Meeting Agenda - Piedmont Authority for Regional ... · PDF fileMeeting Agenda Piedmont Authority ... Challenge Final Report VII) ... Stewart, PART; Supriya Raghav, PART; Tom Terrell,

Meeting Agenda

Piedmont Authority for Regional Transportation

Board of Trustees

September 11, 2013

8:30 AM

107 Arrow Road

Greensboro, NC 27409

Agenda Items

September 11, 2013

Item Page

I) Call to Order -----

II) Speakers from the Floor 1

III) Consideration of Minutes 2

IV) Reports from Board Committees 8

None

V) Board Business Items 9

A. Discussion of Old Business

None

B. Consideration of New Business

1. Resolution Amending Title VI Program

VI) Special Order of Business 11

A. Update on TDM Program

B. Presentation of the 2013 Triad Commute

Challenge Final Report

VII) Reports on Data Summaries 12

A. PART Express FY’13 Summary

B. PART Express Monthly Ridership Chart

C. Quarterly Grants Status

VIII) Chairperson’s Report 16

IX) Adjourn

Trustees

Chairperson Rebecca R. Smothers

High Point TAC

Vice-Chairperson Paul Johnson

Surry County

Treasurer Don Truell

Davidson County

Secretary T. Dianne Bellamy-Small

Greensboro

Leonard Williams

Burlington-Graham TAC

Robbie Perkins Greensboro TAC

Larry Williams

Winston-Salem TAC

Ronnie K. Wall

Burlington

Bernita Sims

High Point

Dan Besse

Winston-Salem

Tom Manning Alamance County

Terry Renegar

Davie County

Carolyn Coleman

Guilford County

Mark Baker

Forsyth County

Darrell Frye

Randolph County

C. Zane Cardwell

Rockingham County

Leon Inman Stokes County

Kevin Austin

Yadkin County

Thomas F. McKim

Airport Commission of FC

Vacant

Piedmont Triad Airport

Cheryl McQueary, NCDOT

Andrew Perkins, NCDOT Jake Alexander, NCDOT

Ex Officio Board Members


107 Arrow Road, Greensboro, North Carolina 27409

336-662-0002 * Fax 336-662-9253 * www.partnc.org

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The Piedmont Authority for Regional Transportation

Board of Trustees

Meeting Date: September 11, 2013 Agenda Item No. II_

Page No. 1 _

Action Requested: FOR INFORMATION ONLY.

Speakers from the Floor.

Summary of Information: Attachments yes no X _

Members of the public will have an opportunity to address the Board and may speak only on general items

within the subject matter of the Board agenda.

Speakers shall have three (3) minutes to address the Board of Trustees. All public comments will be heard.

Board Vote: Motion by: ________________________ Second by: __________________________

Vote: For ________________ Against _______________

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Board of Trustees

Meeting Date: September 11, 2013 Agenda Item No. III_

Page No. 2 _

Action Requested:

Consideration of August 14, 2013 Board Meeting Minutes.

Summary of Information: Attachments yes X no _

Meeting minutes are enclosed for Board’s review and approval.


Vote: For ________________ Against _______________

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MEETING MINUTES Piedmont Authority for Regional Transportation

Board of Trustees August 14, 2013

Board Members Present: Austin, Kevin - Yadkin County Bellamy-Small, T. Dianne - City of Greensboro Besse, Dan - City of Winston-Salem Coleman, Carolyn - Guilford County Frye, Darrell - Randolph County Johnson, Paul - Surry County Manning, Tom - Alamance County McKim, Thomas - Forsyth County Airport Commission McQueary, Cheryl - NCDOT Board of Transportation Perkins, Andrew - NCDOT Board of Transportation Perkins, Robbie - City of Greensboro Sims, Bernita - City of High Point Smothers, Becky - High Point TAC Truell, Don - Davidson County Wall, Ronnie - City of Burlington Williams, Larry - Winston-Salem TAC Williams, Leonard - Burlington-Graham TAC Others Present: Scott Rhine, PART; Alphanie McCall, PART; Lisa Chislett, PART; Pat Webster, PART; Chantale Wesley-Lamin, PART; Mark Kirstner, PART; Alexa Powell, PART; Jon Stewart, PART; Supriya Raghav, PART; Tom Terrell, Attorney, Smith Moore Leatherwood; Myra Thompson, Guilford County Transportation; Joe Sanchez, National Express; Marshall Lawrence, National Express; Lorelei Elkins, Triad Air Awareness; Toneq’ McCullough, Director of Transportation, WSDOT; Kaori Fujisawa, WSDOT; Mark McDonald, Director of Transportation, City of High Point; David Hyder, High Point MPO;

Mike Mills, Division 7 Engineer, NCDOT; Pat Ivey, Division 9 Engineer, NCDOT; Ernie Tompkins, Tompkins Consulting; Bert Wood, Public Participant; Intern, City of Greensboro (Name not provided).

Chairperson Smothers called the meeting to order.

Speakers from the Floor. Chairperson Smothers asked for speakers from the floor. There were none. Consideration of Minutes. Chairperson Smothers asked for comments on the June 12, 2013 minutes. Larry Williams responded with necessary corrections pertaining to his comment on the Park and Ride Lot Utilization Chart. Corrections were noted on the minutes, dated and initialed by Alphanie McCall, Clerk of the Board. Motion by: T. Dianne Bellamy-Small to approve the June 12, 2013 minutes with

corrections. Second by: Larry Williams. Vote: Unanimous.

mailto:[email protected]?subject=CityofWS%20Web%20Inquiry

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Consideration of Consent Agenda. Consideration of Approving Vehicle Acquisition and Updated On-Call Professional Consultants List. Chairperson Smothers asked for any discussion on the presented consent agenda. She asked for a motion of approval, if no discussion was needed. Motion by: Darrell Frye to approve vehicle acquisition and the updated On-Call

Professional Consultants List. Second by: Bernita Sims. Vote: Unanimous.

Reports from Board Committees. Finance Committee Report. Prior to the scheduled public hearings, Darrell Frye, PART Board’s Finance Committee Chairperson, briefed the full Board on the changes that are proposed to the Budgets. Public Hearing for the Consideration of the FY2014 Budget Amendments. Chairperson Smothers opened the public hearing and asked for public comments. Speaker was heard from the floor. Speaker’s comments are summarized as follows:

Bert Wood, C.E.O. of Partnership for a Drug-Free NC, stated that he rides PART’s Surry County Express bus service daily. He said that the Partnership for a Drug-Free NC organization staffs approximately 300 employees from 52 counties that used to regularly ride the Surry County Express service and were amongst the many affected by the route cuts that took place over the last two years. He stated that despite those route changes, the bus is still packed to capacity with passengers having to stand. He noted that this is a great opportunity for PART to add at least two or three more buses to the route. He encouraged that adding more buses to accommodate the passenger overflow would bring in revenue to PART. He stated that they would like for Surry County to look for additional funding to assist in adding back to those routes that were either reduced or eliminated. Paul Johnson, Vice Chairperson of PART Board, asked Mr. Wood for his opinion on how to persuade the Surry County Board of Commissioners to support the investment in PART. Mr. Wood responded that the Commissioner’s Board should view the investment as a shared partnership with PART as it looks at the rental car fees versus license plate fees. He added that the Board should look at it from the citizen’s point of view and how it would assist citizens in getting back and forth while putting money back into the commuter’s pockets to enjoy other things such as the movies. Scott Rhine, PART’s Executive Director, briefly overviewed the route cuts from 2011-2012 for the Surry County Express route. He pointed out that the Surry County Express route is currently the 4th highest ranking route and had 21 runs during the height of the service prior to the cuts. He added that the route is now down to 4 runs with standing passengers. He stated that there is confidence that re-establishing runs will be beneficial and the JARC funds, combined with the local dollars, will keep it maintained. T. Dianne Bellamy-Small asked how PART intends to regain the trust of its customers, referencing customer’s past concerns of the route changes. Andrew Perkins responded

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that a good public relations campaign is a very deliberate way to gain more citizen support. Ms. Bellamy-Small then inquired if PART has a Twitter account. Mr. Rhine replied that PART has both Twitter and Facebook accounts. Ms. Bellamy-Small stated that it is critical to promote PART’s social media to get the word out more. She stressed that PART needs to take full advantage of the free public relations that these social media outlets provide. Kevin Austin asked if there will be other route reinstatements. Darrell Frye responded that additional JARC funds can be pursued, with the expansion of other routes, referencing the PART Connections Medical route and the Randolph County Express route. Mr. Frye then inquired if there were any plans to add back to the Davidson County routes. Mr. Rhine responded that a “call for projects” is anticipated from NCDOT in the fall of 2013, for JARC funds to expand additional PART Express routes. Chairperson Smothers pointed out that the State requested PART to pursue the JARC funds and that it is attributed to the efforts of the PART staff, who worked hard to reestablish its administrative and financial credibility. She added that this would not have happened a year ago. Andrew Perkins then commended Darrell Frye and the Finance Committee for the presentation of the financials. He stated that it was the first time he had seen PART’s financials in such a clear and precise manner. Chairperson Smothers then named and praised NCDOT staff for their assistance and commented on their contributions to PART’s improvement. Cheryl McQueary asked for the percentage that the counties that receive new routes contribute. Darrell Frye responded that Randolph County is currently the only donor county that contributes the $1 vehicle registration fee. Chairperson Smothers added that she hopes the other counties will soon follow Randolph County’s lead. Ms. McQueary commented that PART needs to be persistent in continuing to ask the counties. Mr. Frye then commented that public transportation is not self-sustaining. He added that Randolph County has been a contributing county before PART began its financial trouble two years ago. Ms. Bellamy-Small then asked if it is possible to have a meeting with the delegated chairpersons of the counties. Scott Rhine responded that it is possible and is included as one major component of PART’s Strategic Plan efforts. Larry Williams stated that the citizens and county commissioners will be convinced that they can count on the guaranteed JARC funds for at least two years. He stated that those funds will help PART build the case to regain trust in the services. Chairperson Smothers asked for further comments. There were none. She thanked the speaker for attending the public hearing and for his comments and suggestions. She then closed the public hearing. Public Hearing for the Consideration for Approval of JARC funding. Chairperson Smothers opened the public hearing and asked for public comments. There were none. Motion by: Darrell Frye to approve Resolution amending the FY’14 General Fund

Budget. Second by: T. Dianne Bellamy-Small. Vote: Unanimous.

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Motion by: Darrell Frye to approve Resolution amending the FY’14 Grant Fund Budget to include JARC funds.

Second by: T. Dianne Bellamy-Small. Vote: Unanimous. Personnel Committee Report. Motion by: Paul Johnson that the PART Board of Trustees enter closed session

pursuant to North Carolina General Statute 143.318.11(a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged;

And that the Board further enter closed session pursuant to North

Carolina General Statute 143.318.11(a)(6) to consider the conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee;

And that the Board further enter closed session pursuant to North

Carolina General Statute 143.318.11(a)(3) to discuss strategies or potential strategies related to a pending legal action, America Charters Chapter 11 bankruptcy in the State of Delaware, of which PART is a potential claimant and including potential litigation involving claims by Horizon Coach Lines and Coach America.

Second by: Bernita Sims. Vote: Unanimous. Return to open session. Chairperson Smothers asked that minutes reflect that the Board returned to open session at 10:45 am. Board members were briefed on legal matters in closed session. Motion by: Darrell Frye to provide Scott Rhine, Executive Director of PART, a

one-time performance pay of $7,500 for the duration of his time as the acting Interim Director, as provided for in Mr. Rhine’s contract for employment. There is no increase in base salary, and the one-time payment is partially to reflect months as interim director without pay adjustment.

Second by: Paul Johnson. Vote: Unanimous. Motion by: Kevin Austin to appoint a Litigation Committee and that the

Committee shall be delegated full authority to authorize settlement and oversee strategy related to the pending litigation involving claims by Horizon Coach Lines and Coach America.

Second by: Darrell Frye. Vote: Unanimous.

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Chairperson Smothers requested that the Board table the remaining agenda items until September due to time constraints and to provide the Board more time to review the draft Strategic Plan for adoption next month. Motion by: Paul Johnson to table remaining agenda items until September. Second by: Darrell Frye. Vote: Unanimous. Chairperson Smothers adjourned the meeting. The next PART Board of Trustees meeting is scheduled for Wednesday, September 11, 2013 at 8:30am at 107 Arrow Road.

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Board of Trustees

Meeting Date: September 11, 2013 Agenda Item No. IV__

Page No. 8_


Reports from Board Committees.


There are no scheduled reports to present to the full Board.


Vote: For ________________ Against _______________

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Board of Trustees

Meeting Date: June 12, 2013 Agenda Item No. V__

Page No. 9 _

Action Requested:

Consideration of New Business.


In accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title

49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,

Nondiscrimination in Federally-Assisted Programs of the Department of Transportation the Piedmont

Authority for Regional Transportation (PART) is required to update at a minimum every three years the PART

Title VI Program.

Copies of the Title VI Program Policy are available in the PART administrative office.

A Resolution amending the Title VI Program is attached for the Board’s consideration.


Vote: For ________________ Against _______________

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PIEDMONT AUTHORITY FOR REGIONAL TRANSPORTATION

ADOPTION OF UPDATED TITLE VI PROGRAM POLICY

WHEREAS, The Piedmont Authority for Regional Transportation (PART) hereby certifies that, as a

condition of receiving federal financial assistance under the Urban Mass Transportation Act of 1964, as

amended, it will ensure that:

a. PART shall submit on an annual basis, it’s Title VI Assurance, as part of its annual

Certification and Assurance submission to the FTA.

b. No person, on the basis of race, color, or national origin, will be subjected to discrimination in

the level and quality of transportation services and transit-related benefits.

c. PART will compile, maintain, and submit in a timely manner, Title VI information

required by FTA Circular 4702.1B and in compliance with the Department of

Transportation’s Title VI Regulation, 49 CFR, Part 21.9.

d. PART will make it known to the public that those persons or persons alleging discrimination

on the basis of race, color, or national origin as it relates to the provision of transportation

services and transit-related benefits may file a complaint with the Federal Transit Administration

(FTA) and/or the U.S. Department of Transportation (USDOT); and

WHEREAS, PART will update and amend the Title VI Program Policy as needed to incorporate required

FTA and USDOT policies to adhere to the compliances expected for maintaining a FTA approved

program policy; and

WHEREAS, the PART Board of Trustees recognizes the action taken to update the PART Title VI

Program is to maintain an accurate and updated program policy at least once every three years for the

public transportation services provided to the general public.

NOW THEREFORE BE IT RESOLVED, the PART Board of Trustees hereby adopts the amended

PART Title VI Program Policy to incorporate the provisions established by the Federal Transit

Administration.

BE IT FURTHER RESOLVED, the PART Board of Trustees authorizes the PART Executive Director

to sign the amended Title VI Program Policy and submit to FTA’s Office of Civil Rights.

..................................................................................................................................................................

A motion was made by ______________________ and seconded by ___________________ for adoption

of the above resolution, and upon being put to a vote was duly adopted on this 11th day of September,

2013.

..................................................................................................................................................................

I, Rebecca R. Smothers, PART Board Chair does hereby certify that the above is a true and correct copy

of an excerpt for the minutes of a meeting of the Piedmont Authority for Regional Transportation duly

held on the 11th day of September, 2013.

Approved:_____________________________ Witnessed: ____________________________

Rebecca R. Smothers Thomas E. Terrell, Jr.

PART Board Chairperson PART Legal Counsel

Certified: _____________________________ Seal:

Alphanie Y. McCall

Clerk to the Board

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Board of Trustees

Meeting Date: September 11, 2013 Agenda Item No. VI_

Page No. 11 _


Special Order of Business.


This item was tabled until September due to time constraints.

Chantale Wesley-Lamin, TDM Manager, will provide an update on the TDM Program and give a full report

of the 7th

annual Triad Commute Challenge.


Vote: For ________________ Against _______________

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Board of Trustees

Meeting Date: September 11, 2013 Agenda Item No. _VII_

Page No. 12 _


Reports on Data Summaries.


These items were tabled until September due to time constraints and are attached for review.

David Morris, Director of Operations, will also provide PART Express service updates.

A. PART Express FY’13 Summary.

B. PART Express Monthly Ridership Chart.

C. Quarterly Grants Status.


Vote: For ________________ Against _______________

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349,176

505,252

469,111

518,159

544,652

475,481

40,700

0

100000

200000

300000

400000

500000

600000

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14

Rid

ers

hip

Fiscal Year

PART Express Fiscal Year Ridership

Fiscal Year

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FY 2013 Budget - PART Express

EXPENSES REVENUES Total Passengers 475,481

Vehicle Operations Contract $2,545,406 Vehicle Rental Tax $1,186,057 Total Revenue Hours 30,835

Fuel & Lubricants $792,250 State Maintenance Assistance Grant $978,897 Total Revenue Miles 993,626

Salaries, Benefits & Travel $204,884 Fares/Passes $539,950 Buses in Service 23

Building & Grounds Management $114,300 AMTRAK Grant $298,000 Number of Routes 12

Space Furnishings & Office $80,935 JARC Grant $234,045

Miscellaneous $55,450 5307 Operating Grant $500,000

Vehicle Registration - Randolph Co $56,276

Total PART Express $3,793,225 Total PART Express Revenue $3,793,225

Total PART Express

REVENUES

Vehicle Rental Tax

State Maintenance Assistance Grant

Fares/Passes

AMTRAK Grant

JARC Grant

5307 Operating Grant

Vehicle Registration - Randolph Co

Total PART Express Revenue

FY 2103 Operational Data


FY 2013 Operating and Financial Report

0

100,000

200,000

300,000

400,000

500,000

600,000

FY 11 FY 12 FY 13

Passenger By Fiscal Year

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000

FY 11 FY 12 FY 13

Revenue Miles By Fiscal Year

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

FY 11 FY 12 FY 13

Revenue Hours By Fiscal Year

8.43

13.17

15.38

0 2 4 6 8 10 12 14 16 18

FY 11

FY 12

FY 13

Passengers per Revenue Hour

FY 13 Passengers per Revenue Hour PART Express Expenses FY 2013

Vehicle Operations Contract

Fuel & Lubricants

Salaries, Benefits & Travel

Building & GroundsManagement

Space Furnishings & Office

Miscellaneous

PART Express Revenue FY 2013

Vehicle Rental Tax

State MaintenanceAssistance Grant

Fares/Passes

AMTRAK Grant

JARC Grant

5307 Operating Grant

Vehicle Registration -Randolph Co

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Board of Trustees

Meeting Date: June 12, 2013 Agenda Item No. VIII__

Page No. 16 _


Chairperson’s Report.


Chairperson Smothers will give any additional updates to the Board.


Vote: For ________________ Against _______________

Documents

Meeting Agenda - Piedmont Authority for Regional ... · PDF fileMeeting Agenda Piedmont Authority ... Challenge Final Report VII) ... Stewart, PART; Supriya Raghav, PART; Tom Terrell,