Managing asset information

using BIM Level 2David Churcher

Lead author of PAS 1192-3

Director, Hitherwood Consulting11 August 2015

Topics for this afternoon1. Key requirements of PAS 1192-32. How asset owners & operators

identify the information they need

3. How asset information is approved and authorised

4. How existing enterprise systems support the Asset Information Model

Key requirements of PAS 1192-3

• Asset owners establish an information management process for the whole operating lifecycle of the asset– The scale and extent of the asset is defined

by the owner (could be single building/piece of infrastructure, campus/estate, whole portfolio/network)

– Process is triggered each time something happens to the asset or whenever work is required

– Long-term planning is vital – the process has to operate for the life of the asset (30, 50, 120 years)

Adapted from PAS 1192-3 Figure 4

Asset management strategy and plan

Organizational information

requirements (OIR)

Employers information requirements (EIR)

Plain language questions (PLQ)

Project information model (PIM)

informs

informs

generates

generates

specifiesspecifies

contributes to

Information requirements

Information models

Assets

Projects

Asset management

Asset information requirements (AIR)

Asset information model (AIM)

Key requirements• Define high-level information

requirements (OIR)– Based on corporate strategy and

stakeholder need• Define contractual information

requirements (AIR)– To deliver the information needed

• Contractors provide the information requested– Through information exchange mechanisms

• Establish and operate Asset Information Model– To hold the information for

analysis/decision-making– With appropriate validation processes

Identifying information needs

• Ask stakeholders what asset information they need– Every asset owner will have its own set of

stakeholders, for example Finance, Operations, End-users, Regulator

• Focus on real needs, not just a long wish list

• Turn OIR into supplier-specific AIR

• Takes time, needs facilitation, may require external (independent) expertise

Contractual information exchanges

• AIR is part of the task specification• Supplier provides

information– Frequency and detail

of information exchanges will depend on the scope of the work (type and scale)

Extract from PAS 1192-3 Figure 10

Authorizing new information

WIP approval

by supplier

SHARED authorization

by owner/opera

tor

PUBLISHED information available for

use

ARCHIVE maintains

the complete audit trailPAS 1192-3 Figure 8

Existing enterprise systems

• The Published area of the Common Data Environment represents the Asset Information Model

BUT• Where there are existing

systems these can be linked to the AIM

Extract from PAS 1192-3 Figure 10

Examples of existing systems

• Property ownership database controlled by the legal department

• CAFM system recording energy consumption per building/maintenance activities/etc, controlled by facilities department

• Access control system recording utilization, controlled by security or finance department

• Retaining wall strain gauge records controlled by highways department

Maintaining information integrity

• Data and information in linked systems must be subject to the same checks and approvals

• Automated data collection through a linked system still passes through WIP, SHARED, PUBLISHED and is recorded in ARCHIVE

• Alignment between the information model and the physical asset is important– Continuous alignment may be too expensive

or unnecessary– Each asset owner must decide what is

appropriate for them

Summary• Asset information management (PAS

1192-3) is a key part of BIM Level 2• Information requirements need to be

identified• The asset management supply chain

needs to be engaged• The information management process

needs to operate for the long term (the life of the asset)

• This process should be adding value to your organization. So do it right!

Here to help• Hitherwood Consulting can help you

– Understand the PAS 1192-3 requirements in more detail

– Engage with your asset stakeholders to find out what their needs are

– Engage with your asset supply chain to explain what they need to do

– Make sure you spend your resources efficiently

Email: david.churcher@hitherwood.co.uk

Tel: +44 (0)7900 254090