MailMeterOver 2,000 installations worldwide

Meet FRCP requirementsSOX, GLBA, HIPAA, SEC, FINRA, BASEL II, FOI, etc.Avoid fines for failure to produce emails timely

Governance, Risk, Compliance

Retention ManagementControl message retention – ensure legal records

Archive

Reduce Storage UsageFaster backups, better email server reliability, mailbox quota extension

Storage Manager

Policy ManagementConfidential data, inappropriate content - jokes, pictures, music, videos, activities, etc.

Reporting, Monitoring

Business Intelligence Searching - “90+% of knowledge is in email”

ProductivityNo downtimeArchive is separate from your email server

Disaster Recovery

Reduce Storage UsageFaster backups, better reliability – migrate, archive, delete files

File Archiving

Reduce Legal CostsPowerful searching for fast response to internal legal and HR requests

Investigations

© 2008 Apnet Solutions, Inc. All Rights Reserved

Mailmeter Email Archive

© 2008 Apnet Solutions, Inc. All Rights Reserved

MailMeter – Why Archive EmailReducing costs, increasing efficiency and productivity

Reduce storage requirement

Improve email server availability and performance

Reduce your backup times

Support e-mail growth

© 2008 Apnet Solutions, Inc. All Rights Reserved

MailMeter – Why Archive EmailCompliance / Risk Mitigation

Execution of discovery requests (eg. FOI, Legal Search, HR)

Elimination of unmanaged records and standalone archives

Monitoring adherence to computer use policy

Search and retrieval of email can be extremely costly

© 2008 Apnet Solutions, Inc. All Rights Reserved

MailMeter Design Philosophy• Modular Approach

• Separate modules for individual usage but all will work together. E-discovery, reporting, storage management, compliance.

• Non intrusive on email server• No software installation on email server• All reports generated on MailMeter server not email server

• Do not replace email server functionality• Add functionality to email environment

• Treat the stored emails as a source of email intelligence• Produce real world data not stats• Drill down functionality to get valuable info

© 2008 Apnet Solutions, Inc. All Rights Reserved

* MailMeter ISR – Individual Search and Retrieval

MailMeter Server

MailMeter Archive Volumes (4G)

SQL

MailMeter Search Index

MailMeter Archive – Compliance / Investigations

– Capture / Index / Encrypt– Search / Workbooks

Firewall, Anti-Spam, Anti-Virus, Content Filter

Exchange or Domino Servers

.PSTs

.NSFs

Data Collection (includes filtering)• To/From/Cc/Bcc• Date/time• Subject• Domains• Attachments name/type

History Capture

Rich text andAttachments

Compressed and Encrypted

Digital Stamp

`

Any MS SQL instance

Any server, NAS or SAN

Message body and Attachment text

“Intelligent Full Text Indexing”

for faster searching

Email Store

* MailMeter Storage Management – “stub” attachments

* MailMeter Investigate – Legal Search/Tag/Export

pst/nsfImport

JournalingArchive

`

Captures all emails for full compliance

Replaces attachments

with links to the Archive Volume

Single InstanceStorage

Single InstanceStorage

Attachment “Stubbing”

* MailMeter Insight – Reports

© 2008 Apnet Solutions, Inc. All Rights Reserved

Insight

Authorized Users

Drill down reports1. Senders and Recipients2. Attachment Analysis3. Mailbox Analysis

Policy ManagementConfidential data, inappropriate content - jokes, pictures, music, videos, activities, etc.

Reporting, Monitoring

Great for HR and Managers

1. Automated reports

2. By department

3. Discover what is really happening

© 2008 Apnet Solutions, Inc. All Rights Reserved

Investigate

Authorized Users

Reduce legal costs of eDiscoveryEarly Case Risk Assessment

1. Search across any mailboxes2. Search by internal and/or external

email addresses3. Search inside Messages

and/or Attachments4. Search any date range5. Search groups of users6. “Tag” messages for filtering7. Workflow process reduces

message review costs8. Export messages to PST The Perfect

Tool for Attorneys,

Paralegals, IT, HR

Reduce Legal CostsPowerful searching for fast response to internal legal and HR requests

Investigations

© 2008 Apnet Solutions, Inc. All Rights Reserved

ISR Individual Search and Retrieval

Allowed Users

Unlimited Mailbox1. Search by internal and/or external

email addresses2. Search inside Messages

and/or Attachments3. Search any date range

Business Intelligence Searching - “90+% of knowledge is in email”

Productivity

Productivity increase –

Users can self-service

1. Find “lost /deleted” messages

2. Search attachments

3. No more PSTs

4. Reduce email server storage –

delete all emails older than 1 year

Drag and Drop messages

Saved Searches

© 2008 Apnet Solutions, Inc. All Rights Reserved

Summary• Reporting

• Understand Usage• Enforce Acceptable Usage Policy• Improve Productivity• Protect Employees – Duty of Care

• Investigations • Legal issues – contracts etc• Internal HR issues

• User Access• Web based client • No client software required• No desktop refresh/rollout• Little to no user training required

• Storage Management• Reduce size of information store by up to 90%• Increase backup and restore times• Virtually transparent to users• No client software required• Automated Process• Single Archive – removes archive backup headaches