Upload
belltakami
View
233
Download
0
Embed Size (px)
Citation preview
8/8/2019 Mail Shaver Quick Guide
1/20
MailShaver Quick Guide How to Install MailShaver
How to use MailShaver What is e-mail Squeezing?
Switches of Mail-Squeezing Recursive / Cleaning subject / auto-categorizing / reformatting layout
Automatic inbox squeezing by periodical timer
Batch dumping/retrieval of attachments Listing e-mail addresses
Show&reach a full-path of MS-Outlook Namespace
Peeking into e-mail without opening it
Other useful features Disabling sent item tray
Inbox watchdog against specific character strings of recipient
Mail notification after reboot
Simple web browser throws pre-set prefix & suffix of URL
Arbitrary handover disposal of obsolete e-mail
8/8/2019 Mail Shaver Quick Guide
2/20
8/8/2019 Mail Shaver Quick Guide
3/20
How to use Mailshaver
Just focuson buttonsor textbox
here &there,
then you
will seepopupexplanation
of them.So simple !
YourDefaultStorage
8/8/2019 Mail Shaver Quick Guide
4/20
After Mail-Squeeze:3 mails+ 5 distinctive attachments,5 automatically disposed mails.
After Mail-Squeeze:3 mails+ 5 distinctive attachments,5 automatically disposed mails.
Before Mail-Squeeze:8 mails+ 6 attachments.
Before Mail-Squeeze:8 mails+ 6 attachments.
Mail-part A
Mail-part B
Mail-part C
Mail-part D
Mail-part A
Mail-part B
Mail-part E
Mail-part F
Mail-part G
Mail-part H
Mail-part A
Mail-part A
Mail-part B
Mail-part A
Mail-part B
Mail-part C
Mail-part A
Mail-part E
Mail-part B
Mail-part G
Mail-part A
Mail-part B
Mail-part C
Mail-part D
Mail-part A
Mail-part B
Mail-part E
Mail-part F
Mail-part G
Mail-part H
dispose
8/8/2019 Mail Shaver Quick Guide
5/20
What is e-mail Squeezing?The less e-mail you have, the easier you can detect a specific e-mail as well
as the easier management of your HDD space. To be sure, nowadays
there are full-text search software like Google desktop, However thosetools only helps you to list up e-mails you want to find.
In order to specify a very best e-mail you are looking for, I think you havebetter to keep least number of e-mailsby deleting meaningless e-mails as a usual practice.
e-mail Squeezing functionality is an automatic loop of following handover &disposal process
(1)If a pair of e-mail subject are the same and a newer e-mail contains whole contents of an
older email, then MailShaver considers the older e-mail are obsolete enough.
(2) MailShaver tries to handover any attachment file from the obsolete e-mail to the newer e-mail, as long as attachment filename filename are not handed over the newer e-mail.
(3) After handing attachments over newer e-mail, MailShaver moves older obsolete e-mailsto 2ndTrashBox
(4) It also can help you group/categorize/ re-format the mails under a certain e-mail folder.
Lets see these process in illustrations hereafter.
8/8/2019 Mail Shaver Quick Guide
6/20
Pattern 1: rally loop like ping-pongPattern 1: rally loop like ping-pong
Patte
rn3:cu
ttingobso
letedialogue'A'
Patte
rn3:cu
ttingobso
letedialogue'A'
Mail-part A Mail-part A
Mail-part A
Mail-part A
Mail-part B
Mail-part B
Mail-part B
Mail-part C Mail-part C
Mail-part D
Mail-part B
Mail-part A Mail-part A
Mail-part B
Mail-part E Mail-part E
Mail-part F
Mail-part G Mail-part G
Mail-part H
Reply andChange format
To RTF
Change intoRTF format
ReplyWithout
attachments
ReplyWithout
attachments
Pattern2:
Cuttinglast-outbound'B'
Pattern2:
Cuttinglast-outbound'B'
Replywithoutattachme
nts,
(TypicallyP.S.frominbox)
E-mails in your
Outlook storage fileexpands due to
several reasons,and get diversified
typically due to 3
patterns here...
The more e-mail you
have, the more it getshard to detect an e-
mail as well more
time to manage yourHDD space...
8/8/2019 Mail Shaver Quick Guide
7/20
There are frequent cases apair of e-mails have only 1
gap of Mail-Part (mostly incase of pattern B in thispicture)
When MailShaver finishesSqueezing, MailShavershows the gaps using logfile%InstallPath%log_and_t
etgaps.logNOTE:
In order to reduce pattern Bcase, MailShaver has movesent item to inbox switch inconfig menu.
Pattern 1: rally loop like ping-pongPattern 1: rally loop like ping-pong
Patte
rn3:cu
ttingobso
letedialogue'A
'
Patte
rn3:cu
ttingobso
letedialogue
'A'
Mail-part A Mail-part A
Mail-part A
Mail-part A
Mail-part B
Mail-part B
Mail-part B
Mail-part C Mail-part C
Mail-part D
Mail-part B
Mail-part A Mail-part A
Mail-part B
Mail-part E Mail-part E
Mail-part F
Mail-part G Mail-part G
Mail-part H
Reply and
Change formatTo RTF
Change into
RTF format
Reply
Withoutattachments
Reply
Withoutattachments
Pattern2:
Cuttinglast-outbound'B'
Pattern2:
Cuttinglast-outbound'B'
Replywithoutattachments,
(TypicallyP.S.frominbox)
8/8/2019 Mail Shaver Quick Guide
8/20
If a pair of e-mail
subject are thesame and thenewer e-mailshares wholecontents of theolder email,
Then MailShaverconsiders the oldere-mail are obsoleteenough.
Pattern 1: rally loop like ping-pongPattern 1: rally loop like ping-pong
Patte
rn3:cu
ttingobso
letedialogue'A'
Patte
rn3:cu
ttingobso
letedialogue'A'
Mail-part A Mail-part A
Mail-part A
Mail-part A
Mail-part B
Mail-part B
Mail-part B
Mail-part C Mail-part C
Mail-part D
Mail-part B
Mail-part A Mail-part A
Mail-part B
Mail-part E Mail-part E
Mail-part F
Mail-part G Mail-part G
Mail-part H
Reply and
Change formatTo RTF
Change into
RTF format
Reply
Withoutattachments
Reply
Withoutattachments
Pattern2:
Cuttinglast-outbound'B'
Pattern2:
Cuttinglast-outbound'B'
Replywithoutattachme
nts,
(TypicallyP.S.frominbox)
8/8/2019 Mail Shaver Quick Guide
9/20
2ndly,MailShaver
tries to handover anyattachment file fromthe obsolete e-mail to
the newer e-mail, as
long as attachmentfilename filename are
not handed over the
newer e-mail.In the picture here,
copies of theattachment in Mail-
Part A,B,C are to be
inherited.
Pattern 1: rally loop like ping-pongPattern 1: rally loop like ping-pong
Patte
rn3:cu
ttingobso
letedialogue'A'
Patte
r
n3:cuttingobso
letedialogue'A'
Mail-part A Mail-part A
Mail-part A
Mail-part A
Mail-part B
Mail-part B
Mail-part B
Mail-part C Mail-part C
Mail-part D
Mail-part B
Mail-part A Mail-part A
Mail-part B
Mail-part E Mail-part E
Mail-part F
Mail-part G Mail-part G
Mail-part H
Reply and
Change formatTo RTF
Change into
RTF format
Reply
Withoutattachments
Reply
Withoutattachments
Pattern2:
Cuttinglast-outbound'B'
Pattern2:
Cuttinglast-outbound'B'
Replywithoutattachme
nts,
(TypicallyP.S.frominbox)
8/8/2019 Mail Shaver Quick Guide
10/20
Then
MailShaver
copies
attachments...
Pattern 1: rally loop like ping-pongPattern 1: rally loop like ping-pong
Patte
rn3:cu
ttingobso
letedialogue'A'
Patte
rn3:cu
ttingobso
letedialogue'A'
Mail-part A Mail-part A
Mail-part A
Mail-part A
Mail-part B
Mail-part B
Mail-part B
Mail-part C Mail-part C
Mail-part D
Mail-part B
Mail-part A Mail-part A
Mail-part B
Mail-part E Mail-part E
Mail-part F
Mail-part G Mail-part G
Mail-part H
Reply and
Change formatTo RTF
Change into
RTF format
Reply
Withoutattachments
Reply
Withoutattachments
Pattern2:
Cuttinglast-outbound'B'
Pattern2:
Cuttinglast-outbound'B'
Replywithoutattachme
nts,
(TypicallyP.S.frominbox)
8/8/2019 Mail Shaver Quick Guide
11/20
Mail-part A Mail-part A
Mail-part A
Mail-part A
Mail-part B
Mail-part B
Mail-part B
Mail-part C Mail-part C
Mail-part D
Mail-part B
Mail-part A Mail-part A
Mail-part B
Mail-part E Mail-part E
Mail-part F
Mail-part G Mail-part G
Mail-part H
dispose dispos
e
dispose
dispose
dispose
After handover of attachments,MailShaver moves obsolete e-mails to
YourInbox..MailShaver2ndTrashBox
8/8/2019 Mail Shaver Quick Guide
12/20
After Mail-Squeeze:3 mails+ 5 distinctive attachments,5 automatically disposed mails.
After Mail-Squeeze:3 mails+ 5 distinctive attachments,5 automatically disposed mails.
Before Mail-Squeeze:8 mails+ 6 attachments.
Before Mail-Squeeze:8 mails+ 6 attachments.
Mail-part A
Mail-part B
Mail-part C
Mail-part D
Mail-part A
Mail-part B
Mail-part E
Mail-part F
Mail-part G
Mail-part H
Mail-part AMail-part A
Mail-part B
Mail-part A
Mail-part B
Mail-part C
Mail-part A
Mail-part E
Mail-part B
Mail-part G
Mail-part A
Mail-part B
Mail-part C
Mail-part D
Mail-part A
Mail-part B
Mail-part E
Mail-part F
Mail-part G
Mail-part H
dispose
8/8/2019 Mail Shaver Quick Guide
13/20
Switches of Mail-SqueezingSwitch 1) whether to Squeezeunder a folder
Switch 2) whether to removecrappy characters in e-mailsubject likeRE: Re: Re: FW:
Switch 3) whether to assign assame category name as other e-mails of the same subject
Switch 4) whether to reformat e-
mail layout collapsed byforwarding & replying manytimes, like
your long e-mail>layout often get>>corrup
>>ted like thi>>>s.
Switch 5) whether to disposeSwitch 6) whether to squeezeOutlook 2003 e-mails withattachments (to avoid hangingof OL 2000 on old PC)
Switch 7) whether to repeatsqueezing loop twice
why you > >>> check w ith him .
> >>> > C urrently, only dom estics sales w ill go A BC corp.> >>> > For DS, should be X YZ selling directly to ZYX right?> >>> > P ls confirm your operation flow .> >>> > For custom er code 123456, although this is a
global code, > >>> you cannot use it for XY Z operation.> >>> > W e are also not able to change the details because
the code > >>> is already being used by other business like Zam bia
operation.
Reformat
Corruptedla
yout
inbottomof
alongmail
8/8/2019 Mail Shaver Quick Guide
14/20
Automatic inbox squeezing
by periodical timer
If you are annoyed by e-mail shower falling intoyour inbox, please turn this timer on,
MailShaver automatically squeezes your inbox,
handing over attachments, disposing obsolete
e-mails away to 2nd trash box while you aredoing another office work.
8/8/2019 Mail Shaver Quick Guide
15/20
Batch dumping/retrieval of attachments
Dumping Attachmentsthat matches keyword
Copying e-mailshaving attachmentsthat match the keyword
Type in yourkeyword
Select anOutlook folder
8/8/2019 Mail Shaver Quick Guide
16/20
Creating e-mail address list
Capable of creating
e-mail recipients listin CSV format.
8/8/2019 Mail Shaver Quick Guide
17/20
Show & reach a full-path
of MS-Outlook Namespace
Openmailfromfinder
Openmailfromfinder
Full-Pathpopsup
Full-Pathpopsup
PasteFull-Pathpopsto webtoolbar
PasteFull-Pathpopsto webtoolbar
Direct jump tothedeepfolderDirect jumptothe deep folder
Outlooks retrieval finder only tells you name of folderswhere e-mail is, but dont show you full-path to reachthe folder. This feature help you paste & jump to the
destination folder, even the folder is in very deep place.
8/8/2019 Mail Shaver Quick Guide
18/20
Peeking into e-mail without opening it
Does Your companypermitusing/previewingHTML mail that couldhave maliciousJavaScript inside it ?
Even If your companydoes not allow you,You can preview e-
mail without runningthe script by thisfeature.
8/8/2019 Mail Shaver Quick Guide
19/20
Other useful features
Disabling sent item tray will help you concentrate on inboxonly. MailShaver instantly moves sent items to inbox. Unfortunately ,MS-Outlook classification rule seems to be only able to make a copy of a sent item in some folder.
Inbox watchdog alerts arrival of e-mail against specific
character strings of recipient .This is especially useful if you are using Outlook 2000
When your Outlook hangs and reboots, Outlook takes long
times to repair your PST(Private Storage file). MailShaver cansend a mail to your mobile phone telling you the completion ofthe re-boot
Simple web browser which throws pre-set prefix & suffix of
URL character strings to some websites.This would be useful to look up dictionary on the web.
Arvitory Handover-disposal / reformatting / uncategorize onselected e-mail[s]
8/8/2019 Mail Shaver Quick Guide
20/20
Limitation / known problem MS-Outlook itself gradually consumes memory heap.
If you use Task Manager of Windows, you can easily observe how MS-Outlookconsumes memory as you open different e-mail one after another.
Unfortunately, Current version of MailShaver consumesmuch more memory heap due to reference counterproblem while you run Squeezing functionality.Therefore maximum number of e-mails you can squeeze atonce will depends on how much RAM capacity your PC has.
Mail Squeezing feature basically can recognize e-mailpartitions sent by Outlook, Outlook Express, LotusNotes/Domino, Eudora, Becky!, and some web-mailers.MailShaver recognizes e-mails written with mailers abovehaving date/timestamps in English, Spanish, Japanese,and
Chinese. However, MailShaver occasionally fails torecognize non-standard e-mail partitions stamped by theseeligible mailer in eligible timestamp locale.For your Information, You can find basic recognition patterns in [MaiShaver_InslattedFolder] conf*.skin files.