Leon Dextradeur, VB Thelma Drake, NO Doug Draper, CH Martha Morecock Eddy, Timmons Michael Felix, NO Robert K. Gey, VB George Glazner, NN James Gray, HA Cynthia Hall, NO John Hendrickson, PBQ&D Steve Hetrick, AG
Jeffrey B. Holland, CBBTC Robert T. Holloway, Jr., PQ John Horner, Open Roads Chuck Houck, NO Amanda Jacobs, JC Daniel E. Jenkins, FHWA Alan Jensen, P.E., NAVY Michael W. Johnson, SH Raymond Khoury, VDOT Charles Lavene, Norfolk Airport Randy Martin, FR Jake McCoury, VSP Ryan McLane, ERC Jeff Minnix, ERC Joe Moore, NN Jessie Neal, VDOT Matthew Riethmiller, U.S. Navy Iris Rodriguez, FHWA Safety Officer, NN Mark Sawyers Mark Solesky, CH James Stanek, VDOT Gregory S. Staylor, CH Charles E. Vidrine, NAVY Keith Whitley, VSP Alaine Winslow, SU Jeff Wise, NO Kevin Wyne, PQ
Copy: Camelia Ravanbakht Keith Nichols
Sam Belfield Rob Case
DRAFT HRTO Minutes - April 11, 2017
HRTPO Regional Building, Chesapeake, VA
The meeting was chaired by Mike Miller (VDOT)
1. Public Comment Period
Nobody from the public requested to speak.
2. Minutes of the February 14th meeting were reviewed. Motion for approval was made by Scott
Cowherd and seconded by Frank Hickman. The minutes were approved.
3. Hampton Roads Operations Strategy
Mike Miller introduced the topic and noted that there were short term, medium term,
and long term opportunities included in Section 4.0 of the Operations Strategy.
Scott Cowherd (VDOT) made a presentation on work done related to Routes of Regional
Significance and PSAP Integration.
Stephany Hanshaw (VDOT) followed with a presentation regarding Incident Response
Signal Timing Plans.
o Incident diversion routes have been established, which were sent out to the
committee after the last meeting.
o VDOT is about to roll out the new ATMS. ATMS Release 1.0 will include
Northwest, Southwest, and Central Districts. It will be deployed the last week of
April.
Hampton Roads will be part of Release 3.0, which should be deployed in
April 2018.
Ken Earnest will speak to the HRTO about the ATMS at the June
meeting.
o Need active coordination and engagement to handle incident response signal
timings.
o Jeff Minnix (ERC) mentioned the need for ERC to have a meeting with VDOT on
this, since they will have a different system with a different interface. Stephany
mentioned that the new ATMS is a web-based client that should help with
compatibility.
o Jeff also mentioned a recent tabletop exercise for a Berkley Bridge closure that
showed the need for better coordination.
4. I-64 Lane Reversal
Based on the possibility that the state was considering scrapping the reversal of I-64
during evacuations, Rob Case (HRTPO) made a presentation on decades of research by
regional, state, and federal authorities showing the effectiveness of I-64 reversal.
Stephany indicated that the state is moving toward an emphasis on shelter in place
rather than evacuation.
Committee members indicated that VDEM came to each locality about a month ago to
update evacuation zone maps and numbers on sheltering/evacuation.
Steve Kopczynski (York County) indicated that VDEM asked the consultant to look at a
zoned evacuation concept (with only four different types of zones throughout the
region) to simplify the decision for evacuation for decision makers.
Rob Case stated that the regional at-risk population has increased through the years and
that he would hate for reversal to be scrapped without the TPO Board weighing in.
Committee members indicated that I-64 reversal is an important “tool in the toolbox”.
However the committee showed concern about weighing in without being fully
informed or asked to comment by the state.
After further discussion the committee decided not to take any action but rather asked
for clarification on exactly what the state’s position was, and whether the state is
preparing new plans. HRTPO and HRPDC staff indicated that they would get this
information and pass it along to the committee.
o After the meeting, state officials indicated that the reversal of I-64 is not being
scrapped during evacuations but is instead being deemphasized.
5. Emergency Vehicle Preemption
Robert Lewis (Suffolk) introduced the topic.
o With VDOT being unable to manage the project, Robert mentioned that there
are two options left:
Giving up claims to the funds and returning the money to the CMAQ
pool.
Asking VDOT split the money evenly among each jurisdiction.
A city could also step up to handle the master/parent UPC with other cities handling the
project with child UPCs, although the committee indicated that no city could take this
project on as the parent.
At this point there’s no opportunity for a single environmental document for the
project, but environmental review should be minimal.
Eric Reddick spoke in favor of the project by stating some of the benefits of emergency
vehicle preemption in terms of total response time and reduction in emergency vehicle
crashes.
The committee agreed to keep the money on preemption rather than return the money
to the CMAQ pool. The funds should be split for each locality that can and wants to use
it. Each city may install the equipment themselves or contract it out.
HRTPO staff will get in touch with each locality to determine which ones still want funds
for emergency vehicle preemption, and the committee will vote on the split at the next
HRTO meeting in June.
6. HRTPO Update
Keith Nichols made a presentation regarding Operations-related updates from the
HRTPO.
7. For Your Information
Information was provided on the ITSVA Annual Conference and Exposition that will be
held May 4-5, 2017 at the Omni Hotel in Downtown Richmond.
8. The next meeting will be held at the Regional Building at 9:30 AM on June 13th. Frank Hickman
asked for a future presentation on Smart Cities and Connected/Automated Vehicles. It was
determined that Virginia Lingham, the new VDOT Connected/Automated Vehicle Program
Manager, should be invited to speak to the committee.
Training Announcement A new coordinated, multi-disciplinary training program developed through the Second Strategic Highway Research Program (SHRP 2) available for all emergency responders and those supporting Traffic Incident Management operations. This training puts police, firefighters, state and local departments of transportation, towing, medical personnel, and other incident responders on the same page, leading to a safer, faster, integrated responder team.
Save Lives - Faster incident response and clearance times result in fewer secondary crashes. - Training results in less exposure of responder team to moving traffic during recovery.
Save Money - Less congestion leads to fewer freight and traveler delays in backups. - Fewer secondary crashes save on insurance claims. - Faster cleanups lead to cost savings for incident personnel.
Save Time - Smarter response techniques cut congestion clearance time- decreasing delays.
Training Provided at NO COST, Receive 4 hours of in-service credit through DCJS, OEMS, or VDFP
Date: July 12, 2017 Time: 5pm-9pm Isle of Wight VRS 13080 Great Spring Rd., Smithfield, VA 23430 To Register, Contact: Jim Stanek at [email protected] ** When registering, please provide agency, rank, name, and e-mail address **
Training Announcement
A new coordinated, multi-disciplinary training program developed through the Second Strategic Highway
Research Program (SHRP 2) available for all emergency responders and those supporting Traffic Incident
Management operations. This training puts police, firefighters, state and local departments of transportation,
towing, medical personnel, and other incident responders on the same page, leading to a safer, faster, integrated
responder team.
Save Lives
- Faster incident response and clearance times result in fewer secondary crashes.
- Training results in less exposure of responder team to moving traffic during recovery.
Save Money
- Less congestion leads to fewer freight and traveler delays in backups.
- Fewer secondary crashes save on insurance claims.
- Faster cleanups lead to cost savings for incident personnel.
Save Time
- Smarter response techniques cut congestion clearance time- decreasing delays.
Training Provided at NO COST, Receive 4 hours of in-service credit through DCJS, OEMS, or VDFP
Date: July 15, 2017 8am – 11am
Location: VDOT Transportation Operation Center ( TOC )
970 Reon Drive, Virginia Beach, Virginia, 23464
To Register, Contact: Jim Stanek at [email protected] ** When registering, please provide agency, rank, name, and e-mail address **
Lane Reversal Update
Agenda Item #15
Exit 234
MM 214
Exit 205
Exit 255
O
Lane Reversal Illustration
Critical Time Benchmarks (prior to landfall of TS winds)
-96 hrs – Pre-positioning of resources (VSP, VDOT, VNG) -72 hrs – Governor’s briefing to local officials -36 hrs – Governor’s lane reversal “Go-No Go” decision -30 hrs – Lane reversal begins -06 hrs – Lane reversal ends
Key Lane Reversal Concepts
• Lane reversal plan assumes Cat 3 or higher hurricane • Only the Governor is authorized to implement lane reversal • Lane reversal is considered a last resort tool •Requires 370 staff (VSP/VDOT/VNG) per 12 hr shift • Bowers Hill bottleneck
Hurricane Tiered Evacuation
Bruce Sterling Chief Regional Coordinator, Region 5
Virginia Department of Emergency Management
Methodology of Determining Hurricane Risk
Historical Approach • SLOSH Maximum of Maximums (MOM) for Cat 1-4 • Evacuation zones developed within each category • Zones not used to communicate evacuation message
New Approach • SLOSH Maximum Envelope of Water (MEOW) for Cat 1-4 • Four evacuation zones developed – tied to storm track scenario • Citizens encouraged to familiarize themselves with their zone
Cat 2 MOM
Cat 2 MEOW – NE 20 MPH
Cat 2 MEOW – WNW 20 MPH
B
C D
B C
A
Storm Intensity Grouping
Storm Track Directional Grouping P to N NNW to WNW
Cat 1 - 2
Cat 3
Cat 4
Cat 1
Cat 2
Cat 3
Cat 4
NE NNE N NNW NW WNW
Evacuation Zone Relation to Storm Track
Cat 1
Cat 2
Cat 3
Cat 4
NE NNE N NNW NW WNW
Populations Impacted
Zone A – 246,946
Zone B – 304,972
Zone C – 407,624
Zone A – 246,946
Zone D – 264,708
Zone A +B+C – 959,452
Zone A +B – 551,918
Zone A +B+C+D– 1,224,250
Cumulative Totals
Community Outreach
