SMITHFIELD TOWN COUNCIL

MEETING

SMITHFIELD TOWN HALL

TOWN COUNCIL CHAMBERS

64 FARNUM PIKE

TUESDAY, OCTOBER 18, 2016

7:00 P.M.

AGENDA

6:30 - 7:00 p.m. Citizens Collation

(Coffee and Refreshments)

I. Meeting called to order at 7:00 p.m.

II. Prayer

III. Salute to the Flag

IV. Emergency evacuation and health notification

V. Presentations: none

VI. Minutes:

A. Move that the minutes of the September 20, 2016 Town Council meeting

be approved, as recorded.

B. Move that the minutes of the September 20, 2016 Town Council meeting

closed session be approved, as recorded, and sealed.

VII. Consider, discuss and act upon the following possible appointment:

1. Member of the Smithfield Board of Canvassers with a term expiring March

2021:

■ TO BE NAMED

VIII. Public Hearings:

A. Consider scheduling a Public Hearing on December 6, 2016, for a

proposed Amendment to the Comprehensive Community Plan for changes

to the Housing Section - Low and Moderate Income Housing Strategies.

B. Conduct a Public Hearing to consider approving the transfer of a B-

Victualler Beverage License (to include outdoor seating and bar service)

from The Continental Restaurant, LLC d/b/a "The Continental

Restaurant", located at 332 Famum Pike, to Plymouth Realty, LLC, with

the hours of operation to be Monday through Sunday, 6:00 a.m. to 1:00

a.m., as listed, as applied, subject to compliance with all State regulations,

local ordinances, and a Certificate of Good Standing from the Rhode

Island Division of Taxation.

IX. Licenses and Permits:

A. Consider approving a new Victualling License for Plymouth Realty, LLC,

332 Famum Pike, as listed, as applied, subject to compliance with all State

regulations and local ordinances.

B. Consider approving a One-Day Beer/Wine License for the Smith Appleby

House, 220 Stillwater Road, to hold a fundraiser to benefit the Smithfield

Historical Society, to be held on Saturday, November 19, 2016, from 6:00

p.m. to 9:00 p.m., as listed, as applied, subject to compliance with all State

regulations and local ordinances.

C. Consider approving a One-Day Beer/Wine License for the Smithfield

Senior Center, 1 William J. Hawkins Jr. Trail, to hold a Beer and Wine

Tasting, to be held on Friday, November 4, 2016, from 7:00 p.m. to 9:00

p.m., as listed, as applied, subject to compliance with all State regulations

and local ordinances.

D. Consider approving the annual renewal of one (1) Private Detective

License, as listed, as applied, subject to compliance with all State

regulations and local ordinances:

1. Mark Matteo, 12 Mountaindale Road

E. Schedule a Show Cause Hearing on Tuesday, November 15, 2016, to

consider the possible suspension, revocation, or other sanctions regarding

a Massage Establishment/Massage Therapy License on the following

listed establishment due to non-renewal or non-compliance with

conditions of renewal:

1. Advanced Muscle and Bodyworks of RI, LLC d/b/a "Advanced

Muscle and Bodyworks of RI", 7 Austin Avenue, Suite 3B

X. Old Business:

A. Consider, discuss, and act upon a recommendation by the Fire Department

Study Implementation Task Force for the Fire Department Reorganization

Step #1 (Kramer Report).

XI. New Business:

A. Consider authorizing a bid award on behalf of the School Department for

backboards at the Smithfield High School through the State of Rhode

Island Master Price Agreement.

B. Consider, discuss, and act upon the reimbursement of capital expenditures

for the School Department.

C. Consider authorizing a request for proposals through the State of Rhode

Island Pre-Approved Vendor List for installation of 120 feet of galvanized

steel guardrail along the Log Road causeway.

D. Consider authorizing a bid award for winter road salt for the Department

of Public Works in the amount of $62.48 per ton per the new Rhode Island

Master Price Agreement effective October 1, 2016.

E. Consider authorizing Contract Amendment #1 with Veolia Water for the

sum of $116,206.16 annually to the 10-year Operations & Maintenance

Contract for the cost and risk of consumables relative to the new Actiflo

equipment at the Waste Water Treatment Facility.

F. Consider authorizing a Request for Proposals for repair of Town Hall

windows funded through a Rhode Island Historical Grant.

0. Consider, discuss and act upon authorizing a Request for Proposals on

behalf of the School Department for Snow Plowing Services.

XII. Public Comment

XIII. Announce any closed session votes required to be disclosed pursuant to RI

General Laws, Sec. 42-46-4.

XIV. Adjournment.

AGENDA POSTED: FRIDAY. OCTOBER 14.2016

The public is welcome to any meeting of the Town Council or its sub-committees. Ifcommunication assistance (readers/interpreters/captions) or any other accommodation toensure equal participation is needed, please contact the Smithfield Town Manager's officeat 401-233-1010 at least forty-eight (48) hours prior to the meeting.

Memorandum

October 13,2016

Smithfield Town Council

Carol Banville, License Coordinator

SUBJECT: Public Hearing on the transfer of a Class B-Victualler Beverage License from TheContinental Restaurant, LLC d/b/a "The Continental Restaurant" to Plymouth RealtyLLC for the October 18'"' Town Council Meeting.

BACKGROUND:

Conduct a Public Hearing to consider approving the transfer of a Class B-Victualler Beverage License (toinclude outdoor seating and bar service) from The Continental Restaurant, LLC d/b/a "The ContinentalRestaurant", located at 332 Farnum Pike to Plymouth Realty, LLC, same location.

The owner of the propeity and former owner of "Box Seats", James Casciano, has evicted the owners of"The Continental Restaurant" for failing to remit payment for rent, taxes, etc., therefore; this Class B-Victualler Beverage License will be transferred to him.

Mr. Casciano will not re-open the restaurant himself, but instead, will look for a new owner. Since theestablishment will not re-open, this application does not contain TIP cards, a Rhode Island Permit toMake Sales at Retail, or final approval from the Rhode Island Department of Health.

TOWN REVENUE:

Fee for Liquor License is $600.00, there is no fee for this transfer.

SUPPORTING DOCUMENTS:

Copy of applicationCopy of BCl - No RecordNotice of Public Flearing that appeared in the Valley Breeze (run dates were October 6th and October13th)

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the transfer of a Class B-Victualler Beverage License (toinclude outdoor seating and bar sei*vice), from The Continental Restaurant, LLC, d/b/a "The ContinentalRestaurant", located at 332 Farnum Pike, to Plymouth Realty LLC, with the hours of operation to beMonday thourgh Sunday 6:00 a.m. to 1:00 a.m., as listed, as applied, subject to compliance with all Stateregulations, local ordinances, and a Certificate of Good Standing from the Rhode Island Division ofTaxation.

OCTOBER 6-12, 2016 \ VAttEY BREEZE & OBSERVER^

TOWN OF SMITHFIELDNOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN, by the Town Council of Smithfield acting as theBoard of License Commissioners in said Town, that application for a License to sellintoxicating beverages under the provisions of Title 3, of the General Laws of R.!., 1956, andany amendments thereto has been made to said Council as follows:

TRANSFER OF A CLASS B-VICTUALLER BEVERAGE LICENSE(Includes outdoor seating and bar service)

The Continental Restaurant, 332 Famum Pike in the Town of Smithfield, TO:Plymouth Realty LLC, same location.

The above named application will be in onler for a hearing at a meeting of theTown Council on Tuesday, October 18,2016 at 7:00 P.M. in the Council Chambers,Smithfield Town Hall, 64 Famum Pike, Smithfield, at which time and place allremonstrants may make their objections. The public is welcome to any meeting of theSmithfield Town Council. If communication assistance (readers/interpreters/captions) orany other accommodation to ensure equal participation is needed, please contact theSmithfield Town Manager's office at 401-233-1010 at least forty-eight (48) hours prior tothe meeting.

By order of the Town Council: Carol Aquilante, CMC, Town Clerk

1 VALLEY BREEZE &OBSERVEI^

TOWN OF SMITHFIELDNOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN, by the Town Coundl of Smithfield acting as theBoard of License Commissioners in said Town, that application for a License to sell .intoxicating beverages under the provisions of Title 3, of the General Laws of ILL, 1956, and'any amendments thereto has been made to said Council as follows:

TRANSFER OF A CLASS B-VICTUALLER BEVERAGE LICENSE

Oncludes outdoor seating and bar service)

The Continental Restaurant, 332 Famum Pike in the Town of Smithfield, TO:Plymouth Realty LLC, same location.

The above named application will be in order for a hearing at a meeting of the .Town Council on "Aiesday, October 18,2016 at 7:00 P.M. in the Council Chambers, ,Smithfield Town Hall, 64 Famum Pike, Smithfield, at which time and place all %remonstrants may make their objections. The public is welcome to any meeting of the ,Smithfield Town Council. If communication assistance (readersfinterpretersfcaptions) or^^-any other accommodation to ensure equal participation is needed, please contact theSmithfield Town Manager's office at 401-233-1010 at least forty-eight (48) hours prior tothe meeting.

By order of the Town Council: Carol Aquilante, CMC, Town Clerk

Memorandum

DATE: October 13, 2016

TO: Smithfield Town Council

FROM: Carol Banville - License Coordinator

SUBJECT: New Victualling License for Plymouth Realty, LLC, 332 Famum Pike, for the

October 18"^ Town Council Meeting

BACKGROUND:

Plymouth Realty, LLC has applied for a new Victualling License for their business located at

332 Famum Pike. Although Mr. Casciano will not be re-opening this establishment himself, he

must apply for a new Victualling License as this is part of the B-Victualler Beverage License

application.

TOWN REVENUE:

The cost to renew the Victualling License is $50.00 per year.

SUPPORTING DOCUMENTS:

Copy of application

Copy of BCI - No record

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a new Victualling License for Plymouth Realty

LLC for their business located at 332 Famum Pike, as listed, as applied, subject to compliance

with all State regulations and local ordinances.

Memorandum

October 13, 2016

Smithfield Town Council

Carol Banville - License Coordinator

SUBJECT: One-day Beer/Wine License for a night of Music at the Museum to be held at theSmith Appleby House for the October 18'^ Town Council Meeting.

BACKGROUND:

The Smith Appleby has applied for a One-Day Beer/Wine License to hold a fundraiser to benefitthe Smithfield Historical Society. Wine and cheese and hers de oeuvres will be served alongwith music The Col 'Areo String Quartet.

TOWN REVENUE:

The fee for a One-day Beer/Wine License is $15.00 per day.

SUPPORTING DOCUMENTS:

Copy of License ApplicationCopy of BCICopy of TIPS cardLetter of explanation

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a One-Day Beer/Wine License for the Smith

Appleby House, 220 Stillwater Road, to hold a fundraiser to benefit the Smithfield Historical

Society on Saturday, November 19, 2016, from 6:00 p.m. to 9:00 p.m., as listed, as applied,

subject to compliance with all State regulations and local ordinances.

Memorandum

October 13, 2016

Smithfield Town Council

Carol Banville - License Coordinator

SUBJECT: One-day Beer/Wine License for a Beer and Wine Tasting to be held at theSmithfield Senior Center for the October 18"^ Town Council Meeting.

BACKGROUND;

The Smithfield Senior Center has applied for a One-Day Beer/Wine License to hold a Beer andWine Tasting. This event is a fundraiser being held on behalf of the Smithfield Lions Club.

TOWN REVENUE:

The fee for a One-day Beer/Wine License is $15.00 per day.

SUPPORTING DOCUMENTS:

Copy of License ApplicationCopy of BCICopy of TIPS cardLetter of explanation

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a One-Day Beer/Wine License for the

Smithfield Senior Center, 1 William J. Hawkins Trail, to hold a Beer and Wine Tasting on

Friday, November 4, 2016, from 7:00 p.m. to 9:00 p.m., as listed, as applied, subject to

compliance with all State regulations and local ordinances.

Memorandum

DATE: October 13, 2016

TO: Smithfield Town Council

FROM: Carol Banville - License Coordinator

SUBJECT: Annual renewal of one (1) Private Detective License for the October 18^"^ TownCouncil Meeting

BACKGROUND:

The individual listed below has filed their application for the renewal of their Private Detective

License.

TOWN REVENUE:

The cost to renew the Private Detective License is $150.00 per year.

SUPPORTING DOCUMENTS:

Copy of Application

Copy of BCI - No Record

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the annual renewal of one (1) Private Detective

License, as listed, as applied, subject to compliance with all State regulations and local

ordinances:

1. Mark Matteo, 12 Mountaindale Road

'Smit^ieM tJcAao/Administration Building

49 Farnum Pike

Smithfield, Rl 02917

(401)231-6606 / Fax (401) 232-0870

www.smithfield-ps.org

Robert M. O'Brien

Superintendent

Bridget L. MorisseauAssistant Superintendent

RECEIVED

OCT 0 7 Z016

TOWN MANAGERS OFFICESMITHFIELD, Ri

October 5, 2016

Mr. Dennis FinlayTown ManagerSmithfield Town Hall

64 Famum Pike

Esmond, RI 02917

Dear Dennis,

Please accept this letter as a request for reimbursement of capital expenditures. TheSchool Department has expended $216,810.64. Attached is a list detailing specific itemsor services purchased from each vendor along with copies of each invoice. Pleasecontact me if you have any questions. Thank you for your assistance in this matter.

Sincerely,

Lisa CoumoyerDirector of Financial Operations

Cc: Robert O'Brien, Superintendent

Attachments

The Smithfield Public Schools: A Partnership ofSchools, Families and CommunityThe Smithfield Public Schools does not discriminate on the basis of age, sex, race, religion, national origin, color,

sexual orientation or disability in accordance with applicable federal and state laws and regulations.

TOWNOFSMITHFIELD

DEPARTMENT OF PUBLIC WORKSPHONE: (401)235M034 FAX: (401) 233-1075

MEMORANDUM

Date: October 10, 2016

To: Honorable Town Council

From: Charles Walsh Acting, DPW Director

RE: Request For Proposals using The State Master Vendor List

BACKGROUND:

Request approval to use State of Rhode Island, Pre-approved Vendor listing naming COSCOINC. to install 160 foot of Guardrail on Log Road causeway..

FINANCIAL IMPACT:

Funding for the Guardrail improvement projects was approved in the 2017 Capitol ImprovementBudget. The Guardrail that is presently in place poses a risk to public safety and needs to beprofessionally replaced.

RECOMMENDATION:

MOVED: That the Smithfleld Town Council authorize the Public Works Director to utilize the State of

Rhode Island Pre Approved Vendor listing naming COSCO Steei as the State vendor for installing

Guardrrail to install 120 feet of new galvanized steel guardrail along the Log Rd causeway. Cost of the

project is 28,000.00. Request that 120 feet be replaced this year to make this road safer.

3 Spra^ueville Rcl SmitKlield, R102917

Sep. 27. 2016 2;36PM NBC OPERATIONS No. 8435 P.

^oton of mttfifielbSmi^eld Sewer Atfthority

^ Faraum Pite • $mithfield, Rhode I{M 02917(401) 233-1041 - Fax (401) 233-1091

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September .23,2016

MEMORANDUM

TO: Smithfield Town Council

FROM:

Doyle, Chflinnan, S eld Sewer Authority

RE: Wastewafer Treatment & CoUeotioB SSystmnOperations & Maintenanee ContractRecommendation for Contract Operations Amendment #1 - ActiQo

Honorable Council,

As part of the lO-year (xmtiaot with Veolia Water, Aey are rei^onsible &r the operation andmaintenance dudes associated with the wastewater treatment and coUectton stems dnoughout theTown. In 2014 die Town of Smithfield completed wastewater upgrades to the treatment fecilily'stertiaiy system through the installation of ActifLo treatment tedmol^.

The Actiflo treatment tedinology was originally known to have upfiont costs, (derations costs andutility costs ass(^ated wxtfa romung the equipment fin: treatment purposes. Since the equipmentcame online in 3 quarter, 2014, Veolia has been ke^nng tabulation of op^onal stadstics tonm diis eqmpm^ mainly cfamni^, matmials and shid^ production, hi early 2015fiom Veolia and the Town Engineer discussed ways to characterize die costs associated withoperating the equipment and as such Veolia was able to invoice the Town diiecdy finr itemizedconsumables for the new equipment Veolia Water was requested to tabulate costs for approximately15 months to better undostand the response of consumables over a fiill cycle of seasons. You cansee fiom the enclosed data, provided by the Town Engineer, the equipment's effectiveness is shownthrough the removal of 970 lbs of Zinc fiom the wastewater during this period of time, which hasbeoi prohibited fiom entering the waters of the State.

As such please find enclosed with dns letter of recommendation a copy of the Town Engineer'smemo to the Sewer A^oiily, statistical Infozmation about the use of consumables for the Actifiosystem, copies of invoices paid during the same last 15 mondi period to run this equipment and apn^sed amendment to Veolia's Contract fi r the contimied long-term operation of this equipment aspart of the Contractual ObligatioiL From the Contract and Ibr die added fixed fee^ Veolia wouldassume all risk of consumables foT die operation of dm Actiflo equipment for the of theO&M Contract (6 years) and any cost and change of quantities die operation may cany.

The Amendment request would increase the contract value by $116,206.16 annually. If authorizedby the Town Council, the fee would be added to the ojdsdng service fee fbmiula and be subject to the

]^wefs\00 S^OoietahOpGratioDs & Maintenance HPPVTown Council CtiucspondanooVBSA to-T&^MefflC'fi*^M-ContiactAnwndment#l^Actfflo1)922201^^^

Sep. 27. 2016 2:36PM NBC OPERATIONS No. 8435 P. 2

siUnB conditioiis the existing service is sul^ect to Ibr market fluctuations in tiie consumer pricesindices annually. Addition^, Veolia would now assume the ri^ with all of tiie consumables foroperating and maintaining this system, similar to the entire system.

After review of the invoices paid over tiie IS month period flom October, 2014 Ihrou^ December,2015, the spreadsheets of consumables used, produced by Veolia is accurate, witii respect to the costof consumables during that period. The Authority re^ectfliUy requests the Town Council toconsideration the authorization of Contract Amending il.

Moved: The Stmthfield Town Council hereby authorizes Contract Amendment #7 with Veolia WaterJbr the sum of $116,206J6 atmudlfy to the lO-year iterations d Maintenance Contract for the cost" WWW,

Cc: Dennis Finjlay, Town ManagerTemmce TDmffl^ Esq., 8SA Legal Counsel

Kevin Cleaiy, PB, Town EnginesKazen Gofi^ Frctjeet Manage, Veolia Water

^closures: Town Eogineer's MemoCcmtraet Amsidnusit #1Actiflo Consumable DataAetiflo Invoices 09/2014-12/2015

October 7,2016

TO: Smithfield Town Council

FROM: Randy R. Rossi

SUBJECT: RFP Snow Plowing Services - Smithfield School Department

On behalf of the School Department we are requesting authorization to re-advertise for anRFP for Snow Plowing Services.

Following the public opening of the proposals they will be evaluation by school and townofficials and a recommendation will be forwarded to the Town Council for awardconsideration.

Moved:

That the Smithfield Town Council, on behalf of the Smithfield School

Department hereby authorizes the advertisement of a RFP for Snow Plowing Services.