MAXIMUM EFFICIENCY DUE TO PERFECT WORKPLACE DESIGN. · 2020. 11. 5. · 5S methodology Eɾciency through an orderly workplace WHAT ARE THE OBJECTIVES OF THE MEASURES OF THE 5S METHODOLOGY?

MAXIMUM EFFICIENCY DUE TO PERFECT WORKPLACE DESIGN.Create order, cleanliness and safety by using the 5S methodology.

5S methodology Efficiency through an orderly workplace

WHAT ARE THE OBJECTIVES OF THE MEASURES OF THE 5S METHODOLOGY?

ɾ To work in a waste-free manner and increase working efficiency.

ɾ To create a clear overview and order.

ɾ To promote discipline through work routines.

ɾ To increase reproducibility of processes.

ɾ To improve quality by avoiding mistakes and mix-ups.

ɾ To reduce stress by having less „searching“ and more „finding“.

ɾ To increase employee motivation by improving the working environment.

ɾ To utilise unused creative potential.

ɾ To have fewer absences due to a safer and more ergonomic place of work.

Before After

5 STEPS TO A PERFECT WORKPLACE.5S was developed in Japan and is a tried and tested methodology to improve order, cleanliness, safety, efficiency and quality. The methodology is a systematic approach to design individual work-stations and the working environment in such a way that the employee can optimally concentrate on the value-adding activities and work in a waste-free manner. As a process it is sustainably embedded in the corporate culture and actively embraced by employees on all hierarchical levels.

www.hoffmann-group.com

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METHODOLOGY

2SET IN ORDERCreate a basic order.

Separate items that are used often from those that are used rarely, in order to determine the way they are arranged – e.g. by classification into working materials that are used constantly, on an hourly, daily, weekly or monthly basis. Each item is allocated a fixed place, where it is always readily available when needed.

5SUSTAIN (DISCIPLINE) Define cycles.

Define timings for the cycle of the methodology with the aim of continuous improvement of the workplace. Why self-discipline? Because standards only make sense when they are being adhered to, when they become a habit and when they are continuously improved.

The aim is to make the 5S methodology an integral part of our day-to-day work.

1SORT Eliminate unnecessary items from the workplace.

Separate necessary items from unnecessary items in the work-place. Example of unneccessary items: duplicate tools, unusable or badly worn tools, materials and tools that are not needed, personal items such as food, magazines, etc.

4STANDARDISEDocument the results of the 5S methodology.

Determine standards for the various areas and across areas (e.g. photo/visual as an integral part of the standard worksheet / the standard work instructions for a work station). 5S audits and plans of action are helpful. 3

SHINEDetermine and document cleaning cycles.

Employees clean their own workplace and work tools. Faults are recognised, highligh-ted and dealt with. Cleaning is also inspecting! A clean workplace helps the company create a positive impression on customers.


SORT MEANS BEING ABLE TO SEPARATE.THE AIM IS TO ELIMINATE UNNECESSARY ITEMS FROM THE WORKPLACE, THEREBY GETTING A CLEAR OVERVIEW OF THE WORKPLACE AND THE NECESSARY TOOLS.

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CRITERIA FOR SORTING:

NECESSARY:

■ At the workplace – only tools used on a daily basis.

■ Near the workplace – tools used on a weekly basis.

■ In the department – tools used on a monthly basis.

UNNECESSARY:

■ Unsafe, faulty, outdated tools.

■ Tools that are not used.

■ Duplicate tools.

Sort consistently: No matter whether high or wide, in good working order or defective – everything finds its place in various boxes, recycling collection bins or containers.

Appropriate stickers simplify disposal.

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SETTING IN ORDER MEANS SHOWING STRUCTURES.THE AIM IS TO CREATE A BASIC ORDER.

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Drawer division systems such as slotted strips, boxes or rigid foam inlays create even more structure and a clear overview.

Set in order with a system: Whether mobile or stationary - everything is always in its place in a storage trolley or rack cabinet. Meaningful labelling helps to systematically record all work equipment.

For more information on the GARANT Tool24 Smartline concept please see our current brochure.

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CREATE A SAFE, ORDERLY AND EFFICIENT WORKING ENVIRONMENT.

■ The place of storage depends on the frequency of use (ergonomics).

■ Every tool is clearly marked and labelled; it has its fixed place and can always be found there.


SHINE MEANS SECURING THE FUTURE.THE AIM IS TO CLEARLY DEFINE RESPONSIBILITIES FOR CLEANLINESS AND TO ESTABLISH STANDARDS AND CLEANING CYCLES. WE HELP YOU TO INTRODUCE CLEANLINESS TO THE WORKPLACE AND TO MAINTAIN IT.

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Safety and cleanliness: No matter whether for handling hazardous substances or for regular cleaning. Hazardous subs-tance workstations, janitor‘s cabinets or CleaningPoints ensure the protection of people and the environment.

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WHAT ARE THE ADVANTAGES OF A CLEAN WORKPLACE?

■ Cleanliness provides protection against hazards such as: slipping, impact, gases, vapours and dusts.

■ Cleaning and simultaneous inspection: defects, such as faulty tools, are revealed.

■ Promotes the acceptance of responsibility for the individual workplace.

■ Increased product quality: cleanliness and clear arrangement prevent possible errors.

■ Helps the company create a positive impression on customers..


STANDARDISE MEANS INCREASING SAFETY.MEASURES FOR ESTABLISHING WORKPLACE SAFETY AND EMPLOYEE PROTECTION SHOULD BE PLANNED, SYSTEMATIC, TARGETED AND CONTROLLED.

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STANDARDISING MEANS STRICT ADHERENCE TO WORK REGULATIONS. THIS IN TURN MEANS HAVING TO TURN THE FIRST 3S INTO RULES.

■ Specify persons who are to be responsible.

■ Make 5S a part of daily work.

■ Carry out 5S audits.

■ Right from the start make it impossible to deviate from 5S.

MEASURES FOR STANDARDISED SAFETY AT THE WORKPLACE:

■ Protection of employee health has to be included in planning processes as a preventive measure.

■ Risks should be avoided or kept to a minimum.

■ Hazards should be dealt with at the source.

■ Collective protective measures should take precedence over individual ones.

■ For all measures the established ergonomic findings and the latest technology should be taken into account.

■ The effectiveness of measures has to be checked and continuously improved.

■ Employees have to be informed and involved.

Everything clearly arranged with Easyfix hooks and holders. Regular audits maintain the standard. Rigid foam inlays define a specific place for the tool and highlight missing tools – whether in drawers, shadowboards or on a perforated panel.

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SUSTAIN (SELF-DISCIPLINE) MEANS NOT JUST WANTING TO DO BUT ACTUALLY DOING.WE SUPPORT YOU IN WHAT YOU DO. OUR TEAM OF EXPERT ADVISERS WILL HELP YOU TO IMPLEMENT THE 5S METHODOLOGY IN YOUR ORGANISATION. THIS MAKES SELF-DISCIPLINE IN COMPLYING WITH THE SPECIFIED PROCESSES AND PROCEDURES A JOINT TASK.

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BENEFIT FROM THE COMPREHENSIVE KNOWLEDGE OF OUR WORKSTATIONS AND STORAGE EXPERTS – THROUGHOUT THE WORLD:

Our know-how is available to you throughout, from initial concept to 3-D design and right through to installation. We work together with you to develop a solution tailored precisely to your requirements, thereby making your working practices more efficient and increasing your productivity.

■ Competent expert advice from requirements analysis to installation.

■ The perfect range of products and solutions for more efficient working processes.

■ Significant cost and time saving.

A full-service provider for workstations and storage, we are a one-stop shop for everything. From in-house manufacturing to expert advice, right through to turnkey installation. And at every stage our focus is on ensuring the very best quality and functions, at the very best benefit-price ratio. Giving you guaranteed workflow efficiency without breaking your budget.

As your system partner for quality tools, we can offer you a service portfolio based on our unique combination of trading, manufacturing and service competence.


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Workstations and storage according to the 5S methodology at Don Whitley Scientific Ltd. in West Yorkshire

CASE STUDY

Taking your efficiency to a higher level!Usually, when talking about increases in efficiency or production, businesses have the production line itself in mind, with higher feed rates, more manpower or even additional production lines considered. You would probably not think about a higher efficiency when it comes to the work environment itself, but this was exactly what Don Whitley Scientific Ltd. had in mind when they contacted Hoffmann Group’s sales manager Paul Walker to refurbish their workshops in West Yorkshire.

Being the leading manufacturer and supplier of innovative equipment and services to the microbio-logy and tissue culture industries - primarily for use in hospitals, public health laboratories, food testing organisations, pharmaceutical companies and research institutions - DWS required a reliable partner when it came to quality and service.

„We have decided to work with the Hoffmann Group because of the quality of their products and the service they provide.“ Fergus Murray, Product Engineering Director at DWS.

During MACH 2016, Mr. Murray and Managing Director Paul Walton developed a first impression of the quality of the Hoffmann Group’s workstation and storage solutions so they asked the experts of the Hoffmann Group to take a look at their workshops. During a visit at DWS, the team around Paul Walker produced a first draft of the workshops showing how they might look like equipped with new workstations and tool cars. Using state of the art software for plan-ning and design, the team were able to give a very clear impression of the new layout. Ideas could be

Before After

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implemented immediately during the planning pro-cess and changes could be made by just one click.

To help DWS achieve their goals of improving their working environment, increasing the throughput of products and the general layout of their production department, the Hoffmann Group introduced the 5S methodology. The 5S methodology was developed in Japan; it is a systematic and methodical approach allowing teams to organise their workplace in the safest and most efficient manner.

Due to the crucial nature of their business, DWS knows all about the importance of cleanliness and safety, which can be easily achieved with 5S. The workstation and storage solutions offered by the Hoffmann Group support these features in the best way. Not only can the workstations be individually customised and equipped, even the foam inlays in the tool cars can be designed for each individual purpose. The two-colour system shows at a glance whether a tool is missing. Every single tool gets its own place, reducing the time being spent on looking for it.

„We will definitely be purchasing more equipment from the Hoffmann Group as we have been able to increase our productivity by approximately 10 to 20 % of available man hours, just by optimising the work environment“, Paul Walton adds.

Don Whitley Scientific Ltd.

develops, manufactures and sells equipment and associated products for microbiology and cell culture applications worldwide. DWS sells to both public and private sectors in a variety of scientific disciplines in organisations such as health protection agencies, pharmaceutical companies, food laboratories, contract microbiology organisations, hospitals, university research departments, water analysis companies and other research facilities. In the UK, Australia and Germany products are sold directly. In other parts of the world the products are being supplied and supported via a carefully chosen distributor network.

Fergus Murray, Product Engineering Director at Don Whitley Scientific Ltd.

Before After

Case Study


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6 SORTTHE 5S METHODOLOGY WILL BE EXTENDED BY AN EXTRA S: SAFETY.

PREVIEW


6S – Sound advice for safetySafety at the workplace should be ensured by a clean, clearly arranged workplace and strict compliance with standards, but safety means more than a clean and structured workplace or compliance with the specified 5S standards alone.

Safety means not just eliminating sources of potential hazard, but putting emphasis on the employee and his health. The aim is an ergonomic workplace design that eliminates any potential harm to health.

Even a clean, orderly and structured office workplace in a production hall can be very loud due to running machines.

With noise protection measures such as machine enclosures or office partitioning systems you will be improving the ergonomic design of the workplace and be applying 6S, as these safety measures protect the employees against damage to their health resulting from exposure to noise.

An assembly workplace where everything has its place and is in its place, where there are no unneces-sary items left lying around, in short - according to 5S.

However, the fact that the workstation cannot be set to the employee‘s height and therefore is either too high or too low, may lead to health problems.

This is where 6S in the sense of safe and ergono-mic workplace design can offer a solution. With a height-adjustable assembly workstation, which can be set to the individual employee‘s height, damage to health as well as absences caused by illness resulting from wrong posture can be avoided.

More information on ergonomic solutions can be found in our brochure. Download at: www.hoffmann-group.com/DE/de/hom/service/downloads/broschueren

Preview 6S: Safety


THE ADVANTAGES TO YOU

ɾ Complete range of the best solutions.

ɾ All protective equipment from a single source.

ɾ Exclusively certified products to current standards and statutory regulations.

PROTECTING WHAT REALLY MATTERS:HEALTH AND PERFORMANCE CAPABILITIES.An integral part of safety at work is not just the the appropriate workplace design but also the personal protective equip-ment (PPE). Please contact us for competent advice on this subject.

The requirements for personal protective equipment are always individual: Product selection is determined not only by personal perception for maximum wearer acceptance but also by the statutory regulations. Our PPE specialists will be pleased to offer you advice on our comprehensive range across the three protection categories.

Category I: Simple PPE for protection against minimal hazards.

Category II: PPE for protection against risks of medium severity.

Category III: Complex PPE for protection against risk of death and irreversible damage to health.

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6S – PERSONAL PROTECTIVE EQUIPMENT


Preview 6S: Safety

This advertising brochure, its graphic layout and the item numbering system used are protected by copyright. Reprinting and reproduction of any kind – even as extracts – is permitted only with the written authorisation of Hoffmann SE, 81241 München, Germany.

5 STEPS TO MAXIMUM EFFICIENCY.The 5S methodology has many advantages for a company‘s operational processes:

■ Waste is located and eliminated.

■ An ergonomic and secure place of work is created.

■ Existing areas are used more effectively.

■ Productivity is increased, the number of faults is reduced.

■ The employee feels comfortable and happy at his place of work.

■ A workplace created according to the principles of 5S requires shorter training periods.

■ Preparation and set-up times are reduced.

■ Technical availability of machines is increased.

■ Quality of production is increased.

■ Number of complaints is reduced; customer confidence is increased.

■ Better use of space.

■ Clean and uncluttered business premises that are always presentable and can be shown to customers at any time.

■ Successes are visualised and increase the sense of belonging.

■ 5S can be used immediately!

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Hoffmann UK Quality Tools Ltd.GEE Business CentreHolborn Hill · BirminghamB7 5JR

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MAXIMUM EFFICIENCY DUE TO PERFECT WORKPLACE DESIGN. · 2020. 11. 5. · 5S methodology Eɾciency through an orderly workplace WHAT ARE THE OBJECTIVES OF THE MEASURES OF THE 5S METHODOLOGY?