Master of Science Integrated Product Design Master of ... · IDE Graduation Manual Master of Science Integrated Product Design ... 3.4.7 Graduation Deliverables ... In the beginning

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IDE Graduation Manual

Master of Science Integrated Product Design Master of Science Design for Interaction

Master of Science Strategic Product Design

Faculty of Industrial Design Engineering Delft University of Technology

August 2016



Index 1 Introduction 5

2 Graduation at the Faculty of Industrial Design Engineering 6 2.1 Mission statement of the Faculty of Industrial Design Engineering 6 2.2 Three Master programmes 6 2.3 Prepare to Graduate: GPS Week 3 and Return to Base (RtB) 7 2.4 The Graduation Project: the final piece of the Master’s degree programme 7 2.5 Internal and external Graduation Projects 8 2.6 Admission requirements 8 2.7 Graduation Support 9

3 Procedures and rules 10 3.1 Finding a graduation subject and position 10

3.1.1 GPS Week 3 3.1.2 Return to Base 3.1.3 Graduation report database 3.1.4 Graduation subject requirements 3.1.5 Finding a graduation subject and position 3.1.6 Executing a Graduation Project abroad

3.2 Composing a Supervisory Team 13 3.2.1 Registering as a Graduating Student

3.3 The Graduation Assignment 14 3.3.1 Draft Graduation Assignment and Form for graduation assignment

and study progress 3.3.2 Graduation Assignment 3.3.3 Formal approval of the Graduation Assignment 3.3.4 Assessment Form Graduation Project and Rubric to the Assessment Form

3.4 The Graduation Project 16 3.4.1 Finding a workplace 3.4.2 Agreement with external party 3.4.3 Milestones, meetings and work plan 3.4.4 Green-light meeting 3.4.5 Application for examination by the Chair 3.4.6 Administrative obligations for the student 3.4.7 Graduation Deliverables

4 Examination of the Graduation Project 22 4.1 Thesis 22 4.2 Preliminary mark 22 4.3 Public presentation 22 4.4 The MSc examination, final mark and cum laude 23 4.5 Evaluation 23 4.6 Awarding the degree 23

5 Entering into an agreement with an external party 25 5.1 General 25 5.2 BNO Code of Conduct 25

5.3 Payment 26 5.4 Copyright 26 5.5 Models and prototypes 27 5.6 Intellectual property rights, the Dutch Patents Act 27


5.7 Liability 27 5.8 Confidentiality 28

5.8.1 Confidentiality of Graduation Project results, embargo 5.8.2 Confidentiality of company information

Appendix 1 - Checklist for the Chair of the Supervisory Team 30

Appendix 2 - Checklist for the Graduating Student 31

Appendix 3 - Format Graduation Assignment incl. Student’s Study ProgressFout! Bladwijzer niet gedefinieerd. Appendix 4 - Assessment Form Graduation Project Fout! Bladwijzer niet gedefinieerd.5

Appendix 5 - Rubric to the Assessment Form Graduation ProjectFout! Bladwijzer niet gedefinieerd.7

For Appendices 6 and 7, consult the Studentportal IDE > IDE Graduation > Downloadable Process Documents

Appendix 6 - BNO Code of Conduct / Gedragscode BNO Appendix 7 - IDE Model Graduation Contract


1 Introduction This IDE Graduation Manual provides information on the Graduation Project: the final project that completes each of the three Master programmes offered by the Faculty of Industrial Design Engineering (IDE) at Delft University of Technology (TU Delft):

Integrated Product Design (IPD) Design for Interaction (DfI); Strategic Product Design (SPD)

This Graduation Manual is meant for students and staff who are preparing for, or are involved in, the Graduation Project. In case of an external Graduation Project, a specific ‘Graduation Manual for Companies’ is available to inform the external party about IDE’s Graduation Project and its procedures.1 This IDE Graduation Manual discusses the most relevant aspects of the Graduation Project, from the preparatory work to the procedures for awarding the Master’s degree. Checklists and examples of important documents required during the process are enclosed in the appendix section. Students who, after thoroughly reading this manual, still have questions regarding graduation, who experience difficulties initiating a Graduation Project or who encounter problems during the execution of the project that cannot be solved in consultation with the guiding team members (the Supervisory Team), are urged to consult Graduation Support (paragraph 2.7). For a digital version of this document and all documents relevant for graduation, please visit the Graduation website: IDE Student Portal > Graduation (MSc) > Downloads. For information on this Graduation Manual, please contact TU Delft | Faculty IDE | Education & Student Affairs Department (Afdeling Onderwijs & Studentzaken O&S) | Landbergstraat 15 | 2628 CE Delft | E-mail: [email protected]

1 The ‘Graduation Manual for Companies’ can be downloaded from the Graduation webpage: IDE Student Portal > Graduation (MSc) > Downloads

mailto:[email protected]


2 Graduation at the Faculty of Industrial Design Engineering

This chapter provides information about the role of the Graduation Project within the Master programmes, the different types of graduation, the admission requirements and Graduation Support.

2.1 Mission statement of the Faculty of Industrial Design Engineering

The field of industrial design engineering consists of all activities concerning methodical and creative innovation and development in the field of consumer goods. The objectives of the Faculty of IDE are described in the mission statement:

Design for our future

Our mission is to contribute to the knowledge, skills, methods and professional attitudes in the field of integrated product development. We aim to achieve this through education and research at an internationally recognised scientific level, as befits our status as part of Delft University of Technology. The Faculty of Industrial Design Engineering's concern is to study, innovate and improve the development of durable products and their related services for people, on the basis of the balanced interests of users, industry, society and the environment.

2.2 Three Master programmes

The Faculty of IDE offers three Master programmes:

Integrated Product Design (IPD); Design for Interaction (DfI); Strategic Product Design (SPD).

It is possible to take a Master specialisation in Medisign (IPD and DfI Master students only).2

In addition, it is possible to take a TU Delft Master annotation in the field of:

Technology in Sustainable Development (all three Master programmes); Entrepreneurship (all three Master programmes).

2 For students who started their Master before 2014 and are in the specialization tracks of Automotive or

Retail Design, see , articles 3, 5 and 7 of the Implementation Regulations to the Teaching and Examination Regulations (TER) for the transition rules applicable.


2.3 Prepare to Graduate: GPS Week 3 and Return to Base (RtB)

To ensure a timely start of the Graduation Project the student shall attend the course ‘Generic and Professional Skills, Week 3’ (GPS-3) in the first week of the third semester, which focuses on preparing for graduation (paragraph 3.1.1). During the third semester, students are expected to initiate a graduation project, find a supporting team (Supervisory Team), come to agreements about the assignment and get it approved by the Board of Examiners to enable a project execution from the start of the fourth semester. In the beginning of the second quarter of the third semester, Return to Base meetings are organised for all preparing students. In separate sessions more hands-on and practical information is shared to support students in getting the project organised. Furthermore, RtB is the place for students to share experiences and ideas and to help each other to conquer difficulties. Students are required to attend the Return to Base meetings until a Graduation Project is started (paragraph 3.1.2).

2.4 The Graduation Project: the final piece of the Master’s degree programme

The Graduation Project counts for 33 ECTS credits, the equivalent of 22 weeks of study. 3 EC are allocated in the second quarter of the third semester, and 30 EC are allocated in the fourth semester. The Graduation Project can be started when the student has succeeded in getting it organised, whole year round, under the condition that the students meets the admission requirements (see 2.6). Since the project is started individually, there’s no registration in Osiris. Instead, a student is required to register as graduating student with the Chair’s departmental secretary. The Graduation Project gives the student the opportunity to show that he/she is worthy of the academic title “Master of Science”, and that he/she fulfils the requirements of the Master’s degree programme. The Graduation Project can be seen both as the culmination of the student’s work, and as an academic and personal learning experience. The emphasis is therefore not only on testing competencies, but also on the development of the student’s knowledge, understanding and skills during the project. The Graduation Project is considered to be a stepping stone to a future professional career. A high level of independence is therefore expected from the student in the planning and execution of the assignment, and in the acquisition of knowledge, understanding and skills.

Study goals Considering the course, Graduation Project, the student will acquire knowledge, understanding and skills at an academic Master’s level with respect to independently planning and executing a design and/or research project. On completing the Graduation Project, the student will be able to:

Plan, organise and execute a design or research project; Independently manage a design or research project;


Cooperate with other professionals; Document and report the results of a design or research project (both in

writing and orally);

Acquire specific knowledge on the subject of the design or research project.

2.5 Types of Graduation Projects

There are three types of Graduation project:

1. A graduation project, based on a research or design programme of the IDE Faculty (IDE internal project).

2. A graduation project, based on a proposal of a commercial or non-profit (research or design) organisation (external project).

3. A graduation project based on a proposal defined by the student, guided by the IDE Faculty. This type of project might be executed in the context of a start-up entrepreneurship of student (entrepreneurial project).3

Hybrid structures are possible. For example:

A project initially based on a research or design programme of the IDE Faculty, might involve a company or other organization later during the project.

A project initially based on a proposal of a non-profit organisation, might be developed in the context of a start-up entrepreneurship later during the project.

2.6 Admission requirements

It is essential that the student meets the admission requirements before actually start working on a Graduation Project. This is to ensure that the student has the requisite level of ability at the beginning of the project.

During the execution of the Graduation Project, the student must be registered as a student of the Faculty of Industrial Design Engineering.

Students may start the graduation project on condition that they have finished at least the complete first year of the MSc (60 EC).

Because the Graduation Project is a full time course, it is strongly recommended to have finished all other courses of the MSc programme before start.4 The project can be started whole year round, as soon as the student has organised the project.

3 See further information on io.tudelft.nl/startup. 4 See also Section 9, Sequence of the Implementation Regulations, appendix to the Teaching and Examination Regulations (TER)


2.7 Graduation Support Graduation Support (GS) provides help, advice and expertise to students who are in the process of orientation, making arrangements for, or execution of a Graduation Project. GS can also be consulted by staff members who have questions about the execution of a Graduation Project by (one of) their students. GS comprehends a network of specialists within the Faculty, and although the office normally is staffed by one person, the full network covers several different disciplines5. Matters to consult GS for are e.g. orientation on a graduation subject or doubts about a subject being suitable for a certain MSc, questions concerning procedures, contracts or intellectual property, (Erasmus+) scholarship or planning. Students who have problems initiating a Graduation Project after having attended Return to Base are also advised to contact Graduation Support. During execution of the Graduation Project, Graduation Support functions as a helpdesk for both students and Supervisors. Students and staff who, during the Graduation Project, encounter problems that cannot be solved within the team are urged to consult Graduation Support ([email protected]).

5 For information about GS office hours see Graduation website: IDE Student Portal -> Graduation



3 Procedures and rules This chapter describes the procedures and rules that need to be followed during the preparation phase of the Graduation Project and the Graduation Project itself. These include requirements for the graduation subject, rules concerning the formation of a Supervisory Team, rules regarding the approval of the Graduation Assignment and rules concerning the execution of the Graduation Project. Many people and departments are involved in these procedures and rules, each with their own specific obligations and concerns. In the end, however, the sole responsibility for the correct completion of the course and project, and compliance with all relevant regulations and procedures lies with the graduating student himself/herself. He/she alone is the project leader of his/her graduation process.

3.1 Finding a graduation subject and position

The first step towards finding a suitable graduation subject and position is to register in Osiris for GPS week 3.

3.1.1 GPS Week 3 The GPS week 3 (GPS-3) take place in the first week of the student’s third semester. The objective of this week is to get the student started to find and develop a suitable graduation project; conform his/her interests and competences and acceptable for the Board of Examiners. During GPS-3, students will work on the creation of a personal profile to get to know specific interests and capabilities, they will gain information on how to write a project proposal of good quality, and how to compose a Supervisory Team. Students will develop strategies to find a project and they will gain insight in the procedural aspects of finding and setting up a Graduation Project. During the third semester, the student is required to work part-time on initiating and organising a Graduation Project. Therefore 3 of the 33 EC of the Graduation Project are scheduled in the third semester, which means that students are expected to allocate about 84 hours on getting the project organised. 3.1.2 Return to Base After having attended GPS week 3, the student is required to attend the Return to Base meeting of his/her Master, which is scheduled within the first weeks of the second quarter of the third semester6. During this meeting, students will discuss their progress regarding finding a suitable subject and position. They will be informed about actual matters regarding graduation and more hands-on practicalities will be shared. The meeting offers a

6 See your MSc roster; Return to Base meetings are scheduled under GPS course code(s) in 2nd and 4th quarter.


valuable opportunity to learn from the experiences of others in reference to initiating a project. A student is expected to attend the Return to Base meeting each semester until his/her Graduation Project proposal is approved of by the Board of Examiners. 3.1.3 Inspiration: Graduation report database

To obtain an idea of the possible range of projects, students can consult other, previous graduation reports: Full-content reports, available online: o Report numbers from approx. 4000 upwards (from September 2009)

can be looked in online. Consult TU Delft Institutional Repository: http://repository.tudelft.nl/ to get inspired by the work of predecessors.

Full-content reports, available in hard copy: o Report numbers 1 – approximately 4000 (1963 – September 1998),

hard copies: consult on request; apply to the O&S Department;

3.1.4 Graduation subject requirements

The following requirements are set for the subject/assignment of the IDE Graduation Project:

o It must belong to the domain of Industrial Design Engineering and be relevant to the mission of the IDE Faculty (see 2.1).

o It must be feasible for a student with the knowledge, insights and skills acquired in his/her Master’s degree programme7.

o It must have the potential to be a fitting culmination of an academic Master’s programme, in terms of content and complexity, giving the student scope to demonstrate his/her competencies and qualities as a self-reliant, professional Industrial Design engineer.

o A Graduation Assignment must offer the student the opportunity to show he/she masters the study goals of the Graduation Project (paragraph 2.4), being:

Plan, organise and execute a design or research project; Independently manage a design or research project; Cooperate with other professionals; Document and report the results of a design or research project

(both in writing and orally); Acquire specific knowledge on the subject of a design or

research project. o In the case of a research project, the Graduation Project has to be

related to the research programme of the IDE Faculty.

7 See Teaching and Examination Regulations (TER) to get informed about the Final Attainment Levels of IDE’s Master degree programs.

http://repository.tudelft.nl/


o The project must be doable within the available time (33 EC = 22 weeks of full time work).

The Graduation Project should be executed in English (see Article 7, Teaching and Examination Regulations). If there are reasons to deviate from this requirement, a substantiated request should be sent to the Board of Examiners by the Chair of the Supervisory Team.

Students are permitted to work as a team with other students on a Graduation Project, provided that each student has an individual and clearly distinguishable task. In other words, it must be possible to assess each student on the basis of an individual assignment and an individual result. 3.1.5 Finding a graduation subject and position

There are different ways to find a graduation subject:

o Students can find their own subject and position. For example, by contacting companies where they would like to execute their Graduation Project, and discuss possibilities;

o Students can go into opportunities that are available through members of staff. Learn about these possibilities by contacting different staff members;

o Students can get into contact with interested companies, and go into opportunities that might come up during the IDE Company Days (IO Bedrijvenbeurs);

o Students can consult IDE’s opportunities database: IDE Student Portal > Graduation (MSc) > Graduation opportunities.8 On this webpage, external companies, organisations and staff notify students of opportunities they have on offer. Note that the opportunities listed are ‘rough’, and have not yet been checked by the Faculty on suitability. It’s up to the student to shape an opportunity towards an assignment that is motivating and challenging for both student and company, and meets the requirements for graduation.

o If a student does not have a graduation subject or position by the end of the third semester, the faculty will support the student in finding a subject and position. The student is required to contact Graduation Support ([email protected]).

3.1.6 Executing a Graduation Project abroad

If a student chooses to carry out his/her graduation project with an external party abroad, he/she is subject to the general procedures and rules in relation to graduation as described in this Graduation Manual. Furthermore,

8 The opportunities listed on the webpage are also posted in hard copy on the board in the Central Hall of

the Faculty. Furthermore, all opportunities are tweeted automatically via ‘IDE students’. Automatic posts in the ‘Industrial Design Engineering, TU Delft’ Facebook community will follow later this year. Students

who use one of the opportunities offered in this database are urged to inform Graduation Support of this, in order to be able to communicate to other students that this opportunity no longer is available..



in addition to those, general rules for studying abroad are applicable. Preparations include attending to practical matters relating to foreign language and culture, accommodation, funding (DUO), insurance, vaccinations, visas and work permits, and scholarships (if applicable). For information on these matters, see the relevant web pages on TU Delft’s and IDE’s Student Portal. Because of the possible absence of peers, and the geographical distance to Supervisors and Faculty, excellent planning skills, discipline and autarchy are some of the qualifications a student should characterise to successfully execute a Graduation Project abroad.

3.2 Composing a Supervisory Team

A student can contact staff members, or a possible Chair or mentor for a Supervisory Team:

For orientation and acquaintance; When he/she has found a subject or project and is looking for guidance or

advice;

If he/she has yet to find a subject or project, but has a preference for a project within the area of specialisation of a specific member of IDE staff.

General requirements of a Supervisory Team, applicable to all Master programmes:

The Team should cover the expertise in the fields of the graduation subject. Internal Graduation Project: The Supervisory Team should consist of two members of university staff

(Chair and mentor), preferably not from the same section, both qualified and authorised to assess the Graduation Project.

External Graduation Project: The Supervisory Team consists of two members of university staff (Chair and

mentor), both qualified and authorised to assess the Graduation Project, and one company mentor, representing the external party. This company mentor is not authorised to act as an examiner, but can function as an advisor, also in determining the grade;

Besides the required setup of the Supervisory Team, following from the type of Graduation Project (internal or external), it is possible to have an additional (company) advisor. His/her role must be purely advisory in the Graduation Project. Chairs and mentors The Supervisory Team is organised by the student, in consultation with the Chair. To learn about IDE staff qualified to act as a Chair and/or mentor, consult the List of Chairs and mentors, which is a download from the Graduation website: IDE Student Portal > Graduation (MSc) > Downloads > List Chairs and mentors.


The Chair of the Supervisory Team must be a member of staff at the IDE Faculty. Mentors may be members of staff at the IDE Faculty, but also at other TU Delft Faculties or even may be affiliated to another Dutch university of a comparable level.9 The university members in the Supervisory Team must not have a personal conflict of interest in the company at which the Graduation Project is executed. Only the two university staff members in the Supervisory Team are mandated by the Board of Examiners to serve as examiners, not only of the Graduation Project but also of the student’s Master’s programme as a whole (see also 4.6). For Faculty staff, a total of 60 hours per student is available for supervision of the Graduation Project.

As long as they provide proper motivation, students are free to consult or seek the involvement of experts other than the members of the Supervisory Team. Guidance or advice from university staff not related to IDE is allowed, provided no fees are charged for the work.

3.2.1 Registering as a Graduating Student When the student has found a Chair, his/her first obligation is to register in person as a graduating student at the departmental office of the Chair’s department. During the Graduation Project, this office will take care of all administrative support services on behalf of the Chair and the graduating student. This also implies, no Osiris registration is necessary to start with the Graduation Project.

3.3 The Graduation Assignment

In the third semester the student composes a draft Graduation Assignment and discusses the assignment with the Supervisory Team, and more specifically, the Chair of the Supervisory Team. The Graduation Assignment has to be formally approved by the Board of Examiners.

3.3.1 Draft Graduation Assignment Form Graduation Assignment incl. Student’s Study Progress

The student starts with the formulation of a draft graduation assignment, preferably in consultation with the prospective Supervisory Team. After that, the student downloads the ‘Form Graduation Assignment incl. Student’s Study Progress’ and completes the information to be filled in by the student. This form can be found in Appendix 3.

9 In case a mentor from outside IDE Faculty is proposed to be member of the Supervisory Team, a

substantiated request for approval has to be submitted to the Board of Examiners by the Chair. In this request a person’s CV should be provided, together with a short explanation about this person’s

involvement/relation to the subject. On approval, this member is also authorized to act as an examiner for the specified Graduation Project.


3.3.2 Graduation Assignment In mutual agreement with the Supervisory Team, the student then builds on the draft Graduation Assignment, developing it into a Graduation Assignment. The student includes a planning and indicates whether there is a part-time part (as for 3 EC of the graduation project are intended to be allocated in the third semester) and a fulltime part of the graduation project, or only a fulltime part. At this stage, the Chair checks whether the graduation subject meets the requirements stated in paragraph 3.1.4. Once the graduation assignment is approved by the Supervisory Team, the ‘Form Graduation Assignment incl. Student’s Study Progress’ is signed by the Chair of the Supervisory Team. The student then hands it in at the departmental office. The departmental office marks the date on which the document is received and sends it to the O&S Shared Service Centre (SSC O&S). The SSC O&S checks the progress of the student and sends the document to the Board of Examiners for approval on content and admission requirements. The Board of Examiners meets every two weeks. Due to the possibility of rejection of the Graduation Assignment by the Board of Examiners, it is important to submit the document as soon as possible but in any case within three weeks from the start of the Graduation Project. 3.3.3 Formal approval of the Graduation Assignment

The Board of Examiners evaluates the Graduation Assignment and student’s study progress, both on content and admission requirements. Concerning the evaluation of the content, there are three possible outcomes:

o The content of the Graduation Assignment is approved as a basis for a Graduation Project. This finalises the Graduation Assignment;

o The content of the Graduation Assignment is conditionally approved. This means that the Board of Examiners wants the Assignment to be amended in a particular way;

o The content of the Graduation Assignment is rejected. In all cases the Board of Examiners’ approval is given on condition that the student meets the formal admission requirements for starting the Graduation Project. These requirements are:

o The student must have finished at least the complete first year of the

Master programme (60 EC).

The Board of Examiners’ decision is written on the ‘Form Graduation Assignment incl. Student’s Study Progress’.

Next, the student and the Chair of the Supervisory Team (via the departmental office) will be informed of the Board of Examiners’ decision.


They receive a copy of the signed ‘Form Graduation Assignment incl. Student’s Study Progress’, the original of which is filed with the Board of Examiners. 3.3.4 Assessment Form Graduation Project

Rubric to the Assessment Form Graduation Project

On approval of the Graduation Assignment by the Board of Examiners, Chair and student will receive the ‘Assessment Form Graduation Project’ and the ‘Rubric to the Assessment Form Graduation Project’, see appendices 4 and 5. Using this form and rubric makes it possible to evaluate and/or value the (intermediate) results within the Graduation Project. The use of this form and rubric is mandatory judging the final results of the Graduation Project. The use of the form and rubric is recommended during Supervisory Team meetings and the green-light meeting.

3.4 The Graduation Project

Once the Graduation Project has officially been approved by the Board of Examiners the student continues the graduation project according to his/her planning.

3.4.1 Finding a workplace

There are different ways to find a workplace in which to complete a Graduation Project:

o In the case of an internal project, the student can apply for a workplace at the IDE Service Point. The Chair of the Supervisory Team has to approve this application;

o If the student is carrying out an external project, normally his/her workplace will be at the premises of the relevant company or organisation.

3.4.2 Agreement with external party In the case of an external project, the student is strongly advised to operate on the basis of a Graduation Contract with the external party, signed before the start of the Graduation Project. A model contract is available for this purpose (see Section 5 of this Graduation Manual and Appendix 7). If the company wants to use its own contract please contact Graduation Support.

3.4.3 Milestones, meetings and work plan

The student writes a work plan, based on the Graduation Assignment. During the Graduation Project, a number of meetings need to be planned in which the student and the Supervisory Team discuss the progress of the


project. It is usual to meet about every 4 to 6 weeks, depending on the dates set for the milestones.

The Supervisory Team regards the student as “project leader” and “initiator” throughout the duration of the Graduation Project. The student prepares the agenda for each meeting and records the items discussed. For preparation of the meetings, the student sends the work to be discussed to the Supervisory Team approximately one week in advance. In principle, the student also is expected to chair the meetings. If the Graduation Project is to result in the production of a model or prototype, the student should make a timely agreement with facilities like the IDE Model Construction and Processing Lab (PMB). In view of the busy schedule, the standard education programme is given priority at the PMB. All agreements with the PMB should be made before the green-light meeting.

3.4.4 Green-light meeting

The student plans a green-light meeting with the Supervisory Team at least six weeks before the expected graduation date. One week at the latest prior to the green-light meeting, the student is required to ask the SSC O&S for a ‘Declaration of accomplishment on Master’s courses’, by completing and submitting the form ‘Request for SSC O&S Declaration on accomplishment master courses' to [email protected]. The form can be found on the student portal: IDE Student portal > Graduation (MSc) > Downloads > Pre Green Light meeting. The form as completed by SSC O&S can be collected at the Servicepoint. This is a formal declaration prior to the green-light meeting which states whether or not the student has passed all compulsory courses and sufficient elective courses (at least 18 ECTS credits) to finish his/her studies. During the green-light meeting, the Chair ascertains the student’s progress based on this declaration. The Supervisory Team will give the green light if it can be expected with reasonable certainty that the student will complete his/her Graduation Project within six weeks. A green light is not a guarantee that the student will pass the degree audit, but students who have obtained a green light at this stage seldom fail.

The student will receive a green light to graduate on condition that:

o all compulsory and elective courses of the Master’s programme (except the Graduation Project itself) have been completed; the student must have obtained all – or more – of the 18 ECTS credit total for electives; the Chair checks this at the green-light meeting by referring to the SSC O&S declaration handed in by the student; the Chair signs this declaration;

o the progress and the standard of the Graduation Project are satisfactory, preferably underpinned by using the ‘Assessment Form

http://www.tudelft.nl/live/pagina.jsp?id=5d455fa7-27f8-4349-a159-08ee0c8b3e7e&lang=en&binary=/doc/Request%20for%20SSC%20OS%20Declaration%20on%20Accomplishment%20IDE%20Master's%20Courses_01jan2010.doc

http://www.tudelft.nl/live/pagina.jsp?id=5d455fa7-27f8-4349-a159-08ee0c8b3e7e&lang=en&binary=/doc/Request%20for%20SSC%20OS%20Declaration%20on%20Accomplishment%20IDE%20Master's%20Courses_01jan2010.doc


http://campus.io.tudelft.nl/live/pagina.jsp?id=fd1db11f-a65b-45bf-abf4-6088b0c49e2f&lang=en


http://campus.io.tudelft.nl/live/pagina.jsp?id=42aeeb38-0a24-40e4-a483-1e734cbec5f7&lang=en


Graduation Project’ and the ‘Rubric to the Assessment Form Graduation Project’;

o the draft of the final thesis and the draft poster have been approved by the Supervisory Team; the draft thesis meets academic standards, including the use of the English language, preferably underpinned by using the ‘Assessment Form Graduation Project’ and the ‘Rubric to the Assessment Form Graduation Project’;

At the meeting, expectations with regard to the completion of the Graduation Project and preparation for the degree audit are discussed and recorded by the Chair. If the progress or standard of the project is deemed to be unsatisfactory, a new green-light meeting is scheduled, at which a new or improved draft of the final thesis must be presented.

At the green-light meeting, a decision on whether or not to request an embargo on the graduation report has to be taken. For administrative reasons this decision cannot be taken at an earlier or a later date. In most cases, the company involved in an external project is the party to request for such an embargo, but this is not necessarily the case.

Be aware: The faculty of Industrial Design Engineering has decided to ask companies to pay for embargoes on the publication of graduation theses. The new arrangement will take effect on 1 January 2014. For a one-year embargo, a fee of 3,000 euros excl. VAT will be charged and for a two-year embargo, the figure will be 5,000 euros excl. VAT. This will not apply to thesis subjects for which IDE is the commissioning party or graduation projects that the graduate will use as the basis to set up his or her own company.

The graduating student has to assure that the request for an embargo, if relevant, has been received within 10 working days after the green-light meeting by the IDE Director of Education. A request, written on the company’s stationery and signed by an authorized person, should be sent to TU Delft/Faculty of Industrial Engineering, Landbergstraat 15, 2628 CE Delft or – as a pdf-file – to [email protected], in both cases attn. Mrs M.M. Borgstijn. See paragraph 3.4.7 and 5.8 for further considerations on embargos and confidentiality matters.

Another aspect of the green-light meeting is that the Chair, the mentor, the external party and the student determine the date and time of graduation, preferably identifying several options. This date should be one which is realistically attainable, as changing it can be a time-consuming process for everyone involved. See the graduation timetables, paragraph 4.6

Immediately after the meeting, the Chair personally informs the departmental office whether the student has been given the green light. If so, he/she hands over the initialled SSC O&S Declaration to the office. He/she also informs the office as to whether an embargo will be requested and passes on the options for date and time for graduation. The office will look for and book a suitable graduation location and inform the student of this.



3.4.5 Application for examination by the Chair

On receipt of the Chair’s notifications following the green-light meeting, the departmental office will send the IDE Chair Examination Application Form (Aanvraag ingenieursexamen door chair) to the SSC O&S.

On receipt of the IDE Chair Examination Application Form, the SSC O&S will send a letter (‘B0_IDE Graduation Deliverables_Letter to student’) with appendices by regular mail or by e-mail to the student’s study address or e-mail address, containing information and instructions regarding obligatory administrative steps the student has to take (see paragraph 3.4.6 and 3.4.7).

Next, on the basis of the SSC O&S Declaration produced earlier, the SSC O&S performs a last procedural check to see if the student meets all the requirements to obtain the Master’s degree, i.e. whether the student has passed all courses (with the exception of the Graduation Project).

The SSC O&S stamps and signs the IDE Chair Examination Application Form, together with the words “agreed” or “missing courses: …” and the form is then sent to the Board of Examiners for formal approval.

The Board of Examiners will decide whether or not to formally approve graduation on the planned date by signing the form with “approved”, “approved, provided that …” or “not approved”. In the latter cases, reasons for the decision will be supplied. Within three weeks of the departmental office having sent the IDE Chair Examination Application Form to the SSC O&S, it will be informed of the Board of Examiners’ decision. The office will then inform the Chair of the Supervisory Team and the student.

3.4.6 Administrative obligations for the student

On receipt of the letter (B0_IDE Graduation Deliverables_Letter to Student) from SSC O&S (sent immediately after a positive green-light decision), the student must immediately complete and sign all appendices to the letter (see below for details) and deliver or send them without delay to the IDE Service Point, Landbergstraat 15, 2628 CE Delft:

o B1_IDE Examination Application Form Student. On this form, the

student declares to having fulfilled all legal and financial obligations; this will be checked by TU Delft’s Central Student Administration (CSA).

o B2_IDE Electives List. Only the electives which the student chooses to

include in this list (minimum of 18 ECTS credits), will be recorded in his/her diploma supplement. This list will be checked by TU Delft’s Shared Service Centre for Education & Student Affairs (SSC O&S).


o If applicable: Attachment: B3_E_IDE Annotation Approval Form Entrepreneurship or B3_S_IDE Annotation Approval Form TiSD (Technology in Sustainable Development).

o B4_IDE Inventory Graduation Models + Workplaces. In this document,

the student indicates who owns his/her graduation prototype/model, if any, and states the locations where he/she has executed his/her Graduation Project.

Based on the documents submitted, the SSC O&S will check whether the student has fulfilled all legal and financial obligations. If all such requirements have been met, the SSC O&S will apply for the degree certificate and, if applicable, certificates for the Annotation Entrepreneurship or TiSD (Technology in Sustainable Development) to be produced. Furthermore, the diploma supplement will be produced and completed with the official list of marks, insofar as possible. Due to the time-consuming nature of all these administrative steps, it is absolutely necessary that the student submits the requested documents without delay.

3.4.7 Graduation Deliverables The student is required to hand in the hard copy graduation report plus appendices and a digital A1 poster (see for specifications below) to all members of the supervisory team, no later than two weeks before the graduation date (unless otherwise agreed upon by the members of the Supervisory Team).

Also, no later than two weeks before the graduation date, the student has to upload the graduation deliverables (i.e. the graduation report plus appendices, see below) to the TU Delft Institutional Repository for Graduation Reports (hereafter referred to as “Delft Repository”) of the TU Delft Central Library.

Delft Repository is an online database which contains the academic output of TU Delft. It is the primary digital location for public scientific research and education publications at TU Delft and contains full text as well as bibliographic or metadata. Delft Repository is part of a nationwide network of scientific repositories, coordinated by the Royal Netherlands Academy of Arts and Sciences (KNAW).

The IDE Faculty decided to add its graduation reports to the Delft Repository from 1 September 2009. For the present, IDE graduation reports will only be accessible and visible from computers on the TU Delft campus.

Apart from completing certain metadata (general information on the Graduation Project, including a summary with a maximum length of 1000 words), the student may upload a maximum of 10 files to the Delft Repository.


Mandatory uploads are:

a. The complete graduation report, in PDF format.

b. Indissoluble appendices to the graduation report, if any, in PDF format.

c. At least 2, at most 5 representative images from the graduation

report. The images to be submitted are intended for publication by the IDE Faculty in bulletins or brochures. They should therefore be of high quality. The following guidelines apply: minimum dimensions 1240 x 860 pixels, RGB or CMYK, preferably in TIFF or JPEG format

d. A digital poster (A1 size). If required, the IDE Faculty will use this

digital poster to produce a physical poster for exhibition purposes. See the student portal for guidelines and a template: IDE Student portal > Graduation (MSc) > Downloads > Pre Graduation.

Uploading graduation deliverables to the Delft Repository is mandatory, even if the thesis is to remain confidential for a designated period and an embargo has been requested or granted by the IDE Faculty. However, these confidential reports will not be accessible or visible for the duration of the embargo (12 or 24 months), see paragraph 5.8. If an embargo applies, the student should send proof of a requested or granted embargo to [email protected] before uploading his/her thesis.

The graduating student is responsible for the content of his/her graduation report and appendices and for uploading these data to the Delft Repository. The IDE Education & Student Affairs Department O&S is responsible for carrying out a final check on the metadata and the deliverables. The Delft Repository Team at TU Delft Library is responsible for publication of the graduation report and appendices online.

On the subject of copyright, submitting the thesis and appendices to Delft Repository implies that:

o The author (the student) grants the TU Delft Library the licence to perpetually publish the full text of the thesis on the Delft Repository website;

o The author retains the copyright to the thesis; o There are no obligations whatsoever which prevent the publication of

the thesis on the Delft Repository website; o The author is responsible for all statements in the thesis.

The Master’s degree certificate will only be issued once the student has met all of the above-mentioned conditions.



http://campus.io.tudelft.nl/live/pagina.jsp?id=42aeeb38-0a24-40e4-a483-1e734cbec5f7&lang=en



4 Examination of the Graduation Project The final examination procedure for graduation consists of

Assessing the thesis, Determining a preliminary mark, A public presentation based on the thesis,

The degree audit (determining the final mark and notice of distinction/cum laude),

An evaluation meeting, and Awarding the diploma.

This is the final phase of the Master’s degree examination procedure; the administrative check on all other courses and constituent marks has, by this time, already been conducted and approved by the Board of Examiners. This final examination procedure therefore leads directly to the awarding of the MSc degree.

4.1 Thesis

The thesis documents the results of the Graduation Project. It forms the most important basis for the assessment of the project. Students should realise that the thesis must meet the accepted academic standards as regards content, structure, scientific referencing and language. It should provide a good insight into the project in terms of objective, methods and results. The thesis is assessed by using the ‘Assessment Form Graduation Project’ and the ‘Rubric to the Assessment Form Graduation Project’, see appendices 4 and 5.

4.2 Preliminary mark

The Supervisory Team establishes an indication of the mark for the Graduation Project prior to the presentation, based on the thesis, the digital A1 poster and the team’s impression of the student during the project. (See the study goals for the criteria of assessment in paragraph 2.4 and the requirements in paragraph 3.1.4). The company representative has no formal say in the decision on the preliminary mark.

4.3 Public presentation

The public presentation gives the student the opportunity to present his/her Graduation Project to everyone involved and to family, friends and other interested individuals. The public presentation may have a modest influence on the final mark for the Graduation Project. Within a maximum of 45 minutes, the student will present the objective, methods, concepts and results of his/her project and will answer questions from the audience. The presentation, which must be given in English, is a compulsory part of the examination.


The presentation is open to the public. If a company is involved in the Graduation Project and this company has requested confidentiality, the Supervisory Team and the Education Board take a decision as to the public nature of the presentation and/or disclosure or non-disclosure of certain data and/or project results. The public presentation is held at TU Delft, preferably at the IDE Faculty. Any request to hold the presentation elsewhere will be decided on by the Education Board.

4.4 The MSc examination, final mark and cum laude

If the Graduation Project has been executed to the satisfaction of the Supervisory Team, the student meets all the requirements of the MSc examination. Next, in a 15-minute session attended only by the Supervisory Team, the members with authorization to examine determine the final mark, using the ‘Assessment Form Graduation Project’ and the ‘Rubric to the Assessment Form Graduation Project’. They also decide on whether they see grounds to award the cum laude distinction. In order to do so, the examiners consult a record of all the marks that the student has attained throughout the Master’s programme. The distinction of cum laude is an honour which the examiners can award when the examinee has shown exceptional competence, this being reflected in:

The Graduation Project being awarded a 9 (out of 10) or higher; The weighted average mark for the other educational units of the degree

programme being at least 8 (out of 10);

The length of study not exceeding 2.5 years, excluding the overshoot allowed by law, or the period for which the examinee receives a contribution from the university’s auditor fund.

Exceptions regarding the cum laude distinction can be made by the Board of Examiners (see Article 33 of the MSc Rules & Guidelines from the Board of Examiners for details).

4.5 Evaluation

After having examined the student’s Master’s programme, the Supervisory Team and the student together evaluate the project for a maximum of 30 minutes. In this final meeting, both the team and the student can obtain a clearer perspective on the strengths and weaknesses of the work performed, using the ‘Assessment Form Graduation Project’ and the ‘Rubric to the Assessment Form Graduation Project’.

4.6 Awarding the degree

Provided that the Supervisory Team has reached a positive assessment, the degree certificate, which then will be signed by the Chair of the Supervisory Team,


is awarded immediately10. This usually takes place in the room where the public presentation was held, in the presence of the audience. The Chair of the Supervisory Team will announce the assessment, award the degree certificate and will typically take the opportunity to address a few personal words to the newly pronounced Master of Science. In order to have full legal status, the degree certificate also has to be signed by the student, on both sides. In the case of a cum laude distinction, a cum laude certificate will be signed and awarded.

Within two weeks of the examination, the mark for the Graduation Project will be added to the official list of marks on the diploma supplement by the SSC O&S. It will be signed by or on behalf of the Board of Examiners and sent to the new Master of Science (MSc) as a supplement to his/her degree certificate.

After graduation, the thesis will immediately be available in the online Delft Repository for further use. See paragraph 5.8 for the procedure in cases where one of the parties involved (e.g. the company) objects to the immediate public display of the thesis and has requested an embargo which has been approved by the Director of Education.

Graduation timetable (4 slots per day)

Paragraph 4.3 Paragraph 4.4 Paragraph 4.5 Paragraph 4.6

Presentation & questions from audience

Determination of final mark and cum laude*)

Evaluation of the graduation with student

Awarding the degree certificate

End of ceremony

Slot 1 08:45 09:30 09:45 10:15 10:30

Slot 2 10:45 11:30 11:45 12:15 12:30

Slot 3 13:45 14:30 14:45 15:15 15:30

Slot 4 15:45 16:30 16:45 17:15 17:30

*) Meeting with Supervisory Team members only.

10

The Supervisory Team is mandated by the Board of Examiners to serve as examiners, not only of the

Graduation project but also of the student’s Master program as a whole.


5 Entering into an agreement with an external party

5.1 General In the case of an external Graduation Project, it is strongly advised to operate on the basis of a Graduation Contract. A model contract is available for this purpose (see Appendix 7). This is a contract between the Graduating Student and the Company where the student completes his/her project.

Neither TU Delft nor the Faculty of Industrial Design Engineering is party to the agreement between the Graduating Student and the Company. However, regardless of any provision made between the Graduating Student and the Company, the university will, in accordance with its tasks and objectives as laid down by law, execute its full rights regarding use and publication of the results of the Graduation Project (i.e. for its own educational and research activities and for its own promotional and publicity purposes), taking into account the interests of all parties involved. Furthermore, the university shall enter into an agreement with the Graduating Student and/or Company in the event that one or more employees of the university claim (partial) rights to the invention, patent and/or matters of exploitation relating to the Graduation Project.

To protect the interests of the faculty when entering into the Graduation Contract, the Graduating Student and the Company shall assent to the general principles and the interests of the faculty as stated in Appendix I to the Graduation Contract, which forms an inextricable part of the Graduation Contract. This also guarantees that, conversely, the Graduating Student and/or the Company shall enter into an agreement with the university in the event that one or more employees of the university claim (partial) rights to the invention, patent and/or matters of exploitation relating to the Graduation Project.

It is important that all parties involved realise the special situation of a student as a graduate at a company. The learning situation is the primary objective of the project, and the benefit to the working situation at the Company is derived from this. The Graduating Student therefore has the obligation towards the faculty to achieve results that meet academic standards, as well as the requirements for obtaining the Master’s degree. Towards the company, the Graduating Student has the obligation to put genuine effort into the project and to execute the assignment to the fullest of his/her abilities.

5.2 BNO Code of Conduct

The IDE Faculty complies with BNO Code of Conduct (Gedragscode Beroepsorganisatie Nederlandse Ontwerpers BNO), see Appendix 6.


Furthermore, the Faculty clearly promotes the transparent relationship between education, business, the student and the profession. With respect to a workplace assignment it states that educational objectives come first. Unfair competition and corruption of the market should be prevented. According to the nature of the Graduation project, the student should be prevented from being regarded as a full-fledged employee to the company or organisation involved.

5.3 Payment

Payment of the Graduating Student usually comprises a fixed allowance per month for Graduation Projects, determined by the Company. If the Company has no fixed regulations, the Graduating Student and the Company can discuss a reasonable fee. The IDE Faculty will not intervene in this discussion. The faculty discourages Graduating Students from executing a Graduation Project either without any compensation or if they are offered a full salary. The former could give the impression that the faculty provides free designers, while the latter could give the impression that the company is entitled to demand tangible results, while the Graduating Student’s only commitment is to put reasonable effort into the project.

During the project, costs for models or prototypes, the thesis, the presentation, travelling expenses and even housing expenses may occur as a direct result of the Company’s involvement in the Graduation Project. It is the responsibility of the Company to reimburse these costs to the faculty and/or Graduating Student. Unwillingness to do so on the part of the Company could jeopardise the progress or results of the project.

5.4 Copyright

The copyright of the thesis and any drawings, models and prototypes relating to it belong to the true creator of the work. The crucial argument regarding copyright is whether the work is original and new. In general, ideas or methods do not have copyright protection in themselves. The Copyright Act protects against the publishing and copying of the work and comes into force when the work is created. Registration of the work is not necessary, nor is use of the copyright symbol. However the author is strongly advised to put his/her name on the work.

In the case of a Graduation Project, the copyright generally belongs to the Graduating Student. However, in light of the crucial arguments stated above, the university may also claim the copyright (see paragraph 5.1). If the Graduating Student is operating as an employee for the Company or carrying out paid employment for the Company, the Company may be entitled to claim the copyright.


5.5 Models and prototypes

The Benelux Convention on Intellectual Property protects certain models (three-dimensional shapes) or drawings (two-dimensional shapes) of “creations with a practical use” with a new appearance against copying. To claim this protection, the model or drawing should be registered at the Benelux Office for Intellectual Property (BOIP) in The Hague. The rights of the model or drawing belong to the sponsor of the designer. In a Graduation Project this means that the model or prototype belongs to the Company or to the faculty (in the case of an internal project). Prototypes or models which are paid for by the Company are the property of the Company. Prototypes or models built at the faculty’s expense are the property of the faculty; these can usually be sold to the company at the production costs.

5.6 Intellectual property rights, the Dutch Patents Act

In general, the right to use the results of the Graduation Project (i.e. an invention or discovery) for commercial purposes, belongs to the sponsor of the Graduation Assignment, being the company or – in the case of an internal project – the faculty. Such rights are known as intellectual property rights (IPR). It is possible to make alternative arrangements on the basis of a written agreement between parties. For example, IPR can be allocated to the Graduating Student or to the faculty.

The Dutch Patents Act (Rijksoctrooiwet 1995) stipulates that, when requesting a patent, the true inventor’s name should be mentioned on the application form and that this true inventor can request financial compensation for the loss of title or rights to the patent. This means that if a patent is applied for on the basis of work done by a Graduating Student during a Graduation Project, the application should always include the name of the Graduating Student. If the application is submitted by an external company, it may be appropriate to name the university and faculty as co-inventor. If applicable, both the Graduating Student and the faculty can request financial compensation for the loss of title or rights to the patent.

The Benelux Convention on Intellectual Property and the Dutch Patents Act (Rijksoctrooiwet 1995) both require the work to be new; in other words it cannot have been made public before applying for protection. Since part of the graduation ceremony is open to the public, any patent request must be filed prior to the graduation date. Another solution in such cases, would be to ask the audience to sign a confidentiality statement.

5.7 Liability

The IDE Faculty and TU Delft are not liable for any damage caused by the Graduating Student at the Company. The Graduating Student is responsible for ascertaining how liability between the Graduating Student and Company is


regulated. Legal liability and health insurance are also part of this aspect. In some cases the Graduating Student can be insured through the Company. The Graduating Student and the IDE Faculty cannot be held responsible for damage or injury that results from the Company’s use of the results of the Graduation Project. 5.8 Confidentiality

Matters of confidentiality and secrecy may involve both confidential Graduation Project results and confidential company information.

5.8.1 Confidentiality of Graduation Project results, embargo

In principle, the results of the Graduation Project (as set out in the thesis) should be publicly accessible. The University has a statutory duty to provide public access to the results of research and teaching, for society in general and for students and teaching staff in particular. Embargoes on the publication of graduation theses prevent this and are therefore undesirable, especially in view of the significant increase in the number of embargo requests over the past years. If the granting of an embargo remains desirable despite this, it can justifiably be assumed that some additional advantage is involved, financial or otherwise. In that case, the faculty believes it is appropriate to ask for compensation from the company concerned. Therefore, the faculty of Industrial Design Engineering has decided to ask companies to pay for embargoes on the publication of graduation theses. The new arrangement will take effect on 1 January 2014. For a one-year embargo, a fee of 3,000 euros excl VAT will be charged and for a two-year embargo, the figure will be 5,000 euros excl. VAT. This will not apply to thesis subjects for which IDE is the commissioning party or graduation projects that the graduate will use as the basis to set up his or her own company. See paragraph 3.4.4. for details on applying for an embargo. 5.8.2 Confidentiality of company information

The Supervisory Team, other faculty employees involved (if any) and the Graduating Student will treat with the utmost confidentiality all information from the Company with which they have become acquainted during the Graduation Project and in respect of which they have been explicitly informed of the need for secrecy. This obligation of confidentiality shall be observed for a period to be determined, with a maximum period of five years. In cases where the Graduating Student is asked by the Company to sign a statement of confidentiality (e.g. in order to keep company’s production


details secret), it should be clear that this statement does not affect the Supervisory Team’s right to have access at all times to all information required to monitor the progress and assess the result of the Graduation Project.

Confidential company information that is relevant to assessing the process and the result of the project can be added to the thesis in a separate appendix which is only available to the Supervisory Team. If this solution is not feasible because the issue of confidentiality affects the entire project, then the project should be deemed unsuitable for a Graduating Student and reformulated in such a way that it can result in a project thesis which may be made public.


Appendix 1 – Checklist for the Chair of the Supervisory Team

Prior to the start of the Graduation Project □ Check whether the student has been registered as a graduation student at your

departmental office. □ Together with the student, discuss and elaborate on the draft Graduation Assignment in

order to arrive at a Graduation Assignment. Check whether the graduation subject requirements detailed in Section 3.1.4 and the BNO criteria have been met. If applicable, check the demands regarding a Specialisation and/or Annotation.

□ Discuss and establish the choice of mentors with the student. In case of an internal research project, one member of the Supervisory Team should be involved in current research. In case of an external project, agree on expectations, e.g. on confidentiality, in relation to the company and confirm who will be the company mentor (one only).

□ As soon as possible but within three weeks from the start of the project, approve the Graduation Assignment by signing the ‘form for graduation assignment and study progress’, and monitor submitting the document to the departmental office immediately.

□ Inform student of the use of a standard assessment form and the rubric to this form during the execution of the project and at the end of the project.

The green-light meeting □ Check and sign the SSC O&S Declaration of Accomplishment on Master’s Courses in

order to judge student’s permission to graduate. The student must have finished all courses of the Master’s programme, including 18 EC credits for electives.

□ Ascertain that the draft thesis and poster meet academic standards, including the use of the English language.

□ Use the standard assessment form and the rubric to this form while assessing. □ Explain to the company, if appropriate, the details on the faculty’s policy on matters of

publication, disclosure, confidentiality and embargo. □ During this green-light meeting, ensure that the company (or other relevant parties)

decide whether or not to request an embargo. □ Explain to the company, if appropriate, the details and procedures regarding graduation.

Graduation administrative obligations, deliverables □ Immediately after the green-light meeting, agree – together with the student, the

mentors and your departmental office – on the date, time and place for graduation. □ Inform the departmental office about the outcome of the green-light and the details. □ Monitor that the signed SSC O&S Declaration of Accomplishment on Master’s Courses

has been returned to the departmental office. □ Make sure the departmental office applies for the graduation examination to the SSC-

O&S by sending the IDE Chair Examination Application Form, signed by you. □ Remind the student that hard copies of the final thesis and/or a CD ROM should be sent

to each member of the Supervisory Team on time (two weeks before the graduation date unless otherwise agreed upon by the members of the Supervisory Team).

Examination and evaluation □ Ascertain that you have received the graduation file from your departmental office,

including a signature form, one or two (in case of a possible cum laude) diplomas, the students programme results, the assessment form and the assessment rubric.

□ Explain to those involved the procedure of the final examination. □ Complete the assessment form using the rubric to this form while assessing. Sign the

signature form and add details, if applicable. □ At awarding the degree, hand over the diploma. In case of cum laude, hand over the

cum laude diploma; then, the other diploma is to be returned to the departmental office. □ After the graduation ceremony, hand in the graduation file to your departmental office.


Appendix 2 – Checklist for the Graduating Student

General □ As the Graduating Student, be aware that you bear sole responsibility for ensuring the

correct completion of the programme and project, and for compliance with all relevant regulations and procedures. You are the project leader, regardless of the specific obligations of the people and departments involved in the procedures.

□ Register as a graduating student at the departmental office of your chair. □ Make copies of documents delivered or sent for your own records.

Approval of the graduation assignment □ Make sure you meet the formal admission requirements of the graduation project. □ Produce a draft Graduation Assignment, preferably consulting the prospective Chair or

Supervisory Team. Check whether all fields of the form have been completed. □ Discuss and elaborate on the draft assignment with the Chair, to arrive at the

Graduation Assignment itself. If applicable, discuss the demands regarding a Specialisation and/or Annotation. Discuss and establish the choice of mentors.

□ Have the Chair sign the Assignment for approval. □ Prior to the start of the Graduation Project, offer the company involved, if appropriate, a

copy of the IDE Graduation Model Contract. Enter into an agreement with the company. □ Within three weeks from the start of the process, check whether the Chair’s

departmental office has sent the signed form for the graduation assignment and study progress to the Board of Examiners for formal approval.

□ Be aware of the use of the standard assessment form and the rubric to this form.

The Graduation Project □ Prior to the green-light meeting, ensure that all other courses for your MSc-programme

have been registered in Osiris. □ If necessary, make an appointment with the IDE Model Construction and Processing Lab

(PMB) in plenty of time and in any case before the green-light meeting.

The green-light meeting □ At the latest five working days prior to the green-light meeting, ask the SSC O&S for a

certified Declaration of Accomplishment on Master’s Courses, using the form on the website. Collect the form as completed by the SSC OP&S at the Service point.

□ Hand over the SSC O&S Declaration to the Chair to prove your permission to graduate. □ Make sure a draft of your final thesis and a draft poster are available for approval by the

Supervisory Team. □ Make sure that a decision is taken during the green-light meeting on whether or not to

request an embargo – this decision cannot be taken at an earlier or a later date.

Graduation administrative obligations, deliverables □ Immediately after the green-light meeting, agree on the date, time and place for

graduation, together with the Chair, the mentors and the departmental office. □ Monitor the Chair informing the departmental office about the green-light outcome. □ Act on the instructions that you will receive by letter or e-mail from SSC O&S, i.e.

immediately fulfil all administrative obligations and upload the Graduation Deliverables to the Delft Repository at least 2 weeks before graduation.

□ Supply the deliverables to the members of the Supervisory Team on time (two weeks before the graduation date unless otherwise agreed upon by the the Supervisory Team).

After examination □ Make sure that your registration as a TU Delft student is cancelled on time. You can take

care of this on the StudieLink website (www.studielink.nl). □ If you are entitled to a reimbursement of university fees, apply for this via the TU Delft

Central Student Administration, Jaffalaan 9, 2628 BX Delft.


IDE Graduation Assignment (version 2016.09.15)

incl. the student’s study progress (Appendix 3)

To be completed by the student Please save your assignment as (format): IDE Graduation Assignment_family name, name_student number_dd-mm-yyyy

Place the proper document name on each page of your assignment in the headline, number the pages

Name student

Student number

Address

Zip- code, City

Telephone

E-mail address

Start at IDE …………….. (year) Start at TU Delft ………….. (year)

Bachelor 11

□ TUD Bachelor IO □ TU/e or UT Bachelor IO

□ TU Delft non-IO BSc □ Other Dutch University

Bachelor

□ HBO Bachelor □ Foreign Bachelor

Master 1

□ IPD □ DfI

□ SPD □ ………. = 2nd non-IDE master

□ Individual programme, date of

approval 12 …………………………… □ Master Honours Programme

Specialisation 1

□ Medisign

Annotation 1 □ Techn. in Sustainable Design

□ Entrepreneurship

Name Chair …………………………………………………

1. Check study progress

To be completed by the Shared Service Centre O&S after approval of the assignment by the chair. The study progress will be checked for a 2nd time just before the green light

meeting.

Bachelor degree: □ Yes □ No □ N.A.

Missing 1st year Master

courses

1. …………………………………….

2. ……………………………………. 3. …………………………………….

4. ………………………………………

5. ……………………………………… 6. ………………………………………

Master electives, no. of EC credits accumulated: ………………..

Name:

Date: ….. / ….. / 20….. Signature:

2. Formal approval Graduation Assignment

by the Board of Examiners To be completed by the Board of Examiners

Approval of the content of the Grad. Assignment:

□ Approved

□ Not Approved

Procedural approval: □ Approved □ Not Approved

Comments:

Name:

Date: ….. / ….. / 20….. Signature:

11

Tick where appropriate. 12

Date of approval of your individual programme by the Board of Examiners.


IDE Graduation Assignment

GENERAL INFORMATION

Title Graduation Project 13

Chair of Supervisory Team 14

Department / Section

Mentor of Supervisory Team 4

Department / Section

Project commissioned by 15 □ Faculty □ Company □ Other, e.g. entrepreneurial

Project type 5 □ Design □ Research 16 □ Other, e.g. entrepreneurial

Company name, if applicable

City & Country

Company Mentor

Start date

End date

CONTENT Ascertain that the text of your Graduation Assignment clearly meets and reflects the general and specific requirements for your specific IDE master. 17 Write your assignment in the neutral, third person. When inserting images or schedules in colour, make sure a print in black and white is still readable.

Introduction Give a sketch of the context of your assignment. Historical developments, if applicable relevant published scientific research results, new trends, status quo; materials, technologies, usage, etc.

In case of a faculty project: describe how your assignment reflects the research portfolio of the IDE Faculty 6. In case of a company project: provide company information. If other, e.g. entrepreneurial: describe the future enterprise and how your assignment will be of value to the enterprise.

Include an illustration or visual which depicts the context of your assignment. In case one or more extra parties are involved in your project, indicate which role they play.

[Text]

Problem definition Indicate clearly, what should/could be improved compared to the present situation. When executing a research project: indicate the knowledge gap. What opportunities exist, what contradicting demands should be addressed, etc.

[Text]

Assignment Briefly and to the point, describe what you are going to design, create or generate to solve (part of) the problem. In case of a Specialisation and/or Annotation, address specifically how this is/these are included in the assignment.

[Text]

Approach What will be the approach to deal with the complexity of the assignment? What has to be done to meet the challenges? Indicate the main methodologies to be used. Indicate the same project phases as you distinguish in your planning. If one or more extra parties are involved in your project, indicate which role they play. In case of a Specialisation and/or Annotation, address specifically how this is/these are dealt with.

[Text]

13 Keep the title compact and simple. Do not use abbreviations. 14 Avoid team members from the same section. In case a non-IDE mentor is preferred over an IDE-mentor, the Chair should request so for approval by the Board of Examiners (including a motivation letter and c.v. of the proposed non-IDE mentor). 15 Tick where appropriate. See the IDE Graduation Manual, paragraph 2.5. If necessary, explain at Introduction. 16

See webpage http://www.io.tudelft.nl/en/research/ 17

For general master specific requirements, consult article 4 of the Master Teaching and Examination Regulations, and the IDE

Graduation Manual, especially paragraph 2.4 and 3.1.4.


Graduation Project results 1. Describe the expected results or outcome of your Graduation Project. For instance, a product, a product-service combination,

a strategy illustrated through product or product-service combination ideas. 2. Indicate the expected scientific and/or societal and/or commercial significance of the outcome of your project. 3. In case of a Specialisation and/or Annotation, address specifically the relevant results to be expected.

[Text]

Deliverables List the extra graduation deliverables, if any (apart from the mandatory deliverables being the thesis report, annexes if any, the poster and the representative pictures). For instance, a working prototype or a paper.

[Text]

Relation and relevance to the domain of Industrial Design Engineering, the chosen master direction and the IDE pillars Explain the relation of your project with the domain of Industrial Design Engineering and your master direction IPD, DfI or SPD.

1. Relation of you project to the master IPD, DfI or SPD Furthermore describe the interface of your project with each of the IDE pillars:

2. Business 3. Human Interaction 4. Technology

[Text]

Planning Present your planning in a Gantt Chart, which can easily be made in Excel, see example underneath. Make sure a print in black and white is still readable. Mention the main phases of the project as described at Approach + number of weeks. Indicate only main activities, milestones, meetings. Take notice: 33 EC = 22 full-time weeks! Indicate periods of part-time graduation project activity and/or periods of not spending time on your graduation project, if any, for instance because of holidays 18.

Brief explanatory remarks on the planning, if any.

[Text]

Further comments and information In case your Assignment needs further comments, please add any information you think is relevant.

[Text]

APPROVAL BY CHAIR

Date of approval

Signature of Chair

18

Only by approval of the Board of Examiners , a not yet passed course may be combined with the Graduation Project. In such

case, show the approval to your Chair and indicate the period of not spending time on your Graduation Project for this reason.

Calender week e.g. 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 1 2 3 4

Project week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

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Appendix 4

Assessment Form Master End Project IDE (page 1)


Appendix 4

Assessment Form Master End Project IDE (page 2)


Appendix 5

Rubric to the Assessment Form Master End Project IDE