MATHESON Craig

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ENCHONG NaomiWednesday, 25 June 2008 12:16 PMMATHESON CraigROBINS MarinaQld Rugby Union proposal = copy

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BACKGROUND PAPERSFOR

STMON TUTT' anref of staff

Department of Police, Corrective Services & Sport

nuaiitsiY'@

Meeting with Simon Tutt & Ken Freer

Tuesday, I June 2OOg at 4;OOpm

Ministerial Offiee, Level 24, State Law Building,5O Ann Street, Brisbane

Agenda

Agenda ltems

1.

2.

3.

QRU Financials 2004 - 2009

Sport & Recreation Queensland Funding

Souths (SDRUFC)

1 .

RUGiEi*@Meeting Notes - Tuesday, 3 June 200g

QRU Financials

r Our business model is not viable.. lt relies on the QR Reds being a consistenfly successful team.

. Match day income not growing; and

. Stadium costs have increased;

. Offset to some extent by increased sponsorship.

. We've increased our investment in the eR Reds

. Players salaries (demand greater than supply);' Coaching staff

r Funded by tightening of community rugby investment; withr Increased sponsorship and reduced servicing costsr ultimately only additional revenue sources will rectify this ie:

. Extended Super 14 season' BallymoreRedevelopment' Other ideas which are being explored.

Attechments:. QRU Strategic plan. Ballymore Redevelopment Update

Sport & Recreation Funding

r Our clubs are suffering financially as wellr This is affecting their abitity to growr Our overall funding represents 1.8o/o of the total - and greater than S0% of this is

one project, the GPS refurbishment. More funding would allow:

a' lncreased/improved facilities to facilitate growth in participation.b. Set up a QRU Club Ground Maintenance Program'to service our Clubs

which would reduce their costs and water usage.

Questions:r How can we improve on our success rate with applications for funding?' Should the Club Ground Maintenance Program be submitted as a miior facilities

project or a GCBF?r Status on Trinity Anglican School, Cairns.

3. Souths

1aO |un{ry-approved for $265,895 for the redevelopment of a second playing field(Souths/QBCA)Souths Rugby/QBCA and Councilwere unsuccessful in court and the Council'sapproval was overturned.They had ilcqrred costs of $319,563 of which $79,412 is for legal fees andpotentially ineligible under the Funding program. The remaining oeut is $240,,1s1.

2.

GIRU P()SITT('N

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SPOFIT & ]TEGTIEATIONFUNDING

Fund 2A07|2AO8 Amount forRugby

Numberofprojectsaooroved

Total Amount availablein round

olo for Rugby

Maior Faci l i t ies $499 000 1 $31 304 795 7.54/oMinor Facilities $131 990 1 $ 8 185 905 t.6a/oClub Development $L77 799 45 $ 3 290 763 5,20/oAthlete AssistanceFund

$ 1400 -7$ 411 000 0.3o/o

TOTAL $8O4 189 54 $43 192 463 t.8o/o

Sport and Recreation Queensland Funding - eRU

' We had 5 applications to Minor Facilities in 2007 with one being successful

Funding PrioritiesThese key principles guide our rugby infrastructure developmentr

1, To provide the best rugby experience for all participants. 2. To manage our facilities for enhanced growth

The two key areas identified in infrastructure dlvelopment to achieve these principles are:1. Lighting2. New Field development

Club Ground Maintenance programThis project will be established to provide a servlce to clubs to assist in the management oftheir fields for Rugby Union, QRU will utilize this grant to purchase an aeration michine andtractor to deliver this service on a quarterly basis to Brisbane based clubs, This maintenanceprogram will concentrate on aerating fields to reduce.compaction of fields which will assist theqty!9 wjln their.regular field maintenance requirements (mowing, watering & line-marking).QRU will implement this program (CGMP) in conjunction with Baliymore's lxisting ground-itaffto assist our clubs in malntaining/improvlng their fields which not only provides a Jaferenvironment but asslsts them In attracilng & retalning players.

Club Ground Project Number ofparticipants

Mackay DistrictRusby Union

Quarry Hill x Central venuefor all teams Liqhtinq on field 3 1609

RockhamptonDistrict RugbyUnion Rugby Park Lightino on field 2

1352

Cairns and DistrictRugby Union

Trinity Anglican School OvalDevelopment

New FieldDevelopment

1546

Brothers RUC Crosby Park Lightinq on Field L/2 9 1 5Easts RUC Bottomley Park Liqht inq on Field 1/2 1 0 1 5Souths RUC Chip5y Wood Light inq on Field 1 239

CapitalExpense

Numberof Fields

Cost per field byan contractor

Cost per fieldunder QRUproqram

Savings to ourRugby clubs pervear

Grant targets

$140 000 oz $5000 per field/yr= $310 OOO

$1460 per field/yr= $9O 520

$219 480 Minor/ GCBF

SC'UTHS

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ClubhouseFrederick Street (offVilla St)lSronga Park, AnnerleyPh:(07) 384832rsFax:(07) 38483224

14 Feb 2008

Dear Ms Mcleod,

Thankygu.{or the opportunity to meet with you last Friday to discuss the progress of thesecond field develoomen] belng undertaken-by Southern oirrri", Rugby union Footballclub' To put the tutt., into cJnbxt i *ili pr;uide a shoJ "tronorogi"al

of the events rodate for your consideration.

During 2003/2004 neriod, the QRU detailed specific criteria for premier clubs to retainl1T lltlg,u:1ng:t*ts. In particular criterias- i""lr;i.;;noted the desire for crubs tohave a second field for minor matches and warm up. souths have been pursuing a secondfield within the Yeronga Park since trt..*tv nineties unJ hu* ,ncountered a moderateamount of resistance from a smail but vocaicorrr"rrv gr""p iho ,rpr.rrnt themserves asFriends of Yeronga 11{ !rovr). oveifire years negotiution, with the group have brokendown and numerous viabre options ro, u ,rtono praying fierd have been sherved.

During 2004 souths engaged the serves of the Rowrand communications group toundertake a communiry-consu[at1vg pro..* to assist the club develop a second fieldproject. Shortry thereafter the Brisbane city.coun;i;;;.gJthe communiry on a draftmanagement plan for Yeronga Park. It should be noted ir,"'t dt" draft management planclearly indicated a spor:ting p-recinct *rrr* we have enjoyed the use of anunderdeveloped narcel 91ta'na for training purposes sinci ilre early 19i0. This existingfield is shared *ith th" qro BU"Jiri"'k"ttAsro"iution (eBCA) and in underfloodlights. It is however onry approximatery g0 metres rong and 65 meftes wide.After a lengthy consultative process we were advised to pursue a development applicationfor a material chanse of use io .o*t*rt i n:l competition grade sports field for use byboth souths and thJQBCe ror tlr

"*irtiig nerd. ti,e ne*i,eiJ wouto require come cutand fill and lengthening the field to t to mlres x 67 wide. The development Applicationwas lodged on.8th February 2005. we were.sub.sequentry required to respond to threerequests for further informarion from council whicir-"ft;;il;;;;d more detaired pransbeing re written and reproduced to meet councirs requirem"it . ru.ntuaily thedevelopment permit was granted on 8 September 20d6. Fo, *iu, should have been astraightforward DA process we have had to go through ,orn,

"*tr*rdinary steps to get thisfar' The proposed dev*Rment it m"t"&".n extension of an existing playing field. Thisexercise alone cost the CIub in excess of'$gO,OOO.

Postal AddressPO Box I I0Annerley, Qld 4103www.southsrugby.comemail : in fo@southsru gby.com

?ut}g 2005 we applied to and were successful in obtaining a Major Facilities Grant fromthe Department of Sport and Recreation to the sum of $26&",000. We have been grantedfive extensions of time requests which remained current uniit : I December Z0A7 tocommence operational works. The level of support provided by your department, from ourlocal member for Yerongpilly, Mr Simon Finn, MP and the then Minster Andrew Fraserhas been exceptional

Three parties appealed to the Planning and Environment Court against the Council decisionto approve the DA. At a directions hearing in early February the p&E Court set down atimetable of activities with which the respondents and appeliants were to comply with.Unfortunately the matter subsequently proceeded to a fuli hearing over four oays duringlate August 2007- D-istrict Court JudgiBrabazon (QC) rtruJ it. maner and handed downhis decision on 23 November 2007.where he atlowei ti.

"pf."r and our Development

Application was denied. We considered appealing the aecision but the financial cost ofsuch an exercise prohibits us advancing it iny further.

There are a numbet:l*T:o we wish you to consider when reviewing the funding for ourproject' We pursued the DA at the given location based on the advice of Council and thetacit consent-of the group known as Friends-of Yeurnga partc ttre location was our option5 of five prefered locations for such a development frt we purrrcalii" g".a-i"iri*awhat we believed was the support of the community and locil governmenr represenratives.

The costs of the process has exceeded all our budget forecasts. We now find ourselves inthe position that all surplus monies allocated to th! project huur ur"n expended and there isa significant shortfall to meet a number of outstanding ,ortr. subsequent to the DAapproval we have incurred expenditure over $200,00d on the project'and are unable to meetthese invoices, let alone our normal operating cosis. we travJrec"iurd an advance from!e QRU for $40,000 and obtained anoverdrift for $50,000, out we still have over$150,000 in outstanding accounts. Our short and long term viability is at considerable risk.We find ourselves very vulnerable to conduct our core business as we have no monies Ieftto meet our financial obligations.

we come cap in hand seeking the financial support of the Department of sport andReffeation a1! a1k special consideration for assisting u, ,nr.i irgitimate **prnr",associated with the funding agreement and any otheipossible financial assistance that isavailable to us. our project manager's attachid r"port addresses the financials in moredetail but -our plea is a genuine one. our urgency ior assistance is very high as we have anumber of accounts overdue for payment

"nd lirited capacity to meei thiJat present.

Kind regards

Steve MunroPresident

a\ i:fr-.

--

Civdec C,o,nsfruclions

February z7tt'ZOO9Rcf SRUCQBCA.LIS

The Mnnager?rogram & Facilities DevelopmentC/- South East Regional OfficeSport & Recreation QueeoslandPO Box 15187City East Qld 4002

Dear Sir/Madam

tr[ajor Faclltties Program 2006

R"d ""ur"pL1'"I'$il'T'roii, 3T::"nga parkReqaestfor Paymat ofFees Incurred

!e lefer to.tha Orant Apprgval and Funding Agreemcnt for tbe above project for which theS_outhem Disbicts Rugby Uaion Club Inc. was approved funding in tte amount of $265,g95.we now provide a status report on the project togither with a reluest for paymcnt of feesinryn9d on thc project sinse commencosrent of the funding period on July i" zoos, rn"majority of the costs incurred sincc this date havc been for piofcssional fccs for thciuvcstigation, prelimiaary design and detailcd dcsign to suii couucil reguiremcnts. TheColncil requiremenb were quitc otrerous and well iu excess of the nor*"I requirements fora devclopmeot of this nature and in essetrce bad to meet operational worls approvalstaudards.

Update on Progress

sirce the last report a lot of fime and effort has been expeuded ir the firtherdotailed desip of the developmeut and in thc defence of the aevelopment in thcPlanaing & Enviroament Courluafortunately as you would be aware souths Rugby/eBCA and couucil wereunsuccessfirl in court and council's Approval wa! overturned. This was asignificant blow to both sporting/comnunity organizations.The project is now unable to proceed in its prcsent form and all works ceased by theend of2007.

louths Rugby olub has now been Ieft witir a nuuber of professional scrvicesinvoices that tlicy aro unable to pay which places tbe clut i:r an extremely difEoultfiaancial situation.The President of the club shall be writing to t}le sport & Re creation dcpar&aent fofirrther advise ofthe criticat situation the club fiods itsclfin should ttrey aot getsome assistancc to meet their outstanding dcbts.

H:\My Docu$cnts\sourhs Rrgby scniors\sRUceBCA.rt t S@,ooc

A.B.N.72 009 616 899

Hcqd OfficaI Colcford Strcol EostAcocio Ridgo Qld 4l tOPO Box 7OEArcherfield Qld 4l0SPh: {07l-3274 1t6lFc: {O7l 3?77 531I

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Request

We are been exfremely appreciative ofthe consideration to date grvea to Souths/QBC.A inextending tho firnding program for this project to Decemb er lflOOt. Unfortraatcly it hasall been to no avail as the dcvclopmcnt can not proceed. The clubs a:c in ttris positiontluough no fault of thcir oy T-{11u":bided by the directioas and advice eo; fo them bythe governing local authority. Whilst the clubs 6cteve tbat &ey have beenleatt a g"i{

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injustice they are uot in a position, nor do they bave the funds, io fight thc decision.

wc. now respectfully requcst access to &e fi.rnds approved for ttris projec! or part thereof,, toassist in the payment of outstaading profcssional services iovoices.

Schedule oflnvoices

As otttlined in the attashed Schedule oflnvoices the Club has incurred overall erpenses of$319'562.90 sincc tbe connmeasemeat of the fundingperiod. Another $16,5?2,35 vasexpended by thc club prior to the comncncemct t of the firnding period in iodging the DAuith council- Totar costs iucurred on the project amount to s3;6,135.25,

While $79,41 t.93 of the $31 9,562.90 is for leg;al fees aud we understand that this cost isineligible undertbe Funding Prograrr, tbereriainiug debt of $240,i50.97 is for costsrelatiag to the development and therefore considcrcl eligible under thc program.

we would be pleased to complete any forrnal application form that may bc necessary tosupport this request.

-----o0o-----

Please contact mc should further infomatiou assist or ifwc nced to mcct to discuss theuratter further.

We look forward to a favowable reply-

Your faithftlly

BnrryD. Denny / ,/ProjectManager (/

Enc Scheduleoflnvoices

CcSteveMunro (SDRIIC)

Hl\My Documcnts\Souths Rugby Seniors\SRUCaBCA@

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